HomeMy WebLinkAboutCORRESPONDENCE - RFP - 8475 CIVIL ENGINEERING PROFESSIONAL ON-CALL (13)Work Order Form
Official Purchasing Form
Last updated 10/2017
WORK ORDER FORM
PURSUANT TO A MASTER AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
AND
AECOM
WORK ORDER NUMBER: 1
PROJECT TITLE: East Community Park Access Evaluation
ORIGINAL BID/RFP NUMBER & NAME: 8475
MASTER AGREEMENT EFFECTIVE DATE: June 1, 2017
WORK ORDER COMMENCEMENT DATE: October 5, 2020
WORK ORDER COMPLETION DATE: January 5, 2021
MAXIMUM FEE: (time and reimbursable direct costs): $35,906
PROJECT DESCRIPTION/SCOPE OF SERVICES: See attached Scope & Fee dated 9/30/20
Service Provider agrees to perform the services identified above and on the attached forms in
accordance with the terms and conditions contained herein and in the Master Agreement between
the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement
and this Work Order (including the attached forms) the Master Agreement shall control.
The attached forms consisting of six (6) page(s) are hereby accepted and incorporated herein, by
this reference, and Notice to Proceed is hereby given after all parties have signed this document.
SERVICE PROVIDER: ____________________________ Date:
Alan Eckman, Vice President
ACCEPTANCE: ________________________________ Date:
Suzanne Bassinger, Project Manager
REVIEWED: Date:
Elliot Dale, Buyer or Senior Buyer
ACCEPTANCE: Date:
Gerry Paul, Purchasing Director
(if greater than $60,000)
Kurt Friesen _____
John Stokes _____
DocuSign Envelope ID: AA62CBF8-36C4-4CFF-B240-51BD36F99487
October 22, 2020
Project Act
#400702450
October 26, 2020
October 26, 2020
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access.docx
Suzanne Bassinger
Park Planning and Development
City of Fort Collins
215 N. Mason | Third Floor
PO Box 580
Fort Collins, CO 80522-0580
AECOM
715 17th Street
Denver, CO, 80202
aecom.com
September 30,2020
RE: Fort Collins Engineering Professional On-Call – 8475
Task Order: Scope and Fee for East Community Park Access Evaluation
Dear Suzanne,
Thank you for your recent request for a proposal to evaluate roadway access alternatives for the planned
East Community Park located east of Ziegler Road and north of East Horsetooth Road. This proposal
includes a scope and fee for the requested services.
Our team is available to start on this project immediately, and we are also available to coordinate
subsequent phases of design and construction if needed. We look forward to partnering with you to
develop access to this new park.
If you have any questions about our proposed scope, fee, and schedule please reach out.
Kind regards,
Nick VanderKwaak
Project Manager
AECOM
DocuSign Envelope ID: AA62CBF8-36C4-4CFF-B240-51BD36F99487
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Page 2 of 6
Fort Collins Engineering Professional On-Call – 8475
Task Order: Scope and Fee for East Community Park Access Evaluation
September 25, 2020
Introduction:
A new park is being planned near the Poudre River Trail on land purchased and adjacent to the City’s raw
water storage facility, Rigden Reservoir. The purpose of this task order is to evaluate concept level
roadway design alternatives that include a feasibility evaluation of other infrastructure needs. The roadway
design alternatives will assist in a preferred alignment that can be used as a baseline for design decisions
that need to be made for the Poudre Trail Design project. The evaluation will focus on serving park
development but known assumptions and information from the adjacent Cottonwood development will be
coordinated as part of the process.
Task 1: Meetings and Project Management
AECOM will prepare the meeting agenda and meeting minutes for each of the following planned project
coordination meetings. All meetings are assumed to be virtual but may be held on site if field verification is
necessary.
• Meeting #1: Kick-Off Meeting/Project Considerations. This initial project meeting will be held
immediately upon Notice to Proceed as a virtual kickoff with consultant staff and relevant city staff.
This meeting will confirm the City’s park/site programming, existing agreement with Cottonwood
Land and Farms, LLC and design considerations for the site. Ideas of potential roadway
alignments will be discussed and sketched to be included in alternative alignment evaluation.
• Meeting #2: Progress Meeting. This meeting will be to review refined initial alternatives and
confirm assumptions before producing the alternative concepts and evaluations.
• Meeting #3: Progress Meeting/Review of Draft Deliverables. Any changes or comments will be
reviewed during this meeting before producing the full deliverable.
AECOM will coordinate all the work tasks being accomplished by AECOM staff members and City staff, as
applicable, to ensure project work is proceeding on schedule. This work includes project team
communications, meeting arrangements, overall contract management, monthly project invoicing and
monthly progress reports. Project controls and internal task management activities will be implemented to
ensure work progress per agreed schedule. AECOM will prepare and submit invoices in accordance with
City requirements on a monthly basis.
AECOM will prepare a Project Plan in accordance with AECOM’s Quality Management System (QMS)
requirements. This task will be used to prepare quality control and review process management of
deliverables defined for the project that will be included in the Project Plan.
Assumptions: Public meetings and meetings with developers are not included within this scope of work
Deliverables: Meeting agendas and summaries, monthly progress reports
Task 2: Park Site / Layout Evaluation
AECOM staff will partner with City staff to understand the programming and goals of the park concept.
