HomeMy WebLinkAboutWORK ORDER - RFP - 7175 BRIDGE INSPECTION MAINTENANCE REPAIR AND REPLACEMENT PROGRAM (17)WORK ORDER
PURSUANT TO AN AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
AND
MICHAEL BAKER INTERNATIONAL
DATED: June 18, 2015
Work Order Number: Baker-26-254902200-15
Purchase Order Number:
Project Title: Timberline Bridge Expansion Joint Replacement
Original Bid/RFP Project Number & Name:
Commencement Date: 6/17/2015
Completion Date: 11/30/2015
Maximum Fee: (time and reimbursable direct costs): Not to exceed $55,637.17
Project Description: Timberline Bridge Expansion Joint Replacement , ti
Scope of Services: See attached. /
Professional agrees to perform the services
identified above and on the attached forms in
accordance with the terms and conditions
contained herein and in the Professional Services
Agreement between the parties. In the event of a
conflict between or ambiguity in the terms of the
Professional Services Agreement and this work
order (including the attached forms) the
Professional Services Agreement shall control.
The attached forms consisting of seven (7) pages
are hereby accepted and incorporated herein, by
this reference, and Notice to Proceed is hereby
given.
Professional
Date: Az /S
City of Fort Collins
By:
Project Manager: Ji ang
Date: 6 � /
By:
Gerry Paul
Director of Purchasing and Risk Management
(over $60,000.00)
Date:
Exhibit "A"
WORK ORDER FORM
PURSUANT TO AN AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
AND
MICHAEL BAKER INTERNATIONAL.
DATED: June 17, 2015
Work Order No. 22
Purchase Order No.
Project title: Design Services for Timberline Road over Poudre River Expansion Joint Replacement Project
Commencement Date: May 1, 2015
Completion Date: November 30, 2015
Maximum Fee: $55,637.17
PROJECT DESCRIPTION
The purpose of this project is to provide final design services, including construction documents, for the
replacement of the bridge expansion joints for the bridge carrying Timberline Road over the Poudre River in
Fort Collins, Colorado.
The existing bridge (1997) is three spans, 343 feet long and 56 feet wide. There are two expansion joints on
the bridge, one at each abutment. Both expansion joints are 0"-4" strip seal expansion joints located between
the end of the approach slab and the stem of the sleeper slab. The joints are aligned normal to the bridge
centerline and extend full width, including through the sidewalks.
Recently, the end dames which hold the expansion device rails have experienced deterioration resulting in
portions of the steel expansion anchors to break out. As a result, the CITY plans to replace both the expansion
joints through a rehabilitation effort. This scope of work defines the effort required to provide bid documents
for the replacement of the expansion joints.
Note, the CITY will perform an immediate temporary repair to the joints until such a time that these
permanent repairs can be executed.
SCOPE OF SERVICES:
The scope of services for this project is to perform design services and prepare construction documents for
the replacement of both expansion joints on the Timberline Road Bridge over the Poudre River. Work
elements include adjustment to the joint elevations, asphalt surfacing, and concrete curbs at the bridge. The
joints will be replaced with 0"-4" strip seal expansion joints (type to be consistent with pre -approved joints
as defined by the Colorado Department of Transportation).
Exhibit A - Work Order Form
Design Services for Timberline Road over Poudre River Expansion Joint Replacement Project
BAKER will provide design services including: project management, structural design, traffic phasing, cost
estimating, and bidding assistance. All work will be based upon information determined from the original
construction plans for the bridge and a survey to be provided by the CITY.
Services not included in this scope of work include, but are not limited to: utility coordination, topographical
survey, environmental coordination and permitting, right-of-way services, roadway and post design services.
Additionally it is assumed that there will not be any impacts to the Poudre River and therefore this scope
does not include any work related to a CLOMR or LOMR.
