HomeMy WebLinkAboutWORK ORDER - RFP - 8052 ATTORNEY SEARCH SERVICES - DEPUTY & ASSISTANT CITY ATTORNEYSDocuSign Envelope ID: A9088624-95D4-4656-8EE8-8CF94F9567D5
EXHIBIT A
WORK ORDER FORM
PURSUANT TO AN AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
AND
TOUCHSTONE LEGAL RESOURCES LLC
DATED: February 24, 2015
Work Order Number: 002
Purchase Order Number:
Project Title: Attorney Search — Assistant City Attorney
Commencement Date: May 11, 2015
Completion Date: July 1, 2015
Maximum Fixed Fee: $20,000 for one placement
Project Description: Attorney Recruiting Services
Scope of Services: See attached.
Professional agrees to perform the services
identified above and on the attached forms in
accordance with the terms and conditions
contained herein and in the Professional Services
Agreement between the parties. In the event of a
conflict between or ambiguity in the terms of the
Professional Services Agreement and this work
order (including the attached forms) the
Professional Services Agreement shall control.
The attached forms consisting of three (3) pages
are hereby accepted and incorporated herein, by
this reference, and Notice to Proceed is hereby
given.
Professional
I"77,111111R,
cuigned by:
Ne.l .a..,,By.
Date: 5/13/2015
City of Fort Collins
DocuSigned by:
Carrie Daggett
By: %94.
Project Manager
Date: 5/12/2015
By:
Gerry Paul
Director of Purchasing and Risk Management
(over $60,000.00)
Date:
DocuSign Envelope ID: A9088624-95D4-4656-8EE8-8CF94F9567D5
ATTORNEY SEARCH SERVICES — ASSISTANT CITY ATTORNEY
SCOPE OF SERVICES
The Professional shall collaborate closely with the City Attorney's office and other City staff
involved in each hiring process.
Services required will include the following:
• Work closely with the City Attorney to finalize the position profiles for an Assistant City
Attorney position. Utilize input from City Attorney to customize profiles and selection
process.
• Coordinate and implement recruiting efforts for the positions, including advertising and
personal recruitment of candidates.
• Discretely present opportunity to qualified individuals who may become candidates.
• Qualify candidates.
• The Professional shall conduct very light background screen** (candidates
who don't "pass" are rejected) for candidates, as follows:
o Google and Bing searches to screen for job -related background, and
information regarding character and questionable behaviors (as
noted below);
o Review Facebook and Linkedln information to screen for job -related
background, and information regarding character and questionable
behaviors (as noted below);
o Search the Colorado Supreme Court website to research an attorney's
disciplinary history.
• Assist candidates in preparing application materials:
o Transmittal letter that includes details regarding motivation;
o Resume;
o Supplemental Questionnaire.
• Obtain full contact information for three professional references, including
at least one current reference.
• Present at least eight candidates to City via email including all the application
materials listed above as well as Professional's insights and reasons the
candidate is worthy of an interview.
• Inform candidates of planned panel interview date.
• If City Attorney determines an initial interview is necessary, work with City to
schedule first interview for candidates with City.
o Prepare candidates for first interview.
o Confirm first interview with candidates and City.
o Debrief candidates.
o Debrief with City.
DocuSign Envelope ID: A9088624-95D4-4656-8EE8-8CF94F9567D5
• Contact candidates who didn't make it to panel interview to convey same.
• Conduct professional reference checks.
• Work with City to schedule panel interview for finalist candidate(s).
• Prepare finalist candidate(s) for panel interview.
• Confirm panel interview with finalist candidate(s) and City.
• Debrief finalist candidate(s).
• Debrief with City and assist with selection of top candidate.
• Assist both parties with negotiations.
• Finalize offer and start date.
• Present verbal offer of employment and secure candidate acceptance;
convey same to City and understand timing of the formal offer being sent
directly to the candidate.
• Confirm candidate completion of drug screening process upon receipt of formal
offer.
• Assist candidate with resignation process.
• Resignation debrief with candidate.
• Stay in touch with candidate until start date; convey anything of importance to City.
• Confirm with City that the candidate started as scheduled.
• Stay in touch with Candidate and City for approximately twelve months after start
date.
"Item to be conducted by City/Human Resources
• Complete background check and drug screen pursuant to standard hiring
procedures
DocuSign Envelope ID: A9088624-95D4-4656-8EE8-8CF94F9567D5
TENTATIVE PROJECT TIMELINE
Step
Target Dates
Stakeholder Meeting
Not Applicable
Weekly Progress Reports
On -Going
Finalize Position Profile/Job Description
May 11, 2015
Post Position
May 11, 2015 — June 5, 2015
Provide Candidate List
By 8:00 AM on June 9, 2015
City to Provide List of Semi -Finalists
(Identify 4 to 6 Top Qualified Applicants)
By 4:00 PM on June 12, 2015
Conduct Formal Interviews with Top Semi -Finalists
June 16, 2015 (with possiblefallback to June 26"')
Finalist Selected/Terms Negotiated Conditional Offer Made
July 1, 2015