HomeMy WebLinkAboutBID - 8114 COURIER SERVICES - LIBRARY DISTRICTAddendum 1 – 8114 Courier Services – Library District Page 1 of 7
ADDENDUM NO. 1
SPECIFICATIONS AND CONTRACT DOCUMENTS
Description of BID 8114: COURIER SERVICES - LIBRARY DISTRICT
OPENING DATE: 3:00 PM (Our Clock) May 15, 2015
To all prospective bidders under the specifications and contract documents described above,
the following changes/additions are hereby made and detailed in the following sections of this
addendum:
Exhibit 1 – Questions & Answers
Exhibit 2 - Book Container Images
Please contact Ed Bonnette, CPPB, CPM, Senior Buyer at (970) 416-2247 with any questions
regarding this addendum.
RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT
ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN
RECEIVED.
Financial Services
Purchasing Division
215 N. Mason St. 2nd Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
970.221.6707
fcgov.com/purchasing
Addendum 1 – 8114 Courier Services – Library District Page 2 of 7
EXHIBIT 1 – QUESTIONS & ANSWERS
1. The trips start at Old Town can we assume we finish up at Old Town?
Yes on Mon – Fri am route. No on Fri pm and Sunday route.
2. What size vehicle is being utilized for this contract at this time?
Ford E-250 Van.
3. Will the contractor have to hold any books / materials in the vehicle overnight?
No
4. Can you provide a brief description of the loading / unloading at the libraries, i.e.. side or
front door backdoor, elevators, ease of access and parking etc?
Webster House- back door up a ramp unload in specific area, pick up from
specific area in small work room.
Council Tree – front door & up an elevator unload in specific area, pick up from
specific area in small work room.
Harmony – park in road by back of building and using dolly move crates in the
back staff entrance door, dropping in specific area and pick up in specific areas.
5. Will the contractor be delivering to the lockboxes as well as picking up from them and on
average how many crates per Dropbox?
No delivery to drop boxes, only pick up. Drop boxes can vary from 1 crate to 6
crates depending on the size and location popularity.
6. Who is the existing contractor?
The Feet, Inc.
7. What is the weekly price currently being paid?
Monday-Thursday $158.08, Friday $272.89, Sunday $201.79. In addition the
current contract includes a fuel surcharge. That is currently running $12-$13 per
run on average.
8. Are the existing services the same as what is outlined in this solicitation?
Yes.
9. Who is the current company providing services, and how long have they done so?
The Feet, Inc. First formal contract was for 2004.
10. How much is the current annual cost?
The monthly costs vary due to the fuel surcharge. However, based on the first
four months of the year, the annual cost will be approximately $60,200.
10a. How much is each pickup from each location?
Addendum 1 – 8114 Courier Services – Library District Page 3 of 7
10b. How much is the current weekly cost of the Monday through Friday morning service?
10c. How much is the current Friday night service?
10d. How much is the current Sunday morning service?
For 10a-10d – the current contractor bills by days- Monday through Thursday
$158.08, Friday (AM & PM) $272.89, Sunday - $201.79. In addition the current
contract includes a fuel surcharge. That is currently running $12-$13 per run on
average.
11. Can you provide a copy of the contract/purchase order?
Go to www.fcgov.com , click on Public Records. Click on CityDocs. Click on
Purchasing. Click on Contract. Search on 7093. Click on PDF link, click Open to
view the current contract with The Feet. The current Daily Rates for January 1-
June 30, 2015 are found in #7 and #10, above.
12. Can you provide pictures of each style of container?
Please see Exhibit 2.
13. How long does the typical service take for each location from start to finish in minutes? If
there is differing times for certain locations, or style of drop box, please list all time frames.
Mon-Friday beginning at 7am and finished at approximately 1pm; consists of up
to 11 stops. Friday PM begins at 5pm and finishes approximately at 8:30pm;
consists of 12 stops. Sunday begins at 7:15am and finishes at approximately
10am; consists of 10 stops.
14. What style of vehicle is currently used? Make and model?
Ford E-250 Van.
15. How many people are on the route, for each day?
Varies, most often 2.
16. How would you rate your current provider’s services?
Excellent.
17. Have you had any service related issues that would be good to know for a new vendor?
There may be additional runs on Saturdays for Library closures and Holiday
closures. We have a time sensitive schedule that must work with staffing
schedules.
18. The bid documents indicate up to 11, and 12 stops on certain days. Can you list the
pickups and their addresses for each day of the week, from start to finish, to determine
exact amounts of stops?
Route and pickups are determined by current courier, to work with our timing
needs. This is an example of a typical week day Monday– Friday, Friday PM
route and Sunday Route.
Driver #1 :
Addendum 1 – 8114 Courier Services – Library District Page 4 of 7
7am Old Town Library 201 Peterson St
7:15am Webster House 301 Olive St
8:15am Harmony Library 4616 S Shields
8:40am Webster House
9am Old Town – hand off materials to AM Route Driver
Driver#2
8am Old Town
8:40am Webster House
9am King Soopers 2602 Timberline Rd
9:20am Council Tree 2733 Council Tree Ave
9:50am First National Bank 155 E Boardwalk
10:05 Senior Center 1200 Raintree Dr
10:50am Cash La Poudre School 3511 W CR 54 G Laporte
11:10am Chapel of the Annunciation 290 E CR 56 (MWF pick up only)
11:25 King Soopers North College 1842 N College
11:35 Old Town Library
1pm Harmony Library
Friday PM Route: Beginning at 5:00pm Webster House ending after 12 stops at
8:30pm at Old Town Library.
Sunday Route begins at 7:15am Cache La Poudre School ending after 10 stops
at Old Town Library.
Addendum 1 – 8114 Courier Services – Library District Page 5 of 7
EXHIBIT 2 – BOOK CONTAINER IMAGES
Addendum 1 – 8114 Courier Services – Library District Page 6 of 7
Addendum 1 – 8114 Courier Services – Library District Page 7 of 7