HomeMy WebLinkAboutRFP - 7668 MANAGED PRINT SERVICES (2)RFP 7668 Managed Print Services for City of Fort Collins Page 1 of 26
REQUEST FOR PROPOSAL
7668 MANAGED PRINT SERVICES FOR CITY OF FORT COLLINS
The City of Fort Collins is requesting proposals a Managed Print Services (MPS)
solution, to include needs assessment and design, for all City offices and departments
from a vendor that has a proven track record of providing similar services to an
organization of the size and type of the City of Fort Collins. The equipment to be
provided per this solicitation will be either leased or purchased outright.
Proposals submission via email is preferred. Proposals shall be submitted n
Microsoft Word or PDF format and e-mailed to: purchasing@fcgov.com. If
electing to submit hard copy proposals instead, five (5) copies, will be received at the
City of Fort Collins' Purchasing Division, 215 North Mason St., 2nd floor, Fort Collins,
Colorado 80524. Proposals will be received before 3:00 p.m. (our clock), August 8,
2014 and referenced as Proposal No. 7668. If delivered, they are to be sent to 215
North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is
P.O. Box 580, Fort Collins, 80522-0580.
The City encourages all disadvantaged business enterprises to submit proposals in
response to all requests for proposals and will not be discriminated against on the
grounds of race, color, national origin for all proposals for negotiated agreements.
Questions regarding bid submittal or process should be directed to Ed Bonnette,
CPPB, CPM, Senior Buyer at (970) 416-2247 or ebonnette@fcgov.com.
All questions must be submitted in writing via email to purchasing@fcgov.com by
no later than 5:00 PM (our clock) on July 14, 2014.
A copy of the Proposal may be obtained as follows:
1. Download the Proposal/Bid from the BuySpeed Webpage,
www.fcgov.com/eprocurement
The City of Fort Collins is subject to public information laws, which permit access to
most records and documents. Proprietary information in your response must be clearly
identified and will be protected to the extent legally permissible. Proposals may not be
marked ‘Proprietary’ in their entirety. Information considered proprietary is limited to
material treated as confidential in the normal conduct of business, trade secrets,
discount information, and individual product or service pricing. Summary price
information may not be designated as proprietary as such information may be carried
Financial Services
Purchasing Division
215 N. Mason St. 2nd Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
970.221.6707
fcgov.com/purchasing
RFP 7668 Managed Print Services for City of Fort Collins Page 2 of 26
forward into other public documents. All provisions of any contract resulting from this
request for proposal will be public information.
Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council,
shall have a financial interest in the sale to the City of any real or personal property,
equipment, material, supplies or services where such officer or employee exercises
directly or indirectly any decision-making authority concerning such sale or any
supervisory authority over the services to be rendered. This rule also applies to
subcontracts with the City. Soliciting or accepting any gift, gratuity favor, entertainment,
kickback or any items of monetary value from any person who has or is seeking to do
business with the City of Fort Collins is prohibited.
Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal
will be rejected and reported to authorities as such. Your authorized signature of this
proposal assures that such proposal is genuine and is not a collusive or sham proposal.
The City of Fort Collins reserves the right to reject any and all proposals and to waive
any irregularities or informalities.
Sincerely,
Gerry S. Paul
Director of Purchasing & Risk Management
RFP 7668 Managed Print Services for City of Fort Collins Page 3 of 26
7668 Managed Print Services for City of Fort Collins
PURPOSE
The City of Fort Collins is seeking proposals for a Managed Print Services (MPS)
solution, to include needs assessment and design, for all City offices and departments
from a vendor that has a proven track record of providing similar services to an
organization of the size and type of the City of Fort Collins. The equipment to be
provided per this solicitation will be either leased or purchased outright.
I. Scope of Work
1. Background
The City of Fort Collins is seeking to implement a comprehensive, consolidated
print management system in order to standardize equipment, reduce costs, and
create efficiencies across the entire City. Prior to implementation of a new
solution, an in-depth needs assessment must be performed and subsequently,
the vendor will prepare a report recommending changes to reduce overall cost of
printing while providing a high level of service and equipment up-time. In 2009,
the City had a Print Environment Analysis performed by Hewlett-Packard. At that
time, the current number of print and copying impressions in the City was
estimated to be in excess of 1,000,000 per month. (Refer to Appendix A). This
volume does not include all non-networked small desktop printers that are
located throughout City offices. The City currently has many black & white and
color multifunction devices including inkjet and laser printers. The City solicited
the support of our incumbent copier vendors to maintain a current Copier
Inventory Profile (Refer to Appendix B).
The City is looking for a solution that will help control the costs of printing and
copying. This program will include but is not limited to multifunction devices
(black and white and color) and laser printers (black and white and color) which
are networked devices. The vendor will provide equipment, telephone support,
break/fix service, periodic, scheduled preventive maintenance, all consumable
supplies (other than paper) and full function print management software. As part
of the proposal, proposers are to describe the back-end reporting capability
offered. Attached is a report showing the type of information currently available.
At a minimum, it is the City’s expectation that the awarded vendor will be able to
report out on click counts and percentage of uptime. (Refer to Appendix C).
During the term of the agreement, the vendor will make recommendations for
upgrades of equipment and other software products that will help the City to
control print costs.
2. General Information
Currently, multifunctional devices (MFDs that perform copying, printing, scanning
and FAXing, both networked and non-networked) are installed in offices
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throughout the City and each office/department is under contract with a variety of
vendors.
The City of Fort Collins is interested in moving in the direction of a single vendor
for the lease or purchase of multi-functional printing devices, including a single
maintenance agreement for all City offices/departments. The successful vendor
will not only be providing the devices, support and maintenance, but will also be
the sole supplier of consumables (excluding paper) to the City for these devices.
The Contract will become effective once a vendor is selected and contract
executed. The City anticipates replacing existing copiers and printers on an as-
needed basis and as current lease obligations with the incumbent vendors
expire. Conditions may change that would alter the requirements and no
guarantee of volume exists. The delivery and installation of each MFD will be
coordinated with the end-user department and the IT Department.
Each proposal will include a two (2) phased approach. Phase 1 is a no-charge
assessment of the current copier and printer environment to be completed shortly
after contract award. Phase 2 is a final report including suggested upgrades and
downgrades (Refer to Appendix A & B) and itemized recommendation of the
make and model devices to be deployed. The proposal must include anticipated
annual savings and timeline for completion of phases 1 and 2. For subsequent
years, the awarded vendor will make recommendations to the Purchasing
Director for each office/department to ensure the most efficient and cost effective
deployment and mix of MFDs.
The following assumptions will help frame your proposal:
a) Deployment of new equipment will be driven by the expiration date of the
lease on the existing copiers in each area. Or, if the unit is owned by the
City, any new deployments will be driven by a combination of the awarded
vendor’s recommendation and the end-user department’s budget
capability to accommodate a new equipment placement. As the leases
expire, describe your plan to deploy the MFD that replaces the old copier
or MFD; and any ancillary networked printers in a defined surrounding
area.
b) It is the City’s intent to award a contract for a five-year period, with an
option to renew for an additional five-year period. The Copier Inventory
Profile (Appendix B) indicates that the majority of new deployments will
begin in 2016. Therefore, it is the City’s intent to implement the plan over a
minimum of a five-year term.
c) Non-networked printers may or may not be awarded as phase 3. The City
may opt to make multiple awards, if it is in the best interest of the City.
While it is the preference of the City to deal with a single vendor, Vendors
RFP 7668 Managed Print Services for City of Fort Collins Page 5 of 26
may opt to partner with another entity in order to provide a full-service
solution.
Vendor response to this RFP needs to include pricing for three, four, and five
year equipment leases and an option for outright purchase plus a cost-per-page
format for maintenance and consumables with the resulting contract requiring the
vendor to provide and install all MFDs meeting the model requests as specified
for each location with specified volume levels, speed and features, provide all
consumables (excluding paper) and maintain all MFDs under the contract award.
In addition, the City requests a pricing option for paper (30% post recycled
content). The proposer should also provide in the response an option for a cost-
per-page format for both maintenance and toner for the existing local desktop
printers, and medium & high volume satellite printers. It is the City's intent that
the awarded vendor will make recommendations to consolidate and reduce the
number of printers in use and move as much volume as possible to new or
existing MFDs.