Design criteria, standard details, and specifications shall first follow CDOT guidelines and secondly follow
CITY guidelines. Final construction documents shall be consistent with CDOT requirements. The design
process will only include one review by the CITY. The final product for this scope is a complete construction
bid package (plans and estimate) for the expansion joint replacement of the Timberline Road Bridge over the
Poudre River.
The CITY will coordinate all contracting and logistical elements directly with the Contractor. Construction
documents will be prepared in accordance with this contracting method.
I. PROJECT ADMINISTRATION
Upon notice to proceed, BAKER will perform project administration duties throughout the length of the
contract.
A. Invoices will be provided to the CITY on a monthly basis and will include a billing summary and
a progress report for work performed during the billing period.
B. BAKER will develop and maintain a project schedule.
C. All documents will receive a quality assurance and quality control (QA/QC) review prior to
submittal.
D. The following meetings are anticipated:
• One Pre -Design Meeting (Fort Collins)
• One Traffic Control Review Meeting (Fort Collins)
• One Design Review Meeting (Fort Collins)
• One Pre -Construction Meeting (Fort Collins)
E. BAKER will prepare documentation of meetings and telephone conversations and provide them to
the CITY for review and recording keeping.
II. FINAL DESIGN
The final design phase includes preparation construction document preparation for the project. Work
elements include:
A. Surveying / Survey Mapping — BAKER will submit a survey request to the CITY and the CITY
will survey the existing ground conditions and other relevant topography.
June1Z 2015 IRTIRRRTIONAL
Exhibit A - Work Order form
Design Services for Timberline Road over Poudre River Expansion Joint Replacement Project
B. Utilities —The CITY will coordinate with the utility companies affected by the project. BAKER is
not designing or detailing any utility relocations.
C. Geotechnical Investigation — No geotechnical investigation will be performed.
D. Easements / Right of Way — The CITY will evaluate existing ROW / ownership mapping. BAKER
will coordinate with the CITY to determine limits of ROW and easement needs. No legal
descriptions or exhibits will be provided within this scope.
E. Environmental Documentation — No environmental process will be performed.
F. Civil / Roadway Design — BAKER will perform a drainage analysis necessary for all impacted
facilities.
G. Traffic Control Plan — BAKER will prepare a construction phasing plan that is consistent with
traffic, geometric, and contractor work zone constraints associated with the bridge expansion joint
replacement. The phasing plan will be submitted to the CITY for review and approval. It is
anticipated that a two -phased construction approach will be developed. The CITY will perform
traffic control services in accordance with the phased construction activities.
H. Structural Design — BAKER shall prepare engineering design calculations as necessary. A
construction field package will not be included in this scope.
I. Construction Plans — BAKER shall prepare construction plans for the full scope of the project. The
plans shall be QC reviewed prior to submittal to the CITY. Construction plans shall be prepared in
the Microstation format.
J. Project Specifications — BAKER will prepare project special provisions. The CITY will complete
the boiler plate that includes the General Conditions. Specifications shall follow CITY
specifications where applicable, and CDOT 2011 specifications otherwise.
K. Construction Cost Estimate — BAKER will prepare quantities and an engineer's estimate of
probable construction costs for all work items anticipated on the project.
III. ADVERTISEMENT
The advertisement design phase includes revisions to the final design and construction documents in
response to comments provided by the CITY from the design review. Work elements include:
A. Final Design — BAKER shall revise the engineering design according to comments from the CITY.
All documents signed and sealed.
B. Contract Documents — BAKER shall revise construction plans and project special provisions
according to comments from the CITY.
C. Utility Coordination & Design — The CITY shall contact utility companies to verify the progress
of relocations.
June 172015 INTEE®
Exhibit - Work Order Form
Design Services for Timberline Road over Poudre River Expansion Joint Replacement Project
D. Construction Cost Estimate — BAKER will prepare quantities and an engineer's estimate of
probable construction costs for all work items anticipated on the project.
