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HomeMy WebLinkAboutRFP - 8037 PFA EMERGENCY MEDICAL SERVICE PROVIDER (2)Addendum 1 - Page 1 of 3 ADDENDUM NO. 1 REQUEST FOR PROPOSAL QUESTIONS & ANSWERS Description of BID 8037: PFA EMERGENCY MEDICAL SERVICES OPENING DATE: 3:00 PM (Our Clock) January 7, 2015 To all prospective bidders the RFP includes the following errors: Page 1, paragraph 5, the email address for Mike Gress should read: mgress@poudre-fire.org Page 16, paragraph 6c, “VHS” should read “VHF”. Exhibit B, Agreement for Dispatch Services: All references to “PECC” should read “Fort Collins 911” In addition, please see attached questions and answers. Please contact Gerry Paul, Director of Purchasing and Risk Management, at (970) 221- 6779 with any questions regarding this addendum. RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN RECEIVED. Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707 fcgov.com/purchasing Addendum 1 - Page 2 of 3 Questions and Answers: 1. Can you provide the most recent annual ambulance call and transport volume statistics? If so, can you provide this information by call location, emergent or non-emergent. Answer: This information is not currently tracked by PFA and is not available. 2. Can you provide the current BLS/ALS transport mix? Answer: This information is not currently tracked by PFA and is not available. 3. What is the proposed contract commencement date? Answer: At this point in time, PFA anticipates vendor selection and Notice of Award in Q1 2015. The commencement date for services is anticipated in Q2 2015, subject to the duration of contract negotiations. 4. Can you provide a current payer mix and collection rate for patient transports? Answer: This information is not currently tracked by PFA and is not available. 5. Can you provide a list of the current ambulance contractor fees/rates? Answer: The fees/rates are currently set by the vendor and not available from PFA. 6. Can we submit required information that exceeds the total proposal page limit (e.g., financials, etc..) as a separate document Answer: In accordance with Section 12 of the RFP, proposals shall not exceed 40 pages or 20 pages double-sided including reference documents such as financials, etc. The page limit does not apply to cover pages, dividers, or any other required forms. 7. What is the current PFA ePCR system? Is this expected to change in the near future? Answer: The ePCR system utilized by PFA is High Plains RMS. PFA has no current plans to change the ePCR system in the near future. 8. How many of the medical responses in Wellington last year resulted in an EMS? Answer: In 2013 Wellington responded to 279 EMS/Rescue-related incidents resulting in the transport of at least 1 patient/ incident. 9. Could you please provide the EMS response zone map shape file referenced in the PFA RFP? Answer: The response zone shape file layer is a data file. To access the data file, firms will require ESRI ArcMap or similar compatible GIS program. The data file will be made available at the Pre- Proposal meeting on November 5th or by written request. Please email requests for the data file to Gerry Paul at gspaul@fcgov.com. 10. Is it appropriate to contact the Wellington Fire Chief and a Dispatch representative from Fort Collins 911 to address questions? Answer: No. We will invite the Wellington Fire Chief and representative from Dispatch Fort Collins 911 to attend the pre- proposal meeting to address questions. Written questions can also be submitted to Gerry Paul at gspaul@fcgov.com. Addendum 1 - Page 3 of 3 11. A request was made for the following information regarding calls for service that PFA ran in 2013 and 2014: a. A scatter plot of where the calls occurred within the protection district. Answer: Due to the number of calls, a comprehendible scatter plot is not practical. b. Times from dispatch to the conclusion of the call. Answer: PFA’s average call duration for EMS calls responded to will be provided at the pre- proposal meeting. c. Total number of medical calls for service and their disposition from the call. Answer: This information is not currently tracked by PFA and is not available. .