All units proposed to the City must be EPEAT registered products. Indicate
whether each proposed product is rated at the EPEAT Bronze, Silver, or Gold
Level. Indicate if proposed units have power-down functions and double-sided
printing capability.
Proposers must submit an option for all new multifunction devices installed in the
City to use a security printing function that will allow employees to have a secure
print option.
3. Pricing
Proposers should submit pricing on the basis of equipment lease (for three, four,
and five-year terms) and outright purchase, plus cost-per-page, which will be a
not to exceed price for the term of the contract.
All costs for equipment shall include: inside delivery to the equipment's intended
location, installation, set-up and training, and any associated transportation costs
to the City’s specified locations. The City will not pay for removal of any
equipment being replaced during the contract term. Also, equipment removal is
to include removal of hard drives, which are to be turned into the City for
disposal.
In addition to the monthly lease cost; proposers are to include the cost-per-print
for both black & white and color printing. Pricing is to include all supplies and
maintenance. Also, the City would like proposers to include an option for 30%
post-recycled content paper as part of the cost-per-print.
Proposals that stipulate the City must pay for removal of equipment or shipping
costs at the end of the agreement or when an upgrade, downgrade, relocation or
RFP 7668 Managed Print Services for City of Fort Collins Page 6 of 26
elimination of any machine is performed by the vendor or a third party service
provider may be automatically withdrawn from consideration.
The quoted pricing shall be a not to exceed price for the term of the contract for
the recommended equipment proposed initially by the awarded vendor and
accepted by the City for the resulting contract. However, it is the City’s
expectation that the awarded vendor will strive to offer the City additional
opportunities to reduce printing costs during the term of the contract. As newer
equipment models become available, they may be added to the approved
Equipment List and older models dropped from the List. In that event, it is the
City’s expectation that the cost per print will be the same or less than the unit it is
replacing.
4. General Conditions
All equipment, parts and consumables furnished under this proposal shall be
new. This solicitation indicates the number of copiers and printers currently on
lease or owned. Additional MFDs may be added at the same cost awarded from
this proposal. The City reserves the right to upgrade, downgrade, relocate or
eliminate any equipment at no additional charge at any time during the contract if
the needs/usage requirements of the using department change.
Vendors must commit that, for each multifunction device or printer disposed of by
the City during the term of the agreement that contains a hard drive, that they will
remove the hard drive and give it to the IT department for proper e-waste
disposal before the device is removed from City premises, at no additional cost to
the City.
End-user departments will submit all requests for copiers, MFDs and printers
through the IT Help Desk. The Help Desk will advise the department to either
contact the awarded vendor directly for assistance or to select the appropriate
equipment from the Master Agreement equipment list. The department will then
submit their requisition to Purchasing so a Purchase Order can be processed
and submitted to the vendor. Invoices referencing the Purchase Order number
will be submitted to City of Fort Collins Accounts Payable.
5. Service
Proposed costs shall include all costs for repair, maintenance, parts and labor
regardless as to whether repair or replacement is necessitated by wear or non-
malicious damage.
Total uptime should be no less than 99% per quarter (based on the City's 40 hour
work week). Uptime is to be calculated by the awarded vendor and reported for
each 90 day period.
Response/Repair Time shall be the time from the point the call is placed for
service until the technician responds to the equipment site. Technician must
RFP 7668 Managed Print Services for City of Fort Collins Page 7 of 26
notify the City’s IT staff prior to initiating a repair and upon completion of the
maintenance service.
The City considers a four (4) business hour response time from the time the call
is placed for service until the technician responds to the equipment site to be the
normal response time to be included in the vendor’s Cost per Print.
a) If Vendor has the option of a guaranteed Response Time of less than four
(4) hours; include the additional cost for that option (if any) in your
proposal.
b) If Vendor has the option of a Response Time of greater than four (4)
hours; include the additional discount for that option (if any) in your
proposal.
Service Completion shall be the time it takes a technician to correct a deficiency
once he/she has reported arriving to the City's designated representative. It is
expected that all calls will be resolved within six (6) business hours from the time
the service call is placed. Should more time be needed, the technician must
inform the designated representative.The vendor is to report response and
Service Completion times for service calls for each 90-day period. In the event
the response time (4 hours) or Service Completion time (6 hours) falls below
95%, the vendor shall provide a written corrective action plan which shall be
subject to the City representative approval.
Three (3) service calls in a quarter to any one machine must result in the vendor
providing a detailed review of the problem. In the review, a solution must be
proposed and accepted by the City's designated representative. If the device
breaks down after this solution has been implemented, the device must be
replaced at the request of the City's designated IT representative at no cost to
the City of Fort Collins.
All parts, supplies, and consumables provided by the vendor shall be the
manufacturer's officially approved OEM parts, supplies, and consumables.
Remanufactured, reconditioned, or other non-new parts, supplies and
consumables shall not be stored, provided or utilized by same provider for any
equipment use in the City of Fort Collins.
Vendor should provide documentation on training and certification of all service
technicians and if all are factory-trained. Indicate if specific technicians will be
dedicated to the City's account and if technicians specialize in particular models
or cover specific territories. A descriptive map showing the entire service
coverage area of assigned technicians is requested along with the current
number of machines serviced in that area.
6. Installation & Training
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The vendor shall provide, at their own expense, installation/configuration of the
equipment leased/purchased under the contract as well as end-user training.
Delivery and installation of the equipment will be tightly coordinated between the
vendor and the City to minimize the disruption of service and staff. Vendor will
provide at least 48 hours’ notice to the department point of contact (POC) as well
as City IT POC on delivery and installation dates and times.
Each equipment location shall have readily available on or near the machine, a
manual providing detailed instruction on the machine’s operation, with
procedures for clearing jams, loading toner, etc.
7. Reports
The successful vendor shall provide the IT representative on a quarterly basis, a
Master Activity Report of the past quarter’s activity and include year-to-date
summaries. The master report should include at a minimum all sites' activities by
department account, machine identification number, model number, beginning
and ending meters, total copy volume extended by the cost per page and cost
per device to achieve the total monthly cost per machine. Each individual
department account shall also be totaled together, indicating quarterly true up
metrics to date. Any service calls during the month should also be summarized
within the quarterly report. A total quarterly cost of all machines shall be included.
The report shall be submitted electronically to City of Fort Collins IT Department
designated POC.
a. The City would also like to have Uptime reported for each machine on the
Quarterly Report. Briefly describe what your reporting capability is as part of
your proposal, whether or not you can provide Uptime reporting, and submit a
representative sample illustrating your reporting capability as part of your
proposal.
8. Equipment Specifications
All proposed equipment must be "New" and will not have been used since
manufacture and shall be current models of modern technology in current
production and not scheduled to retire within the next 24 months.
Appendix A (page 13) shows that in 2009 the City as a whole averaged
1,356,603 pages per month. Please submit costs for your recommended choice
for Low, Medium, and High Volume machine categories for purposes of your
initial proposal. Once the awarded Vendor has completed their Phase 1
assessment of the current environment and issued their Phase 2 final report;
then the Equipment List and the associated pricing will be finalized.
9. Network Connectivity
Connection to the City network requires the proposed solution to support IP v4/6.
Vendors should describe the connectivity requirements of the equipment being
proposed including the print controllers, network protocol(s) and software. All City
RFP 7668 Managed Print Services for City of Fort Collins Page 9 of 26
departments are attached to the City's network with desktop computers running
Microsoft Windows XP or higher. Microsoft Windows 2003 or higher Servers are
used for Print Services. The successful vendor must be prepared to work with the
City of Fort Collins Information Technology staff on each networked installation to
ensure that all networked services are installed and functioning properly. Print
Drivers will be installed in conjunction and alongside the City IT Department staff.
The successful vendor must document the printer driver installation process.
When new drivers—especially 64-bit drivers, become available, the vendor
should supply them to the City of Fort Collins Information Technology
Department along with installation instructions. Any work to be performed by the
vendor on the City’s print servers is to be coordinated with the Information
Technology Department.
10. Invoicing
Vendor shall prepare separate official invoices for each copier/MFD installation
listing:
a. Invoice date and number
b. Purchase Order Number
c. Location, Make, Model and Serial Number
d. Number of copies invoiced
e. Current and previous reading
f. Date of meter reading (if applicable)
g. Line item identifying per copy credit for copies made during repair testing
or Maintenance
h. Line item identifying response time service credits
i. One Monthly invoice for all equipment itemized by location
j. Lease to include all property taxes, insurance, documentation fees,
delivery, installation, Training, and removal of equipment at end of term.
