HomeMy WebLinkAboutRFP - 8037 PFA EMERGENCY MEDICAL SERVICE PROVIDER (5)Addendum 4 - Page 1 of 3
ADDENDUM NO. 4
REQUEST FOR PROPOSAL ADDENDUM CORRECTION & QUESTIONS/ANSWERS
Description of BID 8037:
PFA EMERGENCY MEDICAL SERVICES
OPENING DATE: 3:00 PM (Our Clock) January 7, 2015
To all prospective bidders Addendum #3 contains the following incorrect information:
Question 11. Can we get a firm date for the presentations so we can schedule our physician advisors?
Original Answer: The interviews will be conducted the week of January 9, 2015.
Correct Answer: The interviews will be conducted the week of February 9, 2015.
In addition, the attached additional questions and answers are provided.
Please contact Gerry Paul, Director of Purchasing and Risk Management, at (970) 221-6779
with any questions regarding this addendum.
RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN
STATEMENT ENCLOSED WITH THE BID/QUOTE STATING THAT THIS
ADDENDUM HAS BEEN RECEIVED.
Financial Services
Purchasing Division
215 N. Mason St. 2nd Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
970.221.6707
fcgov.com/purchasing
Addendum 4 - Page 2 of 3
Questions and Answers:
1. Questions regarding the special events covered by the contractor:
a. What type of events will be provided by the contractor free of charge?
Answer: Events can include but are not limited to community events, sporting events (football,
bike races, marathons, Special Olympics), CSU events, etc.
b. Location of events?
Answer: The special events will take place anywhere within the Northern Larimer County
Emergency Response Area (NCLERA).
c. Number of events?
Answer: The City of Fort Collins hosts 300 to 400 events annually. Larger events may at time
be covered by sponsors.
d. Coverage of events are free, does that include transports from the event?
Answer: Transports are billable.
2. Questions regarding fees for the Opticom:
a. How much is the Opticom?
Answer: The cost for installation of an Opticom is approximately $5,800 per intersection.
b. What are the approximate cost for half the installation and annual maintenance?
Answer: Annual maintenance costs are split 50/50 with Poudre Fire Authority. The total cost
for maintenance in 2014 was $15,700 per entity.
3. Can we provide a performance bond versus a letter of credit?
Answer: Yes. PFA will accept either a performance bond or a letter of credit.
4. Standard response times: The only zone with standard response times is zone 1. The other zones
are only subject to maximum response times.
Answer: Correct. At this time only Zone 1 has a standard response time. Zone response
times will be reviewed on an on-going basis utilizing data to ensure objective
standards.
5. Are there standard response times for all zones or only maximum?
Answer: At this time only Zone 1 has a standard response time. All Zones have a
maximum. Zone response times will be reviewed on an ongoing basis utilizing data
to ensure objective standards.
6. As a Dedicated Standby for Special Operations/Events, what restrictions will we have with billing if these
events/venues are not directly associated with the City?
Answer: Billing for profit events not sponsored by the City and requiring a dedicated standby will be
set between the event sponsor and contractor. Charges will be customary and
reasonable.
Addendum 4 - Page 3 of 3
7. Section 4.7(3) states that Required Personal Protection Equipment (PPE) will be required. Please define
what PPE will be required in the Agreement.
Answer: EMS providers work in various hazardous situations. In addition to the customary BSI
(body substance isolation) equipment, protective gear (bunker gear, helmet and gloves)
are required when operating in a potentially hazardous environment (extrications, building
collapse, etc.).
8. Section 4.10 states that the company will provide stand-by ambulance coverage and/or EMS personnel for
community events. Will there be billing/payment to the provider for attending these events?
Answer: Stand-by for a non-profit event (approximately 350-400 annually) is non-billable.
9. In Section 5.0(G), states that “Conflicts involving Contractor’s employees that cannot or should not be
resolved on an individual level will utilize a formal conflict resolution process. Any concerns or conflicts that
may affect portions of this contract will be communicated to the designated PFA contract manager and the
appropriate supervisors.” Please clarify the specifics regarding the formal conflict resolution process and
when this provision applies.
Answer: The process for formal conflict resolution will be finalized in conjunction with the contract
negotiations.
10. The RFP requests a joint survey to be conducted and notes that the costs for developing and
implementing the survey will be shared between Contractor and PFA. What are the estimates for potential
costs for the survey (7.0) (E)?
Answer: Survey development will be completed between contractor and PFA and distributed in a
cost effective manner (electronically or hard-copy). Goal is to obtain information for
improvements to the EMS system.
11. When is the anticipated start date for this partnership?
Answer: In the event a new entity is selected by PFA for EMS services, PFA is targeting to
complete the transition by early calendar Q3 2015. In such event PFA will work in
close collaboration with the incumbent and new EMS provider to execute an orderly
and efficient transition of services.