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HomeMy WebLinkAboutRFP - 8127 ENGINEERING SERVICES FOR ELECTRIC FACILITIES CAPITAL IMPROVEMENTSAddendum 2 – 8127 Engineering Services for Electric Facilities Capital Improvements Page 1 of 3 ADDENDUM NO. 2 SPECIFICATIONS AND CONTRACT DOCUMENTS Description of RFP 8127: Engineering Services for Electric Facilities Capital Improvments OPENING DATE: 3:00 PM (Our Clock) June 29, 2015 To all prospective bidders under the specifications and contract documents described above, the following changes/additions are hereby made and detailed in the following sections of this addendum: 1. The following dates are hereby changed:* • RFP Proposals Due 3:00 PM (our clock) on June 29, 2015 • Notice of Short List July 10, 2015 • Interviews July 28-29, 2015 * RFP dates are tentative and subject to change. 2. Additional Information Exhibit 1 – Questions & Answers Exhibit 2 – Project Maps (attached as a separate CAD file) Please contact Pat Johnson, CPPB, Senior Buyer at (970) 221-6816 with any questions regarding this addendum. RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN RECEIVED. Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707 fcgov.com/purchasing Addendum 2 – 8127 Engineering Services for Electric Facilities Capital Improvements Page 2 of 3 EXHIBIT 1 - QUESTIONS & ANSWERS Q1. The RFP lists that it is “specifically for Light and Power” but upon further reading it appears that the work is mostly Civil Engineering. Is that correct? A.1 Yes, we will be looking for assistance in determining optimal routing for electrical infrastructure based on analysis of existing conditions. Final documents will include plan and profile maps. Q2. We have some questions for the RFP 8127 Engineering Services for Electrical Facilities Capital Improvement: Q2.1. Can we get maps of the routes? Geographic and Electrical Q2.2. Is there any info as to how congested the area is with other utilities? Q2.3. Is the new duct bank to be totally under pavement (curb to curb) or do we need to survey Right of Way to Right of Way? Q2.4. Size of the duct bank – number and size of conduits? Q2.5. How often do we place manholes? Is there a standard for FCU? Q2.6. How do we end at the metering point and with how many conduits? Q2.7. Are we extending from conduits or from an existing manhole? While the two projects listed are actual projects that we anticipate completing in the near future, for purposes of the RFP, we are providing data that is hypothetical in order to be able to compare the submittals received. These projects are meant to be representative of the types of projects that we will be completing with the awarded contractor and will be used in the evaluation of the proposals received. A2.1 Yes, see attached A2.2 The Drake to Lake duct bank is fairly open. The Howes to Laurel duct bank is fairly congested. A2.3 The survey will be ROW to ROW. A2.4 8-5” and 4-2” conduits in the Drake to Lake duct bank and 5-5”, 1-4” and 2-2” in the Howes Duct Bank. A2.5 Vaults/manholes are placed approx. every 1300’. Yes, there is a standard but we adjust as necessary for field conditions and routes. Please see attached drawing for potential vault locations. A2.6 All conduits will end in a 10’ x 10’ concrete vault. A2.7 All conduits will begin and end in vaults. Please see attached map for existing and new vaults. Q3. Additional concerns for the Drake Sub project: Q3.1. The project extends to Lake Street and ends where and how? Q3.2. Tying in to what existing facilities? Q3.3. Do we have multiple routes to evaluate? Addendum 2 – 8127 Engineering Services for Electric Facilities Capital Improvements Page 3 of 3 Q3.4. Can we get a one line of the new proposed duct banks overlaid on the exact streets? Q3.5. Showing routes and start and stop points. A3.1. Please see Exhibit 2. A3.2. Please see Exhibit 2. A3.3. Yes, normally we will want to look at options. A3.4. Please see Exhibit 2. A3.5. Please see Exhibit 2. Q4. In regards page 5 of the RFP, item III.C.5.a.: Is Fort Collins Utilities expecting an engineering package with drawings, or is permitting support and contacting landowners also expected? A4. No, we only need a detailed narrative of how the projects would be managed and by whom. Please include what your approach would be and what construction factors would be considered in your recommended route for each duct bank project. Permitting support will only be required on as needed basis and would be coordinated with the Light and Power Project Manager. Contacting landowners will be the responsibility of Light and Power staff. Q5. In regards to page 5 of the RFP, item III.C.5.b.: What is the approximate installed cable length? A5. The Drake to Lake duct bank is approximately 6500’ long. The Howes Duct bank is approximately 1,400’ long. Vaults will be placed at a distance of 1,000-1350 depending on site conditions. Q6. In Section III. C. 5 for determining scope and engineering fees for the projects listed we would like to be provided GIS maps of the two projects areas showing existing utilities and parcels. A6. Please see the attached map. Existing utilities and parcels are unknown at this point. Researching existing utilities as well as easements would be a part of the engineering package. Q7. What are the cities preferred paths for ductbanks: streets, sidewalks, edge of ROW? A7. In order to minimize costs, we prefer to install duct bank inside of the ROW but outside of the asphalted/concrete roadways. For purposes of the RFP, please assume that 90% of the Drake to Lake duct bank will be in grass on the edge of the roadway. The remaining 10% would be under asphalt. The location of the Howes duct bank will require 100% of the duct bank to be in the street.