11. Other Considerations
a. COOPERATIVE PURCHASING: The City of Fort Collins allows other Public
Agencies the opportunity to purchase off the Award for this RFP at the option
of the Awarded Vendor. Other public agencies that are members of the
Colorado Multiple Assembly of Procurement Officials (MAPO) cooperative
purchasing group in particular may contact the awarded Service Provider with
a desire to participate in any resulting awards as a potential cooperative user,
including:
Poudre School District
Larimer County
b. The City reserves the right to award directly as a result of the written
proposals. The City may or may not opt to conduct oral interviews.
RFP 7668 Managed Print Services for City of Fort Collins Page 10 of 26
c. All awards and extensions are subject to annual appropriations of funds.
Lessee reasonably believes that it will have a need for the equipment for the
duration of the lease and that funds will be available and appropriated to
make all payments under this lease, however, the availability of funds in
future fiscal years is dependent upon appropriation of funds by Lessee's City
Council, which appropriation is entirely discretionary.
The City will seek funding each year as part of its budget process. If funds
to continue the leasing of the equipment for the portion of the lease term
falling in the next year are not legally available for such purpose, The City
may terminate the lease and return the equipment at the end of the current
year without penalty or financial liability.
The City will notify lessor at least thirty (30) days prior to the end of the year if
funds are not available for the payments required under this Lease by reason
of non-appropriation or non-availability of funds as set forth above.
II. Proposal Submittal Requirements
The City’s intent is to choose the most qualified firm based upon approach, methods,
qualifications and experience, availability, and total lifecycle cost. Of prime
importance is the firm’s flexibility in responding to services as requested by City staff
during the term of the Services Agreement.
For Initial Proposal Submittal:
All respondents are required to include the following information in the submittal as a
minimum. Respondents are to number and name each section as follows:
1. Recommended Solution and Approach:
a. Executive Summary - The executive summary should give in brief concise
terms a summation of your submittal. Identify the points that make your firm
uniquely qualified for this engagement.
b. Provide detailed information on your proposed approach, interpretation of
project and concept as described, including needs assessment and design of
a print environment.
c. Provide detailed information on the quality and performance of the equipment
you are proposing for the City for your recommended choice for Low,
Medium, and High Volume machine categories for purposes of your initial
proposal
d. Describe your Sales/Service Center location & arrangement you propose to
use to service the equipment deliveries, maintenance services, and
consumable supplies fulfillment as relates to the RFP, and proposed business
hours. Make sure that your proposal is clear as to who is providing what, and
from what location.
RFP 7668 Managed Print Services for City of Fort Collins Page 11 of 26
e. Provide samples of Master activity reports you are currently providing for
other customers, for programs similar to those described in the RFP. Be sure
to include samples of any Uptime reporting you are currently providing.
f. Customer Responsibilities and deliverables:
Provide detailed information on hardware, software, technical
support, and/or manpower required from the City.
Provide detailed information on any assumptions made in the
preparation of the proposal, and any constraints the organization
faces in delivering the type of program the City is seeking.
g. Lessons Learned - provide details on at least three (3) past projects of this
nature that the firm has implemented; both good and bad outcomes.
2. Qualifications and Experience: Provide relevant information regarding previous
experience related to delivering similar services to the ones listed under Scope of
Work:
a. Profile of the Firm – State whether your firm is local, national, or international.
Also include number of years in the business.
b. Size of the firm and size of local office that will service this account (local
office is required).
c. Names and locations of three (3) similar projects that have been provided to
organizations of our size and type within the last three (3) years, in particular
any ones in Colorado, and preferably public agencies:
i. Include Contact name and title, phone, and e-mail address of public
agency reference(s) overseeing the Delivered Services.
3. List of Project Personnel: List of proposed resources who will service the awarded
contract; including the primary point of contact, and the person with primary
responsibility for successful performance of this contract.
4. Availability/Lead Time: What is the Lead Time required to deliver equipment After
Receipt of Order (ARO)?
5. Cost Structure: Using the RFP Pricing Sheet grid provided, please submit your cost
to provide the initial orders described in the Scope of Work. The quoted pricing
shall be a not to exceed price for the term of the contract for the recommended
equipment proposed initially by the awarded vendor and accepted by the City for the
resulting contract. However, it is the City’s expectation that the awarded vendor will
strive to offer the City additional opportunities to reduce printing costs during the
term of the contract. As newer models become available, they may be added to the
approved Equipment List and older models dropped from the List. In that event, it is
the City’s expectation that the cost per print will be the same or less than the unit it is
replacing.
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6. Sustainability: Briefly describe the following sustainability attributes of the equipment
proposed for the City for this project:
a. Describe whether each proposed product is EPEAT rated at the Bronze,
Silver, or Gold Level.
b. Describe any power-down functions of each proposed product when not in
use.
c. Describe any double-sided printing capability of each proposed product.
d. Describe any secure-printing capability of each proposed product.
III. Pricing Form
Proposers are to fill out the RFP Pricing Sheet included electronically with the RFP
and submit it electronically to the City as part of the proposal. At minimum,
information for each proposed model submitted is to include the following
information:
Model Number
Description (including accessories)
Copies per Minute Rating
Monthly Lease Cost, 36 month Lease
Monthly Lease Cost, 48 month Lease
Monthly Lease Cost, 60 month Lease
Cost to Purchase Outright
Black & White Print Charge
Cost per page including 30% PRC paper, if available
Color Print Charge
Cost per page including 30% PRC paper, if available
Indicate whether all Supplies are Included in your Print Charges
RFP 7668 Managed Print Services for City of Fort Collins Page 13 of 26
IV. VENDOR STATEMENT:
I have read and understand the specifications and requirements for this bid and I agree
to comply with such specifications and requirements. I further agree that the method of
award is acceptable to my company. I also agree to complete a Services Agreement
with the City of Fort Collins within 30 days of notice of award. If contract is not
completed and signed within 30 days, City reserves the right to cancel and award to the
next highest rated firm.
FIRM NAME:
ADDRESS:
CITY, STATE, ZIP:
EMAIL ADDRESS: PHONE:
BIDDER’S NAME:
SIGNATURE:
PRIMARY SERVICES ISSUES CONTACT:
TELEPHONE: CELL:
EMAIL:
PLEASE GO TO www.fcgov.com/purchasing TO REGISTER IN OUR E-
PROCUREMENT SYSTEM FOR FUTURE BID OPPORTUNITIES! BE SURE TO
SELECT ALL APPROPRIATE COMMODITY CODES.
COMMODITY CODES USED FOR THIS RFP:
600-38 Copy Machines, Bond (Plain) Paper Type Including Parts and Accessories
600-42 Copy Machines, Laser, Including Parts and Accessories
600-46 Copy Machines, Digital
600-72 Multi-Function Office Machines (Combination of Fax-Copier-Scanner-Printer,
etc.)
RFP 7668 Managed Print Services for City of Fort Collins Page 14 of 26
Compensation and Contract Process
A. After contract award, progress invoices shall be billed in monthly installments,
subject to review and approval by the City. City payment terms will be Net 30
Days from receipt of invoice.
B. The selected Service Provider shall be expected to sign the City’s standard
Services Agreement prior to commencing Services (see sample attached to
this Proposal).
C. The City reserves the right to award directly as a result of the written proposals.
The City may or may not opt to conduct secondary evaluations.
D. The City reserves the right to negotiate with any vendor as meets the needs of
the City. The City reserves the right to reject any or all proposals, and to waive
any irregularities.
V. REVIEW AND ASSESSMENT
Proposers will be evaluated on the following criteria. These criteria will be the basis
for review of the written proposals and any optional interview session. The rating
scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average rating, and
5 being an outstanding rating.
WEIGHTING
FACTOR QUALIFICATION STANDARD
3.0 Scope of Proposal
Does the proposal show an understanding of
the project objective, methodology to be used
and results that are desired from the project?
1.0
Assigned
Personnel/Sales
Support
Do the persons who will be working on the
project have the necessary skills to support
delivery of product meeting the quality
specifications as outlined in this RFP? Are
sufficient people of the requisite skills assigned
to the project?
1.0 Availability What is the Lead Time required to deliver the
product After Receipt of Order (ARO)?
