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HomeMy WebLinkAboutCORRESPONDENCE - RFP - 8497 STORMWATER CONSULTING ENGINEERING SERVICES (6)Utilities Work Order Form Official Purchasing Form Last updated 10/2017 WORK ORDER PURSUANT TO A MASTER AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND ICO ENGINEERING, INC. WORK ORDER NUMBER: DLE-2020-04 PROJECT TITLE: 2020 Poudre River Master Plan Update ORIGINAL BID/RFP NUMBER & NAME: 8497, Stormwater Consulting Services MASTER AGREEMENT EFFECTIVE DATE: June 26, 2017 ARCHITECT/ENGINEER: Icon Engineering, Inc. OWNER’S REPRESENTATIVE: Dan Evans WORK ORDER COMMENCEMENT DATE: October 28, 2020 WORK ORDER COMPLETION DATE: March 31, 2020 MAXIMUM FEE: (time and reimbursable direct costs): $29,380.00 PROJECT DESCRIPTION/SCOPE OF SERVICES: Icon Engineering will provide engineering services to perform a natural valley analysis for the Timberline Levee. See attached supporting documentation. Service Provider agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Master Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement and this Work Order (including the attached forms) the Master Agreement shall control. The attached forms consisting of four (4) pages are hereby accepted and incorporated herein, by this reference, and Notice to Proceed is hereby given after all parties have signed this document. SERVICE PROVIDER: Icon Engineering, Inc By: Date: Name: Title: Page 1 of 9 DocuSign Envelope ID: C0CA60A0-D55F-47FE-9F8A-1FF68C387682 November 3, 2020 Craig Jacobson Principal Utilities Work Order Form Official Purchasing Form Last updated 10/2017 OWNER’S ACCEPTANCE & EXECUTION: This Work Order and the attached Contract Documents are hereby accepted and incorporated herein by this reference. ACCEPTANCE: Date: Dan Evans, Project Manager REVIEWED: Date: Marisa Donegon, Buyer II REQUISITION ENTERED BY: Date: Melissa Walker, Finance Coordinator ACCEPTANCE: Date: Ken Sampley, Director, Civil Engineering ACCEPTANCE: Date: Matt Fater, Interim Deputy Director, Water Engineering & Field Services ACCEPTANCE: Date: Theresa Connor, Utilities Executive Director (if greater than $1,000,000) ACCEPTANCE: Date: Gerry Paul, Purchasing Director (if greater than $60,000) ACCEPTANCE: Date: Darin Atteberry, City Manager (if greater than $1,000,000) ATTEST: Date: City Clerk (if greater than $1,000,000) Page 2 of 9 DocuSign Envelope ID: C0CA60A0-D55F-47FE-9F8A-1FF68C387682 October 30, 2020 November 3, 2020 November 3, 2020 November 3, 2020 November 3, 2020 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT A WORK ORDER SCOPE OF SERVICES Page 3 of 9 DocuSign Envelope ID: C0CA60A0-D55F-47FE-9F8A-1FF68C387682 ICONENGINEERING, INC. 7000 S. Yosemite Street, Suite 120, Centennial, CO 80112 303.221.0802 | www.iconeng.com Planning | Design | Management September 22, 2020 Mr. Jason Stutzman and Mr. Dan Evans City of Fort Collins 700 Wood Street Fort Collins, CO 80522 RE: Proposal for Engineering Services: Timberline Levee Natural Valley LOMR Dear Dan: As requested, ICON Engineering, Inc. is pleased to provide this proposal for engineering services related to preparing a FEMA Letter of Map Revision (LOMR) application for the Natural Valley Analysis (NVA) update on the landward side of the Timberline Levee from the Federal Emergency Management Agency (FEMA). The purpose of this LOMR is to redefine the NVA results considering both the effective flood elevations along the existing levee and the future RiskMap flood elevations. Although we will request a change to the effective NV results, our goal for the project will be to obtain approval of information concurrent with RiskMap. Our propose approach for this project is as follows. Task 1: Project Coordination: Our proposal assumes the following:  Two (2) pre-application coordination meetings with the City via TEAMS to discuss the results and approach for the submittal;  One (1) pre- and one (1) post-application coordination meeting with the City, FEMA and their review team to discuss the best approaches for incorporation of the LOMR/NVA information.  