HomeMy WebLinkAboutCORRESPONDENCE - PURCHASE ORDER - 9201527 (3)Ross Quote #: Q-00052145-6
City of Fort Collins
Quote Valid Until: October 29, 2020
1
Ross Video Proposal
Presented By:
Ross Video Inc.
808 Commerce Park
Ogdensburg NY 13669
USA
Marcel Fontaine
Regional Sales Manager - Rocky Mountain Region
Ross Quote #: Q-00052145-6
City of Fort Collins
Quote Valid Until: October 29, 2020
2
Proposal Prepared Exclusively For Prepared By
Carson Hamlin Marcel Fontaine
City of Fort Collins Regional Sales Manager - Rocky Mountain Region
970-221-6510 +1 303-883-2836
chamlin@fcgov.com mfontaine@rossvideo.com
Thank you for considering Ross! We are pleased to present to you the following proposal. Please note all prices are quoted
in USD. Please note that scheduling the onsite services quoted herein are subject to approval based on a review of
location safety protocols.
Import Note | Additional Discount
Please note we've included $2000 in additional funding to cover the custom development for a Custom Interface Module for
playback, provided by a 3rd Party (Tightrope)
Quote Summary
Group Name Optional Subtotal Group Subtotal
Product Details $0.00 $44,826.10
SERVICES $0.00 $837.00
Grand Total $45,663.10
Product Details
# Product Information List Price Discount Net Unit Price Qty Net Extd Price
1
ULTRIX-NS-FR2
Ultrix New Style 2RU Frame w/ 16x16
plus 2 AUX (Ultrimix and Ultriclean
included)
$14,000.00 20% $11,200.00 1 $11,200.00
2 ULTRIX-HDB-IO-A $8,000.00 12.5% $7,000.00 3 $21,000.00
Bill To: Ship To:
City of Fort Collins
P.O. BOX 580
Fort Collins, Colorado, 80522
United States
Carson Hamlin
City of Fort Collins
300 Laporte Ave
Fort Collins, Colorado, 80522
United States
Ross Quote #: Q-00052145-6
City of Fort Collins
Quote Valid Until: October 29, 2020
3
I/O Board - 16x16, Advanced
Connectivity, 2 AUX IO
3
SFP-MADI-COAX
Coax MADI transceiver SFP
$230.00 10% $207.00 4 $828.00
4
ULTRISCAPE
Ultriscape Multiviewer License
$5,000.00 10% $4,500.00 1 $4,500.00
5
ULTRIPOWER-PS
Modular power supply for Ultripower
rack mount PS frame
$995.00 10% $895.50 2 $1,791.00
6
SRG-2200
Master Reference and Test Signal
Generator
$6,119.00 10% $5,507.10 1 $5,507.10
Product Details Subtotal: $44,826.10
SERVICES
# Product Information List Price Discount Net Unit Price Qty Net Extd Price
7
ULTRIX-ONL-COM-1DAY
Ultrix Online Commissioning
$930.00 10% $837.00 1 $837.00
SERVICES Subtotal: $837.00
Quote Subtotal $45,663.10
Tax $0,.00
Grand Total $45,663.10
Ross Quote #: Q-00052145-6
City of Fort Collins
Quote Valid Until: October 29, 2020
4
Detailed Product Information
Product Details
# Product Code Marketing Description
1 ULTRIX-NS-FR2
New Style 2RU Ultrix. Includes 16×16 HD BNC + 2AUX I/O Ports standard. . Can be
expanded to 72x72 with additional additional HDIO blade + Aux ports. New Style
includes support for optional IP-IO blade, IP licenses and other I/O blade options.