1.0 Sustainability
a. Is each proposed product EPEAT rated at
the Bronze, Silver, or Gold Level?
b. Does each proposed product have power-
down functions when not in use?
c. Does each proposed product have any
double-sided printing capability?
2.0 Cost Does the proposed cost compare favorably
with the Project Manager's estimate?
2.0 Firm Capability Has the firm done previous projects of this type
and scope?
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Reference Evaluation (Top Ranked Firm)
The Project Manager will check references using the following criteria. The
evaluation rankings will be labeled Satisfactory/Unsatisfactory.
QUALIFICATION STANDARD
Overall
Performance
Would you hire this Professional again? Did they show the
skills required by this project?
Timetable
Was the original Scope of Work completed within the specified
time? Were interim deadlines met in a timely manner?
Completeness
Was the Professional responsive to client needs; did the
Professional anticipate problems? Were problems solved
quickly and effectively?
Budget Was the original Scope of Work completed within the project
budget?
Job Knowledge If a study, did it meet the Scope of Work?
RFP 7668 Managed Print Services for City of Fort Collins Page 16 of 26
SERVICES AGREEMENT
THIS AGREEMENT made and entered into the day and year set forth below by and
between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter
referred to as the "City" and , hereinafter referred to as "Service Provider".
WITNESSETH:
In consideration of the mutual covenants and obligations herein expressed, it is agreed
by and between the parties hereto as follows:
1. Scope of Services. The Service Provider agrees to provide services in accordance with
the scope of services attached hereto as Exhibit "A", consisting of ( )
page and incorporated herein by this reference. Irrespective of references in Exhibit
A to certain named third parties, Professional shall be solely responsible for performance
of all duties hereunder.
2. The Work Schedule. [Optional] The services to be performed pursuant to this Agreement
shall be performed in accordance with the Work Schedule attached hereto as Exhibit "B",
consisting of ( ) page , and incorporated herein by this reference.
3. Time of Commencement and Completion of Services. The services to be performed
pursuant to this Agreement shall be initiated within ( ) days following
execution of this Agreement. Services shall be completed no later than . Time is of
the essence. Any extensions of the time limit set forth above must be agreed upon in a
writing signed by the parties.
4. Contract Period. [Option 1] This Agreement shall commence upon the date of execution
shown on the signature page of this Agreement and shall continue in full force and effect
for one (1) year, unless sooner terminated as herein provided. In addition, at the option of
the City, the Agreement may be extended for an additional period of one (1) year at the
RFP 7668 Managed Print Services for City of Fort Collins Page 17 of 26
rates provided with written notice to the Professional mailed no later than ninety (90) days
prior to contract end.
5. Contract Period. [Option 2] This Agreement shall commence , 200 , and shall
continue in full force and effect until , 200 , unless sooner terminated as herein
provided. In addition, at the option of the City, the Agreement may be extended for
additional one year periods not to exceed ( ) additional one year periods.
Renewals and pricing changes shall be negotiated by and agreed to by both parties. The
Denver Boulder Greeley CPIU published by the Colorado State Planning and Budget
Office will be used as a guide. Written notice of renewal shall be provided to the Service
Provider and mailed no later than ninety (90) days prior to contract end.
6. Delay. If either party is prevented in whole or in part from performing its obligations by
unforeseeable causes beyond its reasonable control and without its fault or negligence,
then the party so prevented shall be excused from whatever performance is prevented by
such cause. To the extent that the performance is actually prevented, the Service
Provider must provide written notice to the City of such condition within fifteen (15) days
from the onset of such condition.
7. Early Termination by City/Notice. Notwithstanding the time periods contained herein, the
City may terminate this Agreement at any time without cause by providing written notice of
termination to the Service Provider. Such notice shall be delivered at least fifteen (15)
days prior to the termination date contained in said notice unless otherwise agreed in
writing by the parties. All notices provided under this Agreement shall be effective when
mailed, postage prepaid and sent to the following addresses:
Service Provider: City: Copy to:
Attn:
City of Fort Collins
Attn:
PO Box 580
Fort Collins, CO 80522
City of Fort Collins
Attn: Purchasing Dept.
PO Box 580
Fort Collins, CO 80522
RFP 7668 Managed Print Services for City of Fort Collins Page 18 of 26
In the event of early termination by the City, the Service Provider shall be paid for services
rendered to the date of termination, subject only to the satisfactory performance of the
Service Provider's obligations under this Agreement. Such payment shall be the Service
Provider's sole right and remedy for such termination.
8. Contract Sum. The City shall pay the Service Provider for the performance of this
Contract, subject to additions and deletions provided herein, ($ ) as per the
attached Exhibit " ", consisting of page , and incorporated herein by this
reference.
9. City Representative. The City will designate, prior to commencement of the work, its
representative who shall make, within the scope of his or her authority, all necessary and
proper decisions with reference to the services provided under this agreement. All
requests concerning this agreement shall be directed to the City Representative.
10. Independent Service provider. The services to be performed by Service Provider are
those of an independent service provider and not of an employee of the City of Fort
Collins. The City shall not be responsible for withholding any portion of Service Provider's
compensation hereunder for the payment of FICA, Workmen's Compensation or other
taxes or benefits or for any other purpose.
11. Subcontractors. Service Provider may not subcontract any of the Work set forth in the
Exhibit A, Statement of Work without the prior written consent of the city, which shall not
be unreasonably withheld. If any of the Work is subcontracted hereunder (with the
consent of the City), then the following provisions shall apply: (a) the subcontractor must
be a reputable, qualified firm with an established record of successful performance in its
respective trade performing identical or substantially similar work, (b) the subcontractor will
be required to comply with all applicable terms of this Agreement, (c) the subcontract will
not create any contractual relationship between any such subcontractor and the City, nor
RFP 7668 Managed Print Services for City of Fort Collins Page 19 of 26
will it obligate the City to pay or see to the payment of any subcontractor, and (d) the work
of the subcontractor will be subject to inspection by the City to the same extent as the
work of the Service Provider.
12. Personal Services. It is understood that the City enters into the Agreement based on the
special abilities of the Service Provider and that this Agreement shall be considered as an
agreement for personal services. Accordingly, the Service Provider shall neither assign
any responsibilities nor delegate any duties arising under the Agreement without the prior
written consent of the City.
13. Acceptance Not Waiver. The City's approval or acceptance of, or payment for any of the
services shall not be construed to operate as a waiver of any rights or benefits provided to
the City under this Agreement or cause of action arising out of performance of this
Agreement.
14. Warranty.
a. Service Provider warrants that all work performed hereunder shall be performed with
the highest degree of competence and care in accordance with accepted standards for
work of a similar nature.
b. Unless otherwise provided in the Agreement, all materials and equipment incorporated
into any work shall be new and, where not specified, of the most suitable grade of their
respective kinds for their intended use, and all workmanship shall be acceptable to
City.
c. Service Provider warrants all equipment, materials, labor and other work, provided
under this Agreement, except City-furnished materials, equipment and labor, against
defects and nonconformances in design, materials and workmanship/workwomanship
for a period beginning with the start of the work and ending twelve (12) months from
RFP 7668 Managed Print Services for City of Fort Collins Page 20 of 26
and after final acceptance under the Agreement, regardless whether the same were
furnished or performed by Service Provider or by any of its subcontractors of any tier.
Upon receipt of written notice from City of any such defect or nonconformances, the
affected item or part thereof shall be redesigned, repaired or replaced by Service
Provider in a manner and at a time acceptable to City.
15. Default. Each and every term and condition hereof shall be deemed to be a material
element of this Agreement. In the event either party should fail or refuse to perform
according to the terms of this agreement, such party may be declared in default thereof.
16. Remedies. In the event a party has been declared in default, such defaulting party shall
be allowed a period of ten (10) days within which to cure said default. In the event the
default remains uncorrected, the party declaring default may elect to (a) terminate the
Agreement and seek damages; (b) treat the Agreement as continuing and require specific
performance; or (c) avail himself of any other remedy at law or equity. If the non-defaulting
party commences legal or equitable actions against the defaulting party, the defaulting
party shall be liable to the non-defaulting party for the non-defaulting party's reasonable
attorney fees and costs incurred because of the default.
17. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire
agreement between the parties and shall be binding upon said parties, their officers,
employees, agents and assigns and shall inure to the benefit of the respective survivors,
heirs, personal representatives, successors and assigns of said parties.