Misc. follow up coordination with the City & FEMA’s review team regarding any technical conditions of the application. Task 2: LOMR Modeling (Effective): The LOMR will include revisions to both the effective hydraulics and the proposed RiskMap hydraulics. In general, our approach for revising the effective NVA will be as follows:  ICON will obtain the effective hydraulic model for the Poudre River, assumed to be available from the City of Fort Collins in HEC-2 form. ICON will isolate this model to the Timberline Levee Reach, adjust datums, and convert the model to HEC-RAS in accordance with standard practices. This will create a duplicate effective model.  ICON will extract the NVA / lateral weir information from RiskMap and join it to the duplicate effective sections. The NVA will be run for the 100- and 500-year events to determine the NVA results considering the effective water surface elevations on the river side of the levee. Page 4 of 9 DocuSign Envelope ID: C0CA60A0-D55F-47FE-9F8A-1FF68C387682 ICONENGINEERING, INC. Page 2 of 3 C:\ICON\Poudre\Timberline Levee Natural Valley LOMR Proposal.docx  Discharges from the NVA in the previous step will be extracted and incorporated into ICON’s 2D model for the landward NVA for both the 100- and 500-year events.  ICON will review the flood depths presented and coordinate with the City on applicable flood zone designations to present to FEMA. For the effective analysis, the proposed revisions will reflect changes to the area designated as protected by the levee. The goal for this would be to maximize the potential for the Zone X designation, as practical.  ICON will prepare workmaps depicting how the proposed flood zones will update the FIRM, considering tie-ins to the Poudre River upstream and downstream of the Timberline Levee, in addition to residual areas from the Spring Creek 100- and 500-year floodplains. Task 3: LOMR Modeling (RiskMap): The LOMR will include revisions to RiskMap considering both a recertified levee and NVA for non- recertification. In general, our approach for revising the RiskMap NVA will be as follows:  ICON will obtain the currently proposed RiskMap information for the Poudre River and run the model in REC-RAS (identical version to RiskMap). This will create a duplicate RiskMap model.  Discharges from the NVA in the previous step will be extracted and incorporated into ICON’s 2D model for the landward NVA for both the 100- and 500-year events.  ICON will review the flood depths presented and coordinate with the City on applicable flood zone designations to present to FEMA. For the RiskMap analysis, the proposed revisions will reflect changes to the area designated as protected by the levee in addition to the changes to the RiskMap flood zone for non-certification of the levee. The goal for zone designation would be to maximize the potential for the Zone X designation, as practical for the without levee runs.  