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Home My WebLink AboutCORRESPONDENCE - PURCHASE ORDER - 9201618Vendor: Today's Date: October 22, 2020 Address: Requisition No.: Date Entered: Vendor #: Date Approved: Date Denied: Item # Quantity Unit Description Total Charge Number 1 1 $7,868.31 5030350007.599999.6 $0.00 $0.00 $7,868.31 Requested By: Authorized By: Requested By: Authorized By: S:\Purchasing\FORMS\Blank Requisition.xls Note: BFO offer NA DWRF Side Stream Treatment Project and ongoing WRB Maintenance Matt Fater, Director, Civil Engineering UTILITIES REQUISITION FORM FOR ACCOUNTS PAYABLE USE ONLY Mark Kempton, Interim Deputy Director, Water Resources & Treatment Oper Jason Graham, Director, Water Reclamation & Biosolids Ambiente H2O, Inc. 1500 W Hampden Avenue #5D Sheridan, CO 80110 Comments: See attached supporting documentation. Link Mueller, Civil Engineer III $7,868.31 Unit Price Page 1 October 1, 2020 Date: To: Attn: Lincoln H. Mueller, Jr. Project: From: Item: Unit Price Qty. Total Price 10 11.000054 VX136-210 Pump Lobe Kit EPDM-SL, HiFlo Lobes EPDM O-Rings $2,399.97 1 $2,399.97 20 11.000287 VX136 Pump Seal Kit Cartridge DBL - TC/SiC FPM (Viton) O-Rings $4,820.23 1 $4,820.23 30 11.000303 VX136-Q Wear Plates Hardened Steel $548.11 1 $548.11 DELIVERY: 3 Weeks A.R.O. Item Price: $7,768.31 Estimated Shipping $100.00 Total Cost: $7,868.31 Sincerely, Sean Lynch Sean Lynch Colorado/Corporate Headquarters slynch@ambienteh2o.com Office: 303-433-0364 Reference: 11480500 Part/Model Number & Description 10/01/20 City of Fort Collins Pump model BN35-615 Commission # 874420 Parts Sean Lynch Parts Proposal Ambiente H2O Inc. is pleased to offer the following equipment for the subject project. If you have any questions, comments and/or concerns, please do not hesitate to call. ITEMS BY VOGELSANG C/O AMBIENTE H2O INC. Terms & Conditions Item Installation A. Price terms are to include the item as it stands, and will not include services or equipment such as, but not valves and fittings, (4) gauges, (5) field wiring, (6) controls, (7) VFDs, unless specifically included otherwise. Services Rendered A. Item installation, certification, start-up, and training are determined per proposal. B. Additional services are available at $950.00 per day plus expenses, not to exceed $1,250.00 per day by Am C. Submittal Drawings may be available upon 2-3 weeks after receipt of purchase order. Shipment A. Shipment of equipment will be 3 weeks after submittal approval and/or written notice to release equipment Freight Costs Freight is FOB (free on board) factory that is prepaid and added to jobsite; Freight is estimated at $100 Customer Duty of Inspection CUSTOMER IS RESPONSIBLE FOR INSPECTING ALL EQUIPMENT UPON DELIVERY. B. UPON RECEIPT ANY DAMAGE MUST BE IMMEDIATELY REPORTED TO FREIGHT COMPANY AND C. Any claims for missing parts or equipment must be made within 30 days of delivery. Failure to make suc parts or equipment past the 30 days, unless additional costs are assumed and tendered by Customer. Sales Taxes Applicable sales taxes are not included in the cost. Ambiente H2O Inc. will collect upon applicable sales tax in Colorado and Utah. Price Terms Prices configured will be valid for 30 days. Any outstanding balance, if applicable, will be due within 30 days of delivery. Alternate terms may be available upon written notice to and approval by Ambiente H2O Inc. Payment Schedule B. Ambiente H2O Inc. will receive 100% net 30 days. Method of Payment Cash, Check, VISA, and MasterCard are acceptable forms of payment. A 3% charge will be added to credit c Promise of Good Faith and Fair Dealing A. Upon Buyer’s signature below, Buyer agrees to the terms and conditions listed herein. Buyer promises to h conditions stated. Lack of payment for equipment delivered or for any additional services rendered will cause upon Buyer’s default of this agreement at 8% per annum. Ambiente H2O Inc. may demand immediate payme received in full. t limited to; (1) item installation, (2) anchor bolts, (3) miscellaneous mbiente H2O Inc. Sheridan, CO. t for fabrication. AMBIENTE H2O INC. ch claim will absolve Ambiente H2O Inc. from providing such missing card charges over $3000 honor the terms of this agreement and will abide by the payment e Buyer to be in default of this agreement. Interest will begin to accrue ent upon default, and will be entitled to such demand until payment is Sole Source Request Form Official Purchasing Form Last updated 7/2016 EXCEPTION TO COMPETITIVE PURCHASING PROCESS “SOLE SOURCE” JUSTIFICATION (FOR PURCHASES $5,000 - $60,000 ANNUALLY) PROJECT NAME: DWRF Sidestream Treatment Project