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Home My WebLink AboutWORK ORDER - RFP - 7525 ARTHUR DITCH BRIDGE REPLACEMENT DESIGN SERVICESJ-U-B Engineers, Inc. AGREEMENT FOR PROFESSIONAL SERVICES FOR ARTHUR DITCH REPLACEMENT City of Fort Collins September 15, 2015 Scope of Services, Schedule, and Basis of Fee Add Service PROJECT UNDERSTANDING The overall Arthur Ditch project will replace the three separate segments of the existing Arthur Ditch concrete box culvert. This project is city funded but the plans will generally follow the CDOT format. The three locations are at the intersection of Oak Street & Whitcomb Street, Olive Street & Loomis Avenue, and Canyon Avenue between Mulberry Street & Magnolia Street. The Canyon Avenue location includes the portion of Arthur ditch under the Mulberry Pool parking lot. All three locations are within the city Old Town Basin floodplain. Specific scope items are covered below. The City of Fort Collins has requested that this project’s design services be divided into three individual contracts as follows: • Contract #1 shall include Project Start-Up and Management; Data Gathering, Field Investigation, & Preliminary Reporting; and Preliminary Design (FIR) & Preliminary Plans • Contract #2 shall include Final Design (FOR) & Construction Documents; and Bid Ready Documents • Contract #3 shall include Bid and Construction Services for Canyon Ave. and Oak St. & Whitcomb St. & Olive Street and Loomis. The following Scope, Schedule, and Basis of Fee covers additional services for the above contract as described below. PART 1 – SCOPE OF SERVICES A. Basic Services – This add service will consist of: • Additional fee required to complete the design and advertise the Olive and Loomis project. • Construction engineering services for all three project locations. • Landscape Design requested at the Olive and Loomis project J-U-B’s Basic Services under this Agreement are limited to the following tasks. CLIENT reserves the right to add subsequent phrases or related work to the scope of services upon mutual agreement of scope, additional fees, and schedule. The following abbreviations are used in this scope: J-U-B – J-U-B Engineers, Inc. Stantec – Stantec, Inc. City – City of Fort Collins WORK TASKS A1 Design Completion a. Scope of Services: i. Additional work was required by J-U-B in assembling several different design sets for advertisement. The original scope was assembled assuming that there would be one plan set, and one specification set that would include all three individual locations. It was later decided by the City, that the Canyon location should be split into its own plan set and advertise seperately. It was later decided that the Loomis/Olive location should be further split from the Oak/Whitcomb location making three individual advertisement sets of plans and specification. The additional requested budget is for the additional time required to repackage the plans, specifications, quantities, tabs, and estimates. b. Deliverables: i. Additional designs, plans, and specifications A2 Review Submittals a. Scope of Services: i. J-U-B to coordinate with the City to review and respond to shop drawings or Request For Information (RFI) submittals the contractor or it’s sub-consultants submit for Canyon Ave, Oak St/ Whitcomb Street, and Olive/Loomis. Stantec to assist J-U-B on any shop drawings or RFI’s pertaining to their scope. b. Deliverables: ii. Response to RFI’s and Shop Drawings A3 Landscape design a. Scope of Services: i. The City of Fort Collins requested the addition of Landscape service for the completion of the Olive Street and Loomis Avenue design. For this reason, J-U-B has added BHA to the project. BHA’s (and sub-consultant Hines) are as outlined with the attached scope by BHA. ii. Additional coordination and effort required by J-U-B in order to add the requested landscape design and plans to the advertisement set of document. b. Deliverables: i. Additional designs and landscape plans B. CLIENT’s Responsibilities – CLIENT is responsible for completing, authorizing J-U-B to complete as Additional Services, or authorizing others to complete all tasks not specifically included above in J-U- B’s Basic Services that may be require for the project, including, but not limited to: 1. Transmit contractors shop drawings and RFI’s to J-U-B. 2. Relay J-U-B’s responses to the contractor. PART 2 – SCHEDULE OF SERVICES A. The following table summarizes the anticipated schedule for the identified Basic Services predicated upon timely receipt of CLIENT-provided information, typical review periods, and active direction during work. CLIENT acknowledges that