Loading...
HomeMy WebLinkAbout107722 NEVE'S UNIFORMS & EQUIPMENT - CONTRACT - RFP - 8085 POLICE UNIFORMSServices Agreement - 8085 Police Uniforms Page 1 of 17 SERVICES AGREEMENT THIS AGREEMENT made and entered into the day and year set forth below by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the "City" and Neve’s Uniforms and Equipment, a Colorado Corporation, hereinafter referred to as "Service Provider". WITNESSETH: In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows: 1. Scope of Services. The Service Provider agrees to provide services in accordance with the Scope of Services attached hereto as Exhibit "A", consisting of eight (8) pages and incorporated herein by this reference. 2. Contract Period. This Agreement shall commence May 1, 2015, and shall continue in full force and effect until April 30, 2016, unless sooner terminated as herein provided. In addition, at the option of the City, the Agreement may be extended for additional one year periods not to exceed four (4) additional one year periods. Written notice of renewal shall be provided to the Service Provider and mailed no later than thirty (30) days prior to contract end. 3. Delay. If either party is prevented in whole or in part from performing its obligations by unforeseeable causes beyond its reasonable control and without its fault or negligence, then the party so prevented shall be excused from whatever performance is prevented by such cause. To the extent that the performance is actually prevented, the Service Provider must provide written notice to the City of such condition within fifteen (15) days from the onset of such condition. 4. Early Termination by City/Notice. Notwithstanding the time periods contained herein, the City may terminate this Agreement at any time without cause by providing written notice of termination to the Service Provider. Such notice shall be delivered at least fifteen (15) days prior to the termination date contained in said notice unless otherwise agreed in writing by the parties. All notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to the following addresses: Service Provider: City: Copy to: Neve’s Uniforms & Equipment Attn: Jack Shinnick 5120 Osage Street #200 Denver, CO 80221 City of Fort Collins Attn: Gordon La France PO Box 580 Fort Collins, CO 80522 City of Fort Collins Attn: Purchasing Dept. PO Box 580 Fort Collins, CO 80522 In the event of early termination by the City, the Service Provider shall be paid for services rendered to the date of termination, subject only to the satisfactory performance of the Service Provider's obligations under this Agreement. Such payment shall be the Service Provider's sole right and remedy for such termination. DocuSign Envelope ID: 8574A02B-5072-48BC-BBCC-37B7A5D4FE91 Services Agreement - 8085 Police Uniforms Page 2 of 17 5. Contract Sum. The City shall pay the Service Provider for the performance of this Contract, subject to additions and deletions provided herein, per attached Exhibit "B", Pricing Schedule, consisting of one (1) page, and incorporated herein by this reference. Pricing is to remain firm for twenty four (24) months from the Contract effective date. 6. City Representative. The City will designate, prior to commencement of the work, its representative who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the services provided under this Agreement. All requests concerning this agreement shall be directed to the City Representative. 7. Independent Service provider. The services to be performed by Service Provider are those of an independent service provider and not of an employee of the City of Fort Collins. The City shall not be responsible for withholding any portion of Service Provider's compensation hereunder for the payment of FICA, Workmen's Compensation or other taxes or benefits or for any other purpose. 8. Subcontractors. Service Provider may not subcontract any of the Work set forth in Exhibit A, Scope of Services, without the prior written consent of the City, which shall not be unreasonably withheld. If any of the Work is subcontracted hereunder (with the consent of the City), then the following provisions shall apply: (a) the subcontractor must be a reputable, qualified firm with an established record of successful performance in its respective trade performing identical or substantially similar work, (b) the subcontractor will be required to comply with all applicable terms of this Agreement, (c) the subcontract will not create any contractual relationship between any such subcontractor and the City, nor will it obligate the City to pay or see to the payment of any subcontractor, and (d) the work of the subcontractor will be subject to inspection by the City to the same extent as the work of the Service Provider. 