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HomeMy WebLinkAboutCORRESPONDENCE - RFP - 8254 PARK ARCHITECTURAL SERVICES ON-CALL (4)August 21, 2020 Revised August 28, 2020 Revised November 17, 2020 Mr. Matt Day City of Fort Collins Park Planning and Development P. O. Box 580 Fort Collins, CO 80522-0580 RE: Proposal for Architectural/Engineering Services Crescent Park Pump House Storage Addition Fort Collins, Colorado Dear Matt: alm2s is pleased to provide you with this Proposal for architectural/engineering services for the proposed Pumphouse Addition in Crescent Park development in Fort Collins. We are happy to be a part of your design team for this project. In response to the City’s Request for Proposal, we propose the following scope of services and associated fees: Project Description Architectural and engineering design, construction document and construction administration as itemized below for a proposed pumphouse addition in Crescent Park. The project will be managed for alm2s by Shaun Moscrip, AIA, as a Consultant to the City of Fort Collins. We propose to provide A/E services, including structural and electrical engineering to the foundation and/or roof eave line of each building. The project will be CM/GC by Haselden Construction. Scope of Basic Services The Scope of Basic Services shall be as follows: 1. Planning/Site Plan Approvals: Conceptual design and preparation of appropriate architectural drawings and other documentation for taking the project through the review approval process with the City of Fort Collins. 2. 3-D CAD Renderings: Preparation of 3-dimensional, computer generated representations of the project design. A variety of styles and levels of detail can be produced, ranging from conceptual level "sketches" to fully- rendered, photo realistic images. 3. Meetings: Representation at the following meetings and public hearings: a. Client meetings as necessary. b. City staff review meetings. c. City Design Review Team (DRT) meeting. d. Client meetings for review of Design Development and Construction Documents submittals. e. Site progress meetings with the Contractor and Owner during construction. 4. Construction Documents Phase: Prepare construction drawings with specifications on the drawings as required for construction, including architectural, structural, and electrical engineering. Extent of drawings is estimated as follows: Floor Plans Roof Plans and Details Building Elevations Building Sections Wall Sections and Details Foundation Plans and Details Roof Framing Plans and Details Electrical Power Plans and Details Electrical Lighting Plans and Schedules Electrical One-line Diagram and Schedules DocuSign Envelope ID: 1013D655-2633-4E32-9A8B-3B0F5261A79D Proposal for Architectural/Engineering Services - 2 Door and Window Schedules Door Types and Details 5. Coordination: Coordination with the Owner, contractor necessary. 6. Deliverables: Final set(s) of Construction Documents, released for bidding and construction, PDFs 7. Construction Administration Phase: Perform field observations of the work in progress during construction with written reports to the Owner, attendance at Pre-Construction Conference and Pre-Construction site walk- through, attend regular O/A/C (Owner, Architect and Contractor) site meetings with the Contractor and Owner's representative (Consultants on an as-needed basis), review of shop drawings and submittals, issuance of Architect's supplemental instructions (ASIs) and responses to Contractor's requests for information (RFIs), review of change orders, review of Contractor's pay requests, final "punchlist" inspection and assistance with project closeout. For purposes of this Proposal, the number of field visits during the Construction Administration phase shall be limited to three (3) trips. For purposes of this Proposal, field observations by our Consultants are proposed as follows: a. Structural Engineering: 1 site visits. All construction documents prepared for this project shall be generated with our in-house Computer-Aided Design and Drafting (CAD) systems, using AutoCAD Version 2020 and/or Revit 2020 software. Assumptions 1. All site planning, and other required entitlements such as plats, right-of-way and easement dedications, are in place through the City of Fort Collins. 2. The site is ready for development, with all required off-site improvements in place, including any required street and roadway improvements adjacent the site, utility extensions and stub-outs onto or adjacent to the site, and any off-site storm water discharge or infrastructure improvements. 3. The foundation and structural systems anticipated for this project assume concrete slab-on-grade construction. Post-tensioned concrete slabs or other structural ground level floor construction can be provided as Additional Services, if required by soils conditions. 4. The project will not be designed or pursue LEED certification. 