18. Indemnity/Insurance.
a. The Service Provider agrees to indemnify and save harmless the City, its officers,
agents and employees against and from any and all actions, suits, claims, demands or
liability of any character whatsoever brought or asserted for injuries to or death of any
RFP 7668 Managed Print Services for City of Fort Collins Page 21 of 26
person or persons, or damages to property arising out of, result from or occurring in
connection with the performance of any service hereunder.
b. The Service Provider shall take all necessary precautions in performing the work
hereunder to prevent injury to persons and property.
c. Without limiting any of the Service Provider's obligations hereunder, the Service
Provider shall provide and maintain insurance coverage naming the City as an
additional insured under this Agreement of the type and with the limits specified within
Exhibit , consisting of one (1) page, attached hereto and incorporated herein by
this reference. The Service Provider before commencing services hereunder, shall
deliver to the City's Director of Purchasing and Risk Management, P. O. Box 580 Fort
Collins, Colorado 80522 one copy of a certificate evidencing the insurance coverage
required from an insurance company acceptable to the City.
19. Entire Agreement. This Agreement, along with all Exhibits and other documents
incorporated herein, shall constitute the entire Agreement of the parties. Covenants or
representations not contained in this Agreement shall not be binding on the parties.
20. Law/Severability. The laws of the State of Colorado shall govern the construction
interpretation, execution and enforcement of this Agreement. In the event any provision of
this Agreement shall be held invalid or unenforceable by any court of competent
jurisdiction, such holding shall not invalidate or render unenforceable any other provision
of this Agreement.
21. Prohibition Against Employing Illegal Aliens. Pursuant to Section 8-17.5-101, C.R.S., et.
seq., Service Provider represents and agrees that:
a. As of the date of this Agreement:
RFP 7668 Managed Print Services for City of Fort Collins Page 22 of 26
1. Service Provider does not knowingly employ or contract with an illegal alien who
will perform work under this Agreement; and
2. Service Provider will participate in either the e-Verify program created in Public
Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th
Congress, as amended, administered by the United States Department of
Homeland Security (the “e-Verify Program”) or the Department Program (the
“Department Program”), an employment verification program established pursuant
to Section 8-17.5-102(5)(c) C.R.S. in order to confirm the employment eligibility of
all newly hired employees to perform work under this Agreement.
b. Service Provider shall not knowingly employ or contract with an illegal alien to perform
work under this Agreement or knowingly enter into a contract with a subcontractor that
knowingly employs or contracts with an illegal alien to perform work under this
Agreement.
c. Service Provider is prohibited from using the e-Verify Program or Department Program
procedures to undertake pre-employment screening of job applicants while this
Agreement is being performed.
d. If Service Provider obtains actual knowledge that a subcontractor performing work
under this Agreement knowingly employs or contracts with an illegal alien, Service
Provider shall:
1. Notify such subcontractor and the City within three days that Service Provider has
actual knowledge that the subcontractor is employing or contracting with an illegal
alien; and
2. Terminate the subcontract with the subcontractor if within three days of receiving
the notice required pursuant to this section the subcontractor does not cease
RFP 7668 Managed Print Services for City of Fort Collins Page 23 of 26
employing or contracting with the illegal alien; except that Service Provider shall
not terminate the contract with the subcontractor if during such three days the
subcontractor provides information to establish that the subcontractor has not
knowingly employed or contracted with an illegal alien.
e. Service Provider shall comply with any reasonable request by the Colorado
Department of Labor and Employment (the “Department”) made in the course of an
investigation that the Department undertakes or is undertaking pursuant to the
authority established in Subsection 8-17.5-102 (5), C.R.S.
f. If Service Provider violates any provision of this Agreement pertaining to the duties
imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If
this Agreement is so terminated, Service Provider shall be liable for actual and
consequential damages to the City arising out of Service Provider’s violation of
Subsection 8-17.5-102, C.R.S.
g. The City will notify the Office of the Secretary of State if Service Provider violates this
provision of this Agreement and the City terminates the Agreement for such breach.
22. Special Provisions. Special provisions or conditions relating to the services to be
performed pursuant to this Agreement are set forth in Exhibit " " - Confidentiality,
consisting of ( ) pages, attached hereto and incorporated herein by this
reference.
RFP 7668 Managed Print Services for City of Fort Collins Page 24 of 26
CITY OF FORT COLLINS, COLORADO
a municipal corporation
By:_______________________________
Gerry Paul
Director of Purchasing and Risk Management
Date:_____________________________
ATTEST:
_________________________________
City Clerk
APPROVED AS TO FORM:
________________________________
Assistant City Attorney
By:_______________________________
__________________________________
PRINT NAME
__________________________________
TITLE
Date:_____________________________
RFP 7668 Managed Print Services for City of Fort Collins Page 25 of 26
EXHIBIT
INSURANCE REQUIREMENTS
1. The Service Provider will provide, from insurance companies acceptable to the City, the
insurance coverage designated hereinafter and pay all costs. Before commencing work
under this bid, the Service Provider shall furnish the City with certificates of insurance
showing the type, amount, class of operations covered, effective dates and date of
expiration of policies, and containing substantially the following statement:
"The insurance evidenced by this Certificate will not be cancelled or materially
altered, except after ten (10) days written notice has been received by the City of Fort
Collins."
In case of the breach of any provision of the Insurance Requirements, the City, at its
option, may take out and maintain, at the expense of the Service Provider, such
insurance as the City may deem proper and may deduct the cost of such insurance from
any monies which may be due or become due the Service Provider under this
Agreement. The City, its officers, agents and employees shall be named as additional
insureds on the Service Provider's general liability and automobile liability insurance
policies for any claims arising out of work performed under this Agreement.
2. Insurance coverages shall be as follows:
A. Workers' Compensation & Employer's Liability. The Service Provider shall
maintain during the life of this Agreement for all of the Service Provider's
employees engaged in work performed under this agreement:
1. Workers' Compensation insurance with statutory limits as required by
Colorado law.
2. Employer's Liability insurance with limits of $100,000 per accident,
$500,000 disease aggregate, and $100,000 disease each employee.
B. Commercial General & Vehicle Liability. The Service Provider shall maintain
during the life of this Agreement such commercial general liability and automobile
liability insurance as will provide coverage for damage claims of personal injury,
including accidental death, as well as for claims for property damage, which may
arise directly or indirectly from the performance of work under this Agreement.
Coverage for property damage shall be on a "broad form" basis. The amount of
insurance for each coverage, Commercial General and Vehicle, shall not be less
than $500,000 combined single limits for bodily injury and property damage.
In the event any work is performed by a subcontractor, the Service Provider shall
be responsible for any liability directly or indirectly arising out of the work
performed under this Agreement by a subcontractor, which liability is not covered
by the subcontractor's insurance.
RFP 7668 Managed Print Services for City of Fort Collins Page 26 of 26
EXHIBIT
CONFIDENTIALITY
IN CONNECTION WITH SERVICES provided to the City of Fort Collins (the “City”) pursuant to
this Agreement (the “Agreement”), the Service Provider hereby acknowledges that it has been
informed that the City has established policies and procedures with regard to the handling of
confidential information and other sensitive materials.
In consideration of access to certain information, data and material (hereinafter individually and
collectively, regardless of nature, referred to as “information”) that are the property of and/or
relate to the City or its employees, customers or suppliers, which access is related to the
performance of services that the Service Provider has agreed to perform, the Service Provider
hereby acknowledges and agrees as follows:
That information that has or will come into its possession or knowledge in connection with the
performance of services for the City may be confidential and/or proprietary. The Service
Provider agrees to treat as confidential (a) all information that is owned by the City, or that
relates to the business of the City, or that is used by the City in carrying on business, and (b) all
information that is proprietary to a third party (including but not limited to customers and
suppliers of the City). The Service Provider shall not disclose any such information to any
person not having a legitimate need-to-know for purposes authorized by the City. Further, the
Service Provider shall not use such information to obtain any economic or other benefit for itself,
or any third party, except as specifically authorized by the City.
The foregoing to the contrary notwithstanding, the Service Provider understands that it shall
have no obligation under this Agreement with respect to information and material that (a)
becomes generally known to the public by publication or some means other than a breach of
duty of this Agreement, or (b) is required by law, regulation or court order to be disclosed,
provided that the request for such disclosure is proper and the disclosure does not exceed that
which is required. In the event of any disclosure under (b) above, the Service Provider shall
furnish a copy of this Agreement to anyone to whom it is required to make such disclosure and
shall promptly advise the City in writing of each such disclosure.