9. Personal Services. It is understood that the City enters into the Agreement based on the special abilities of the Service Provider and that this Agreement shall be considered as an agreement for personal services. Accordingly, the Service Provider shall neither assign any responsibilities nor delegate any duties arising under the Agreement without the prior written consent of the City. 10. Acceptance Not Waiver. The City's approval or acceptance of, or payment for any of the services shall not be construed to operate as a waiver of any rights or benefits provided to the City under this Agreement or cause of action arising out of performance of this Agreement. 11. Warranty. a. Service Provider warrants that all work performed hereunder shall be performed with the highest degree of competence and care in accordance with accepted standards for work of a similar nature. b. Unless otherwise provided in the Agreement, all materials and equipment incorporated DocuSign Envelope ID: 8574A02B-5072-48BC-BBCC-37B7A5D4FE91 Services Agreement - 8085 Police Uniforms Page 3 of 17 into any work shall be new and, where not specified, of the most suitable grade of their respective kinds for their intended use, and all workmanship shall be acceptable to the City. c. Service Provider warrants all equipment, materials, labor and other work, provided under this Agreement, except City-furnished materials, equipment and labor, against defects and nonconformances in design, materials and workmanship/workwomanship for a period beginning with the start of the work and ending twelve (12) months from and after final acceptance under the Agreement, regardless whether the same were furnished or performed by Service Provider or by any of its subcontractors of any tier. Upon receipt of written notice from City of any such defect or nonconformances, the affected item or part thereof shall be redesigned, repaired or replaced by Service Provider in a manner and at a time acceptable to City. 12. Default. Each and every term and condition hereof shall be deemed to be a material element of this Agreement. In the event either party should fail or refuse to perform according to the terms of this Agreement, such party may be declared in default thereof. 13. Remedies. In the event a party has been declared in default, such defaulting party shall be allowed a period of ten (10) days within which to cure said default. In the event the default remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail himself of any other remedy at law or equity. If the non-defaulting party commences legal or equitable actions against the defaulting party, the defaulting party shall be liable to the non-defaulting party for the non-defaulting party's reasonable attorney fees and costs incurred because of the default. 14. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire agreement between the parties and shall be binding upon said parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal representatives, successors and assigns of said parties. 15. Indemnity/Insurance. a. The Service Provider agrees to indemnify and save harmless the City, its officers, agents and employees against and from any and all actions, suits, claims, demands or liability of any character whatsoever brought or asserted for injuries to or death of any person or persons, or damages to property arising out of, result from or occurring in connection with the performance of any service hereunder. b. The Service Provider shall take all necessary precautions in performing the work hereunder to prevent injury to persons and property. c. Without limiting any of the Service Provider's obligations hereunder, the Service Provider shall provide and maintain insurance coverage naming the City as an additional insured under this Agreement of the type and with the limits specified within Exhibit “C”, consisting of one (1) page, attached hereto and incorporated herein by this DocuSign Envelope ID: 8574A02B-5072-48BC-BBCC-37B7A5D4FE91 Services Agreement - 8085 Police Uniforms Page 4 of 17 reference. The Service Provider before commencing services hereunder, shall deliver to the City's Director of Purchasing and Risk Management, P. O. Box 580 Fort Collins, Colorado 80522 one copy of a certificate evidencing the insurance coverage required from an insurance company acceptable to the City. 16. Entire Agreement. This Agreement, along with all Exhibits and other documents incorporated herein, shall constitute the entire Agreement of the parties. Covenants or representations not contained in this Agreement shall not be binding on the parties. 17. Law/Severability. The laws of the State of Colorado shall govern the construction interpretation, execution and enforcement of this Agreement. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement. 18. Prohibition Against Employing Illegal Aliens. Pursuant to Section 8-17.5-101, C.R.S., et. seq., Service Provider represents and agrees that: a. As of the date of this Agreement: 1. Service Provider does not knowingly employ or contract with an illegal alien who will perform work under this Agreement; and 2. Service Provider will participate in either the e-Verify program created in Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th Congress, as amended, administered by the United States Department of Homeland Security (the “e-Verify Program”) or the Department Program (the “Department Program”), an employment verification program established pursuant to Section 8-17.5-102(5)(c) C.R.S. in order to confirm the employment eligibility of all newly hired employees to perform work under this Agreement. b. Service Provider shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or knowingly enter into a contract with a subcontractor that knowingly employs or contracts with an illegal alien to perform work under this Agreement. c. Service Provider is prohibited from using the e-Verify Program or Department Program procedures to undertake pre-employment screening of job applicants while this Agreement is being performed. d. If Service Provider obtains actual knowledge that a subcontractor performing work under this Agreement knowingly employs or contracts with an illegal alien, Service Provider shall: 1. Notify such subcontractor and the City within three days that Service Provider has actual knowledge that the subcontractor is employing or contracting with an illegal alien; and 2. Terminate the subcontract with the subcontractor if within three days of receiving DocuSign Envelope ID: 8574A02B-5072-48BC-BBCC-37B7A5D4FE91 Services Agreement - 8085 Police Uniforms Page 5 of 17 the notice required pursuant to this section the subcontractor does not cease employing or contracting with the illegal alien; except that Service Provider shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. e. Service Provider shall comply with any reasonable request by the Colorado Department of Labor and Employment (the “Department”) made in the course of an investigation that the Department undertakes or is undertaking pursuant to the authority established in Subsection 8-17.5-102 (5), C.R.S. f. If Service Provider violates any provision of this Agreement pertaining to the duties imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this Agreement is so terminated, Service Provider shall be liable for actual and consequential damages to the City arising out of Service Provider’s violation of Subsection 8-17.5-102, C.R.S. g. The City will notify the Office of the Secretary of State if Service Provider violates this provision of this Agreement and the City terminates the Agreement for such breach. 19. Special Provisions. Special provisions or conditions relating to the services to be performed pursuant to this Agreement are set forth in Exhibit "D" - Confidentiality, consisting of one (1) page, attached hereto and incorporated herein by this reference. DocuSign Envelope ID: 8574A02B-5072-48BC-BBCC-37B7A5D4FE91 Services Agreement - 8085 Police Uniforms Page 6 of 17 CITY OF FORT COLLINS, COLORADO a municipal corporation By:_______________________________ Gerry Paul Director of Purchasing and Risk Management Date:_____________________________ ATTEST: _________________________________ City Clerk APPROVED AS TO FORM: ________________________________ Assistant City Attorney NEVE’S UNIFORMS AND EQUIPMENT By:_______________________________ __________________________________ PRINT NAME __________________________________ CORPORATE PRESIDENT OR VICE PRESIDENT Date:_____________________________ DocuSign Envelope ID: 8574A02B-5072-48BC-BBCC-37B7A5D4FE91 Jack Shinnick 4/16/2015 Regional Manager 4/17/2015 Services Agreement - 8085 Police Uniforms Page 7 of 17 EXHIBIT A SCOPE OF SERVICES I.INTRODUCTION The City of Fort Collins (City) intends for the Service Provider to supply police uniforms and components for purchase to the Fort Collins Police Department (Police), per the specifications referenced herein. The anticipated number of Police personnel to be outfitted with uniforms is approximately two hundred (200), with the option to expand the program to approximately one hundred (100) additional civilian Police personnel. II. SPECIFICATIONS AND REQUIREMENTS A. Uniform Specifications: Only Blauer manufactured uniforms are acceptable for purchase. No substitutes will be considered! Uniform Specifications, including size requirements, color and styles are detailed in Section III of