ICON will prepare workmaps depicting how the proposed flood zones will update the RiskMap, considering tie-ins to the Poudre River upstream and downstream of the Timberline Levee, in addition to residual areas from the Spring Creek 100- and 500-year floodplains. Task 4: LOMR Preparation: ICON will prepare a LOMR application on behalf of the City to be submitted to FEMA. A submittal application will first be made through the City for review and approval. Our proposal assumes that no fees will be required by either the City or FEMA for this LOMR request. Key tasks of the LOMR application beyond those discussed above, are as follows:  Prepare a report narrative, exhibits, workmaps, and flood profiles (as applicable);  Prepare required annotated FEMA FIRM exhibits for both levee protection and natural valley conditions;  City of Fort Collins application review – we will provide a draft LOMR submittal for review by the City. We anticipate one iteration of minor comments prior to the FEMA submittal. Page 5 of 9 DocuSign Envelope ID: C0CA60A0-D55F-47FE-9F8A-1FF68C387682 ICONENGINEERING, INC. Page 3 of 3 C:\ICON\Poudre\Timberline Levee Natural Valley LOMR Proposal.docx  Submittal to FEMA. We anticipate that there will also be one round of revisions with their review. Proposed Fee ICON will complete the Scope of Services for a total fee of $29,380. A breakdown of our fees and hours per task is attached. Estimated Schedule: We will begin scheduling this work for the City ASAP, with an anticipated delivery of the draft submittal by the end of October 2020. Project completion will depend on necessary time for FEMA reviews and approvals. Please let me know if you have any questions regarding this proposal. We look forward to working with you on this! Sincerely, ICON Engineering, Inc. Craig D. Jacobson, P.E., CFM Principal Page 6 of 9 DocuSign Envelope ID: C0CA60A0-D55F-47FE-9F8A-1FF68C387682 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT B WORK ORDER COST DETAIL Page 7 of 9 DocuSign Envelope ID: C0CA60A0-D55F-47FE-9F8A-1FF68C387682 ICON ENGINEERING, INC. PROJECT ESTIMATING SHEET PROJECT NAME: Timberline Levee - Natural Valley Proposal CLIENT: CITY OF FORT COLLINS - Dan Evans PREPARED BY: CDJ Principal Professional Professional Engineer GIS Admin GIS Misc. CHECKED BY: JYM Engineer III Engineer I II Specialist Programmer Direct DATE: 9/23/20 $176 $163 $140 $110 $94 $67 $105 Costs Description Hours Hours Hours Hours Hours Hours Hours TOTALS 1 Project Coordination a. City Pre-Application Meetings via Teams (2) 4 4 $10 $1,366 b. FEMA Coordination Meetings via Teams (2) 4 4 $10 $1,366 c. Misc Coordination with FEMA during review 2 6 $10 $1,340 2 LOMR Modeling (Effective) a. Obtain Effective Model from City / Convert Reach to HEC-RAS 1 6 $20 $1,036 b. Incorporate RiskMap NVA into Effective (optimized 100- & 500-year profiles) 1 4 $20 $848 c. Apply 100- and 500-year discharges to 2D RAS model (already prepared) 1 2 6 $20 $1,362 d. Identification of "area protected" risk zone change 2 6 4 $20 $1,726 3 LOMR Modeling (RiskMap) a. Document proposed RiskMap model 2 $20 $346 b. Apply 100- and 500-year discharges to 2D RAS model (already prepared) 1 2 4 $20 $1,082 c. Identification of "area protected" risk zone change 1 2 2 $20 $710 d. Identification of "without levee" risk zone change 2 4 4 $20 $1,400 4 LOMR Document Preparation a. Report Narrative, exhibits, workmaps 4 16 4 8 $20 $4,644 b. FEMA forms 2 4 $20 $1,024 c. Annotated FIRM (effective & riskmap) 2 8 4 $20 $2,052 d. City Submittal and Address Comments 6 12 4 1 $20 $3,475 e. FEMA Submittal and Address Comments 8 16 8 4 1 $24 $5,603 TOTAL BASE SERVICES 41 92 28 0 30 2 0 294 $29,380 $7,216 $14,996 $3,920 $0 $2,820 $134 $0 $294 $29,380 Page 8 of 9 DocuSign Envelope ID: C0CA60A0-D55F-47FE-9F8A-1FF68C387682 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT C CERTIFICATE OF INSURANCE CONTRACTOR shall submit Certificate of Insurance in compliance with