HomeMy WebLinkAboutRFP - 8093 WASTESTREAN MANAGEMENT SERVICESAddendum 1 – 8093 Waste Stream Management Services Page 1 of 3
ADDENDUM NO. 1
SPECIFICATIONS AND CONTRACT DOCUMENTS
Description of RFP : 8093 WASTE STREAM MANAGEMENT SERVICES
OPENING DATE: 3:00 PM (Our Clock) April 29, 2015
To all prospective bidders under the specifications and contract documents described above,
the following changes/additions are hereby made and detailed as follows:
Exhibit 1 – Questions & Answers
Please contact Ed Bonnette, CPPB, CPM, Senior Buyer at (970) 416-2247 with any questions
regarding this addendum.
RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT
ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN
RECEIVED.
Financial Services
Purchasing Division
215 N. Mason St. 2nd Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
970.221.6707
fcgov.com/purchasing
Addendum 1 – 8093 Waste Stream Management Services Page 2 of 3
EXHIBIT 1 - QUESTIONS & ANSWERS
1) In reference to page 3 of 22 of the RFP document, #1. General Information: “City reserves
the right to make split awards or multiple awards, if that is more advantageous to the
City”: Please provide a more detailed explanation of the City’s intention/definition, does this
pertain to the lines of business (i.e., trash services, recycling services…) or sites?
Answer: We included four Cost Sheets in the RFP:
Exhibit A, Bid Sheet, Trash Services
Exhibit B, Bid Sheet, Recycling Services
Exhibit C, Roll-Off Pricing
Exhibit D, Secure Document Shredding
These are to be filled out and turned in as part of your proposal as noted in
Section III. Submittal Requirements under #5. Cost. Also note there that we
are asking you to record your Lump Sum Totals in this section, and submit
those as part of your proposal. The City’s preference is to award to one
vendor for all Services listed in the RFP. It is unlikely that Trash and
Recycling Services would be awarded to separate vendors, because of the
reporting requirements and the partnering aspects the City is looking for in
this RFP. Our requirement for Roll-Off Service has grown quite a bit in the
last five years; it is possible (but not likely) the City would consider awarding
that separately if there was an advantage to the City in doing so. The most
likely service to be awarded separately is Secure Document Shredding; as
that may not be a core competency of the vendors whose forte is Trash,
Recycling, and Roll-Off Services.
2) The 22 page RFP document refers to Exhibits A, B, C, and D to be filled out and returned as
part of our proposal; but I do not see those in the RFP document.
Answer: There are five (5) documents in the Rocky Mountain E-Purchasing System for
8093 Waste Stream Management Services that you need to prepare your
proposal (see Answer to #1, above). If you only have the 22 page RFP
document; you need to go back into the RMEPS system and download the
four Excel spreadsheets that go with it. Our intent is that you fill out and
submit those to us electronically as part of your proposal, as instructed in the
RFP document.
3) In reference to page 8 of the RFP document Section II.10 Additional Information:
In addition, the City of Fort Collins allows other Public Agencies the opportunity to
purchase off the Award for this Bid, at the option of the Awarded Vendor(s). Other
public agencies that are members of the Colorado Multiple Assembly of Procurement
Officials (MAPO) and/or the Colorado Educational Purchasing Council (CEPC) cooperative
purchasing groups, and other public agencies that may have a desire to participate in any
resulting awards as a potential cooperative user include:
Poudre School District
Larimer County
Climate Wise Partners
Addendum 1 – 8093 Waste Stream Management Services Page 3 of 3
Front Range Community College
Fort Collins Housing Authority
Can the City please clarify what is meant by this?
Answer: This is the City’s standard “Cooperative Language” that is often used in Bids
and RFPs for goods and services that are common to other public agencies
in Colorado who may have a need for those same goods and/or services.
Sometimes these other agencies have the ability to “piggyback” on awards
and/or contracts that are publicly bid and awarded by other public agencies.
What the City is saying here is that we acknowledge that and we are OK with
it. It is up to the agency who desires to “piggyback” to contact the awarded
vendor and request to piggyback on the City of Fort Collins contract (these
contracts are public records once the contract is signed). It is the option of the
Awarded vendor to decide whether or not they wish to honor that request. It
can save both entities the additional work of conducting a separate Bid or
RFP process; necessitating the preparation of the Bid or proposal by the
public agency, and the response by the vendor.