HomeMy WebLinkAboutWORK ORDER - RFP - 7175 BRIDGE INSPECTION MAINTENANCE REPAIR AND REPLACEMENT PROGRAM (18)q �5-3'733
WORK ORDER
PURSUANT TO AN AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
AND
MICHAEL BAKER INTERNATIONAL
DATED: June 17, 2015
Work Order Number: &k €' %- D'5 --- -?-5'+ q v2 D) 1
Purchase Order Number:
Project Title: Arthur Ditch Wood St Headwall Modification
Original Bid/RFP Project Number & Name:
Commencement Date: 6/17/2015
Completion Date: 11/30/2015
Maximum Fee: (time and reimbursable direct costs): Not to exceed $25,298.35
Project Description: Arthur Ditch Wood St Headwall Modification
Scope of Services: See attached.
Professional agrees to perform the services
identified above and on the attached forms in
accordance with the terms and conditions
contained herein and in the Professional Services
Agreement between the parties. In the event of a
conflict between or ambiguity in the terms of the
Professional Services Agreement and this work
order (including the attached forms) the
Professional Services Agreement shall control.
The attached forms consisting of six (6) pages are
hereby accepted and incorporated herein, by this
reference, and Notice to Proceed is hereby given.
Professional
By: _
Date: �l
City of Fort Collins
By.
Project Manager: JjwVVang
Date: 6
By:
Gerry Paul
Director of Purchasing and Risk Management
(over $60,000.00)
Date:
Exhibit "A"
PURSUANT TO AN AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
AND
MICHAEL BAKER INTERNATIONAL.
DATED: June 01, 2015
Work Order No. 23
Purchase Order No.
Project title: Design Services for Arthur Ditch Headwall Modification
Commencement Date: June 01, 2015
Completion Date: November 30, 2015
Maximum Fee: $25,298.35
PROJECT DESCRIPTION
The purpose of this project is to provide final design services, including plans, for the modification of the
headwall and trash grate for Arthur Ditch at the intersection of Wood Street and Sycamore Street in Fort
Collins, Colorado. The newly constructed box culvert is approximately 170'-5" long and has a custom trash grate
and headwall at the inlet.
It was recently discovered that the maintenance equipment used to maintain the trash grate is not compatible
with the headwall in its current state. As a result, the CITY plans to modify the headwall to be more
compatible with the maintenance equipment. This scope of work defines the effort required to provide bid
documents for the replacement of the expansion joints.
SCOPE OF SERVICES:
The scope of services for this project is to perform design services and prepare construction plans for the
modification of the headwall and trash grate for Arthur Ditch at the intersection of Wood Street and Sycamore
Street. BAKER will provide design services including: project management and structural design. All work
will be based upon information determined from the original construction plans for the culvert. Services not
included in this scope of work include, but are not limited to: roadway, traffic phasing, cost estimating, utility
coordination, topographical survey, environmental coordination and permitting, right-of-way services,
bidding assistance and post design services.
Design criteria, standard details, and specifications shall first follow CDOT guidelines and secondly follow
CITY guidelines. Final construction documents shall be consistent with CDOT requirements. The design
process will only include one review by the CITY. The final product for this scope is a set of modification
plans for the headwall and trash grate for Arthur Ditch at the intersection of Wood Street and Sycamore
Street.
The CITY will coordinate all contracting and logistical elements directly with the Contractor. Construction
documents will be prepared in accordance with this contracting method.
Exhibit A - Work Order Form
Design Services for Arthur Ditch Headwall Modification
I. PROJECT ADMINISTRATION
Upon notice to proceed, BAKER will perform project administration duties throughout the length of the
contract.
A. Invoices will be provided to the CITY on a monthly basis and will include a billing summary and
a progress report for work performed during the billing period.
B. All documents will receive a quality assurance and quality control (QA/QC) review prior to
submittal.
C. The following meetings are anticipated:
• One Pre -Design Meeting (Fort Collins)
• One Design Review Meeting (Fort Collins)
D. BAKER will prepare documentation of meetings and telephone conversations and provide them to
the CITY for review and recording keeping.
II. FINAL DESIGN
The final design phase includes preparation construction document preparation for the project. Work
elements include:
A. Surveying / Survey Mapping — None
B. Utilities —None
C. Geotechnical Investigation — None
D. Easements / Right of Way — None
E. Environmental Documentation — None
F. Final Roadway —None
G. Structural Design — BAKER shall prepare engineering design calculations as necessary. Design
calculations shall be submitted to the CITY upon request. A construction field package will not be
included in this scope.
H. Construction Plans —BAKER shall prepare construction plans for the full scope of the project. The
plans shall be QC reviewed prior to submittal to the CITY. Construction plans shall be prepared in
the Microstation format.
June15,2015 INTKNNATIONAL
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Exhibit A - Work Order Form
Design Services for Arthur Ditch Headwall Modification
Traffic Control Plan — None
J. Project Specifications — The CITY will complete all specifications including project special
provisions, any boiler plate specifications and the General Conditions. Specifications shall follow
CITY specifications where applicable, and CDOT 2011 specifications otherwise.
K. Construction Cost Estimate — None
III. ADVERTISEMENT
The advertisement design phase includes revisions to the final design and construction documents in
response to comments provided by the CITY from the design review. Work elements include:
A. Final Design — BAKER shall revise the engineering design according to comments from the CITY.
All documents signed and sealed.
B. Contract Documents — BAKER shall revise construction plans according to comments from the
CITY.
C. Utility Coordination & Design — None
D. Construction Cost Estimate — None
E. Assistance with Project Bidding - None
F. Preparation of revised "For Construction" Plan Set — Prepare a final plan set and contract document
package that incorporates any revisions required during the pre -construction meeting. Plans shall
be marked "FOR CONSTRUCTION, (DATE)". All documents signed and sealed.