and ongoing WRB maintenance PURCHASE AMOUNT: $$7,868.31 current proposal. Estimate potential of $15k-$20k per year APPROPRIATED BUDGET AMOUNT: $N/A SCOPE OF SERVICES/MATERIALS TO BE PURCHASED: Repair parts for Vogelsang pumps and macerator (SFG681, SFP682, SFP682 VENDOR: Ambiente H2O, Inc. EXCEPTION TO THE COMPETITIVE PROCESS RATIONALE PER CITY CODE (check all that apply): A contract for materials, professional services or services may be awarded without competition if the Purchasing Agent determines in writing that one (1) or more of the following conditions exists: There exists only one (1) responsible source; Although there exists more than one (1) responsible source, a competitive process cannot reasonably be used or, if used, will result in a substantially higher cost to the City, will otherwise injure the City's financial interests or will substantially impede the City's administrative functions or the delivery of services to the public; A particular material or service is required to maintain interchangeability or compatibility as a part of an existing integrated system; A particular material, professional service or service is required in order to standardize or maintain standardization for the purpose of reducing financial investment or simplifying administration; The material is perishable; The material qualifies as an object of fine art; A particular material is required to match materials in use, so as to produce visual harmony; A particular material is required to enable use by a specific individual; A particular material is prescribed by a professional advisor; The material, professional service or service is the subject of a change order. BACKGROUND/JUSTIFICATION (Attach Supporting Documentation): Attach quote (Required) Provide brief justification narrative supporting the reason(s) for the exception(s) to the competitive process selected above. Vogelsang won the bid for the pumps and macerator over the Boerger pumps and macerator we usually use. We now need to set up the paperwork required to obtain spare parts quickly. Vogelsang has provided a letter stating that Ambiente H2O is their only authorized representative in this area. Sole Source Request Form Official Purchasing Form Last updated 7/2016 PRICE ANALYSIS (Attach Supporting Documentation): Normally competition supports establishment of price reasonableness. When adequate price competition does not exist, the reasonableness of the offered price is determined with a Price Analysis. Price Analysis – Comparison of quoted price with known indicators of reasonableness without analyzing cost elements (Check all that apply) Consistent with Independent Cost Estimate (ICE); Compare to prices obtained through market research for same or similar items; For services, hourly rates consistent with rates offered in the market for similar level professionals; Unique or innovative process/service/product; Consistent with published price lists; Reviewed analysis of pricing information provided by supplier; Quoted price consistent with previous prices paid (historical); Other: Spare costs are comparable to Boerger repair kits Provide a brief justification narrative supporting the reason(s) for the selection above. We wouldn't be able to get a competitive quote since Ambiente H2O is the area's authorized representative This form authorizes purchases for one year (cumulative purchases not to exceed $60,000) from date of Purchasing Director’s signature. SUBMITTED BY: PRINTED: DEPARTMENT: DATE: APPROVED BY: PRINTED: DEPARTMENT MANAGER/SUPERVISOR (Required) DATE: PRINTED: ADDITIONAL APPROVAL (As Needed) DATE: PRINTED: BUYER DATE: PRINTED: PURCHASING DIRECTOR DATE: Tel: 800.984.9400 Fax: 330.296.4113 Email: sales@vogelsangusa.com Shipping Address: 7966 State Route 44 Ravenna, Ohio 44266 Mailing Address: P.O. Box 751 Ravenna, Ohio 44266- 0751 www.vogelsangusa.com 10/9/2020 Link Mueller Project Manager City of Fort Collins 3036 Environmental Dr Fort Collins, CO 80525 USA Re: Vogelsang Distribution Sole Source Confirmation Dear Mr. Mueller: Please accept this correspondence as confirmation that Ambiente H2O, Inc. Colorado is the exclusive distributor for Municipal sales in Larimer county, CO. Ambiente H2O, Inc. Colorado 1500 W. Hampden Ave. Ste. 5-D Sheridan, CO 80110 (303) 433-0364 http://www.ambienteh2o.com/ Should you require additional confirmation, please don’t hesitate to contact me directly. Respectfully, Russ Boring President Vogelsang 7966 State Route 44 Ravenna, OH 44266 Toll-Free: 800.984.9400 Phone: 330.510.1551 Fax: 330.296.4113 RussB@vogelsangusa.com www.vogelsangusa.com $$#$" " "&# %" # " "!$ $ # ""'% SHU/LQN PZ