HomeMy WebLinkAboutBID - 7499 ELECTRIC VEHICLE SUPPLY EQUIPMENT (2)INVITATION TO BID
7499 ELECTRIC VEHICLE SUPPLY EQUIPMENT
BID OPENING: 3:00 P.M. (our clock), April 19, 2013
The City of Fort Collins is requesting bids from firms for electric vehicle supply equipment.
Sealed bids will be received and publicly opened at the office of the Director of Purchasing and
Risk Management, PO Box 580, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80522,
at the time and date noted on the bid proposal and/or contract documents. If delivered, they are
to be sent to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the
address is P.O. Box 580, Fort Collins, 80522-0580.
Bids must be received at the Purchasing Office prior to 3:00 p.m. (our clock), April 19,
2013.
The City encourages all disadvantaged business enterprises to submit bid in response to all
invitations and will not be discriminated against on the grounds of race, color, national origin.
Questions concerning the scope of the bid should be directed to Project Manager, Adam
Bromley, P.E. at (970) 221-6673 or abromley@fcgov.com.
Questions regarding bid should be directed to Pat Johnson, Buyer at (970)221-6816 or
pjohnson@fcgov.com.
A copy of the Bid may be obtained as follows:
1. Download the Bid from the Purchasing Webpage, Current Bids page, at:
http://fcgov.com/eprocurement
Special Instructions
All bids must be properly signed by an authorized representative of the company with the legal
capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour
set for closing. Once bids have been accepted by the City and closing has occurred, failure to
enter into contract or honor the purchase order will be cause for removal of supplier's name
from the City of Fort Collins' bidders list for a period of twelve months from the date of the
opening. The City may also pursue any remedies available at law or in equity. Bid prices must
be held firm for a period of forty-five (45) days after bid openings.
Submission of a bid is deemed as acceptance of all terms, conditions and specifications
contained in the City's specifications initially provided to the bidder. Any proposed modification
must be accepted in writing by the City prior to award of the bid.
Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly
identified by the bid number and bid name contained in the bid proposal.
No proposal will be accepted from, or any purchase order awarded, to any person, firm or
Financial Services
Purchasing Division
215 N. Mason St. 2nd Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
970.221.6707
fcgov.com/purchasing
BID 7499 Electrical Vehicle Supply Equipment Page 1 of 17
corporation in default on any obligation to the City.
Bids must be furnished exclusive of any federal excise tax, wherever applicable.
Bidders must be properly licensed and secure necessary permits wherever applicable.
Bidders not responding to this bid will be removed from our automated vendor listing for the
subject commodities.
The City may elect where applicable, to award bids on an individual item/group basis or on a
total bid basis, whichever is most beneficial to the City. The City reserves the right to accept or
reject any and all bids, and to waive any irregularities or informalities.
Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have
a financial interest in the sale to the City of any real or personal property, equipment, material,
supplies or services where such officer or employee exercises directly or indirectly any decision-
making authority concerning such sale or any supervisory authority over the services to be
rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift,
gratuity, favor, entertainment, kickback or any items of monetary value from any person who
has or is seeking to do business with the City of Fort Collins is prohibited.
Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All
freight charges must be included in prices submitted on proposal.
Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and
not entered as separate pricing on the proposal form.
Purchasing restrictions: your authorized signature of this bid assures your firm's compliance
with the City's purchasing restrictions. A copy of the resolutions is available for review in the
Purchasing Office or the City Clerk's Office. Request Resolution 91-121 for cement restrictions.
Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and
reported to authorities as such. Your authorized signature of this bid assures that such bid is
genuine and is not a collusive or sham bid.
Bid results: for information regarding results for individual bids send a self-addressed,
self-stamped envelope and a bid tally will be mailed to you. Bid results will be posted in our
office 7 days after the bid opening.
James B. O’Neill II, CPPO, FNIGP
Director of Purchasing and Risk Management
BID 7499 Electrical Vehicle Supply Equipment Page 2 of 17
FIRM NAME:_____________________________
CITY OF FORT COLLINS
BID PROPOSAL
BID NO. 7499
ELECTRIC VEHICLE SUPPLY EQUIPMENT
BID DATE: 3:00 p.m. (Our clock) April 19, 2013
WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS' REQUIREMENTS FOR
Electric Vehicle Supply Equipment, PER THE BID INVITATION AND ANY REFERENCED
SPECIFICATIONS.
QUANTITY: DESCRIPTION:
2 Ea. Single Pedestal EVSE design, Maximum Electrical Demand: 7.2
kW; Allowable Voltage Range: 208-240 VAC; Maximum Current:
32 A. To be in accordance with specification #9020-7800.
OR
1 Ea. Double Pedestal EVSE design. , Maximum Electrical Demand: 7.2
kW; Allowable Voltage Range: 208-240 VAC; Maximum Current:
32 A.
Double pedestal units shall require specific review and approval
by Fort Collins Utilities Standards Engineering Division. To be in
accordance with specification #9020-7800.