IV. POST — DESIGN SERVICES
A. Construction Administration Assistance — Post -Design services are excluded from this scope of
work. If requested, BAKER can provide construction administration and design support services
under a separate contract. Construction administration effort includes: RFI responses, shop drawing
review, and assistance in the field.
June 15,2015 #MTINNAT10MAL
Exhibit A - work Order Form
Design Services for Arthur Ditch Headwall Modification
V. REFERENCES AND DESIGN CRITERIA
The following references and design criteria shall be used throughout all phases of the project:
A. All structural design shall follow the load and resistance factor design (LRFD) methodology.
Design shall be in accordance with the AASHTO LRFD Bridge Design Specifications, 6th Edition.
In addition, the design shall follow all CDOT technical documents, including: Bridge Design
Manual, Bridge Detailing Manual, Load Rating Manual, and Technical Memorandums.
B. Construction specifications will be in accordance with the Colorado Department of Transportation
2011 Standard Specifications for Road and Bridge Construction and related special provisions as
developed by the CITY.
VI. DELIVERABLES
The following is an estimate of the deliverables required for this project. Refer to the detailed discussions
above for further detail. All copies shall be submitted in hard copy and .pdf format; plans are 1 lx17, all
others 8%z xl 1, except as noted otherwise.
Project Administration: (Ongoing)
- Monthly progress reports with monthly invoices
- Meeting and telephone conversation documentation
- Quality Control review of all project deliverables prior to their submittal
Final Design
- Final design plans
Advertisement
- Completed design plans
VII. SCHEDULE
Construction documents will be completed and submitted to the CITY as soon as possible, but no later
than November 30, 2015 unless directed otherwise by the CITY.
June15,2015 INTINNATIONAI
Exhibit "B"
Task Order 23 Fee Summary
for
Michael Baker Jr., Inc.
City of Fort Collins
Bridge Inspection, Maintenance, Repair and Replacement Program
Description:
Arthur Ditch at Wood Street and Sycamore Street Headwall Modification
PRIMARYDESIGN TASK ELEMENTS TOTALHOURS
LABOR
Project Management & Meetings
40
$5,206.20
Final Design
113
45
$13,566.08
$6,276.57
Preparation for Project Advertisement
Subtotal
198
$25,048.85
REIMBURSABLE EXPENSES: (Approximate)
Copies & Plotting (B&W) (500 x $0.05)
--
$25.00
$75.00
Copies & Plotting (Color) (150 x $0.50)
_
Mileage ($0.575/mi) (2 trips @ 130 mi/trip)
2
$149.50
Su btota I
249.50
WORK ORDER TOTAL
611712015 1 of 1
Arthur Ditch at Wood Street and Sycamore Street Headwall Modification
-- Hours Fee Estimate --
Michael Baker International
6/17/2015
ESTIMATED PROJECT HOURS & FEE
QA/QC
(Stapleton)
Structural
Manager
(Nomovitz)
Project
Manager
(Johnson)
Structural
Engineer
(Zulegar)
Structural Cadd
(Mayhew)
Civil Lead
(StMllah)
Roadway
Designer
(Wray)
Roadway Cadd
(Vaughn)
Admin.
Assistant
(Robbins)
Subtotal
RolelPersonnel -.
Work Element Description
Rate-»
$194.54
$147.97
$122.52
$78.97
$129.00
$135.00
$96.00 1
$87.11
$92.02
PROJECT ADMINISTRATION & MEETINGS
Project Setup and Initiation
8
8
Pro ect Billinq and Progress Reports
8
t8
Pre -Design Meeting
4
4 1
1
8
esi n Revew Mee n
HOURS SUBTOTAL
0
12
28 1
0
0
0
0
0
0
40
FEE SUBTOTAL
,$0.00
$1,775.64
$3,430.56
$0.00
$0.00
$0.00
$0.00
$0,00
$0.00
$5,206.20
FINAL DESIGN (FOR)
Structural Design
0
Design Make
8
8
Design Check
8
8
Plan Details
4
8
12
40
64
Prepare Final Design Construction Plans
0
Prepare Plan Package
1
2
2
1 4
9
Prepare Construction Cost Estimate
1
0
PS&E QA1QC
4
4
2
1
10
Submittal to City
1
1
4
6
Quantities
4
4
8
HOURS SUBTOTAL
41
10
25
26
1 48
1 0
0
0
0
113
FEE SUBTOTAL
$778.16
$1,479.70
$3,063,00
$2,053.22
$5,19200
$0.00
$0.00
$0.00
$0.00
$13,566.08
PREPARATION
FOR PROJECT ADVERTISEMENT
Incorporate Design
Review Comments
2
4
6
Revisions to Construction Documents
8
8
PS&E QA1QC Review
4
4
2
4
14
Bid Package Submittal Preparation
1
1
2
4
Revisions to Construction Bid Plans
2
4
6
Pre are Si n & Seal, and Submit "For Construction" Sets
ro act oseout
1
1
1
1
4
3
HOURS SUBTOTAL
FEE SUBTOTAL
5
$972.70
11
$1,627.67
10
$1,225.20
0
$0.00
19
$2,451.00
0
1 $0.00
0
$0.00
0
$0.00
0
$0.00
45
7276.57
BAKER TOTAL HOURS BY STAFF 9 33 63 26 67 0 0 0 0 198
BAKER TOTAL FEE BY STAFF $1,750.86 $4,883.01 $7,718.76 $2,053,22 $8,643.00 $0.00 $0.00 $0.00 $0.00 $25,048.85
TOTAL PROJECT HOURS & FEE $25,048.85 1