HomeMy WebLinkAboutCORRESPONDENCE - RFP - 8631 GENERAL ENVIRONMENTAL SERVICES (5)Vendor: Today's Date: November 20, 2020
Address: Requisition No.:
End Date: Date Entered:
Vendor #: (Promised Delivery) Date Approved:
Date Denied:
Item # Quantity Unit Description Total Charge Number
1 1 $2,000.00 420270.521210
$0.00
$0.00
$0.00
$2,000.00
Requested By: Authorized By:
Authorized By:
S:\Purchasing\FORMS\Blank Requisition.xls
UTILITIES REQUISITION FORM
FOR ACCOUNTS PAYABLE USE ONLY
Name, title typed here under the line
Matt Zoccali, Envionmental Regulatory Affairs Manager
AECOM
1601 Prospect Parkway
Fort Collins, CO 80525
Comments:
$2,000.00
Unit Price
Total:
Task 100 Project Management for
Monitoring Well Abandonment
Page 1
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Via Email Only
Mr. Matt Zocalli
Fort Collins Utilities
Environmental Regulatory Affairs
700 Wood Street
Fort Collins, CO 80521
AECOM
1601 Prospect Parkway
Fort Collins, CO 80525
aecom.com
November 12, 2020
Subject: Poudre River Removal Action – Monitoring Well Abandonment
Dear Mr. Zocalli:
AECOM Technical Services, Inc. (AECOM) is pleased to provide for your approval the following scope of
work and cost estimate for the Poudre River Removal Action (PRRA) project for well abandonment of City
owned wells for City of Fort Collins (City). As requested, this work order addresses efforts associated with
final closure of the PRRA site in Fort Collins and includes the abandonment of City-owned monitoring
wells at the site.
Scope of Work
Task 100 Project Management
The project management task includes project coordination and communication with City of Fort Collins
and AECOM project teams; project planning and scope development; project financial reviews; and
project quality assurance/quality control.
The total estimated budget for Task 100 is summarized in Table 1.
Task 200 Monitoring Well Abandonment
This task includes health and safety tasks, well abandonment, and reporting associated with monitoring
well abandonment at the PRRA site.
x Health and Safety will include creating a Health and Safety Plan (HASP) to cover this scope of
work at the PRRA site. Task Hazard Analyses (THA) associated with specific tasks that occur at
the individual sites are included in the (HASP).
x Field oversight includes support for monitoring well abandonment at the site. Up to ten (10)
monitoring wells at the site will be abandoned in accordance with State of Colorado regulations.
The monitoring wells listed on Table 2 will be abandoned. All ten (10) wells will be abandoned if
all can be located prior to the start of work. AECOM’s selected subcontractor, Remington
Technologies, LLC, will implement the work and AECOM will provide observation of the
abandonment activities. AECOM will also coordinate a One Call utility locate for the abandonment
work and communicate the schedule.
x Based on discussions with the City of Fort Collins, an asbestos spotter is not required during
these activities, however the City will provide an 0.5-hour asbestos awareness training to the field
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crew as part of the daily tailgate the first day of activities. Any potential asbestos containing
material findings during abandonment will result in a stop work for that location and the City will
be immediately notified. Costs associated with an asbestos spotter are not included in this scope
of work.
The total estimated budget for Task 200 is summarized in Table 1.
Task 300 Reporting
The reporting task will include filling out and submitting well abandonment forms required by the State of
Colorado for permitted wells and providing a brief summary memo of field activities to the City of Fort
Collins. The memo will summarize activities, provide a table of abandoned wells, provide a figure of
abandoned well locations, and provide well abandonment forms.
The total estimated budget for Task 300 is summarized in Table 1.
Budget Summary and Schedule
AECOM proposes to undertake the proposed scope of work on a Time and Materials basis with a
not-to-exceed cost of $12,857.25 as illustrated in Table 1 below. Work will be billed on a time and
materials basis and performed in accordance with the existing Master Service Agreement between City of
Fort Collins and AECOM Technical Services, Inc. (8631 General Environmental Services) fully executed
on March 29, 2018 and subsequent renewal, and in accordance with the attached 2020 rates for the site.
If additional work is required, it will be discussed in advance with City of Fort Collins representatives and
addressed under an add-on budget request.
The proposed schedule of performance for the above described scope begins on November 23, 2020 and
continues through February 27, 2021. AECOM is prepared to begin work immediately, pending driller
availability, upon acceptance of this proposal and receipt of a signed work order. We anticipate field work
for Task 200 to take three (3) working days.
As you are aware, the world is experiencing a pandemic as it relates to the coronavirus COVID-19
(“Coronavirus”). This health emergency has the potential of impacting multiple facets of the project
including, without limitation, labor, personnel, manufacturing, equipment, materials, transportation and
related supply chains, and tasks such as the well and vault abandon, which have the potential to
adversely impact the critical path of the project schedule. These potential, unusual, and unavoidable
delays are outside of the control of AECOM and cannot be anticipated or determined in advance. AECOM
will exercise reasonable care to mitigate the potential impact of the Coronavirus to the extent within
AECOM’s reasonable control. AECOM will notify you in the event AECOM becomes aware of any
potential impact to the work caused by the Coronavirus.
