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Home My WebLink AboutRESPONSE - RFP - 8109 CAFE CONCESSION - FORT COLLINS MUSEUM OF DISCOVERYEXHIBIT B 8109 CAFÉ CONCESSION – FORT COLLINS MUSEUM OF DISCOVERY QUALIFICATION STATEMENT FORM 1. Experience: Eric Wisner, owner and operating manager of Flat-Hat Coffee (FHC), has spent the past two years researching the art of specialty coffee, received coffee training, and has done product testing to determine the most successful brewing and roasting methods. These methods are recognized by the Specialty Coffee Association of America. Eric has acquired a network of consultants who both desire to learn about the coffee trade from Eric, and who have also added to Eric’s knowledge of coffee. Eric has also developed an extensive amount of local support from coffee shop owners in Fort Collins who desire to see FHC succeed. FHC has provided specialty/ craft coffee for private functions over the past year using Flat-Hat’s own roasting and brewing methods. This opportunity to open a concession cafe would be Flat-Hat Coffee’s first retail endeavor. 2. Customer Service: Flat-Hat Coffee believes that the most foundational element in customer service is a strong leadership team. This leadership team will be backed by a philosophy that is propelled by vision, realized with strategy, and implemented daily. The philosophy is to provide the finest products to customers, while also educating them about these products and about what specifically sets FHC apart from any other corporate coffee retailer. This philosophy will be realized through Flat-Hat’s competitive pricing in regards to other coffee venues, while at the same time offering the highest quality coffee beans and production by way of proper brewing methods. Building customer loyalty will play an important role in FHC’s success and will be done by employing a passionate and teachable team who will always value the customer first, making each visit to the museum more memorable than the last. 3. Financials: Flat-Hat Coffee has invested in high quality equipment which is necessary to operate a state- of-the-art craft coffee shop. The attainment of this equipment has been done while remaining debt free, ensuring that FHC is prepared to launch a retail location. FHC currently has recently purchased high-quality equipment including: La Marzocco espresso machine, Mahlkonig EK43 grinder for coffee, Mahlkonig K30 grinders for espresso, a Larimer County Health Dept. approved coffee cart, a water filtration system, a Fetco Brewer for batch brewing, and a pour- over coffee system. All of this has been accomplished while maintaining an operational six month reserve. Any necessary repair and maintenance expenses will be low due to our knowledge of, and experience with this equipment. If the proposed zero dollar six month trial is accepted by the Museum, Flat-Hat Coffee’s ability to succeed will greatly increase. Any additional costs, including but not limited to, liability insurance, general equipment maintenance, and Health department fees, have been accounted for. Page 1 of 5 4. Products: Huckleberry Roasters, a Denver based company, will provide FHC with roasted coffee beans which will be served on a regular basis. Occasionally FHC will feature “in-house” micro-roasted coffee. Both sources will provide beans for espresso drinks (cold and hot) and coffee (batch and pour-over). Other drink items will include Bhakti Chai (a Boulder based company), along with a selection of additional local teas from the Fort Collins Old Town Spice Shop. Food items include sandwiches / wraps and pastries which will all be provided by a local bakery. (Menu on Page 3) 5. Other Information: Do you plan to be an active participant in the management and operation of the concession? YES _X_ Acknowledge your consent to adhere to the Scope of Services and sample Concession Agreement (including Insurance Requirements) outlined in this solicitation. YES _X_ 6. References: 1) Andrew Webb: 970-581-0694 Address: 2747 Kit Fox Rd. Fort Collins CO 80526 - owner and operator of Bindle Coffee 2) Sean Godbey: 970-556-3695 Address: 130A S. College Ave. Fort Collins CO 80524 - owner and operator of Old Town Spice Shop 3) Randy Torrejon: 970-227-3254 Address: 1637 Tanglewood Dr. Fort Collins CO 80525 - music & coffee consultant 7. Dietary Guidelines: All food items will be provided by a local third party bakery. Flat-Hat Coffee will ensure that these items are healthy, with as many organic ingredients as possible, especially since FHC stands behind “organic” and “non-GMO” ingredients. Flat-Hat will provide the necessary dietary guidelines for menu items and these guidelines will be available upon request. 