this Exhibit. In addition, Service Provider shall supply for purchase, all patches, stripes, emblems, etc. as required by Police. The sizing listed on the Uniform Specifications Section is not meant to be all inclusive; Service Provider shall comply with additional sizing requirements if requested by Police. B. Uniform Measuring: Service Provider shall be available to measure Police personnel in Fort Collins when needed, schedule to be determined by the Fort Collins Police Department. The City will make every effort to work with the Service Provider on a schedule but due to the 24/7 nature of police business and the timeliness of needing uniforms measured for Police personnel, Police will make the final decision on the schedule. C. Cost Structure: The proposed pricing annotated on attached Exhibit B- Pricing Schedule, includes alternations and/or tailoring and handling/freight. Handling and freight are expenses incurred by Service Provider for deliveries from Blauer. Shipping is to be FOB Origin (City pays shipping). Pricing is to remain firm for twenty four (24) months from the contract effective date. D. Uniform Complement and Quantities: Garments covered in this Agreement shall be selected by Police from the items represented on Exhibit B. If additional items are requested by Police, they will be priced using the Service Provider’s same pricing multipliers that are used for similar item categories on Exhibit B. Police will determine the quantities of each type of approved garment that can be purchased by the employees. Police may add or delete uniform pieces from the Agreement at any time during the Contract Term. Service Provider shall have the ability for Police personnel to place orders by phone and have the Officer pay by personal credit card. If an Officer places a personal order, the Service Provider shall use the same cost structure given to Police. E. Extended Sizes: An average of 5-10% of Police personnel require oversized uniforms (i.e., Big and Tall sizes). No additional cost is to be charged for oversized and/or extended sized garments. Also, the Service Provider is required to provide female-size apparel at no additional cost; it is estimated that 15-20% of Police are female. Service Provider is to make every effort to see that oversize and female employees receive their uniform pieces in the same time frame as regular-size male employees. DocuSign Envelope ID: 8574A02B-5072-48BC-BBCC-37B7A5D4FE91 Services Agreement - 8085 Police Uniforms Page 8 of 17 F. Delivery: Service Provider shall deliver orders in 2-3 weeks After Receipt of Order (ARO) to City of Fort Collins Police Services, ATTN: Gordon La France, 2221 S. Timberline Road, Fort Collins, CO 80525. An order is considered complete when all patches, stripes and emblems are installed. All orders shall be shipped with the Officer’s name attached to each uniform package or if there are multiple uniform orders that are shipped at the same time, each uniform order shall be included in its own packaging and labeled with the Officer’s name. G. Ordering Capabilities: Service Provider shall operate and maintain a web-based system for the ordering of uniforms by Fort Collins Police personnel. This web based system shall be the primary ordering instrument for the yearly authorized uniform program for Police. It shall allow periodic purchases of the awarded items throughout the year to Police personnel as well. The Service Provider's web site is to improve the accuracy and efficiency of the uniform ordering process and is to operate in real time. The web site must be fully integrated with the Service Provider's inventory control, customer service information and accounting systems. The following guidelines shall be incorporated into Service Provider's web-ordering program: 1. Secure log- in for authorized Police personnel. 2. This website will deal exclusively with Fort Collins Police. 3. Website to be operational for the entire life of this contract. 4. Ability for the Police Supply Technician to create, change and delete individual profiles for ease of ordering that includes Officer’s name, size measurements and the ability to update and store measurements as needed. 5. Ability for authorized Police personnel to place orders for all Blauer items and size options that are listed on the Uniform Specifications section herein. a. Police personnel are to be able to select a category and see thumbnail images of all items contained in that category. By clicking on the thumbnail image a larger image is to be displayed as well as a short product description that is to include, but not be limited to, fabric content and sizing. 