E. Assistance with Project Bidding - It is anticipated that a traditional bidding process will not be
followed for this project. BAKER will attend a pre -construction meeting with the CITY and
Contractor.
F. Preparation of revised "For Construction" Plan Set — Prepare a final plan set and contract document
package that incorporates any revisions required during the pre -construction meeting. Plans shall
be marked "FOR CONSTRUCTION, (DATE)". All documents signed and sealed.
IV. POST — DESIGN SERVICES
A. Construction Administration Assistance — Post -Design services are excluded from this scope of
work. If requested, BAKER can provide construction administration and design support services
under a separate contract. Construction administration effort includes: RFI responses, shop drawing
review, and assistance in the field.
V. REFERENCES AND DESIGN CRITERIA
The following references and design criteria shall be used throughout all phases of the project:
A. All design shall follow the Larimer County Urban Area Streets Standards.
B. All structural design shall follow the load and resistance factor design (LRFD) methodology.
Design shall be in accordance with the AASHTO LRFD Bridge Design Specifications, 6th Edition.
In addition, the design shall follow all CDOT technical documents, including: Bridge Design
Manual, Bridge Detailing Manual, Load Rating Manual, and Technical Memorandums. Expansion
joint details shall be prepared in accordance with applicable CDOT bridge worksheets.
C. All roadway design shall follow the AASHTO Roadside Design Guide, 4th Edition and AASHTO
Policy on Geometric Design of Highways and Streets, 6th Edition.
D. Construction specifications will be in accordance with the Colorado Department of Transportation
2011 Standard Specifications for Road and Bridge Construction and related special provisions.
VI. DELIVERABLES
The following is an estimate of the deliverables required for this project. Refer to the detailed discussions
above for further detail. All copies shall be submitted in hard copy and .pdf format; plans are 11x17, all
others S'/2 xl 1, except as noted otherwise.
Project Administration: (Ongoing)
- Monthly progress reports with monthly invoices
- Meeting and telephone conversation documentation
- Quality Control review of all project deliverables prior to their submittal
June 17.2015 4MY[It"ATI*WAL
Exhibit A - Work Order Form
Design Services for Timberline Road over Poudre River Expansion Joint Replacement Project
Final Design
- Final design plans
- Project specifications
- Construction cost estimates
Advertisement
- Completed design plans
- Completed specifications
- Construction cost estimates
VII. SCHEDULE
Construction documents will be completed and submitted to the CITY as soon as possible, but no later
than November 30, 2015 unless directed otherwise by the CITY.
June 17, 2015 4XVINNATIONAL
Exhibit "B"
Task Order 22 Fee Summary
for
Michael Baker Jr., Inc.
City of Fort Collins
Bridge Inspection, Maintenance, Repair and Replacement Program
Description:
Timberline Road over Poudre River Expansion Joint Replacement
PRIMARY •HOURS
LABOR
Project Management & Meetings
92
$12,220.00
Final Design
435
$37,280.24
Preparation for Project Advertisement
58
$5,637.93
Subtotal
585
$55,138.17
REIMBURSABLE EXPENSES: (Approximate)
Copies & Plotting (B&W) (1500 x $0.05)
--
$75.00
Copies & Plotting (Color) (250 x $0.50)
--
$125.00
Mileage ($0.575/mi) (4 trips @ 130 mi/trip)
4
$299.00
Subtotal
-
499.06
WORK ORDER TOTAL
611712015 I of 1
Timberline Road over Poudre River Expansion Joint Replacement
— Hours Fee Estimate —
Michael Baker International
ESTIMATED PROJECT HOURS & FEE
OA/OC
(Staplrtcn)
Stuctural
Manager
(N—I.)
Pro)ecl
Manager
(Johnson)
structural
Engineer
tz.lpar)
Structural
Engineer
rrinn.r)
Structural add
(Te 11-yn.)
Civil LeadRoadway
(zWoM
wa
gr
oblea)tWughn7Rate-�
Cadtl
Admin.