Table 1: Cost Summary
Task
Labor
Hours
Labor
Costs
Subcontractor
Costs
ODC
Costs
Total
Costs
100 – Project Management 8 $897.75 $0 $0 $897.75
200 – Monitoring Well
Abandonment
42 $4,389.00 $6,300.00 $73.50 $10,762.50
300 - Reporting 8 $1,197.00 $0 $0 $1,197.00
Totals 58 $6,483.75 $6,300.00 $73.50 $12,857.25
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AECOM appreciates the opportunity to propose continuing environmental services to the City of Fort
Collins. Please do not hesitate to call Jeremy Hurshman at (970) 530-3418 if you have any questions
regarding this proposed scope of work.
Yours sincerely,
AECOM
Jeremy Hurshman Margaret Zebley, P.E.
Project Manager Associate Vice President
Attachments: Table 2: City of Fort Collins Wells to be Abandoned
AECOM Commercial Terms – Rates Offered to City of Fort Collins
Table 2: City of Fort Collins Wells to be Abandoned
Poudre River Removal Action Site
Well Name Status
PZ-10 Permitted with City of Fort Collins
PZ-11 Permitted with City of Fort Collins
PRBB-11 Permitted with City of Fort Collins
BTH-09 Permitted with City of Fort Collins
BTH-10 Permitted with City of Fort Collins
BTH-11 Permitted with City of Fort Collins
BTH-13 Permitted with City of Fort Collins, unable to locate
FC-MW-01 Permitted with City of Fort Collins, unable to locate
FC-MW-05 Permitted with City of Fort Collins, unable to locate
FC-MW-06 Permitted with City of Fort Collins, unable to locate
AECOM Fee Schedule
Category/Item Unit Rate
Labor
Project Director III, Project Director IV hour $190.00
Project Director II, Principal Engineer/Scientist hour $166.25
Project Director I, Project Manager II, Construction Mgmt IV hour $147.25
Scientist V, Engineer IV hour $128.25
Project Manager I, Scientist IV, Engineer III, Constr. Mgmt III hour $114.00
Project Controls II, Scientist III, Engineer II, Technician IV, Data Administrator
III, Project Administrator III
hour $104.50
Scientist II, Engineer I, Data Administrator II, Construction Mgmt II,
Technician III
hour $90.25
Project Controls I, Scientist I, Project Administrator II, Construction Mgmt I hour $76.00
Data Administrator I, Technician II hour $66.50
Technician I, Project Administrator I hour $52.25
Meeting (Assuming Project Manager + 1 Task Lead for 2 hours) per meeting $484.50
Reimbursables Unit Rate
Dual Interface Probe Day $29.25
Groundwater level indicator Day $16.25
Photoionization Detector / FID or similar Day $48.75
Automated Samplers, Monitors, and Data Loggers Day $22.75
PID / FID / multi gas meter (or similar) Day $32.50
Groundwater sampling kit Day $150.00
Soil Sampling kit Day $19.50
Mileage $/mile $0.54
Litigation Support
Pass Through Rate – Subcontractor Costs and Management
All Subcontracted Services % mark-up per job 5%
Field Sampling and Investigation Supplies and Materials % mark-up per job 5%
Other Supplies and Materials % mark-up per job 5%
Prevailing wage hourly rate + fringe (if applicable) % mark-up per job 5%
Phase I Environmental Site Assessment
Title Rate Hours Cost Notes
Scientist I $76.00 4 $304 GIS (Draft Figures)
Scientist II $90.25 22 $1,986 Phase I Specialist
Scientist V $128.25 4 $513 Technical review
Project Manager II $147.25 4 $589 PM/Sr. Review
Project Administrator I $52.25 4 $209 Word Processing
EDR Report $345 - $362
EDR Report (5% mark-
up)
$3,963
In the event that AECOM’s employees are requested by the City of Fort Collins or compelled by subpoena or otherwise by
any party to give expert or witness testimony or otherwise participate in a judicial or administrative proceeding involving the
City of Fort Collins at any time, the City of Fort Collins shall compensate AECOM at 150% of the Billing Rate, including
preparation time, and shall reimburse AECOM for all out-of-pocket costs as provided herein.
AECOM Pricing for Phase I Environmental Site Assessments: AECOM costs associated with the implementation of Phase I Environmental Site Assessments (ESAs) are highly
dependent on property size and use. AECOM staff used for Phase I ESA are also based on the complexity of the project, and therefore, the overall Phase I costs will vary depending
on the property being assessed. AECOM is able to perform Phase I ESAs on a Time and Materials (T&M) or fixed price basis. Under a T&M contract, AECOM would only bill the City
of Fort Collins for hours spent and ODCs incurred on the project. If multiple sites are being assessed at one time, cost savings could be realized based on increased efficiency and
volume of work.