Land use development concepts from Cottonwood will also be evaluated to assess potential access and
utility requirements that might be needed.
DocuSign Envelope ID: AA62CBF8-36C4-4CFF-B240-51BD36F99487
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Conceptual Park Layout
DocuSign Envelope ID: AA62CBF8-36C4-4CFF-B240-51BD36F99487
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Cottonwood Development Concepts
Assumptions:
• The conceptual park plan shown above will be utilized for Task 2.
• Fort Collins utilities may serve the site without the park being annexed into the City.
• Concepts for Cottonwood development shown above will be the baseline unless new concepts
are provided by Fort Collins
Deliverables:
• Determination of alignments for public and emergency access
• Document parameters for programing
Task 3: Alternatives Development and Fatal Flaw Analysis
AECOM staff will define a series of alternatives and evaluate the constraints and opportunities to providing
access and utilities to the site. The two major locations to be evaluated are via William Neal Pkwy and via
Environmental Drive. The purchase agreement with Cottonwood Land and Farms, LLC. provides
significant background and parameters to consider in development of East Community Park. The
agreement also contains potential cost sharing for mutually beneficial infrastructure serving the park and
potential adjacent development on the former gravel mining and batch plant property. Each alternative that
is defined will define and evaluate a series of criteria include:
• Access - AECOM will identify conceptual easement and access needs for access from
Environmental Drive. This will include thinking about access to the new park as well as access to the
Environmental Learning Center located to the north, and the assessment will help to inform current
design plans at the railroad crossing related to the Poudre Trail Design. The City will provide bridge
data for the existing structure. Emergency services and fire protection are assumed to require at least
two points of access. In addition, access over irrigation canals (if necessary) will be evaluated with
the ditch agency/owner. The impact of adjacent agreements with Cottonwood Farms will be reviewed
in the evaluation of access opportunities and constraints.
DocuSign Envelope ID: AA62CBF8-36C4-4CFF-B240-51BD36F99487
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• Conceptual Utilities – AECOM will evaluate the potential to provide the utilities to the park. The
evaluation will include the conceptual alignment from the closest available utility source to the park
and a conceptual opinion of probable construction cost. This component of the scope assumes the
City will make all known utility mapping and capacity in the area available. Available utility information
will be mapped with each of the concept alternatives.
• Circulation Evaluation – Fort Collins will provide traffic assumptions and AECOM will evaluate a
preliminary evaluation of the circulation requirements. Potential improvements to immediately
adjacent roads and intersections to accommodate the traffic will be included in alternative
evaluations.
• Construction Cost Estimates– AECOM will develop rough order of magnitude construction cost
estimates for each alternative to assist in the evaluation. Cost estimates will allow for a comparison
between alternatives.
Assumptions:
• Assumption on traffic including number of vehicles and trail users will be provided by the City
• Utilities feasibility assessment will not include detailed telecom, gas, electrical, underdrain, or
irrigation analysis. Sanitary utilities feasibility will be estimated.
• Assumptions to be made on Cottonwood Development impacts to be included in this analysis will
be provided by the City
• City of Fort Collins development criteria will apply
Deliverables:
• AECOM will summarize the findings of the alternatives and fatal-flaw analysis in a memorandum.
Each alternative will be shown graphically with evaluation criteria technical details summarized for
each. Design considerations and constraints will be evaluated to assist in a selection of a
preferred roadway alignment. These documents will be presented in draft form for City Review
prior to finalizing.
DocuSign Envelope ID: AA62CBF8-36C4-4CFF-B240-51BD36F99487
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Schedule:
The work can be initiated upon acceptance of this proposal. The anticipated total duration for this task
order is 3 months from notice to proceed.
Fee Estimate:
Fees are estimated as hourly, not-to-exceed based on the man-hours necessary to complete the tasks.
The following is a summary of estimated fees:
Task Description Estimated Fee
1 Project Management and Meetings $9,614
2 Park Site/Layout Evaluation $3,900
3 Fatal Flaw Analysis $21,892
Subtotal Estimated Fee $35,406
Reimbursable Expenses/Travel $250
$35,906
Assumptions/clarifications:
• The proposed park project currently lies with unincorporated Larimer County. This proposal assumes
the project area will be annexed within Fort Collins City limits. Permits and development standards
will be those of Fort Collins.
• Standard of Performance: In the performance of its professional services, AECOM will use that
degree of care and skill ordinarily exercised by members of AECOM’s profession under similar
conditions in similar localities and no other warranties, express or implied, are made or intended by
AECOM.
• Entitled to Rely: Consistent with the professional standard of care, AECOM shall be entitled to rely
upon the accuracy of data and information provided by City or others without independent review or
evaluation.
• Opinions of Construction Cost: Any Opinion of the Construction Cost prepared by AECOM represents
its judgment as a design professional and is supplied for the general guidance of City. Since AECOM
has no control over the cost of labor and material, or over competitive bidding or market conditions,
AECOM does not guarantee the accuracy of such opinions as compared to contractor bids or actual
cost to City.
• Project mapping including topographic information will be provided by the City of Fort Collins.
• The City will provide all documents relative to the park’s relationship with the adjacent property
owners and gravel operations.
End of Scope of Work
DocuSign Envelope ID: AA62CBF8-36C4-4CFF-B240-51BD36F99487