Assistant
Subtotal
ROIalPareonnel-.
Work Eli mont Deacrl tlon
$194.54
$14797
$122.52
$7097
$10053
$5309
23.41
$87.11
$92.02
PR T ADMINI TRA770N & MEETINGS
j-dineey
Protect Setup and lmOaUon
--
o
8
M
8
30
Proect Blllin and P ress Re its
1010
Pre-Desten Meatlna
4
4
0
8
8
8
0
16
Design R I— Mooi
8
6
0
0
t0
PreZonatw0lon Moetin.
---0
1
HOURS SUBTOTAL
0
32
44
0
0
0
B
8
0
0
92
FEE SUBTOTAL
$000
S4735.04
$5,390,88
$0400
$0.00
$0.00
$1100.80
$987,28
$0.00
$0.00
$12.220.00
FINAL DESIGN FOR
R..d—y Design
0
S—ey Coordination
4
0
0
0
4
Create Digital Terrain Dell n Files
0
0
0
D
Traffic Control Concept Design and Memorandum
0
0
18
0
0
0
32
Summary of A -d—le O -W.s e_._._._...___..__....._..._... _..__.-..
....._ __....-_—
0
0
0
0
Roadway Tyoicail Sections
0
0
0
0
Tribulations
_
0
0
0
0
Removals It Resets
0
0
0
0
Roadway Pion & Profiles E-1. Utilities Follow ExisOn
0
0
0
0
Grading Plans
1
8
18
25
Drainage Plans
2
24
16
42
Drainage Report
10
32
10
58
SWMP Construction Plan Sheets
0
0
0
0
Erosion Control Plan
0
0
0
0
Treffic Control Plan Full Closure Assumed)
0
0
0
0
Pothole Data Table
1 0
0
D
0
General Plan Packs a Pre arabon
0
0
0
0
Roadway Design CC
10
0
0
0
Utility Coordination
--- Provided
by the C1 —
0
Easements I Right of Way
— Provided by the CI —
0
Stmctural Design
0
Design Make
4
4
Desi n Check
4
4
Plan Details
4.
9
20D
212
Pre ere Finet Desl n Constructlon Plans
0
Pro ere Plan Package
1
2
0
0
3
ProDare Pro ec-1 tSpecificaW" Packs e
2
10
0
0
0
12
Pre re Construction Cost Estimate
2
2
0
4
PS&EONOC
4
4
2
2
0
0
0
12
.,_.
Submittal to City
1
1
1
1
0
0
0
7
Quantities
4
4
0
0
0
Cons ctl n Cost [stimnte
1 a
4
0
1 0
— ----
8
HOURS SUBTOTAL
6
30
37
12
1 5
220
13
64
48
0
435
FEE SUBTOTAL
$1167.24
$4,439.10
$4.533.24
$947.64
$503.15
$11811.80
$1,798.55
$7898.24
$44181.28
$0.00
$37.200.24
PREPARATION FOR PROJECT ADVERTMEMENT
Incorporato Design Review Comments
2
4
0
5
Ravi slnn to Constru"" Document.
16
0
0
1G
PS&E OAIOC Review
4
4
2
8
0
19
Bltl Packs a Submittal Propisratlim
7
1
2
0
0
4
Submit Bid Packs .
I
1 0
1 0
Assistance to City During Siddina
1
1
Rovl.lons to Conrtiuction Bid Plans
2
4
8
Pre are SI n & Seal and Submit "For Construction" Sets
1
t
7
1
0
4
m riot oeeout
1
3
HOURS SUBTOTAL
5
12
10
0
0
37
0
0
D
0
Sit
SUBTOTAL
$972.70
E1,775.64
$1.225.20
$D,00
SO 00
$1 664.39
so=
$0.00
$c 00
$0.00
$5,637.93
TOTAL PROJECT HOURS & FEE 585 $55,138.17