In the event that the Service Provider ceases to perform services for the City, or the City so
requests for any reason, the Service Provider shall promptly return to the City any and all
information described hereinabove, including all copies, notes and/or summaries (handwritten or
mechanically produced) thereof, in its possession or control or as to which it otherwise has
access.
The Service Provider understands and agrees that the City’s remedies at law for a breach of the
Service Provider’s obligations under this Confidentiality Agreement may be inadequate and that
the City shall, in the event of any such breach, be entitled to seek equitable relief (including
without limitation preliminary and permanent injunctive relief and specific performance) in
addition to all other remedies provided hereunder or available at law.
APPENDIX A
2009 PRINT ENVIRONMENT ANALYSIS
Date: 04/04/2014 Appendix B Copier Inventory Profile Date: 04/04/2014
Make # % Dealer # % Top Models # % Leased/Owned # % Expires # %
Xerox 78 86.00% PDS 54 59.30% 7545P 14 15.40% Leased 73 80.20% 2014 4 5.00%
Ricoh 7 8.00% Lewan 29 31.90% 7535P 11 12.10% Owned 12 13.20% 2015 7 8.90%
Sharp 5 6.00% Ricoh 7 7.10% 7835PT 6 6.60% Not Known 6 6.60% 2016 30 38.00%
Total: 91 100% All Copy Products 1 1.10% 7845P 5 5.50% Total 91 100% 2017 16 20.30%
Total: 91 100% 7435P 5 0.50% 2018 11 13.90%
7775P 4 4.40% Lease Term # % 2019 5 6.30%
7855P 4 4.40% 36 Mos. 3 3.80% Not Known 6 7.60%
7125P 4 4.40% 48 Mos. 34 43.00% Total 79 100%
7242 3 3.30% 60 Mos. 36 45.60%
% of Total Inventory 57% Not Known 6 7.60%
Total 79 100%
APPENDIX B
COPIER INVENTORY
APPENDIX C
Purchasing — 5/1/2014 - 5/31/2014
Name Serial Number IP Address
Total
Pages
Mono
Pages
Color
Pages
4595 v 17. 36. 0 - Printer FBG961008 10.214.4.19 48772 48772
6204 Wide Format V1.2.02 - Printer
10.50.4.49 128 128
Aficio MP 3350 M6395700680 10.215.5.32 1302 1302 0
Aficio MP C4501 V9515601641 10.136.4.11 9200 8530 670
Aficio MP C4502A W512L600439 10.215.4.25 14296 10822 3474
AR-M277 5506830700 10.196.4.18 0 0
AR-M350 3502532X00 10.130.4.11 0 0
AR-M355N 5502724200 10.171.4.11 113 113
Color LaserJet 2840 CNJC8360C9 10.50.4.80 0 0 0
color LaserJet 3550 CNBR205698 10.223.1.121 1218 26 1192
Color LaserJet 3600 CNWBF57740 10.214.4.15 0 0 0
Color LaserJet 3600 CNWCH80911 192.168.11.49 424 5 419
Color LaserJet 3600 CNWCH86705 10.53.4.23 338 3 335
Color LaserJet 4550 JPPAB04723 192.168.14.53 7 0 7
color LaserJet 4600 JPBKB30380 10.50.4.60 1587 543 1044
color LaserJet 4600 JPBKB20949 10.98.4.15 455 242 213
color LaserJet 4600 JPBKB07388 10.215.5.29 13 1 12
color LaserJet 4600 JPBKD11067 10.198.4.12 459 104 355
color LaserJet 4650 JPGAB14321 10.223.1.73 336 45 291
Color LaserJet 4700 JP8LB55655 10.98.4.17 4697 2436 2261
Name Serial Number IP Address
Total
Pages
Mono
Pages
Color
Pages
Color LaserJet 4700 JP4LB24115 10.214.4.34 1559 620 939
Color LaserJet 4700 JPTLB57124 10.215.4.26 5528 2122 3406
color LaserJet 5500 JPLR000206 10.214.4.25 853 370 483
color LaserJet 5500 JPEK001677 10.215.5.39 693 293 400
color LaserJet 5500 JPCK000494 10.215.4.40 386 80 306
color LaserJet 5550 JPFC646008 10.214.4.38 921 297 624
color LaserJet 5550 JPSC9CD067 10.214.4.26 547 186 361
color LaserJet 5550 JPSCB7N13V 10.215.5.35 723 190 533
Color LaserJet CP2025n CNGSD00946 10.131.4.21 508 128 380
Color LaserJet CP2025n CNGSC71169 10.131.4.22 58 40 18
Color LaserJet CP2025n CNGSD00942 10.131.4.23 232 75 157
Color LaserJet CP2025n CNGSD00945 10.131.4.25 29 4 25
Color LaserJet CP3525 CNCC91600L 10.214.4.13 429 68 361
Color LaserJet CP3525 CNCC91600W 10.214.4.12 1588 1194 394
Color LaserJet CP4005 JPRLB54574 10.223.1.128 1338 315 1023
Color LaserJet CP4005 JPRLB54664 10.223.1.131 1547 203 1344
Color LaserJet CP4520 Series JPDCG3D1F3 10.214.4.16 5270 727 4543
Color LaserJet Pro MFP M177fw CNB6FDH8NL 10.50.4.81 0 0
ColorQube 8870 XFL130571 10.50.4.47 605 428 177
ColorQube 8870-9 XFL130577 10.50.4.54 1129 334 795
ColorQube 9201 BRE238442 10.215.5.26 0 0 0
Designjet T1120 44in SG9742200Z 10.196.4.13 13
Name Serial Number IP Address
Total
Pages
Mono
Pages
Color
Pages
Designjet T1300 CN28HCH01V 10.214.4.41 32
Designjet T2300 PostScript CN0961H04Q 10.215.4.32 27
Designjet T2500 PostScript CN39R1H00P 10.96.4.11
Designjet T790 44in CN38OGH02D 10.50.4.62 37
Designjet T790 44in CN1772H028 10.131.4.137
Designjet T790ps 44in CN31EDH03P 10.50.4.63 207
Designjet Z2100 44in Photo MY6AV2C007 10.215.4.39 28
Designjet Z5200 PostScript CN41N5K02V 10.223.1.114
DocuColor 263 with EFI Fiery
Controller;
XPN388304 10.128.4.11 13819 7172 6647
DocuColor 263 with EFI Fiery
Controller;
XPN388304 10.128.4.11 0 0 0
HL-4150CDN series U62499H1J209442 10.215.5.42 144 78 66
HL-4150CDN series U62499F1J185814 10.121.4.20 0 0 0
HL-5250DN series F7J131646 10.96.4.16 601 601
HL-5250DN series H8J738185 192.168.14.44 329 329
HL-5250DN series B7J845672 10.215.4.33 252 252
HL-5250DN series H8J722333 10.53.4.22 416 416
HL-5250DN series M8J898323 192.168.14.52 0 0
HL-5370DW series A2J449604 10.215.5.41 2001 2001
HL-5370DW series H0J719244 10.124.4.23 160 160
HL-5370DW series H1J283889 10.198.4.14 358 358
HL-5370DW series L9J413121 10.198.4.18 99 99
Name Serial Number IP Address
Total
Pages
Mono
Pages
Color
Pages
HL-5370DW series G1J223639 10.223.1.98 2367 2367
HL-5370DW series L1J354703 10.223.1.101 692 692
HL-5370DW series J0J759122 10.223.1.133 167 167
HL-5370DW series A2J445259 10.223.1.152 631 631
HL-5470DW series U63080C2J116510 10.130.4.153 495 495
HL-5470DW series U63080G2N126282 10.223.1.117 988 988
HL-5470DW series U63080K2N212420 10.223.1.136 496 496
HL-6050D_DN series C5J169512 10.96.4.13 204 204
LaserJet 1200 CNCB301863 10.96.4.17 44 44
LaserJet 1300n XXXXXXXXXX 10.196.4.16 527 527
