HomeMy WebLinkAboutWORK ORDER - RFP - 7515 CONSULTING ENGINEERING SERVICES FOR FUTURE WATER WW & SW FACILITIES CAPITAL IMPROVEMENTS (4)Work Order Number.
Purchase Order Number:
Project Title:
Commencement Date:
Completion Date:
PROFESSIONAL SERVICE AGREEMENT
WORK ORDER FORM
PURSUANT TO AN AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
AND
STANTEC CONSULTING SERVICES INC.
DATED: JULY 22, 2013
FOSSIL CREEK UNDERPASS
May 2015
July 2015
Maximum Fee: Not to exceed $17 349.00 (See attached EXHIBIT B)
(time and reimbursable direct costs)
Project Description:
Scope of Services:
(See atfached EXHIBITS A (4 pages) C-RUSTNOT (2 pa es). and D-
Brierley (1 page)).
Professional agrees to perform the services
identified above and on the attached forms in
accordance with the terms and conditions contained
herein and in the Professional Services Agreement
between the parties. In the event of a conflict
between or ambiguity in the terms of the
Professional Services Agreement and this work
order (including the attached forms) the Professional
Services Agreement shall control.
The attached forms consisting of eight (8) pages are
hereby accepted and incorporated herein, by this
reference, and Notice to Proceed is hereby given.
P
$y: nald F. S r / S tee
Date: May 20, 016
Jan4�l�F'�Rose�pects Manager
Date: VV S A I r
Reviewed By:
Owen L. Randall, Chief Engineer
Date:
Approved By:
Jon Haukaas, Water Engineering and
Field Servi es j0perations Mgr.
Date:
S ��
Water Engineering and Field
Approved By:
h i i4
Kevin rtig, Utilities Executive Dir.
(over $1,000,000)
Date:
City of F rt tCons'
Approved By:
By:
Ja Stutzma ark I
ning & Development
Date: 05/20/1 It
Date:
By:
Professional Services Agreement — Work Order Type
7515 Consulting Engineering Services for Future Water, Waste Water
& Stormwater Capital Improvements
Al 14
Gerry Paul,
Dir. of Purchasing and Risk Management
(over $60.000.00)
CITY OF FORT COLLINS
REQUISITION
STANTEC CONSULTING
VENDOR: SERVICES INC. DATE ENTERED: b/hi/ Jr, REQ #: 50513
VENDOR #: i60L-0'7'0 FOR:
ADDRESS: 2950 East Harmony Road, Ste. 290 BID #:
Fort Collins. CO 80528-2603 INSTRUCTIONS:
PHONE #:
FAX #:
VENDOR CONTACT
(970) 449-8607
Don Silar
100% Comment Responses forTrail
Underpass @ B.N.S.F Railroad
QUANTITY
DESCRIPTION
'TOTAL PRICE
CHARGE NUMBER
1
Lot
$17,349.00
271701000.521210.2
l
AUTHORIZED SIGNATURE jt�
Project Manager 0
Exhibit A
City of Fort Collins
Fossil Creek Trail Underpass Project
Scope of Review Phase
Introduction
This scope of services represents the engineering services associated with the City of Fort
Collins Fossil Creek / BNSF Pedestrian Crossing. The improvements as designed
include a tunnel liner, walls to restrain soils within the embankment, concrete trail
sections east and west of the tunnel on City owned property, and drainage improvements.
The project was submitted to the BNSF Railway for review of the proposed 100% design.
BNSF's staff returned comments to the City on April 17, 2015 which outlines eight (8)
items requiring a response from the City. The following scope of services (Exhibit A)
describes the tasks believed to be required to complete the review process with BNSF and
finalize drawings and specification for construction.
The scope is intended to accompany, and work in unison with, the project Fee Estimate.
The estimate (Exhibit Q is a spreadsheet representing an overview of the project with
individual work tasks represented in rows and anticipated professional staff effort
represented in columns.
The remainder of this document describes our understanding of the scope of work.
Several assumptions were made in developing the scope:
o This scope of work will include services believed to be required to meet BNSF's
requirements. Services included in this scope are based on past experience, but
Stantec cannot guarantee that additional services may be required to fully address
BNSF's requirements.
❑ Construction administration and engineering services are not included in this
scope and fee. If the City elects to hire Stantec for these services, they will follow
under separate agreement.
V:152873flactive11873102911mnnagementlagrcements\ADD SERVICES - Addrcss Comments\FINAI.-Exhibit_A-Scope_of Scrvices-
05202015.doc
Pagc I or
❑ The Stantec Team for this project includes the following subconsultants: Brierley
Associates with a principal contact of Robin Domfest, and RUSTNOT Corrosion
Control Services with a principal contact of Bill Spickelmire.
❑ The entire project team includes City Utilities, Engineering, Gamey, BT
Construction (BTC), and our staff and subconsultants.
❑ All electrical design (e.g. lighting, panic buttons, video surveillance, etc.) are not
included in this Phase.
❑ All project deliverables will be made available to the City in electronic as well as
hard copy format. Electronic files will be prepared and formatted in current
industry standard software including AutoCAD and Acrobat.