Specifications
The City of Fort Collins Utilities Specification is attached as part of this bid document. All bidders
must provide drawings and written documentation detailing product specifications for the items
being bid. Size of the unit(s) and user interface shall be detailed in the specification.
Delivery
The City of Fort Collins is hoping to have the EVSE’s delivered prior to May 31, 2013. Bidders
shall provide their expected delivery date on the attached bid schedule.
Delivery of the EVSE’s shall be to:
Fort Collins Utilities
700 Wood Street
Fort Collins, CO 80521
Freight terms: F.O.B. destination freight prepaid. All freight charges must be included in pricing
submitted on proposal and not entered as separate pricing.
*Any surcharges or additional costs shall be noted & included in bid submittal.
BID 7499 Electrical Vehicle Supply Equipment Page 3 of 17
Contract
The City of Fort Collins intends to award via a purchase order. The City’s Purchase Order
Terms and Conditions are attached to this bid document.
Award
For purposes of warranty and service ONLY approved manufacturers or distributors authorized
by an approved manufacturer to serve the Fort Collins area may bid.
The City of Fort Collins reserves the right to split the bid in whatever percentages are most
advantageous to the City. The City intends to order two (2) single units initially, but will review
submittals for a double pedestal unit. Award will be made based on the price of the unit(s), with
size, delivery date and other factors considered.
Future orders of Electrical Vehicle Supply Equipment may be authorized, at the option of the
City, from this bid for a period of five years after date of award. Satisfactory pricing and delivery
is required for future orders based on this bid.
SUPPLEMENTAL INSTRUCTIONS
Prices quoted must remain firm for a 45 day period after the opening date.
Any discount allowed by Vendor for prompt payment, etc. must be reflected in quoted figure,
and not entered as separate pricing.
The City reserves the right to accept or reject any and all quotes.
Bidder not responding to the services requested in this bid shall be removed from our
automated listing for: Not Applicable
Any questions or inquiries regarding this bid should be directed to:
Pat Johnson, CPPO, Buyer
(970) 221-6816
BID 7499 Electrical Vehicle Supply Equipment Page 4 of 17
BID NO. 7499
ELECTRIC VEHICLE SUPPLY EQUIPMENT
BID SCHEDULE
QUANTITY DESCRIPTION UNIT COST EXPECTED
DELIVERY DATE
2 EACH Single Pedestal EVSE
design
1 EACH Double Pedestal EVSE
design
The EVSE being bid meet or exceed the specifications. _______ Yes ______No. If not, please
list exceptions(specifying paragraph reference number) on a separate sheet of paper and attach
to your bid.
Escalation is _____, is not _____ applicable for the EVSE bid. If escalation applies, the bidder
shall indicate in his bid the specific items or materials subject to escalation, and shall give the
method and indices to be used in computing the amount thereof. Escalation occurring after the
quoted delivery date will not be paid unless delays are the result of actions by the city.
Escalation occurring after acceptance if purchaser exercises the option to delay shipment after
manufacturing is completed will not be paid.
FIRM NAME: ___________________________________________
SIGNATURE: ___________________________________________
PRINT NAME: __________________________________________
TITLE: ________________________________________________
ADDRESS______________________________________________
______________________________________________
PHONE: _____________________ FAX: _____________________
E-MAIL: ________________________________________________
BID 7499 Electrical Vehicle Supply Equipment Page 5 of 17
FEDERAL REQUIREMENTS
Access to Records: Contractor agrees to provide access to its books, documents, papers, and
records to the extent such are subject to inspection under applicable law
for the purpose of audit, examination, excerpts, and transcriptions.
Record Retention: Contractor shall retain all records for the greater of five years or for so long
as such records pertain to any disputes or other pending matters.
Clean Air Act: Contractor will comply with all applicable standards, orders, or
requirements issued under section 306 of the Clean Air Act (42 U.S.C.
1857(h)), section 508 of the Clean Water Act (33 U.S.C. 1368), Executive
Order 11738, and Environmental Protection Agency regulations (40 CFR
part 15).
Energy Policy and Conservation Act: Contractor will comply with mandatory standards and
policies relating to energy efficiency which are contained in the state
energy conservation plan issued in compliance with the Energy Policy
and Conservation Act (Pub. L. 94–163, 89 Stat. 871).
Lobbying Restrictions: By accepting funds under this award, you agree that none of the funds
obligated on the award shall be expended, directly or indirectly, to
influence congressional action on any legislation or appropriation matters
pending before Congress, other than to communicate to Members of
Congress as described in 18 U.S.C. 1913. This restriction is in addition to
those prescribed elsewhere in statute and regulation.