LaserJet 1320 series CNFC56J0SW 10.215.4.37 233 233
LaserJet 200 color M251nw CNB1H10518 10.124.4.8 440 165 275
LaserJet 200 color M251nw CNB1H06552 10.130.4.154 120 4 116
LaserJet 200 colorMFP M276nw CNC9DCD7MN 10.50.4.40 68 31 37
LaserJet 2100 Series USGR086004 10.131.4.19 286 286
LaserJet 2200 CNGRG90544 10.50.4.79 998 998
LaserJet 2300 series CNBDC48978 10.50.4.77 235 235
LaserJet 2300 series CNBGG81308 10.215.4.22 445 445
LaserJet 3052 CNBK437817 10.223.1.138 862 862
LaserJet 3052 CNBK149318 10.223.1.139 19 19
LaserJet 400 color M451dn CNBH115041 10.98.4.11 700 271 429
LaserJet 400 colorMFP M475dw CND8F3GBSC 10.98.4.173 764 222 542
Name Serial Number IP Address
Total
Pages
Mono
Pages
Color
Pages
LaserJet 400 M401dw VNB3D05032 10.109.4.17 419 419
LaserJet 400 M401n VNB3S15287 10.124.4.9 974 974
LaserJet 400 M401n VNB3S15254 10.124.4.10 675 675
LaserJet 400 M401n VND3206312 10.124.4.24 889 889
LaserJet 400 M401n VNG3R05891 10.215.4.23 1587 1587
LaserJet 400 MFP M425dn CNB6D9M02Y 10.223.1.115 1555 1555
LaserJet 4000 Series USSC015546 10.50.4.58 138 138
LaserJet 4000 Series USRB014657 192.168.11.53 301 301
LaserJet 4000 Series USMB319486 192.168.11.43 44 44
LaserJet 4000 Series USEC022699 192.168.11.42 0 0
LaserJet 4000 Series USEF082594 10.215.4.30 362 362
LaserJet 4050 Series USQC022117 10.98.4.23 329 329
LaserJet 4050 Series USCC059852 10.98.4.22 417 417
LaserJet 4050 Series AAAAAAAAAA 10.172.4.14 878 878
LaserJet 4050 Series USQX061553 10.215.5.24 52 52
LaserJet 4050 Series USBB048529 192.168.11.44 116 116
LaserJet 4050 Series USQC028430 10.96.4.14 293 293
LaserJet 4050 Series USQC049508 10.215.4.43 809 809
LaserJet 4100 Series USBDJ09312 10.174.4.16 965 965
LaserJet 4100 Series JPLGF11329 192.168.11.46 960 960
LaserJet 4100 Series USGNH05734 10.223.1.112 0 0
LaserJet 4200 USBNN07792 10.98.4.24 3780 3780
Name Serial Number IP Address
Total
Pages
Mono
Pages
Color
Pages
LaserJet 4200 USDNM15887 10.174.4.17 1019 1019
LaserJet 4200 USDNM20563 10.124.4.14 79 79
LaserJet 4200 USGNX40045 10.215.4.38 110 110
LaserJet 4240 CNRXL92861 10.215.5.37 2798 2798
LaserJet 4250 CNGXG53057 10.128.4.12 385 385
LaserJet 4250 CNRXS32451 10.214.4.30 351 351
LaserJet 4250 CNRXK99204 10.215.5.30 928 928
LaserJet 4250 CNBXC32266 10.124.4.13 249 249
LaserJet 4250 CNGXC66264 10.215.4.27 5029 5029
LaserJet 4250 CNRXG63263 10.215.4.29 2800 2800
LaserJet 4350 CNGXD35604 10.98.4.25 1102 1102
LaserJet 500 color M551 CNCCFCG0VF 10.214.4.32 40 2 38
LaserJet 5000 Series USD3004773 10.98.4.16 753 753
LaserJet 5100 Series CNCN108199 10.214.4.24 208 208
LaserJet 5M S4601LB6VYD 10.53.4.27 19 19
LaserJet 5M S4601LF7FFA 10.215.4.31 17 17
LaserJet 600 M602 CNBCD6V28P 10.215.5.27 2242 2242
LaserJet 8000 Series USMH003802 10.50.4.56 554 554
LaserJet 8000 Series USHH014504 10.215.5.33 352 352
LaserJet 8150 Series JPBTM05123 10.215.4.84 194 194
LaserJet 9040 JPRL88T022 192.168.14.22 18646 18646
LaserJet 9040 JPRL88T024 192.168.14.21 20774 20774
Name Serial Number IP Address
Total
Pages
Mono
Pages
Color
Pages
LaserJet 9040 JPRL88T023 192.168.14.43 28197 28197
LaserJet CP1525nw CNBF138606 10.215.5.21 30 3 27
LaserJet M2727nf MFP CND986J10H 10.223.1.140 635 635
LaserJet P2015 Series CNBJM50835 10.223.1.135 405 405
LaserJet P2015 Series CNBJR02550 10.223.1.134 84 84
LaserJet P3010 Series VNB3R27475 10.98.4.14 297 297
LaserJet P3010 Series VNBCC172KB 10.124.4.12 841 841
LaserJet P4014 CNDX242695 10.133.4.13 830 830
LaserJet P4014 CNDX122736 192.168.14.41 588 588
LaserJet P4014 CNDX322683 192.168.14.58 1093 1093
LaserJet P4015 CNBY200694 10.98.4.20 256 256
MX-2600N 8511678600 10.98.4.28 2212 1427 785
MX-2610N 1509951500 10.195.4.12 6995 4981 2014
MX-2700N 7506302900 10.214.4.20 1089 383 706
MX-2700N 6506770000 10.214.4.33 10209 1228 8981
MX-3100N 8504664Y00 10.125.4.11 7681 5524 2157
MX-3501N 6502303800 10.133.4.12 5654 4081 1573
MX-4101N 502092300 10.172.4.11 5364 2244 3120
MX-4101N 0508541X00 10.174.4.18 9537 4537 5000
MX-6200N 6500116X00 10.214.4.29 4279 1700 2579
Officejet Pro 8500 A909g CN07D7R29Y 10.124.4.22 83 47 36
Officejet Pro 8500 A910 CN162DM0BJ 10.215.4.21 82 50 32
Name Serial Number IP Address
Total
Pages
Mono
Pages
Color
Pages
Phaser 3250 MXX476948 192.168.11.48 9 9 0
Phaser 3300 MFP NRB072496 10.96.4.20 203 203
Phaser 3320 LA2575704 10.223.1.113 1029 1029
Phaser 3500N; OS 1.15 09-23-2005 ,
Net V1.12
WPH053924 10.223.1.141 0 0
Phaser 4500N PMT299820 192.168.14.42 3121 3121
Phaser 6180DN; Net 10.66 DPX152270 192.168.14.54 3240 2961 279
Phaser 6180MFP-D; Net 11.74 GNX250703 192.168.14.55 4160 4127 33
Phaser 6180MFP-D; Net 11.74 GNX260906 10.215.4.45 1779 1711 68
Phaser 6180MFP-N; Net 11.68 GNX112687 10.215.4.41 940 427 513
Phaser 6300N WHH701690 10.50.4.55 462 278 184
Phaser 6360DN DBY260816 192.168.11.41 368 262 106
Phaser 6360DN DBY173408 192.168.11.45 453 99 354
Phaser 6600N; Net 18.01 XL1332808 10.174.4.20 173 97 76
Phaser 7500DN RXD135977 10.214.4.37 615 296 319
Phaser 7760GX AUA335622 10.53.4.26 443 397 46
Phaser 7760PS AUA332942 10.53.4.29 1359 455 904
Phaser 7800DX AT0210737 10.50.4.78 1173 322 851
Phaser 7800DX AT0210751 10.50.4.50 3112 208 2904
T640 792XC47 10.223.1.146 0 0
T640 792XC48 10.223.1.148 0 0
WF-2540 Series QKEY496033 10.98.4.27 41 0 41
Name Serial Number IP Address
Total
Pages
Mono
Pages
Color
Pages
WorkCentre 3220 UAK000509 192.168.11.59 316 316
WorkCentre 3615; Net 80.22 A2T194332 10.198.4.21 427 427
WorkCentre 4150 L99051965 10.53.4.30 437 437
WorkCentre 5330 v 30. 21. 0
Multifunction System
AE9202355 10.214.4.18 3677 3677
WorkCentre 5775 v1 Multifunction
System
XEL560296 10.124.4.20 24426 24426
WorkCentre 5775 v1 Multifunction
System
XEL560296 10.124.4.20
WorkCentre 5865 v1 Multifunction
System
EX9283007 10.223.1.132 8554 8554
