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Home My WebLink AboutCORRESPONDENCE - PURCHASE ORDER - 9153933City of F6rt Collins MEMORANDUM To: Darin Atteberry, City Manager 5r Park Planning and Development / 215 North Mason Street 3'" Floor PO Box 580 Fort Collins, CO 80522 970.221.6360 970.221.6586 - fax fcgov.com From: Jason Stutzman, Project Manager, Park Planning & Development,,,5 CC: Kurt Friesen, Director of Park Planning & Development Marty Heffernan, Director of Community Services Date: April 3, 2015 Re: MOU for Cost Sharing Improvements at the Environmental Learning Center Background Recently the existing vault toilet located at the Environmental Learning Center was discovered to be leaking and in a state of disrepair. Colorado State University has taken the lead on the project and is proposing the removal and replacement with a new vault toilet. C.S.U. has asked the City of Fort Collins to be a financial partner in this project. Recommendation Because this replacement project will be constructed directly adjacent to the trail and will benefit the trail user, staff supports a $10,000 City contribution to the project. The total cost of the project is estimated at $60,000. The attached Memo of Understanding outlines the details of the agreement. It has been signed by C.S.U. officials and requires your signature to complete. Please sign both copies and contact me when complete. I will hand deliver a signed copy to the C.S.U. staff. Please contact me at x6366 with any questions or concerns you may have. Thank you. Page i of 1 MEMORANDUM OF UNDERSTANDING Regarding Cost Sharing for Improvements at Environmental Learning Center This Memorandum of Understanding (MOU) dated March O/, 2015, outlines collaborative efforts between the City of Fort Collins ("City") by and through its Park Planning & Development Division and The Board of Governors of the Colorado State University System, acting by and through Colorado State University ("CSU"), for the benefit of the Facilities Management Department, to support the improvement of facilities at the Environmental Learning Center (ELC), located at 3545 East Drake Road; Fort Collins, CO. The goal of this MOU is to facilitate completion of upgrades to the restroom facilities at the ELC to enhance user experiences and increase educational and adjacent recreational use of ELC resources. I.BACKGROUND A. The City and CSU entered into an intergovernmental agreement (IGA), dated December 15, 1997, to further the purposes of the Poudre River Environmental Learning District Conceptual Land Use Plan (Land Use Plan), completed in April 1997. B. The Land Use Plan was prepared in a collaborative effort to define a conceptual outline of potential uses on adjoining parcels of land owned by the City and CSU, where the City maintains a recreational trail and CSU has built the ELC, an outdoor laboratory for natural and cultural research and education. C. The mission of the Fort Collins Park Planning & Development Division is to provide enjoyable parks and trails for the citizens of Fort Collins, long-range acquisition and development of parks and trails, and oversight of park and trail construction and review of developments within residential and commercial areas. D. The Facilities Management Department is committed to quality competitive service. Its mission is to anticipate and provide the physical environment which enables CSU to achieve its objectives in instruction, research, and public service. E. The vault toilet located at the ELC failed in 2014, and was closed by CSU. F. The vault toilet has been maintained and available for public use, and the parties desire to continue to keep the toilet open and available for public use after its replacement. G. In furtherance of the goals in the IGA, the Land Use Plan, and the mutual benefits received by the parties through full operation of the ELC, the parties desire to document their collaborative efforts to install a replacement vault toilet at the ELC. H. RESPONSIBILITIES With regard to planned improvement of the vault toilet facilities at the ELC, 1. CITY will provide: a. facility replacement funding in the amount often thousand dollars ($10,000) toward the direct costs incurred by CSU for replacement of the vault toilet at the ELC trailhead, including the following aspects of the project, and as further set forth in Exhibit A -Project Description, attached hereto: • remediation of the existing site where the pit toilet failed • installation of a new precast vault & facility 2. CSU will provide: a. Project Coordination, including: • Pumping and removal of existing pit toilet vault • Excavation and Installation of new precast vault at appropriate elevation above floodplain • Construction of vault toilet structure, as depicted in the drawings attached hereto as Exhibit B • installation of all necessary sidewalks to connect it to adjacent bike trail b. Pumping, operation and maintenance of improved vault toilet facilities. c. Acknowledgement on the improved facilities of the City's contribution toward the cost of improving the facilities in the form of the City's name/logo and the name of the Park Planning & Development Division. III. POINTS OF CONTACT CITY: Jason Stutzman Park Planning & Development City of Fort Collins 215 N. Mason St., PO Box 580 Fort Collins, CO. 80522 JStutzman@fcgov.com (970) 221-6366 - Office (970) 222-1708 - Mobile MOU for ELC Improvements CSU: Carol J. Dollard Facilities Management Colorado State University 6030 Campus Delivery Fort Collins, CO 80523-6030 Carol.Dollard@colostate.edu (970) 491-0151 - Office (970) 566-2150 — Mobile This Memorandum, which each signatory acknowledges can be executed in multiple conforming copies, will be governed by and interpreted under the laws of the State of Colorado. Each signatory has caused this Memorandum to be executed by their undersigned representative. THE BOARD OF GOVERNORS OF THE COLORADO STATE UNIVERSITY SYSTEM, BY AND THROUGH COLORADO STATE UNIVERSITY By: J�fnw► c--s3 Amy L. Padons, Vice President for University Operations By: Steve R. Hultin Director of Facilities Approved as to Form: Office of the General Counsel Colorado State University System By: fee(n M. Christman Senior Associate Legal Counsel CITY OF FORT COLLIN By Darin Atteberry, City o Manager ATTEST: AIL �2 City Clerk SEAT :cry • L • } APP VED T FORM: � ;(ok o• C Assi t City to ney MOU for ELC Improvements 3 EXHIBIT A Project Description ELC Toilet Replacement Project The old pit toilet at the Environmental Learning Center failed in 2014. The bottom of the vault rotted out requiring Colorado State to pump out the vault and close the facility. While the ELC is owned and operated by CSU, the bike trail along the river through this property sees an enormous amount of traffic from the community. As a result, Colorado State reached out to the City to propose cost sharing a replacement facility. The new facility (shown in the attached drawing), will provide a facility similar to other units at parks & open spaces in the area. The toilet will be fully accessible. The cost of this project is estimated at $75,000 — this includes: - remediation of the existing site where the vault failed - installation of a new precast vault & facility - installation of all necessary sidewalks to connect it to the adjacent bike trail fe`* FRONT ELEVATION ^ r REAR ELEVATION EXHIBIT B New Toilet Schematic MEW Rip HT SIDE ELEVATION ^ LEFT SIDE ELEVATION IFTO-YAMT W@ELIM TAK I.M. YALMT- TA64M GR OW �FadPtl.s wry � cMw.�wn.� FACUTIIS HAVAGEMM F en Sr.re Cm c+w CO . O� l