No Obligation by the Federal Government: The Purchaser and Contractor acknowledge and
agree that, notwithstanding any concurrence by the Federal Government
in or approval of the solicitation or award of the underlying contract,
absent the express written consent by the Federal Government, the
Federal Government is not a party to this contract and shall not be
subject to any obligations or liabilities to the Purchaser, Contractor, or any
other party (whether or not a party to that contract) pertaining to any
matter resulting from the underlying contract.
The Contractor agrees to include the above clause in each subcontract
financed in whole or in part with Federal assistance provided by DOE. It
is further agreed that the clause shall not be modified, except to identify
the subcontractor who will be subject to its provisions.
Federal Changes: Subject to Pricing and Time Schedule as provided below, Contractor shall
at all times comply with all applicable DOE regulations, policies,
procedures and directives, including without limitation those listed directly
or by reference in the Grant Agreement between City and DOE, as they
may be amended or promulgated from time to time during the term of this
contract.
Pricing and Time Schedule: The price(s) and time schedule(s) set forth
herein are based on applicable laws, rules, regulations, orders or
BID 7499 Electrical Vehicle Supply Equipment Page 6 of 17
requirements of governmental authorities and other applicable codes and
standards effective on the day prior to the date of Contractor’ bid,
proposal, quote or other response to the City’s initial solicitation or inquiry.
Any change to any law, rule, regulation, order, code, standard or
requirement (including any changes in application or interpretation
thereof) which requires any change or addition to the work hereunder
shall entitle Contractor to an equitable adjustment in the Agreement
price(s) and time schedule(s).
Early Termination by City: Notwithstanding the time periods contained herein, the City may
terminate this Agreement at any time without cause by providing written
notice of termination to the Professional. Such notice shall be delivered at
least fifteen (15) days prior to the termination date contained in said
notice unless otherwise agreed in writing by the parties. In the event of
any such early termination by the City, the Contractor shall be paid for all
services performed prior to the date of termination including a reasonable
profit margin on such services and for all reasonable costs arising from
such termination Such payment shall be the Contractor's sole right and
remedy for such termination
Disputes: The parties shall make a diligent, good faith attempt to resolve by
negotiation all disputes arising out of or in connection with this
Agreement. If such negotiation is unsuccessful within a period of forty-
five (45) days, the parties shall make a diligent, good faith attempt to
settle the dispute by mediation. If such mediation is unsuccessful within a
reasonable period of time, either party may submit any unresolved
dispute to arbitration in accordance with the Commercial Arbitration Rules
of the American Arbitration Association. Any such arbitration shall be
conducted in Denver, Colorado, by the Regional Office of the American
Arbitration Association. Any award shall be final and binding, and may be
entered into a court of competent jurisdiction for enforcement.
Performance during Dispute: Unless otherwise directed by City, Contractor shall continue
performance under this Contract while matters in dispute are being
resolved.
Claims for Damages: Should either party to the Contract suffer injury or damage to person or
property because of any act or omission of the party or of any of his
employees, agents or others for whose acts he is legally liable, a claim for
damages therefore shall be made in writing to such other party within a
reasonable time after the first observance of such injury of damage.
Remedies: The laws of the State of Colorado shall govern the validity, interpretation
and enforcement of this Agreement. Assignment may be made only with
the written consent of both parties; provided, however, that Contractor
may assign to its affiliate without consent. Venue for the resolution of any
dispute requiring court action shall be in U.S.Federal Court in Denver,
Colorado.
Rights and Remedies: The duties and obligations imposed by the Contract Documents and
the rights and remedies available there under shall be in addition to and
BID 7499 Electrical Vehicle Supply Equipment Page 7 of 17
not a limitation of any duties, obligations, rights and remedies otherwise
imposed or available by law. No action or failure to act by the (Recipient),
(Architect) or Contractor shall constitute a waiver of any right or duty
afforded any of them under the Contract, nor shall any such action or
failure to act constitute an approval of or acquiescence in any breach
there under, except as may be specifically agreed in writing.
City of Fort Collins Bid Protest Procedures: The City of Fort Collins has a protest procedure,
covering any phase of solicitation or award, including but not limited to
specification or award. The protest procedures are available from the
Purchasing Department, City of Fort Collins, 215 N. Mason, Street, 2nd
Floor, P. O. Box 580, Fort Collins, CO. 80522. You may also request a
copy of the procedures by emailing: Purchasing@fcgov.com or calling
970-221-6775.
BID 7499 Electrical Vehicle Supply Equipment Page 8 of 17
Purchase Order Terms and Conditions
1. COMMERCIAL DETAILS.
Tax exemptions. By statute the City of Fort Collins is exempt from state and local taxes. Our Exemption
Number is 98-04502. Federal Excise Tax Exemption Certificate of Registry 84-6000587 is registered with the
Collector of Internal Revenue, Denver, Colorado (Ref. Colorado Revised Statutes 1973, Chapter 39-26, 114 (a).