Example Pricing for a standard Phase I ESA per ASTM E-1527-13: This example cost estimate assumes a property less than 5 acres in size with one basic building (i.e., non-
industrial) in a mixed use area, historical information and regulatory database report provided by Environmental Data Resources (EDR), and that the City of Fort Collins will provide
the title search for prior property owners. AECOM will provide pricing for Phase I ESAs on a project-by-project basis as opposed to a ‘one size fits all’ approach. The estimated
cost provided below could be lower or higher based upon the complexity of the project. If additional labor hours are needed, AECOM will include those additional labor hours in
its proposal at the scoping phase of the project. In addition, the cost of the EDR report could increase for larger scale projects which would also be provided to the City of Fort
Collins in our proposal.
TOTAL
Utilities Work Order Form
Official Purchasing Form
Last updated 10/2017
WORK ORDER
PURSUANT TO A MASTER AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
AND
AECOM TECHNICAL SERVICES INC.
WORK ORDER NUMBER: 2020-011
PROJECT TITLE: Poudre River Removal Action- Monitoring Well
Abandonment
ORIGINAL BID/RFP NUMBER & NAME: 8631 General Environmental Services
MASTER AGREEMENT EFFECTIVE DATE: 2/28/2018
ARCHITECT/ENGINEER: Margaret Zebley
OWNER’S REPRESENTATIVE: Matt Zoccali
WORK ORDER COMMENCEMENT DATE: 11/23/2020
WORK ORDER COMPLETION DATE: 12/31/2020
MAXIMUM FEE: (time and reimbursable direct costs): $12,857.25
PROJECT DESCRIPTION/SCOPE OF SERVICES:
Task 100 Project Management
x The project management task includes project coordination and communication with City
of Fort Collins and AECOM project teams; project planning and scope development;
project financial reviews; and project quality assurance/quality control.
Task 200 Monitoring Well Abandonment
x This task includes health and safety tasks, well abandonment, and reporting associated
with monitoring well abandonment at the Poudre River Removal Action (PRRA) site.
x Health and Safety will include creating a Health and Safety Plan (HASP) to cover this
scope of work at the PRRA site.
ā Task Hazard Analyses (THA) associated with specific tasks that occur at the
individual sites are included in the (HASP).
x Field oversight includes support for monitoring well abandonment at the site. Up to ten
(10) monitoring wells at the site will be abandoned in accordance with State of Colorado
regulations.
x All ten (10) wells will be abandoned if all can be located prior to the start of work.
AECOM’s selected subcontractor, Remington Technologies, LLC, will implement the
work and AECOM will provide observation of the abandonment activities. AECOM will
also coordinate a One Call utility locate for the abandonment work and communicate the
schedule.
x Based on discussions with the City of Fort Collins, an asbestos spotter is not required
during these activities, however the City will provide an 0.5-hour asbestos awareness
Utilities Work Order Form
Official Purchasing Form
Last updated 10/2017
training to the field as part of the daily tailgate the first day of activities. Any potential
asbestos containing material findings during abandonment will result in a stop work for
that location and the City will be immediately notified.
Task 300 Reporting
x The reporting task will include filling out and submitting well abandonment forms
required by the State of Colorado for permitted wells and providing a brief summary
memo of field activities to the City of Fort Collins.
x The memo will summarize activities, provide a table of abandoned wells, provide a figure
of abandoned well locations, and provide well abandonment forms.
Service Provider agrees to perform the services identified above and on the attached forms in
accordance with the terms and conditions contained herein and in the Master Agreement between
the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement
and this Work Order (including the attached forms) the Master Agreement shall control.
The attached forms consisting of Certificate of Liabilities (2) pages are hereby accepted and
incorporated herein, by this reference, and Notice to Proceed is hereby given after all parties have
signed this document.
SERVICE PROVIDER: AECOM
By: Date:
Name: 0DUJDUHW=HEOH\3( Title: $VVRFLDWH9LFH3UHVLGHQW
Utilities Work Order Form
Official Purchasing Form
Last updated 10/2017
OWNER’S ACCEPTANCE & EXECUTION:
This Work Order and the attached Contract Documents are hereby accepted and incorporated
herein by this reference.
ACCEPTANCE: Date:
Matt Zoccali, Project Manager
REVIEWED: Date:
Pat Johnson, Senior Buyer
APPROVED AS TO FORM: Date:
Name,City Attorney's Title
(if greater than $1,000,000)
ACCEPTANCE: Date:
Name, Title
ACCEPTANCE: Date:
Name, Title
ACCEPTANCE: Date:
Name, Utilities Executive Director
(if greater than $1,000,000)
ACCEPTANCE: Date:
Gerry Paul, Purchasing Director
(if greater than $60,000)
ACCEPTANCE: Date:
Darin Atteberry, City Manager
(if greater than $1,000,000)
ATTEST: Date:
City Clerk
(if greater than $1,000,000)
Utilities Work Order Form
Official Purchasing Form
Last updated 10/2017
ATTACHMENT A
WORK ORDER SCOPE OF SERVICES
Utilities Work Order Form
Official Purchasing Form
Last updated 10/2017
ATTACHMENT B
WORK ORDER COST DETAIL
Utilities Work Order Form
Official Purchasing Form
Last updated 10/2017
ATTACHMENT C
CERTIFICATE OF INSURANCE
CONTRACTOR shall submit Certificate of Insurance in compliance with the Contract Documents.
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