6. Shopping cart: Selected items are to appear in a "shopping cart" where the authorized individual may review and adjust the order prior to finalizing the order for shipment. 7. On- line order tracking capabilities that include estimated delivery dates. a. Order Completion: Once an order is completed and the authorized individual has submitted his/her order, the site will automatically generate a final summary of the order to be printed out by the individual. An e-mail confirmation will be sent to the individual to confirm the order. The order confirmation is to reflect the items ordered along with quantity, price, delivery location and the order number that may be used by both Police personnel and the Service Provider to track the order. The web site will automatically keep historical data of member orders for the life of the contract. DocuSign Envelope ID: 8574A02B-5072-48BC-BBCC-37B7A5D4FE91 Services Agreement - 8085 Police Uniforms Page 9 of 17 b. Procurement Card Payments: The site shall have the ability to accept both City issued credit cards and authorized individuals’ personal credit cards for purchases. 8. Training: The Service Provider may be requested by Police to provide training in the form of a simple bullet type instruction sheet regarding the on- line ordering process that will be distributed to Police personnel using the site. The Service Provider may also provide onsite training on the proper usage of the web site for key Police personnel. It is also recommended that there be a link on the website that will have a brief overview on how to use the site and what information must be provided or completed by the authorized individual. 9. Phone/In Store Assistance: During normal business hours, Monday through Friday from 9 a.m. to 5 p.m. MST, the Service Provider is to have someone available to provide assistance to site users and answer any questions Police personnel may have when placing an order. 10. Administrative Reports: The web site shall have the ability to provide ad- hoc reports to authorized Police personnel to enhance the accuracy and efficiency of the on- line ordering program. These reports shall provide usage details and performance information and be accessible, on demand, by authorized Police personnel. All of these reports shall be able to be exported to Excel documents. The reports shall include, but not be limited to, the following: a. Order summary: Shows individual member orders and total amount spent for a designated time frame. b. Order details: Shows member orders with details of each item ordered for a designated time frame. c. Backordered items: Shows backordered items for all member orders for a designated time frame and can be sorted by manufacturer, item, name and date. d. Item quantity summary: Shows total items for all orders for a designated time frame. e. Individual item quantity summary: Shows items ordered by an individual user for a designated timeframe. III. UNIFORM SPECIFICATIONS All pieces listed in this section are Blauer brand. 1) 6001 B.Dry Reversible Duty Jacket per Fort Collins Police specification a) Reflective “POLICE” on the hi-vis side of the jacket. b) Black "P" buttons. c) Fort Collins Police shoulder emblems or K-9 shoulder patches 1 inch down on each sleeve on Navy side of jacket. d) Sergeant stripes as required. e) Color: Dark Navy. DocuSign Envelope ID: 8574A02B-5072-48BC-BBCC-37B7A5D4FE91 Services Agreement - 8085 Police Uniforms Page 10 of 17 f) Remove badge tab on the Navy side and install Fort Collins badge emblem on left chest over where the badge tab was removed on Navy side. g) Sizes: i. XS(32-34) Short, Regular ii. S(36-38) Short, Regular iii. M(40-42) Short, Regular, Tall iv. L(44-46) Short, Regular, Tall v. XL(48-50) Short, Regular, Tall vi. 2XL(52-54) Short, Regular, Tall vii. 3XL(56-58) Regular, Tall viii. 4XL(60-62) Regular, Tall 2) 8436 Men's Long Sleeve Super Shirt Worsted Wool Blend a) Shoulder patches to be determined at time of order (K-9 or Fort Collins Police patch to be supplied by Fort Collins Police). b) Sergeant stripes as required and supplied by Fort Collins Police. c) Longevity stripes as required and supplied by Fort Collins Police. d) Colors: LAPD navy and gray. e) Sizes: i. Neck Size and Sleeve length: 1. 14.5 32-33 2. 15 32-33 3. 15.5 32-33, 34-35 4. 16 32-33, 34-35 5. 16.5 32-33, 34-35, 36-37 6. 17 32-33, 34-35, 36-37 7. 17.5 32-33, 34-35, 36-37 8. 18 34-35, 36-37 9. 18.5 34-35, 36-37 10. 19 34-35, 36-37 11. 