Goods Rejected. GOODS REJECTED due to failure to meet specifications, either when shipped or due to
defects of damage in transit, may be returned to you for credit and are not to be replaced except upon receipt of
written instructions from the City of Fort Collins.
Inspection. GOODS are subject to the City of Fort Collins inspection on arrival.
Final Acceptance. Receipt of the merchandise, services or equipment in response to this order can result in
authorized payment on the part of the City of Fort Collins. However, it is to be understood that FINAL
ACCEPTANCE is dependent upon completion of all applicable required inspection procedures.
Freight Terms. Shipments must be F.O.B., City of Fort Collins, 700 Wood St., Fort Collins, CO 80522, unless
otherwise specified on this order. If permission is given to prepay freight and charge separately, the original
freight bill must accompany invoice. Additional charges for packing will not be accepted.
Shipment Distance. Where manufacturers have distributing points in various parts of the country, shipment is
expected from the nearest distribution point to destination, and excess freight will be deducted from Invoice
when shipments are made from greater distance.
Permits. Seller shall procure at sellers sole cost all necessary permits, certificates and licenses required by all
applicable laws, regulations, ordinances and rules of the state, municipality, territory or political subdivision
where the work is performed, or required by any other duly constituted public authority having jurisdiction over
the work of vendor. Seller further agrees to hold the City of Fort Collins harmless from and against all liability
and loss incurred by them by reason of an asserted or established violation of any such laws, regulations,
ordinances, rules and requirements.
Authorization. All parties to this contract agree that the representatives are, in fact, bona fide and possess full
and complete authority to bind said parties.
LIMITATION OF TERMS. This Purchase Order expressly limits acceptance to the terms and conditions stated
herein set forth and any supplementary or additional terms and conditions annexed hereto or incorporated herein
by reference. Any additional or different terms and conditions proposed by seller are objected to and hereby
rejected.
2. DELIVERY.
PLEASE ADVISE PURCHASING AGENT immediately if you cannot make complete shipment to arrive on
your promised delivery date as noted. Time is of the essence. Delivery and performance must be effected within
the time stated on the purchase order and the documents attached hereto. No acts of the Purchasers including,
without limitation, acceptance of partial late deliveries, shall operate as a waiver of this provision. In the event
of any delay, the Purchaser shall have, in addition to other legal and equitable remedies, the option of placing
this order elsewhere and holding the Seller liable for damages. However, the Seller shall not be liable for
damages as a result of delays due to causes not reasonably foreseeable which are beyond its reasonable control
and without its fault of negligence, such acts of God, acts of civil or military authorities, governmental
priorities, fires, strikes, flood, epidemics, wars or riots provided that notice of the conditions causing such delay
is given to the Purchaser within five (5) days of the time when the Seller first received knowledge thereof. In
the event of any such delay, the date of delivery shall be extended for the period equal to the time actually lost
by reason of the delay.
3. WARRANTY.
The Seller warrants that all goods, articles, materials and work covered by this order will conform with
applicable drawings, specifications, samples and/or other descriptions given, will be fit for the purposes
intended, and performed with the highest degree of care and competence in accordance with accepted standards
for work of a similar nature. The Seller agrees to hold the purchaser harmless from any loss, damage or expense
which the Purchaser may suffer or incur on account of the Sellers breach of warranty. The Seller shall replace,
repair or make good, without cost to the purchaser, any defects or faults arising within one (1) year or within
such longer period of time as may be prescribed by law or by the terms of any applicable warranty provided by
the Seller after the date of acceptance of the goods furnished hereunder (acceptance not to be unreasonably
delayed), resulting from imperfect or defective work done or materials furnished by the Seller. Acceptance or
use of goods by the Purchaser shall not constitute a waiver of any claim under this warranty. Except as
otherwise provided in this purchase order, the Sellers liability hereunder shall extend to all damages
proximately caused by the breach of any of the foregoing warranties or guarantees, but such liability shall in no
event include loss of profits or loss of use. NO IMPLIED WARRANTY OR MERCHANTABILITY OR OF
FITNESS FOR PURPOSE SHALL APPLY.
4. CHANGES IN LEGAL TERMS.
The Purchaser may make changes to legal terms by written change order.
