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Home My WebLink AboutCORRESPONDENCE - PURCHASE ORDER - 9157224Aegis ITS Price Quotation for the City of Fort Collins, CO - Centracs ATMS Bronze SMA Quote Number: 2015091501 This quote is for the Software Maintenance Agreement (SMA) of the Centracs ATMS software. Terms and conditions are included in the SMA contract below. Also included, is 1-year of additional support for the Genetec Omnicast software required for the Centracs Advanced CCTV module. Aegis is offering the Centracs SMA support until December 31, 2016, which will exceed the typical 1-year contract. By doing so, the Centracs SMA and Omnicast SMA expiration dates will lapse on the same date. The City of Fort Collins will not be charged for the 6 months of additional support. Pricing Component Quantity Unit Price Total Price Bronze Level Support 1 $17,550 $17,550 Genetec Omnicast Support 1 $2,059 $2,060 TOTAL $19,610 General Terms and Conditions 1. Price quotation is valid for 30 days 2. Payment terms are Net 30 days from date of completion 3. Price quotation includes labor and software delivery. Quote Date: September 15, 2015 Quoted by: Nick Ullman Senior Associate Aegis ITS, Inc. Contact: (714) 575-5702 Nullman@aegisits.com Software Maintenance Agreement This agreement is for Centracs software maintenance to be provided by Aegis ITS (hereafter referred to as “Aegis”) to (hereafter referred to as “Agency”) as follows: Products Covered This agreement covers systems maintenance support of the base Centracs system software licensed to Agency. This agreement does not cover third party commercial off the shelf (COTS) software (even if that software is required for correct system operation), system hardware, communications equipment, or field equipment and software unless that software falls under the base Centracs system software license agreement. Period of Coverage This coverage is valid for one calendar year (1-year) from the commencement date of this agreement. Thereafter the annual fee for systems maintenance agreement may be renegotiated by the parties not less than 60 days prior to the expiration of the period of coverage. Coverage Aegis provides three options for continued software support and annual upgrades: • Bronze – Provides for one annual upgrade for the supported software. Upgrades will be performed via a remote connection provided by the Agency. Technical support and services are provided via remote support. • Silver – Provides one annual upgrade for the supported software. Upgrades will be performed during a one-day (1-day) on-site visit by an Econolite engineer. Technical support and services are provided via remote methods. • Gold – Provides one annual upgrade for the supported software. Upgrades will be performed during a three-day (3-day) on-site visit by an Econolite engineer. Informal refresher training is provided during the on-site visit along with the upgrade as needed. Technical support and services are provided via remote methods. Technical Support Technical support and service from Aegis shall be provided by remote methods unless on-site support is requested by Agency or Aegis deems necessary. In the event on-site support is provided, Aegis at its option may invoice for time, travel and lodging as identified in the provisions below. Technical support hours of operation: 8:00am to 5:00pm (Mountain Time) / Monday – Friday except for holidays recognized by Aegis. Support requests received outside normal hours of operation are generally responded to within 24 hours. Technical Support Contact Information: Local Account Manager or, Phone: 714.630.3700 or 800.225.6480 or, Online at www.econolite.com the City of Fort Collins, CO Provisions 1. Payment is due at the commencement of the annual maintenance period. To be paid to Aegis within 30 days of Agency’s receipt of proper invoice. 2. Aegis may invoice Agency for any time, travel and lodging costs required for support or upgrades. One on-site, annual visit is included for the silver and gold support agreements; additional visits may be invoiced accordingly. Aegis may invoice up to but not exceed $225.00 per hour. Invoice to be paid to Aegis according to standard payment terms. 3. In the event remote access is granted (required for Bronze agreement), the Agency shall maintain a dedicated telephone line, or VPN (Virtual Private Network) connection for remote access to the system by Aegis. Aegis will provide support services by means judged appropriate by Aegis. Such means may include, without limitation, remote access to Agency computer(s), remote telephone consultations, and the provision of written documentation and other materials to Agency, by mail or electronic means. Response time for requests for remote support shall be kept under 24 hours. 4. In the event that hardware, operating system, or other 3rd party software, in use by the Customer, is deemed by Aegis not to be sufficient for installation of an Upgrade Release, then the Customer shall be responsible for the cost of any new hardware or software as may be required. 5. In the event that Aegis identifies a fault or failure in software or hardware not covered under this agreement, which affects the operation of the ATMS, then Agency agrees to take prompt action to correct such faults and failures. Upon correction of said failures, Aegis shall ensure that the ATMS is restored and operational within five (5) working days. 6. In the event that Aegis identifies a fault or failure in Aegis developed software or manufactured hardware covered under this agreement, which affects the operation of the ATMS, Aegis shall ensure that the system is restored and operational within 5 working days. If the failure is due to third party hardware or software, provided by Aegis, Aegis will ensure that the system is restored within 5 days of the third party replacing or repairing the items which they supplied. 7. This agreement may be voided at the option of Aegis if Agency modifies any part of the ATMS software where source code has been provided. Aegis will determine, in its discretion, if these modifications impede the ability to provide continued support and system upgrades. 8. A software upgrade may require hardware and third party COTS software (e.g. operating systems, database servers, drivers, etc) upgrades to ensure the performance and functionality of the system. Aegis will provide details of minimum system requirements and the system will be upgraded at Agency’s cost to meet or exceed these requirements at least one week prior to the base ATMS software upgrade. 9. This upgrade may not support all the functionality of the previous version of the ATMS. Prior to the upgrade, Aegis will provide Agency with release notes for the new product that describes new and modified functionality. It is not anticipated that any core functionality will be lost, however support for obsolete field devices may not be included in future system upgrades. 10. There shall be no third party applications loaded onto any server, workstation or laptop accessing or forming part of the ATMS without the prior approval of Aegis. 11. This agreement specifically excludes damage to the ATMS caused by the following: accident, unusual physical, electrical, electromechanical stress, neglect, misuse, failure of electric power, environmental conditions, transportation, or operating with operating systems, media or other software programs or use with hardware not approved by Aegis. 12. Aegis is not responsible for obsolescence of the ATMS that may result from changes in Agency computer or informational needs requirements or from changes in Agency’s operational hardware or software programs. 13. Aegis warrants the ATMS will perform as defined in the published product specification provided that: (a) the ATMS is used only with the hardware approved by Aegis and in accordance with Aegis’s documentation and use instructions; (b) the hardware is in good operating condition at all times and is installed in a suitable operating environment and is regularly maintained in accordance with the user documentation provided by Aegis or the manufacturer; (c) any error or defect in the ATMS is not caused by Agency, its employees, agents, contractors, or any third party. 14. Major system upgrades that include new features and functions also include new ATMS user manuals. New documentation is not generated for minor system upgrades to correct errors. Coverage Coverage Effective: From: to: Signatures below indicate contractual agreement with the terms and conditions herein. Agency: Signature Print Title Aegis ITS: Signature Name Title Date Jul 1, 2015 Dec 31, 2016 Bronze Package Nick Ullman Senior Associate $19,610 for One Year