the Contract Documents. Page 9 of 9 DocuSign Envelope ID: C0CA60A0-D55F-47FE-9F8A-1FF68C387682 ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? INSR ADDL SUBR LTR INSD WVD PRODUCER CONTACT NAME: PHONE FAX (A/C, No, Ext): (A/C, No): E-MAIL ADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXP TYPE OF INSURANCE (MM/DD/YYYY) (MM/DD/YYYY) LIMITS AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE EACH OCCURRENCE $ CLAIMS-MADE OCCUR DAMAGE TO RENTED PREMISES (Ea occurrence) $ MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ POLICY PRO- LOC JECT PRODUCTS - COMP/OP AGG OTHER: $ COMBINED SINGLE LIMIT (Ea accident) $ ANY AUTO BODILY INJURY (Per person) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY (Per accident) $ HIRED NON-OWNED PROPERTY DAMAGE AUTOS ONLY AUTOS ONLY (Per accident) $ $ OCCUR EACH OCCURRENCE CLAIMS-MADE AGGREGATE $ DED RETENTION $ PER OTH- STATUTE ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE $ If yes, describe under DESCRIPTIONLIMIT OF OPERATIONS below E.L. DISEASE - POLICY INSURER(S) AFFORDING COVERAGE NAIC # COMMERCIAL GENERAL LIABILITY Y / N N / A (Mandatory in NH) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME: CONTACT (A/C, No): FAX E-MAIL ADDRESS: PRODUCER (A/C, No, Ext): PHONE INSURED COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ PROPERTY DAMAGE $ BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOS ONLY AUTOS NON-OWNED OWNED SCHEDULED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT ER OTH- STATUTE PER (MM/DD/YYYY) LIMITS POLICY EXP (MM/DD/YYYY) POLICY EFF LTR TYPE OF INSURANCE POLICY NUMBER INSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB EACH OCCURRENCE $ AGGREGATE $ $ OCCUR CLAIMS-MADE DED RETENTION $ PRODUCTS - COMP/OP AGG $ GENERAL AGGREGATE $ PERSONAL & ADV INJURY $ MED EXP (Any one person) $ EACH OCCURRENCE $ DAMAGE TO RENTED PREMISES (Ea occurrence) $ COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO- JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY 2/1/2020 Hall & Company 19660 10th Ave NE Poulsbo WA 98370 Jim Ledbetter 360-626-2019 360-598-3703 jledbetter@hallandcompany.com RLI Insurance Company 13056 732 Icon Engineering Inc 7000 S Yosemite Street, Suite 120 Centennial CO 80112 1263070563 A Professional Liab: Claims Made RDP0038697 1/30/2020 1/30/2021 Per Claim Aggregate $2,000,000 $2,000,000 Additional Insured Status is not available on Professional Liability Policy. Project: 8497 for Stormwater Consulting Engineering Services. City of Fort Collins 700 Wood Street Fort Collins CO 80521 DocuSign Envelope ID: C0CA60A0-D55F-47FE-9F8A-1FF68C387682 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) $ $ $ $ $ The ACORD name and logo are registered marks of ACORD 1/16/2020 (720) 212-2050 (303) 799-0156 22357 ICON Engineering Inc 7000 S Yosemite St #120 Centennial, CO 80112 41190 A 2,000,000 X 34SBAPD8771 1/30/2020 1/30/2021 300,000 10,000 2,000,000 4,000,000 4,000,000 A 2,000,000 X 34SBAPD8771 1/30/2020 1/30/2021 A 2,000,000 34SBAPD8771 1/30/2020 1/30/2021 2,000,000 10,000 B 4077567 2/1/2020 2/1/2021 1,000,000 1,000,000 1,000,000 RE: 8497 Stormwater Consulting Engineering Services As required by written contract or written agreement, The City of Fort Collins, its officers, Agents and employees are included as Additional Insured for ongoing operations under General Liability and Automobile Liability. City of Fort Collins 700 Wood Street Fort Collins, CO 80521 ICONENG-01 BETHF CCIG 155 Inverness Drive West Englewood, CO 80112 Beth Ficken beth.ficken@thinkccig.com The Hartford Insurance Group Pinnacol Assurance X X X X X X X X DocuSign Envelope ID: C0CA60A0-D55F-47FE-9F8A-1FF68C387682