Address Railway Requirements
The goal of this phase of work is to attempt to address the Burlington Northern Santa Fe
Railroad's (BNSF) 100% comments. It is anticipated BNSF may make a request for
additional information after they review our responses to the 100% review comments,
below; thus requiring a second submittal. The attached fee estimate includes time for this
second submittal; assuming the requested information is based on the 100% review
comments outlined below. If their comments are relative to other items not listed below,
we may have to adjust our time and cost accordingly.
1.0 - Coordination Meetings
One (1) meeting is anticipated to review comments from BNSF and determine responses.
This will be held with City staff and Stantec and our subconsultants as needed. No
agenda or minutes will be prepared by Stantec for this meeting.
2.0 - Address Comments
A written document with exhibits as necessary will be prepared to address BNSF's
"Engineering Services -Structures Review Comments". This document will not include
Brierley's calculations as these were included in the 100% submittal package. Exhibits
that are anticipated include revisions to Sheet C-201 and C-502. and additional details if
cathodic protection is required. The following is a re -statement of BNSF's reviewer's
comments and our approach to addressing these.
A. "Item No 1 — Show elevation view of the shoring with distance from CL track
according to the Grade Separation Guidelines Sheet C201 is not clear
showing location of sheeting from CL of track."
V:\52873Nctivc\187310291\rnanagcmcnt\agrecmcnts\ADD SERVICES - Address Comments\FINAL-Exhibit_A-Scopc_of Scrvices-
05202015.doc
Page 2 of 4
Stantec will use the elevation detail ("BNSF Excavation Zones") on Sheet
C-201 and add additional dimensions showing the distance from the
centerline (CL) of the tracks to the CL of the closest point on the
shoring/sheeting. Only the detail will be returned in the submittal packet.
If the entire sheet were to be returned in an 8-1/2"xI I" format, the detail
would be too small to show all information included on this detail.
B. "Item No 2 — Need recommendations regarding sacrificial thickness."
Stantec consulted with RUSTNOT Corrosion Specialist during design of
the project to discuss possible approaches to the protection of the pipe.
Methods that are typical include additional thickness of steel that acts
sacrificially but its' loss would not affect the structural integrity of the
pipe, application of a coating, and installation of a passive sacrificial
anode bed. Stantec will continue coordination with RUSTNOT to prepare
a design for the tunnel. If anodes are required, additional details will be
added to the drawings and a section added to the specifications.
C. "Item No. 3 — Approved"
1. (No further work is required to address this item)
D. "Item No. 4 — What is the frequency of monitoring? Method / location of
monitoring?"
1. Stantec will coordinate with Brierley on this item. The method of
monitoring was outlined in the 100% Review Submittal packet
(Specification Section 02740 — Geotechnical Instrumentation and
Monitoring, and Sheet C-700 of the Drawings) but it appears further
explanation is required. In particular BNSF believes monitoring once per
day is insufficient. The specification and drawing will be modified to
address this item.
E. "Item No. 5 — For the retaining wall detail shown, where is this wall to be
used?"
1. Stantec will amend the detail on sheet C-502 to reference it to the sheets
on which the wall is shown. Correspondingly, the referenced sheets will
be revised to reference the detail.
F. "Item No. 6 — What are the drainage accommodations for runoff from the
track structure?"
1. Stantec will, in the response to BNSF, reference the "Swale Cross Section
Detail" on sheet C-502, and sheets C-401 and C-402 that show the
drainage Swale to be placed behind the headwalls.
VA52873f1activ6I87310291\managcment\agnxments\ADD SERVICES -Address Comments\FINAL-Exhibit_A-Scope_of Servicas-
05202015.doc
Pagc 3 of 4
G. "Item No 7 — Will adequate lighting be provided per AASHTO lighting
design igu de requirements?"
1. Stantec will, in the response to BNSF, note that the City will design the
lighting under separate contract and that this lighting will conform to
AASHTO standards.
H. "Item No 8 — In the tunnel construction section please include the monitoring
frequency and locations required."
1. Stantec will, in the response to BNSF, direct their attention to sheet C-700
and specification Section 02740. These documents address the locations
of the monitoring points and frequency of monitoring, respectively. As
stated in Item No. 4, the frequency will be modified to occur more often
than outlined in Section 02740.
I. Based on prior experience it is anticipated an additional round of comments
requesting further clarification of one or more of the items listed above may
be requested by BNSF. In anticipation of this possibility, hours have been
added to the fee estimate in an attempt to estimate the effort required.
3.0 - Easements
Stantec prepared an exhibit showing the location and width of easements for BNSF's
review during the Design Phase. The description presented to BNSF contained both an
Access (a.k.a. permanent) easement and Temporary Construction Easement (TCE). No
written description was prepared. Further communication with BNSF's subconsultant
tasked with review of the documents has indicated they would prefer to have two separate
easement descriptions; one for the Access easement and one for the TCE. The
descriptions will include one written (i.e. Metes and Bounds) description and one exhibit
for each of the easements.
4.0 — Schedule
Stantec will coordinate with Garrey Construction to review the schedule for construction
of the improvements and length of time requiring a certified BNSF Flagger. This will be
compared to the time included in the CM Agreement and adjusted as necessary to reflect
a reasonable amount of time and the relative costs to be incurred by BNSF.
END
OF
EXHIBIT B - SCOPE OF REVIEW PHASE
V:\528731\active\I87310291\managcmentlagreementsWDD SERVICES - Address Comments\FINAI: Exhibit_A-Scope_oC Scrvices-
05202015.doc
Page 4 of 4