5. For purposes of this Proposal, it is assumed that certain component systems will be design/build by the selected Subcontractor or Fabricator, based upon design criteria and performance specifications provided by the consulting engineers. 6. Document preparation and applications for building permits or other construction permit applications shall be provided by the Owner and/or Contractor. 7. Printing and copying of bid documents, and distribution to Contractors for bidding will be provided by the Owner; we will furnish PDF files of our original drawings and the appropriate technical specification sections. Work Not Included 1. Submittal and compliance with development permitting requirements of outside agencies, including Environmental Protection Agency (EPA), Colorado Department of Transportation (CDOT), Colorado Division of Wildlife, Division of Natural Resources, etc., as may be applicable to the site. 2. Documentation, certification and notice requirements related to subsurface mineral estate rights that may exist beneath the surface rights held by the Owner. 3. Landscape architecture and civil design and engineering services. 4. Design and preparation of construction documents for other park structures not identified in the Project Description above. 5. LEED consulting during design and construction, including daylighting analysis, coordination with the selected Contractor, and documentation and submittal services for the LEED certification process. 6. Preparation of full specifications. 7. Perspectives, renderings, models or other presentation documents. See Additional Services. 8. Asbestos or other hazardous material testing and abatement. 9. Printing and copying of bid documents, and distribution to Contractors for bidding. This will be provided by the Owner; we will furnish PDFs of our original drawings and appropriate technical specification sections. DocuSign Envelope ID: 1013D655-2633-4E32-9A8B-3B0F5261A79D Proposal for Architectural/Engineering Services - 3 10. Preparations of conformance documents, including modifications to the construction drawings and specifications to incorporate changes made by addenda, building permit review, accepted bid alternatives or approved value analysis alternatives, including reissuing revised documents for construction. 11. Additional construction administration services requested or required by an Owner's representative or other third party, if inconsistent with the Basic Scope of Services included above. 12. Project or building inspection services as required by Chapter 17 of the International Building code (IBC), current edition. 13. Site visits or field observations beyond those identified in the Scope of Basic Services. 14. Post-occupancy/warranty field observation. 15. Mylar drawings will not be stamped and signed by the Architect; this is a conflict with State Statute 12-25-317. Owner- or Prime Consultant-Provided Information 1. Site survey, provided by a licensed, professional surveyor, indicating topography, property boundaries, easements, rights-of-way, off-site and on-site utilities, existing improvements, and trees and vegetation, provided in CAD disk format (AutoCAD Version 2016). 2. Soils Investigation Report and other appropriate information for foundation design, pavement designs and underslab or perimeter drainage systems. 3. Design standards or guidelines for the City of Fort Collins, if applicable. 4. Programming data and space planning by the Owner. 5. Asbestos or other hazardous material testing and abatement. 6. Copies of all applicable standard documents, forms, specifications or other information from the City of Fort Collins to be a part of the bidding documents. 7. Copies of all standard specifications for materials, equipment and fixtures to be incorporated into the project design used by the City of Fort Collins, including material cut sheets and sources for sales and technical representatives, if available. 8. Coordination with telephone, electric, natural gas, propane or other independent utility and/or building services providers for infrastructure and equipment installation. 9. Coordination drawings and other information from the City of Fort Collins and other consultants during design and construction document phases. 10. Title block from the City of Fort Collins in AutoCAD Version 2016 format. 11. Owner shall provide, or contract separately for, special building inspections required by Chapter 17 of the IBC. These services are expressly excluded from this Proposal. Consultants alm2s proposes the following consultants for this project: BHA Design 1603 Oakridge Dr #100 Fort Collins, CO 80525 (970) 223-7577 Structural Engineering Larsen Structural Design Blake Larsen, P.E. 19 Old Town Square, Suite 238 Fort Collins, CO 80524 (303) 568-3355 Electrical Engineering Adonai Professional Services Inc. (APS) Chuck Polson, Jr., P.E. P. O. Box 14 Timnath, CO 80547 (303) 287-8091 Fees alm2s and our team of Consultants propose to complete the Scope of Basic Services through the Construction DocuSign Envelope ID: 1013D655-2633-4E32-9A8B-3B0F5261A79D Proposal for Architectural/Engineering Services - 4 Administration phase for an hourly not-to-exceed design fee of $12,500.00, including reimbursable expenses : A breakdown of this fee by design discipline is as follows: Architectural: $ 7,000.00 approx. 