THE CITY OF FORT COLLINS
UTILITIES
Electric Department
P.O. Box 580
Fort Collins, CO 80522
SPECIFICATION NO: 9020-7800
ELECTRIC VEHICLE SUPPLY EQUIPMENT
UPDATED BY:
Adam Bromley
Senior Electrical Engineer
APPROVED BY:
Kraig Bader
Standards Engineering Manager
ORIGINATED: 29 March 2013
BID 7499 Electrical Vehicle Supply Equipment Page 10 of 17
2
9020-7800
REVISION DESCRIPTIONS
REVISION DESCRIPTION APPROVED
BID 7499 Electrical Vehicle Supply Equipment Page 11 of 17
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9020-7800
TABLE OF CONTENTS
REVISION DESCRIPTIONS .......................................................................................................................... 2
1. SCOPE .............................................................................................................................................. 3
2. APPLICABLE DOCUMENTS ............................................................................................................ 4
3. ELECTRICAL REQUIREMENTS ...................................................................................................... 4
4. PROTECTION REQUIREMENTS ..................................................................................................... 4
4.1 CHARGING COUPLER & CABLE ................................................................................................ 4
4.2 GROUND FAULT PROTECTION ................................................................................................. 4
4.3 OVERCURRENT PROTECTION .................................................................................................. 5
5. OPERATING REQUIREMENTS ....................................................................................................... 5
5.1 ENVIRONMENTAL CONDITIONS ................................................................................................ 5
5.2 CHARGING CONTROL ................................................................................................................ 5
5.3 EVSE INDICATORS ..................................................................................................................... 5
6. EVSE DESIGN REQUIREMENTS .................................................................................................... 5
6.1 COUPLER ..................................................................................................................................... 5
6.2 CABLE ........................................................................................................................................... 6
6.3 EVSE ............................................................................................................................................. 6
6.3.1 General ...................................................................................................................................... 6
6.3.2 Coupler Holster ......................................................................................................................... 6
6.3.3 Cable Management ................................................................................................................... 6
6.3.4 User Interface ............................................................................................................................ 6
6.3.5 Point-of-Sale Capability ............................................................................................................. 6
6.3.6 Dimensions ................................................................................................................................ 7
6.3.7 Metering Capabilities ................................................................................................................. 7
7. QUALITY ASSURANCE ................................................................................................................... 7
7.1 GENERAL ..................................................................................................................................... 7
7.2 QUALIFICATION TESTS .............................................................................................................. 7
8. PREPARATION FOR DELIVERY ..................................................................................................... 7
APPENDIX A – Approved Manufacturers ...................................................................................................... 8
Specification for Electric Vehicle Supply Equipment
1. SCOPE
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9020-7800
This specification establishes the minimum requirements for a 208-240 VAC (Volt
alternating current) or Level 2 electric vehicle supply equipment (EVSE), commonly
called a charging station, purchased by the City of Fort Collins Utilities Electric
Department. The Level 2 “charging station” is more accurately described as Electric
Vehicle Supply Equipment as the Electric Vehicles receiving power from such stations
will have their own on-board charger. When referenced as a whole unit, a “charging
station” shall be referred to as “EVSE”.
2. APPLICABLE DOCUMENTS
In addition to the requirements stated in this Specification, all EVSE shall be new and
shall conform to the following standards:
NFPA 70: National Electrical Code (NEC) 2011, Article 625
Society of Automotive Engineers (SAE) J1772, October 2012 – All sections
applicable to AC charging
In case of conflict, the requirements of the following documents shall apply in the priority
shown:
This Specification
Referenced NFPA and SAE Standards
3. ELECTRICAL REQUIREMENTS
Electrical requirements listed in Table 1 assume a single pedestal EVSE design; double
pedestal designs’ are not acceptable unless specifically requested in a bid. Electrical
ratings for double pedestal units shall require specific review and approval by Fort
Collins Utilities Standards Engineering Division.
Table 1
Electrical Ratings – Input/Output
Maximum Electrical Demand 7.2 kW
Allowable Voltage Range 208 - 240 VAC
Maximum Current 32 A
4. PROTECTION REQUIREMENTS
4.1 CHARGING COUPLER & CABLE
EVSE shall have a means to automatically de-energize the charging coupler and
cable as described in section 625.19 of the 2011 NEC.
EVSE shall be able to automatically de-energize the charging coupler and cable if
the coupler is disconnected from the electric vehicle while charging as described in
the Proximity Detection section 4.2.2 of standard SAE J1772 – October 2012.
4.2 GROUND FAULT PROTECTION
BID 7499 Electrical Vehicle Supply Equipment Page 13 of 17
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9020-7800
EVSE shall have a 20 mA ground fault detecting charge circuit interrupting device
(CCID) ; any deviation from this standard shall be specifically reviewed and
approved by Fort Collins Utilities Engineering Standards Division.
4.3 OVERCURRENT PROTECTION
EVSE should have overcurrent protection in order to prevent nuisance trips on the
branch circuit feeding the EVSE. This protection shall coordinate with a typical 40
A double pole breaker.
5. OPERATING REQUIREMENTS
5.1 ENVIRONMENTAL CONDITIONS
The EVSE at a minimum shall be able to operate normally under the following
ambient temperatures: -30°C to 50°C (-22°F to 122°F).
The EVSE at a minimum shall operate normally under Relative Humidity levels up
to 95%.
The EVSE at a minimum shall operate normally at elevations up to 5,500 feet
above sea level.