Standard includes SMPTE 259M, 292M, 344M, and 424M (support for most common
SMPTE 2082 signals is included with optional 12G Ultrispeed license). Includes Ultrimix
and Ultriclean licenses. Ultrimix allows for routing, mixing, and processing of all
embedded audio inputs, as well as the ability to support up to 512x512 discrete mono
audio inputs through the use of the AUX I/O ports. Comes with single power supply.
http://www.rossvideo.com/routing-systems/ultrix/ultrix-u/little-things-matter/
All Ultrix products come with a 1 year comprehensive warranty.
2 ULTRIX-HDB-IO-A
I/O Board - 16x16, Advanced Connectivity, 2 AUX IO (Ultrimix and Ultriclean included) -
Occupies 1 slot in frame
3 SFP-MADI-COAX
Provides a MADI input link with up to 64 channels of audio
Provides a MADI output link with up to 64 channels of audio
4 ULTRISCAPE
Software license that enables 1 multiviewer head.
Each slot is capable of supporting up to 3 multiviewer heads
For more info please go to: http://www.rossvideo.com/routing-systems/ultrix/ultrix-
u/standalone-multiviewer/
5 ULTRIPOWER-PS Modular power supply for Ultripower rack mount power supply frame (15V-1150W)
6 SRG-2200
Features:
3 independent Black-Burst / Tri-level Sync Reference outputs
3G/ HD/ SD SDI Black and Test Pattern Outputs (with embedded audio)
Composite analog video Test and Black outputs
2 Independent Test Pattern Generators
2 Independent Animated Ident Generators supporting international characters
AES digital audio outputs
DARS (Digital Audio Reference) outputs
Word Clock outputs
LTC Outputs
NTP Time Synchronization (optional)
IP Based Control and Monitoring via DashBoard
Includes dual redundant external power supplies
SERVICES
# Product Code Marketing Description
Ross Quote #: Q-00052145-6
City of Fort Collins
Quote Valid Until: October 29, 2020
5
7
ULTRIX-ONL-COM-
1DAY
Up to one day (8 hours) of online commissioning. 6-10 weeks advance scheduling notice
(ARO) is required. Commissioning is provided remotely on customer supplied
equipment. Commissioning labor is invoiced at time of purchase or upon equipment
shipment. Customer is responsible for any costs associated with cancellation or
rescheduling of online commissioning services. Once a purchase order is received, all
Ross Video commissioning and/or training services may be scheduled by sending an e-
mail request to services@rossvideo.com.
ROSS VIDEO IS PLEASED TO QUOTE THESE ITEMS IN ACCORDANCE WITH OUR STANDARD TERMS AND
CONDITIONS. Worldwide T&C’s, EULA and Warranty Agreement can be found on our website:
https://www.rossvideo.com/support/customer-agreements/
Order Instructions
1. PLEASE REFER TO QUOTE NUMBER Q-00052145 WHEN ORDERING.
2. Please submit POs addressed to
Ross Video Inc.
808 Commerce Park
Ogdensburg NY 13669
USA
3. Orders and signed quotes should be sent to orders@rossvideo.com
Pricing Terms
1. For Ross quotations containing Services please note all Services are billed at time of equipment shipment.
2. No duty, freight or import taxes included unless otherwise stated.
3. Any discounts quoted apply only to a singularly issued purchase order at specified quantities
Payment and Shipping Terms
1. Payment Terms are subject to credit approval and may be cancelled if account is not in good standing.
2. Payment Terms:
3. Shipping arrangements must be via a courier or freight forwarder – standard post, hand carry or alternative
arrangements are not permitted.
4. All duties and taxes are the responsibility of the importer.
5. Ross standard paperwork in English only is provided with shipment.
6. Delivery to be advised.
7. Full end user details including company name, address, phone, fax, Tax ID and contact name must be supplied
with the order or the order will not be processed.
8. In order to comply with the state and local sales tax law requirements, it is necessary that we have in our files a
properly executed exemption certificate from our customers who claim sales tax exemption. If we do not have this
certificate, we are obligated to collect the sales tax for the state in which the property is delivered.