40 hours Landscape Architecture $ 2,000.00 approx. 12 hours Structural Engineering: $ 500.00 approx. 4 hours Electrical Engineering: $ 3,000.00 approx. 14 hours Reimbursable Expenses: $ 400.00 TOTAL: $ 12,900.00 Reimbursable Expenses In addition to Basic Services, the following expenses in connection with this project shall be reimbursable at direct cost for in-office and consultant expenses, and 1.1x direct cost for out-of-office expenses: 1. Printing/scanning 2. Copying 3. Long distance telephone/FAX 4. Mileage and travel expenses 5. Postage 6. Federal Express/Express Mail and other delivery services 7. Photography or other miscellaneous expenses 8. Plotting of CAD-generated drawings 9. Consultant expenses For purposes of this Proposal, Reimbursable Expenses are estimated not to exceed $400.00, which does not include printing and copying for bid/construction sets. Additional Services If the Owner requests additional services beyond those set forth in this Proposal, or for additional services as described elsewhere in this Proposal, such services shall be agreed to in writing between the City of Fort Collins and the Architect and the fees adjusted accordingly per the following, current hourly rates, subject to annual adjustment: alm2s Consulting: $165/hour Principal: $165/hour Associate Principal: $130/hour Sr. Project Manager/Architect: $125/hour Project Manager/Architect: $115/hour LEED AP Consulting: $110/hour Interior Designer: $95/hour Architectural Intern/CAD Technician 2: $82/hour Architectural Intern/CAD Technician 1: $75/hour Clerical/Administrative: $60/hour BHA Design Inc. Principal: $140-165/hour Sr. Project Manager/Project Manager: $98-130/hour Landscape Architect: $70-105/hour Administrative: $75-90/hour DocuSign Envelope ID: 1013D655-2633-4E32-9A8B-3B0F5261A79D Proposal for Architectural/Engineering Services - 5 Larsen Structural Design Professional Engineer: $125/hour Project Manager: $90/hour Design Engineer: $80/hour CAD/Revit Technician: $60/hour Adonai Professional Services Inc. (APS) Principal: $150/hour Engineer/Senior Designer: $125/hour Designer: $95/hour AutoCAD Tech: $65/hour Draftperson: $70/hour Clerical: $60/hour Budget alm2s understands that no firm budget has been established for this project, however construction costs of $80,000 are anticipated, exclusive of land, design and engineering fees, City of Fort Collins building permit and development fees and other soft development costs. The Owner and/or preselected Contractor shall maintain an adequate contingency in the project budget to cover unforeseen site conditions, changes in the work, etc. Refer to Standard Contractual Terms and Conditions. Standard Contract Terms and Conditions Per City of Fort Collins Agreement. alm2s is dedicated to providing quality professional service and creative design solutions. We look forward to the opportunity of working with you on Maple Hill Park. Give us a call if you have any questions concerning this Proposal. If acceptable to you, please draft the appropriate Subconsultant Agreement for signatures. We will schedule our work to begin upon receipt of the signed Proposal. This Proposal is valid for a period of 60 days. Thank you for your interest and consideration. Sincerely, alm2s Shaun J. Moscrip, AIA SJM:lls DocuSign Envelope ID: 1013D655-2633-4E32-9A8B-3B0F5261A79D Work Order Form Official Purchasing Form Last updated 10/2017 WORK ORDER FORM PURSUANT TO A MASTER AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND ALM2S WORK ORDER NUMBER: PPD 201117 PROJECT TITLE: Crescent Park Pumphouse Storage Addition ORIGINAL BID/RFP NUMBER & NAME: 8254 Park Architectural Services MASTER AGREEMENT EFFECTIVE DATE: May 01, 2016 WORK ORDER COMMENCEMENT DATE: 11/17/2020 WORK ORDER COMPLETION DATE: 4/1/2021 MAXIMUM FEE: (time and reimbursable direct costs): $12,900 PROJECT DESCRIPTION/SCOPE OF SERVICES: Project is remodel of existing Crescent Park irrigation pumphouse to include a new storage for Parks O & M, please see attached scope of work. Service Provider agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Master Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement and this Work Order (including the attached forms) the Master Agreement shall control. The attached forms consisting of five (5) pages are hereby accepted and incorporated herein, by this reference, and Notice to Proceed is hereby given after all parties have signed this document. SERVICE PROVIDER: Date: Name, Title ACCEPTANCE: Date: Name, Project Manager REVIEWED: Date: Name, Buyer or Senior Buyer ACCEPTANCE: Date: Gerry Paul, Purchasing Director (if greater than $60,000) DocuSign Envelope ID: 1013D655-2633-4E32-9A8B-3B0F5261A79D November 17, 2020 November 17, 2020 November 18, 2020