5.2 CHARGING CONTROL
The EVSE shall have built-in circuitry that allows or disallows energizing of the
charging cable and coupler depending on the state of the coupler. The control
circuitry, logic, and functionality shall meet requirements described in section 4.2 of
standard SAE J1772 – October 2012. Any deviation from these requirements shall
be documented and supplied by the manufacturer before purchase and must be
specifically reviewed and approved by Fort Collins Utilities Engineering Standards
Division.
5.3 EVSE INDICATORS
The EVSE shall have visual indicators that will, at minimum, easily alert personnel
to the following conditions:
AC voltage is present at the EVSE (i.e. there is an indication that the EVSE
is operational and can be used to charge an electric vehicle)
The EVSE coupler and cable are energized, indicating that an electric
vehicle connected to the EVSE is receiving power from the EVSE
There is a fault present that has resulted in the charging functionality of the
EVSE being disabled.
6. EVSE DESIGN REQUIREMENTS
Any EVSE equipment that does not meet the requirements listed in section 6 shall be
clearly documented as such and supplied by the manufacturer during the bid process
(before purchase) and must be specifically reviewed and approved by Utilities
Engineering Standards Division.
6.1 COUPLER
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9020-7800
Design of the charging connector, or coupler, shall comply with sections 625.16
and 625.18 of the NEC and with sections 4.7, 5.7, and Appendix B of standard
SAE J1772 – October 2012.
6.2 CABLE
The electrical cable connecting the unit to the electrical coupler shall meet
requirements described in section 625.17 of the 2011 NEC.
6.3 EVSE
6.3.1 General
The EVSE at a minimum shall be rated for installation in an outdoor
environment consistent with NEMA 3R requirements.
The EVSE unit shall be manufactured using materials that are resistant to
corrosion from water and road deicers such as Magnesium Chloride.
6.3.2 Coupler Holster
There shall be a means located on the EVSE to holster the coupler during
periods of inactivity. This holster shall utilize the coupler interlock in order to
keep the coupler at rest while the EVSE is not in use.
6.3.3 Cable Management
There shall be a means located on the EVSE in order to manage the cable in
an organized manner while the EVSE is not in use. Acceptable cable
management techniques include a bracket where the cable could be hung or
coiled or a retractable system that would store the cable inside the EVSE
unit. Both types of cable management are intended to keep the cable off the
ground during periods of inactivity.
6.3.4 User Interface
The EVSE shall have a user interface, such as an LCD screen with a touch
pad or an interactive touch screen. This user interface shall have the ability to
display pertinent information such as operating and purchasing instructions,
important messages or alerts, energy usage and duration of charge event,
and charging status.
6.3.5 Point-of-Sale Capability
The EVSE shall have the ability to accept credit card transactions for each
charge event that it serves. This capability shall work in conjunction with the
EVSE metering capabilities, user interface, credit card reader, and wireless or
cellular communications utilized by the unit.
6.3.5.1. The EVSE shall have secure wireless or cellular communications
integral to the unit that can communicate credit card transactions
through credit card networks.
6.3.5.2. The EVSE shall have the ability to read credit cards via a card
swipe, contactless card reader, or equivalent technology.
6.3.5.3. All documentation regarding point-of-sale capabilities of the
proposed EVSE shall accompany the vendor’s bid.
BID 7499 Electrical Vehicle Supply Equipment Page 15 of 17
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9020-7800
6.3.6 Dimensions
Physical dimensions of the proposed EVSE unit shall accompany the
vendor’s bid.
6.3.7 Metering Capabilities
The EVSE shall have utility grade metering capabilities that meet the
requirements contained in ANSI C12.20 – American National Standard for
Electricity Meters.
6.3.7.1. The energy use data measured by the EVSE utility grade meter
shall be able to store data internally.
6.3.7.2. The EVSE shall have a means to extract internally stored data.
Documentation of the process to extract stored data shall
accompany the vendor’s bid.
7. QUALITY ASSURANCE
7.1 GENERAL
The vendor is responsible for the functionality of the EVSE unit upon delivery to the
City of Fort Collins Utilities. Any noticeable defects or variations from approved
material upon inspection shall result in rejection of delivery and all shipping return
costs shall be the responsibility of the vendor.
7.2 QUALIFICATION TESTS
EVSE shall be tested in accordance with and shall meet the requirements specified
in the following UL standards regarding electric vehicles and their supply
equipment:
UL 62 – Standard for Safety of Electric Vehicle Cable
UL 2202 – Standard for Safety of Electric Vehicle (EV) Charging System
Equipment
UL 2231-1, -2 – Standard for Safety of Personnel Protection Systems for EV
Supply
UL 2251 – Standard for Safety of Plugs, Receptacles, and Couplers for EVs
UL Subject 2594 – Subject Standard for Safety of Electric Vehicle (EV) Supply
Equipment
8. PREPARATION FOR DELIVERY
EVSE units shall be packaged in such a way as to provide for ease of handling and to
protect units from shipping damage. Units shall be packaged on two-way pallets or four-
way universal pallets with a 30-inch minimum opening (to accommodate minimum fork
spacing) and loaded on the truck that accommodates removal by forklift. In addition to
these requirements, the Supplier shall comply with any additional requirements or
modifications shown on the purchase order and/or supplemental instructions.