19.5 34-35, 36-37 3) 8446 Men's Short Sleeve Super Shirt Worsted Wool Blend a) Shoulder patches to be determined at time of order (K-9 or Fort Collins Police patch to be supplied by Fort Collins Police). i. Sergeant stripes as required and supplied by Fort Collins Police. b) Color: LAPD Navy. c) Sizes: i. S(14-14.5) Regular ii. M(15-15.5) Regular, Tall iii. L(16-16.5) Regular, Tall iv. XL(17-17.5) Regular, Tall v. 2XL(18-18.5) Regular, Tall vi. 3XL(19) Regular, Tall. DocuSign Envelope ID: 8574A02B-5072-48BC-BBCC-37B7A5D4FE91 Services Agreement - 8085 Police Uniforms Page 11 of 17 4) 8436W Women's Long Sleeve Super Shirt Worsted Wool Blend a) Shoulder patches to be determined at time of order (K-9 or Fort Collins Police patch to be supplied by Fort Collins Police). b) Sergeant stripes as required and supplied by Fort Collins Police. c) Longevity stripes as required and supplied by Fort Collins Police. d) Color: LAPD navy and gray. e) Sizes: i. Neck Size and Sleeve length: 1. 32 Reg, Long 2. 34 Reg, Long 3. 36 Reg, Long 4. 38 Reg, Long 5. 40 Reg, Long 6. 42 Reg, Long 7. 44 Reg, Long 5) 8446W Women’s Short Sleeve Super Shirt Worsted Wool Blend a) Shoulder patches to be determined at time of order (K-9 or Fort Collins Police patch to be supplied by Fort Collins Police). b) Sergeant stripes as required and supplied by Fort Collins. c) Color: LAPD navy. d) Sizes: i. 32 Regular ii. 34 Regular iii. 36 Regular iv. 38 Regular v. 40 Regular vi. 42 Regular vii. 44 Regular viii. 46 Regular 6) 8560 ClassAct Poly/Wool Uniform Trouser traditional Class A appearance a) Colors: LAPD Navy and Black. b) Sizes: i. 28 30, 31, 32, 33, 34 ii. 30 30, 31, 32, 33, 34, 35 iii. 31 30, 31, 32, 33, 34, 35, 36, unhemmed iv. 32 30, 31, 32, 33, 34, 35, 36, unhemmed v. 33 30, 31, 32, 33, 34, 35, 36, unhemmed vi. 34 30, 31, 32, 33, 34, 35, 36, unhemmed vii. 35 30, 31, 32, 33, 34, 35, 36, unhemmed viii. 36 30, 31, 32, 33, 34, 35, 36, unhemmed ix. 37 30, 31, 32, 33, 34, 35, 36, unhemmed x. 38 30, 31, 32, 33, 34, 35, 36, unhemmed DocuSign Envelope ID: 8574A02B-5072-48BC-BBCC-37B7A5D4FE91 Services Agreement - 8085 Police Uniforms Page 12 of 17 xi. 40 30, 31, 32, 33, 34, 35, 36, unhemmed xii. 42 30, 31, 32, 33, 34, 35, 36, unhemmed xiii. 44 30, 31, 32, 33, 34, 35, 36, unhemmed xiv. 46 30, 31, 32, 33, 34, 35 xv. 48 30, 31, 32, 33, 34 xvi. 50 30, 31, 32, 33, 34 7) 8567 6-Pocket Trousers Specialty Pocket Option a) Available Colors: LAPD Navy and Black. b) Sizes: i. 28 30, 31, 32, 33, 34 ii. 30 30, 31, 32, 33, 34, 35 iii. 31 30, 31, 32, 33, 34, 35, 36, unhemmed iv. 32 30, 31, 32, 33, 34, 35, 36, unhemmed v. 33 30, 31, 32, 33, 34, 35, 36, unhemmed vi. 34 30, 31, 32, 33, 34, 35, 36, unhemmed vii. 35 30, 31, 32, 33, 34, 35, 36, unhemmed viii. 36 30, 31, 32, 33, 34, 35, 36, unhemmed ix. 37 30, 31, 32, 33, 34, 35, 36, unhemmed x. 38 30, 31, 32, 33, 34, 35, 36, unhemmed xi. 40 30, 31, 32, 33, 34, 35, 36, unhemmed xii. 42 30, 31, 32, 33, 34, 35, 36, unhemmed xiii. 44 30, 31, 32, 33, 34, 35, 36, unhemmed xiv. 46 30, 31, 32, 33, 34, 35 xv. 48 30, 31, 32, 33, 34 xvi. 50 30, 31, 32, 33, 34 8) 8565 Men’s Pants Side Pocket Wool Blend a) Colors: LAPD Navy and Black. b) Sizes: i. 28 30, 31, 32, 33, 34 ii. 30 30, 31, 32, 33, 34, 35 iii. 31 30, 31, 32, 33, 34, 35, 36, unhemmed iv. 32 30, 31, 32, 33, 34, 35, 36, unhemmed v. 33 30, 31, 32, 33, 34, 35, 36, unhemmed vi. 34 30, 31, 32, 33, 34, 35, 36, unhemmed vii. 35 30, 31, 32, 33, 34, 35, 36, unhemmed viii. 36 30, 31, 32, 33, 34, 35, 36, unhemmed ix. 37 30, 31, 32, 33, 34, 35, 36, unhemmed x. 38 30, 31, 32, 33, 34, 35, 36, unhemmed xi. 40 30, 31, 32, 33, 34, 35, 36, unhemmed xii. 42 30, 31, 32, 33, 34, 35, 36, unhemmed xiii. 44 30, 31, 32, 33, 34, 35, 36, unhemmed xiv. 46 30, 31, 32, 33, 34, 35 DocuSign Envelope ID: 8574A02B-5072-48BC-BBCC-37B7A5D4FE91 Services Agreement - 8085 Police Uniforms Page 13 of 17 xv. 48 30, 31, 32, 33, 34 xvi. 50 30, 31, 32, 33, 34 9) 8560W Women's ClassAct™ Wool Blend Trousers a) Colors: LAPD Navy and Black. b) Sizes: i. 2 30, 31, 32, 33, 34, Unfinished ii. 4 30, 31, 32, 33, 34, Unfinished iii. 6 30, 31, 32, 33, 34, Unfinished iv. 8 30, 31, 32, 33, 34, Unfinished v. 10 30, 31, 32, 33, 34, Unfinished vi. 12 30, 31, 32, 33, 34, Unfinished vii. 14 30, 31, 32, 33, 34, Unfinished viii. 16 30, 31, 32, 33, 34, Unfinished ix. 18 30, 31, 32, 33, 34, Unfinished x. 20 30, 31, 32, 33, 34, Unfinished xi. 22 30, 31, 32, 33, 34, Unfinished xii. 24 30, 31, 32, 33, 34, Unfinished 10) 8567W Women's ClassAct™ Wool Blend Trousers with Pocket Options a) Colors: LAPD navy and black. b) Sizes: i. 2 30, 31, 32, 33, 34, Unfinished ii. 4 30, 31, 32, 33, 34, Unfinished iii. 6 30, 31, 32, 33, 34, Unfinished iv. 8 30, 31, 32, 33, 34, Unfinished v. 10 30, 31, 32, 33, 34, Unfinished vi. 12 30, 31, 32, 33, 34, Unfinished vii. 14 30, 31, 32, 33, 34, Unfinished viii. 16 30, 31, 32, 33, 34, Unfinished ix. 18 30, 31, 32, 33, 34, Unfinished x. 20 30, 31, 32, 33, 34, Unfinished xi. 22 30, 31, 32, 33, 34, Unfinished xii. 24 30, 31, 32, 33, 34, Unfinished 11) Reversible Hat Cover a) Waterproof Tech-Lite urethane-coated 200 denier nylon oxford. b) Elastic edges holds it in place. c) Visor peak. d) One size fits all. e) Reversible Colors from Black to Yellow or Black to Orange. 