8. Logistics: A. Configuration: The current cafe configuration is roughly 90% configured to Flat-Hat’s needs. There are some minor electrical and plumbing modifications which Flat-Hat Coffee would like to negotiate upon, in order to improve service standards and equipment operations. B. Signage: FHC would like to add exterior and interior signage in order to notify customers of its presence within the museum facility. With the approval of the museum, FHC would create a marketing and publicity campaign to create an awareness within the community of the relationship between The Museum of Discovery and Flat-Hat Coffee. C. Hours: As presented in the original RFP, Flat-Hat Coffee would like to negotiate operating hours, such as opening before the museum’s doors open and close after the lunch rush. Page 2 of 5 EXHIBIT B (Auxiliary Documents) 8109 CAFÉ CONCESSION – FORT COLLINS MUSEUM OF DISCOVERY 1. MENU (Pricing & Products): Page 3 of 5 DRINKS 8 oz 12 oz Espresso Latte ........................................... 3.50 4.00 Chai Latte ......................................................... 3.75 4.25 POUR OVER COFFEE .............................. 2.75 3.25 Drip Coffee .................................................... 2.00 2.50 AMERICANO ..................................................... 2.50 TEA ................................................................................. 2.00 HOT CHOCOLATE ........................................ 2.00 ESPRESSO ................................... 2.50 SYRUPS Chocolate / Vanilla ........... .50 FOOD Sandwich / wraps ............................ 6.00 pastries .............................................................. 2.75 - PRICES INCLUDE TAX - espresso shots are double - iced or custom drinks available 2. SUSTAINABILITY: A. Reducing Waste For the sake of the community, Flat-Hat Coffee will take all reasonable measures to ensure that this operation is energy efficient. FHC will minimize waste, understanding the impacts of waste on the “present” generation, and the potential impact on “future” generations. We believe in individual responsibility in regards to recycling and renewable resources, and have chosen to invest more resources towards supplying only compostable cups. We will offer our served beverages in compostable ecotainer™ cups. These cups are made from renewable resources and they have little harmful impact on the environment since they are compostable. Ceramic mugs will also be offered for in-house enjoyment and to mitigate waste. Flat-Hat Coffee will offer napkins and utensils which will be compostable and/or recyclable. Disposal bins will be provided and respectively indicated. During the production of coffee beverages, all beans will be precisely weighed to eliminate any wasted products. POS System- We will minimize the amount of physical receipts by allowing transactions through Amazon’s Local Register which will offer electronic receipts. B. Green Transportation Flat-Hat Coffee will encourage its employees to ride their bikes to work on weather permitting days. Bicycle parking is available on the museum lot. FHC plans to offer education about the Max Transit routes, and highlight it’s proximity to the museum. Flat-Hat would like to encourage the museum to partner alongside in offering validation to costumers for the use of the Max Transit. C. Coffee Beans Huckleberry Roaster, a Denver based company, buys their coffee beans from small farmers, cooperatives and other growers associations, and works with importers who have a credible reputation for treating producers above Fair-Trade regulations. Huckleberry’s average green bean compensation for 2015 is roughly 173% higher than the average green bean price, which directly benefits the coffee bean farmers and suppliers. D. Water Flat-Hat Coffee will be using a high quality water filtration system by Multipure. This system is dedicated to serving cleaner water, in hopes of promoting a healthy lifestyle for its customers. Multipure’s system removes a wide range of contaminants and Arsenic traces found in water. E. Customer Incentive To further decrease our impact on the environment, we will encourage our customers to bring their own coffee mugs and we will reward those that do, with an extra (rewards) stamp towards a free cup of coffee. Page 4 of 5 EXHIBIT C 8109 CAFÉ CONCESSION – FORT COLLINS MUSEUM OF DISCOVERY PROPOSAL FORM The proposer, Flat-Hat Coffee, LLC, a corporation hereby enters its proposal for 8109 Café Concession - Fort Collins Museum of Discovery per this Request for Proposal (RFP) document. Concession Fee Proposal: The Concessionaire shall pay to the City, as rental for use of the Concession Space at the Museum, $0 for the initial six-month trial run. After the initial six months, Flat-Hat Coffee will pay a fixed pro- rated amount of $3,000 for the remaining six months. Any agreement beyond the first 12 months, will be a month-to-month rental with no more than a 3% annual increase. Page 5 of 5 EXHIBIT C 8109 CAFÉ CONCESSION – FORT COLLINS MUSEUM OF DISCOVERY PROPOSAL FORM The proposer, _______________________, (an individual) (a partnership) (a corporation) hereby enters its proposal for 8109 Café Concession - Fort Collins Museum of Discovery per this Request for Proposal (RFP) document. Concession Fee Proposal: The Concessionaire shall pay to the City, as rental for use of the Concession Space at the Museum, a fixed amount of $____________ /year. Signature: Title: Company Name: Date: Street: City: State/Zip: Phone #: Fax #: Email: Flat-Hat Coffee, LLC OWNER Flat Hat Coffee 04/15/2015 1637 Tanglewood Dr Fort Collins CO 80525 970-765-7468 N/A info@ﬂathatcoffee.com 6,000.00 First 6 months $0 for trial run