WorkCentre 6505DN; Net 95.45 YTB112133 10.50.4.82 486 442 44
WorkCentre 6505DN; Net 95.45 YTB112115 10.96.4.26 1399 1372 27
WorkCentre 6605DN; Net 18.02 XL3566189 10.215.5.34 2922 934 1988
WorkCentre 6605DN; Net 90.66 XL3572171 10.50.4.84 258 201 57
WorkCentre 6605DN; Net 90.66 XL3573013 10.196.4.96 335 325 10
WorkCentre 6605DN; Net 90.66,ESS
201305012030
XL3573432 10.50.4.80 160 89 71
WorkCentre 6605DN; Net 90.66,ESS
201305012030
XL3573181 10.215.4.42 1501 1443 58
WorkCentre 7120 v 4. 24. 0
Multifunction System
XDC342786 10.50.4.66 451 451 0
WorkCentre 7120 v 4. 24. 0
Multifunction System
XDC342557 10.50.4.70 1283 352 931
WorkCentre 7120 v 5. 12. 0
Multifunction System
XDC399722 10.50.4.51 2807 1900 907
Name Serial Number IP Address
Total
Pages
Mono
Pages
Color
Pages
WorkCentre 7120 v 5. 12. 0
Multifunction System
XDC389454 10.50.4.52 4448 4426 22
WorkCentre 7120 v 5. 12. 0
Multifunction System
XDC389355 10.214.4.31 2421 1592 829
WorkCentre 7120 v 5. 12. 0
Multifunction System
XMK292567 10.198.4.19 3520 2685 835
WorkCentre 7120 v 5. 12. 0
Multifunction System
XMK293463E 10.174.4.19 47 39 8
WorkCentre 7125 v 5. 12. 0
Multifunction System
XDC389453 10.96.4.24 4799 4099 700
WorkCentre 7125 v 5. 12. 0
Multifunction System
XDC393116 10.214.4.21 4337 3898 439
WorkCentre 7125 v 5. 12. 0
Multifunction System
XMK294050 10.214.4.39 1365 763 602
WorkCentre 7125 v 5. 12. 0
Multifunction System
XDC394936 10.198.4.11 5815 2229 3586
WorkCentre 7220 v1 Multifunction
System
LX7377301 10.130.4.11 1520 1358 162
WorkCentre 7225 v1 Multifunction
System
LX5688559 192.168.11.50 122 26 96
WorkCentre 7225 v1 Multifunction
System
LX5688729 10.215.4.28 173 29 144
WorkCentre 7232 v 10. 6. 0
Multifunction System
GBP243925 10.196.4.14 3666 2269 1397
WorkCentre 7242 v 4. 7. 0
Multifunction System
GBP232896 10.53.4.28 1436 1395 41
WorkCentre 7242 v 10. 6. 0
Multifunction System
GBP238066 10.215.5.22 5322 4733 589
Name Serial Number IP Address
Total
Pages
Mono
Pages
Color
Pages
WorkCentre 7242 v 10. 6. 0
Multifunction System
GBP239924 10.53.4.21 470 352 118
WorkCentre 7335 v 3. 0. 5
Multifunction System
FKA638997 10.131.4.11 7349 2327 5022
WorkCentre 7425 v 41. 3. 0
Multifunction System
PBB027124 10.109.4.14 1988 1707 281
WorkCentre 7435 v 41. 1. 0
Multifunction System
PBB022962 10.50.4.57 1743 1464 279
WorkCentre 7435 v 41. 1. 0
Multifunction System
PBB005946 10.196.4.17 8464 3171 5293
WorkCentre 7545 v1 Multifunction
System
XKP555396 10.50.4.59 6175 3031 3144
WorkCentre 7545 v1 Multifunction
System
XKP555137 10.50.4.73 834 659 175
WorkCentre 7545 v1 Multifunction
System
XKP555252 10.50.4.76 4255 2237 2018
WorkCentre 7545 v1 Multifunction
System
XKP541600 10.50.4.83 2883 2394 489
WorkCentre 7545 v1 Multifunction
System
XKP556946 10.215.5.23 8856 4312 4544
WorkCentre 7545 v1 Multifunction
System
XKP065073 10.215.5.28 7538 4959 2579
WorkCentre 7545 v1 Multifunction
System
XKP536319 10.215.5.38 7799 4060 3739
WorkCentre 7545 v1 Multifunction
System
XKP560000 192.168.11.47 2111 1407 704
WorkCentre 7545 v1 Multifunction
System
XKP551758 10.111.4.25 8485 5116 3369
Name Serial Number IP Address
Total
Pages
Mono
Pages
Color
Pages
WorkCentre 7545 v1 Multifunction
System
XKP534920 10.124.4.11 18877 14249 4628
WorkCentre 7545 v1 Multifunction
System
XKP544801 10.124.4.21 18992 13333 5659
WorkCentre 7545 v1 Multifunction
System
XKP533230 10.223.1.127 5885 2591 3294
WorkCentre 7545 v1 Multifunction
System
XKP533177 10.223.1.130 2949 2428 521
WorkCentre 7545 v1 Multifunction
System
XKP533485 10.223.1.137 4642 2553 2089
WorkCentre 7545 v1 Multifunction
System
XKP532877 10.223.1.125 2987 2138 849
WorkCentre 7556 v1 Multifunction
System
XKP065108 10.214.4.17 0 0 0
WorkCentre 7556 v1 Multifunction
System
XKP549096 10.215.5.25 16363 15477 886
WorkCentre 7556 v1 Multifunction
System
XKP544800 10.122.4.15 7868 7046 822
WorkCentre 7775 v1 Multifunction
System
RFX018097 10.98.4.19 18509 11571 6938
WorkCentre 7775 v1 Multifunction
System
RFX355587 10.98.4.12 21294 15852 5442
WorkCentre 7775 v1 Multifunction
System
RFX355267 10.98.4.18 22967 11531 11436
WorkCentre 7775 v1 Multifunction
System
RFX019478 10.214.4.17 20854 13978 6876
WorkCentre 7830 v1 Multifunction
System
MX0140669 10.214.4.33 260 229 31
Name Serial Number IP Address
Total
Pages
Mono
Pages
Color
Pages
WorkCentre 7835 v1 Multifunction
System
MX1184806 10.96.4.12 5916 2391 3525
WorkCentre 7835 v1 Multifunction
System
MX1188152 10.133.4.14 7349 6177 1172
WorkCentre 7835 v1 Multifunction
System
MX1194011 10.215.4.34 1887 995 892
WorkCentre 7835 v1 Multifunction
System
MX1190793 10.223.1.69 444 373 71
WorkCentre 7835 v1 Multifunction
System
MX1184341 10.223.1.95 5795 4070 1725
WorkCentre 7835 v1 Multifunction
System
MX1184334 10.223.1.104 2610 962 1648
WorkCentre 7835 v1 Multifunction
System
MX1184362 10.223.1.126 3134 2330 804
WorkCentre 7845 v1 Multifunction
System
MX4318537 192.168.14.45 5179 2773 2406
WorkCentre 7845 v1 Multifunction
System
MX4318660 192.168.14.56 1735 812 923
WorkCentre 7845 v1 Multifunction
System
MX4323017 10.223.1.67 14891 14412 479
WorkCentre 7845 v1 Multifunction
System
MX4324146 10.223.1.68 2511 770 1741
WorkCentre 7845 v1 Multifunction
System
MX4134942 10.198.4.20 5796 1424 4372
WorkCentre 7855 v1 Multifunction
System
MX4317113 10.50.4.72 3534 1775 1759
WorkCentre 7855 v1 Multifunction
System
MX4316992 10.50.4.74 11785 3776 8009
Name Serial Number IP Address
Total
Pages
Mono
Pages
Color
Pages
WorkCentre 7855 v1 Multifunction
System
MX4336536 10.50.4.75 10018 4674 5344
WorkCentre 7855 v1 Multifunction
System
MX4342937 10.215.5.26 7775 2910 4865
XRX0000AAC05156 NRB060467 10.124.4.15 1204 1204
XRX9C934E336800 LA8188680 10.128.4.13 1514 1514
Customer Total: Fort Collins-City
Gov't
733809 530582 202883