J-U-B will not be responsible for impacts to the schedule by events or actions of others over which J-U-B has no control. Task Number Task Name Anticipated Schedule A1 Design Completion May 2015 – September 2015 A2 Review Submittals February 2015 – January 2016 A3 Landscape Design September 2015 PART 3 – BASIS OF FEE A. The hours and fees for each task are presented on the attached spreadsheet. B. Period of Service: If the period of service for the task identified above is extended beyond 12 months, the compensation amount for J-U-B’s services shall be appropriately adjusted to account for inflation and salary adjustments. Task Number Task Name Proposed Fee A1 Design Completion $10,000 A2 Review Submittals $18,000 A3 Landscape Design $6,000 BHA Design Incorporated 1603 Oakridge Drive Fort Collins, CO 80525 voice: 970.223.7577 fax: 970.223.1827 landscape architecture | planning | urban design www.bhadesign.com Jeff Temple September 15, 2015 JUB Engineering 4745 Boardwalk Drive, BLDG D suite 200 Fort Collins, CO 80525 RE: Arthur’s Ditch Reconstruction – Loomis & Olive – Streetscape Improvements Dear Jeff, Thank you for asking BHA Design to provide design services for streetscape improvements located on Loomis and Olive. It is a pleasure to get the opportunity to help Fort Collins with these projects. Our understanding of the Arthur’s Ditch Reconstruction project is as follows: • The image above shows the extent of this design project • Our scope assumes that there is no existing irrigation in the Right-of-Way, and no new irrigation will be provided by the city. Sleeving may be provided at the owner’s request. Sleeves will be shown on the landscape plan. BHA Design Incorporated 1603 Oakridge Drive Fort Collins, CO 80525 voice: 970.223.7577 fax: 970.223.1827 landscape architecture | planning | urban design www.bhadesign.com PRE-DESIGN SERVICES • JUB will provide Survey of the site to BHA as well as all necessary base drawings. • BHA will visit the site and provide detail documentation (photographs, plant type & size) of the existing property owners’ landscapes. • Neighbor Meetings – BHA will accompany the City in face-to-face meetings with neighbors impacted by construction. A total of 4 meetings is expected. • Hines – Site Verification & Pre-Design coordination DESIGN SERVICES • BHA will provide 90% Complete Construction Document landscape plans, including details, plant list, and irrigation sleeve sizes and locations, which will be prepared using AutoCAD 2013 LT. • 90% Complete Construction Specifications will be developed in CSI format using MS WORD • An Opinion of Probable Costs will be developed, based upon 90% documents • Digital copies (pdf format) of the 90% submittal will be forwarded to JUB and the City for review • Review Meeting #1 – JUB and the City will discuss changes to the design with BHA during a face-to-face meeting • Bid Document landscape plans (details, plant list, and irrigation sleeve sizes and locations) which incorporate changes requested by JUB and the City will be developed. • Bid Document Construction Specifications will be developed • An Opinion of Probable Costs will be developed, based upon Bid Documents • An electronic version (pdf format) of the Bid Document Submittal will be forwarded to JUB and the City for bidding purposes • Hines – Irrigation System Design , details, & Specs FEES SUMMARY Pre Design Services $800 BHA Design Services $2,650 Hines Irrigation $2,075 TOTAL: $5,525 BHA Design Incorporated 1603 Oakridge Drive Fort Collins, CO 80525 voice: 970.223.7577 fax: 970.223.1827 landscape architecture | planning | urban design www.bhadesign.com EXCLUSIONS The following items are currently excluded from the scope of services/fees, but we would be happy to revise the scope of services/fees to include them if you so choose: ADDITIONAL SERVICES: -irrigation construction administration -additional meetings above and beyond those listed above -water meter & tap design services -construction administration -electrical design, lighting design We request written authorization to work on an hourly basis. Our fees and reimbursable expenses for hourly services will not exceed $5,525 without written authorization. Our labor and related expenses will be charged on a monthly basis as set forth on Attachment C (BHA’s Standard Terms and Conditions). If these terms are acceptable, signing below will serve as immediate authorization to proceed. Please return one executed original to our office for our files. Sincerely, AGREED TO BY: JUB (“Client”) ___________________________ __________________________________ Roger B. Sherman Authorized Signature Date Vice President