Shipping Details
• Incoterm Code: DDP
Ross Quote #: Q-00052145-6
City of Fort Collins
Quote Valid Until: October 29, 2020
6
• Cost and Risk Transfer Point: Fort Collins, Colorado, United States
• Freight Billing Option: Prepaid and Charged
• Carrier:
• Carrier Service level:
Acceptance of this Quote:
I, the undersigned, certify that I have the authority to bind City of Fort Collins to the terms of this quotation, and that this
signed quotation will be treated as a Purchase Order. With the official receipt of your signed quotation, Ross will provide an
order acknowledgement that your order has been received and will verify payment and shipping terms.
Full Name Signature
Title Date
Purchase Order# (if applicable):
1. APPLICABILITY
These Worldwide Terms and Conditions of Sale (these “Terms”), shall govern the sale or license of RVL’s Product(s) to Customer. These Terms
supersede any prior written or oral agreement, understanding, representation or promise, and any pre-printed or standard terms and conditions contained
in Customer’s request for quotation, purchase order, pro forma, invoice, acknowledgement or similar documents issued by RVL (“Order”), or which
Customer may purport to offer in response to these Terms. All such additional or different terms and conditions are expressly rejected by RVL and RVL’s
acknowledgement of Customer’s purchase order shall not constitute acceptance of any terms and conditions contained therein, regardless of how such
terms and conditions may be prefaced or described. Customer’s acceptance of these Terms, and only these Terms, is deemed to occur upon Customer’s
acceptance of delivery of the Product(s).
2. PRODUCTS AND PARTIES
“Customer” means the customer to which RVL sells or licenses (or, in the case of a quotation, offers for sale or license) the Product(s) as specified in
the applicable Order.
"Product(s)" means the hardware, software and/or services specified on the face of the Customer’s Order to which these Terms are attached.
“RVL” means the Ross Video Limited entity selling or licensing (or, in the case of a quotation, offering to sell or license) the Product(s) to Customer
as specified in the applicable Order.
3. PRICES; VALIDITY OF QUOTATIONS
The price(s) for the sale or license of the Product(s) and the currency of payment are as stated on the face of the Order to which these Terms are attached.
Quotations supplied by RVL are valid for thirty (30) days unless a different validity period is stated on the quotation.
4. INVOICES; SET-OFF
Upon each shipment, RVL will issue an invoice to the Customer. Customer shall not be entitled to make any deduction in respect of any set−off or
counter claim. For Products shipped, if Customer is past due on payment for any such Products, RVL shall have the right to take possession of that
Product and sell it, applying the proceeds of any sale to the balance due on the Product. RVL may change its credit terms and/or suspend its performance
when, in the opinion of RVL, Customer’s financial condition or record of payment so warrants.
5. TERMS OF PAYMENT
Unless stated on the fact of the Order to which these Terms are attached, the terms of payment for all Orders are net thirty (30) days after date of invoice.
Agents or representatives of RVL are not authorized to change or adjust credit terms without authorization of the Finance Department. All claims against
invoices must be made within five (5) days after receipt of the Product(s) to the Sales Operations Department. All overdue accounts are subject to an
interest charge equal to the lesser of 2% per month (24% per annum) and the maximum amount allowed by applicable law, with such interest accruing
on a daily basis, beginning on the day immediately after the due date until such time that the account is paid in full, with interest. Customer agrees to
bear all cost incurred by RVL in collecting any unpaid amounts including but not limited to, collection and/or legal fees and court costs on a
solicitor/client basis.
6. SHIPMENT; RISK OF LOSS
RVL will make commercially reasonable efforts to ship the Product(s) by the estimated ship date shown on the applicable Order. RVL may make partial
shipments unless Customer specifically objects. Shipment shall be, and risk of loss shall pass, in accordance with Incoterms 2010, per the specific
Incoterm stated on the Order to which these Terms are attached. Notwithstanding the above, RVL will not be liable for any delay or failure to perform
its obligations under the applicable Incoterm resulting from circumstances beyond RVL’s reasonable control or which would cause RVL to incur
unreasonable expense to avoid. All Product(s) will be shipped utilizing standard RVL packaging.