12) 125 Watch Cap a) High-performance blend of 58% polyester, 21% worsted wool, and 21% low pill acrylic is comfortable, durable, and machine washable. DocuSign Envelope ID: 8574A02B-5072-48BC-BBCC-37B7A5D4FE91 Services Agreement - 8085 Police Uniforms Page 14 of 17 b) Fleece liner. c) Traditional Navy watch cap style. 13) 26990 Reversible Raincoat a) One-ply Tech-lite urethane-coated 200-denier oxford nylon fabric reverses to hi-vis color. b) ANSI/ISEA 107-2004 Class II Certified (hi-vis yellow side only). c) 2" SCOTCHLITE™ reflective trim on hi-vis side around chest and cuffs. d) Seams sealed with thermal tape. e) Snap-over fly front. f) Snap equipment side opening. g) Special facings prevent yellow "peek through". h) Go-through hook-and-loop closed side openings. i) Badge tab on black side only. j) 49" long. k) 123 is a snap-on hood (order collar snaps on jacket). l) Fabric: B.DRY®. m) Sizes: i. S Regular ii. M Regular, Tall iii. L Regular, Tall iv. XL Regular, Tall v. 2XL Regular, Tall vi. 3XL Regular, Tall 14) 8137 HI-VIS POLO SHIRT Color: Hi-Vis Yellow Short Sleeve a) Sizes: i. XS Regular ii. S Regular iii. M Regular, Tall iv. L Regular, Tall v. XL Regular, Tall vi. 2XL Regular, Tall vii. 3XL Regular, Tall 15) 8147 LS HI-VIS POLO SHIRT Color: Hi-Vis Yellow Long Sleeve a) Sizes: i. XS Regular ii. S Regular iii. M Regular, Tall iv. L Regular, Tall v. XL Regular, Tall vi. 2XL Regular, Tall vii. 3XL Regular, Tall DocuSign Envelope ID: 8574A02B-5072-48BC-BBCC-37B7A5D4FE91 Services Agreement - 8085 Police Uniforms Page 15 of 17 EXHIBIT B SCOPE OF SERVICES DocuSign Envelope ID: 8574A02B-5072-48BC-BBCC-37B7A5D4FE91 Services Agreement - 8085 Police Uniforms Page 16 of 17 EXHIBIT C INSURANCE REQUIREMENTS 1. The Service Provider will provide, from insurance companies acceptable to the City, the insurance coverage designated hereinafter and pay all costs. Before commencing work under this bid, the Service Provider shall furnish the City with certificates of insurance showing the type, amount, class of operations covered, effective dates and date of expiration of policies, and containing substantially the following statement: “The insurance evidenced by this Certificate will not reduce coverage or limits and will not be cancelled, except after thirty (30) days written notice has been received by the City of Fort Collins.” In case of the breach of any provision of the Insurance Requirements, the City, at its option, may take out and maintain, at the expense of the Service Provider, such insurance as the City may deem proper and may deduct the cost of such insurance from any monies which may be due or become due the Service Provider under this Agreement. The City, its officers, agents and employees shall be named as additional insureds on the Service Provider 's general liability and automobile liability insurance policies for any claims arising out of work performed under this Agreement. 2. Insurance coverages shall be as follows: A. Workers' Compensation & Employer's Liability. The Service Provider shall maintain during the life of this Agreement for all of the Service Provider's employees engaged in work performed under this agreement: 1. Workers' Compensation insurance with statutory limits as required by Colorado law. 2. Employer's Liability insurance with limits of $100,000 per accident, $500,000 disease aggregate, and $100,000 disease each employee. B. Commercial General & Vehicle Liability. The Service Provider shall maintain during the life of this Agreement such commercial general liability and automobile liability insurance as will provide coverage for damage claims of personal injury, including accidental death, as well as for claims for property damage, which may arise directly or indirectly from the performance of work under this Agreement. Coverage for property damage shall be on a "broad form" basis. The amount of insurance for each coverage, Commercial General and Vehicle, shall not be less than $1,000,000 combined single limits for bodily injury and property damage. In the event any work is performed by a subcontractor, the Service Provider shall be responsible for any liability directly or indirectly arising out of the work performed under this Agreement by a subcontractor, which liability is not covered by the subcontractor's insurance. DocuSign Envelope ID: 8574A02B-5072-48BC-BBCC-37B7A5D4FE91 New insurance Services Agreement - 8085 Police Uniforms Page 17 of 17 EXHIBIT D CONFIDENTIALITY IN CONNECTION WITH SERVICES provided to the City of Fort Collins (the “City”) pursuant to this Agreement (the “Agreement”), the Service Provider hereby acknowledges that it has been informed that the City has established policies and procedures with regard to the handling of confidential information and other sensitive materials. In consideration of access to certain information, data and material (hereinafter individually and collectively, regardless of nature, referred to as “information”) that are the property of and/or relate to the City or its employees, customers or suppliers, which access is related to the performance of services that the Service Provider has agreed to perform, the Service Provider hereby acknowledges and agrees as follows: That information that has or will come into its possession or knowledge in connection with the performance of services for the City may be confidential and/or proprietary. The Service Provider agrees to treat as confidential (a) all information that is owned by the City, or that relates to the business of the City, or that is used by the City in carrying on business, and (b) all information that is proprietary to a third party (including but not limited to customers and suppliers of the City). The Service Provider shall not disclose any such information to any person not having a legitimate need-to-know for purposes authorized by the City. Further, the Service Provider shall not use such information to obtain any economic or other benefit for itself, or any third party, except as specifically authorized by the City. The foregoing to the contrary notwithstanding, the Service Provider understands that it shall have no obligation under this Agreement with respect to information and material that (a) becomes generally known to the public by publication or some means other than a breach of duty of this Agreement, or (b) is required by law, regulation or court order to be disclosed, provided that the request for such disclosure is proper and the disclosure does not exceed that which is required. In the event of any disclosure under (b) above, the Service Provider shall furnish a copy of this Agreement to anyone to whom it is required to make such disclosure and shall promptly advise the City in writing of each such disclosure. In the event that the Service Provider ceases to perform services for the City, or the City so requests for any reason, the Service Provider shall promptly return to the City any and all information described hereinabove, including all copies, notes and/or summaries (handwritten or mechanically produced) thereof, in its possession or control or as to which it otherwise has access. The Service Provider understands and agrees that the City’s remedies at law for a breach of the Service Provider’s obligations under this Confidentiality Agreement may be inadequate and that the City shall, in the event of any such breach, be entitled to seek equitable relief (including without limitation preliminary and permanent injunctive relief and specific performance) in addition to all other remedies provided hereunder or available at law. DocuSign Envelope ID: 8574A02B-5072-48BC-BBCC-37B7A5D4FE91 CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: PHONE FAX (A/C, No, Ext): (A/C, No): E-MAIL ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC # INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ DAMAGE TO RENTED CLAIMS-MADE OCCUR PREMISES (Ea occurrence) $ MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ POLICY PRO- LOC PRODUCTS - COMP/OP AGG $ JECT OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ (Ea accident) ANY AUTO BODILY INJURY (Per person) $ ALL OWNED SCHEDULED BODILY INJURY (Per accident) $ AUTOS AUTOS NON-OWNED PROPERTY DAMAGE $ HIRED AUTOS AUTOS (Per accident) $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION $ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS' LIABILITY STATUTE ER Y / N ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? N / A (Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN DocuSign Envelope ID: 8574A02B-5072-48BC-BBCC-37B7A5D4FE91 ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE © 1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD NEVEUNI-04 ABUSH 4/16/2015 Peliton Insurance 4600 S. Ulster Street #1400 Denver, CO 80237 (303) 771-1800 (303) 290-0884 Philadelphia Insurance Co Neve's Uniforms & Equipment Terry Neve 5120 Osage St., Suite 200 Denver, CO 80221 A X 1,000,000 X PHPK1200937 06/30/2014 06/30/2015 100,000 5,000 1,000,000 2,000,000 2,000,000 EMPLOYEE BENEFI 1,000,000 X 5,000,000 A PHUB466110 06/30/2014 06/30/2015 X 10,000 5,000,000 The City of Fort Collins is an additional insured with respect to general liability. City of Fort Collins 281 North College Ave. Fort Collins, CO 80524 DocuSign Envelope ID: 8574A02B-5072-48BC-BBCC-37B7A5D4FE91