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8
9020-7800
APPENDIX A – Approved Manufacturers
EVSE units purchased under this Specification shall be of the make shown below. Manufacturers not
listed below may submit written proposals demonstrating compliance with these Specifications for
consideration of addition to the accepted manufacturer list prior to the next request for bids. In addition to
inclusion on the list below, manufacturer's equipment must also satisfy all requirements of this Specification
to be acceptable. Approved manufacturers must have constructed and submitted prototype units for
inspection and deemed satisfactory by the Fort Collins Utilities Electric Department.
APPROVED MANUFACTURERS
The manufacturers in the following list have been conditionally approved and may bid as an alternate. The
definition and intent of "Conditional Approval" of a manufacturer is to allow the Utilities to gain some
experience with the manufacturer's product. Should a conditionally approved manufacturer be the
evaluated low bidder, Utilities reserves the right to award all, part, or none of the order to them, dependent
upon the current needs of the Utility for that item or items.
CONDITIONALLY APPROVED MANUFACTURERS
AeroVironment, Inc.
ClipperCreek, Inc.
Coulomb Technologies – ChargePoint
Eaton
ECOtality, Inc. – Blink
General Electric
Schneider Electric
BID 7499 Electrical Vehicle Supply Equipment Page 17 of 17
5. CHANGES IN COMMERCIAL TERMS.
The Purchaser may make any changes to the terms, other than legal terms, including additions to or deletions
from the quantities originally ordered in the specifications or drawings, by verbal or written change order. If any
such change affects the amount due or the time of performance hereunder, an equitable adjustment shall be
made.
6. TERMINATIONS.
The Purchaser may at any time by written change order, terminate this agreement as to any or all portions of the
goods then not shipped, subject to any equitable adjustment between the parties as to any work or materials then
in progress provided that the Purchaser shall not be liable for any claims for anticipated profits on the
uncompleted portion of the goods and/or work, for incidental or consequential damages, and that no such
adjustment be made in favor of the Seller with respect to any goods which are the Sellers standard stock. No
such termination shall relieve the Purchaser or the Seller of any of their obligations as to any goods delivered
hereunder.
7. CLAIMS FOR ADJUSTMENT.
Any claim for adjustment must be asserted within thirty (30) days from the date the change or termination is
ordered.
8. COMPLIANCE WITH LAW.
The Seller warrants that all goods sold hereunder shall have been produced, sold, delivered and furnished in
strict compliance with all applicable laws and regulations to which the goods are subject. The Seller shall
execute and deliver such documents as may be required to effect or evidence compliance. All laws and
regulations required to be incorporated in agreements of this character are hereby incorporated herein by this
reference. The Seller agrees to indemnify and hold the Purchaser harmless from all costs and damages suffered
by the Purchaser as a result of the Sellers failure to comply with such law.
9. ASSIGNMENT.
Neither party shall assign, transfer, or convey this order, or any monies due or to become due hereunder without
the prior written consent of the other party.
10. TITLE.
The Seller warrants full, clear and unrestricted title to the Purchaser for all equipment, materials, and items
furnished in performance of this agreement, free and clear of any and all liens, restrictions, reservations,
security interest encumbrances and claims of others.
11. NONWAIVER.
Failure of the Purchaser to insist upon strict performance of the terms and conditions hereof, failure or delay to
exercise any rights or remedies provided herein or by law, failure to promptly notify the Seller in the event of a
breach, the acceptance of or payment for goods hereunder or approval of the design, shall not release the Seller
of any of the warranties or obligations of this purchase order and shall not be deemed a waiver of any right of
the purchaser to insist upon strict performance hereof or any of its rights or remedies as to any such goods,
regardless of when shipped, received or accepted, as to any prior or subsequent default hereunder, nor shall any
purported oral modification or rescission of this purchase order by the Purchaser operate as a waiver of any of
the terms hereof.
12. ASSIGNMENT OF ANTITRUST CLAIMS.
Seller and the Purchaser recognize that in actual economic practice, overcharges resulting from antitrust
violations are in fact borne by the Purchaser. Theretofore, for good cause and as consideration for executing this
purchase order, the Seller hereby assigns to the Purchaser any and all claims it may now have or hereafter
acquired under federal or state antitrust laws for such overcharges relating to the particular goods or services
purchased or acquired by the Purchaser pursuant to this purchase order.
13. PURCHASERS PERFORMANCE OF SELLERS OBLIGATIONS.
If the Purchaser directs the Seller to correct nonconforming or defective goods by a date to be agreed upon by
the Purchaser and the Seller, and the Seller thereafter indicates its inability or unwillingness to comply, the
Purchaser may cause the work to be performed by the most expeditious means available to it, and the Seller
shall pay all costs associated with such work.
The Seller shall release the Purchaser and its contractors of any tier from all liability and claims of any nature
resulting from the performance of such work.
This release shall apply even in the event of fault of negligence of the party released and shall extend to the
directors, officers and employees of such party.
The Seller's contractual obligations, including warranty, shall not be deemed to be reduced, in any way, because
such work is performed or caused to be performed by the Purchaser.
14. PATENTS.
Whenever the Seller is required to use any design, device, material or process covered by letter, patent,
trademark or copyright, the Seller shall indemnify and save harmless the Purchaser from any and all claims for
infringement by reason of the use of such patented design, device, material or process in connection with the
contract, and shall indemnify the Purchaser for any cost, expense or damage which it may be obliged to pay by
reason of such infringement at any time during the prosecution or after the completion of the work. In case said
equipment, or any part thereof or the intended use of the goods, is in such suit held to constitute infringement
and the use of said equipment or part is enjoined, the Seller shall, at its own expense and at its option, either
procure for the Purchaser the right to continue using said equipment or parts, replace the same with substantially
equal but non-infringing equipment, or modify it so it becomes non-infringing.
15. INSOLVENCY.
If the Seller shall become insolvent or bankrupt, make an assignment for the benefit of creditors, appoint a
receiver or trustee for any of the Sellers property or business, this order may forthwith be canceled by the
Purchaser without liability.
16. GOVERNING LAW.
The definitions of terms used or the interpretation of the agreement and the rights of all parties hereunder shall
be construed under and governed by the laws of the State of Colorado, USA.
The following Additional Conditions apply only in cases where the Seller is to perform work hereunder,
including the services of Sellers Representative(s), on the premises of others.
17. SELLERS RESPONSIBILITY.
The Seller shall carry on said work at Seller's own risk until the same is fully completed and accepted, and shall,
in case of any accident, destruction or injury to the work and/or materials before Seller's final completion and
acceptance, complete the work at Seller's own expense and to the satisfaction of the Purchaser. When materials
and equipment are furnished by others for installation or erection by the Seller, the Seller shall receive, unload,
store and handle same at the site and become responsible therefor as though such materials and/or equipment
were being furnished by the Seller under the order.
18. INSURANCE.
The Seller shall, at his own expense, provide for the payment of workers compensation, including occupational
disease benefits, to its employees employed on or in connection with the work covered by this purchase order,
and/or to their dependents in accordance with the laws of the state in which the work is to be done. The Seller
shall also carry comprehensive general liability including, but not limited to, contractual and automobile public
liability insurance with bodily injury and death limits of at least $300,000 for any one person, $500,000 for any
one accident and property damage limit per accident of $400,000. The Seller shall likewise require his
contractors, if any, to provide for such compensation and insurance. Before any of the Sellers or his contractors
employees shall do any work upon the premises of others, the Seller shall furnish the Purchaser with a
certificate that such compensation and insurance have been provided. Such certificates shall specify the date
when such compensation and insurance have been provided. Such certificates shall specify the date when such
compensation and insurance expires. The Seller agrees that such compensation and insurance shall be
maintained until after the entire work is completed and accepted.
19. PROTECTION AGAINST ACCIDENTS AND DAMAGES.
The Seller hereby assumes the entire responsibility and liability for any and all damage, loss or injury of any
kind or nature whatsoever to persons or property caused by or resulting from the execution of the work provided
for in this purchase order or in connection herewith. The Seller will indemnify and hold harmless the Purchaser
and any or all of the Purchasers officers, agents and employees from and against any and all claims, losses,
damages, charges or expenses, whether direct or indirect, and whether to persons or property to which the
Purchaser may be put or subject by reason of any act, action, neglect, omission or default on the part of the
Seller, any of his contractors, or any of the Sellers or contractors officersJanet agents or employees. In case any
suit or other proceedings shall be brought against the Purchaser, or its officers, agents or employees at any time
on account or by reason of any act, action, neglect, omission or default of the Seller of any of his contractors or
any of its or their officers, agents or employees as aforesaid, the Seller hereby agrees to assume the defense
thereof and to defend the same at the Sellers own expense, to pay any and all costs, charges, attorneys fees and
other expenses, any and all judgments that may be incurred by or obtained against the Purchaser or any of its or
their officers, agents or employees in such suits or other proceedings, and in case judgment or other lien be
placed upon or obtained against the property of the Purchaser, or said parties in or as a result of such suits or
other proceedings, the Seller will at once cause the same to be dissolved and discharged by giving bond or
otherwise. The Seller and his contractors shall take all safety precautions, furnish and install all guards
necessary for the prevention of accidents, comply with all laws and regulations with regard to safety including,
but without limitation, the Occupational Safety and Health Act of 1970 and all rules and regulations issued
pursuant thereto.
Revised 04
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