7. TITLE
Regardless of which RVL entity is listed on as the selling party on the Order, all Product(s) are shipped to Customer directly from the Ross Video Limited
facility located at 8 John Street, Iroquois, Ontario, Canada, K0E 1K0. Title to the Product(s) shipped to Customer shall transfer from RVL to Customer
at the time the Product(s) are placed on the selected mode of transportation and depart from the shipping dock located at 8 John Street, Iroquois, Ontario,
Canada, K0E 1K0.
8. TAXES
The price(s) for the sale or license of the Product(s) as stated on the face of the Order to which these Terms are attached is fixed and does not include
payment of any tax levied for sales, use, excise, value-added, goods and services (VAT, GST, HST), or any duties, charges or other taxes which RVL
has a duty to collect in connection with the sale, supply, delivery, or use of any Product(s) (“Taxes”). All Taxes will appear as separate items on the
invoice and, unless otherwise indicated on the Order to which these Terms are attached, Customer shall be responsible for and liable to pay the same.
If sales to Customer are exempt from such Taxes, Customer shall furnish RVL a certificate of exemption prior to shipment. If RVL is required to pay
any Taxes or other charges that are the responsibility of Customer, then Customer shall promptly reimburse RVL those amounts upon receipt of a
written request by RVL.
9. RESCHEDULING, CANCELLATION AND RETURNS
Customer may submit a request to RVL to reschedule or cancel an Order. All such requests must be in writing and are subject to acceptance or rejection
by RVL. Any request to reschedule or cancel any order which request is received by RVL less than thirty (30) days before the then−scheduled shipping
date, if accepted, may be accepted subject to payment of a rescheduling or cancellation fee in the amount of 5% of the net order value of the Product(s)
affected. Customer may return a Product within thirty (30) days of receipt of the Product, provided (i) the Product’s factory packaging is unopened, (ii)
Customer notifies RVL of its intention to return a product and thereafter follows RVL’s instructions for returns (including reference to the RMA number
assigned by RVL where applicable), and (iii) the Product(s) is/are undamaged and in new condition upon receipt by RVL. Products properly returned
will be subject to payment of a restocking fee equal to 15% of the price of the returned Product(s), except for returns of replacement parts.
For greater certainty, all Product(s) must be returned to RVL on the requested date as follows: (i) for Customers located in Canada or anywhere outside
of the U.S., to 8 John Street, Iroquois, Ontario, Canada, K0E 1K0; and (ii) for U.S. Customers only, to 808 Commerce Park Drive, Ogdensburg,
New York, USA 13669.
prohibits reproduction, disassembly, decomposition and reverse engineering of software and limits use of software to its intended purpose to the
maximum extent permitted by law.
11. INFRINGEMENT
The following is a summary, for convenience only, of RVL’s liability for infringement of the intellectual property rights of others with respect to the
Product. For full detail, Customer is directed to the End User Software License Agreement, the terms of which shall govern in the event of any conflict
with this paragraph. RVL, at its expense, will defend Customer against any claim based on an allegation that a current, unaltered Product furnished
hereunder infringes a patent or copyright of a third party in the country where the ship−to address indicated on the Order to which these Terms are
attached is located, and RVL will pay any resulting costs, damages, and attorneys’ fees finally awarded against Customer that are attributable to such
claim or will pay the part of any settlement that is attributable to such claim; provided, that (i) Customer notifies RVL in writing within ten (10) days
of a responsible officer of Customer becoming aware of such claim, (ii) RVL is permitted to control the defense or settlement of the claim, and (iii)
Customer cooperates reasonably in such defense or settlement at RVL’s expense. In its defense or settlement of any claim, RVL may, in its sole
discretion, (a) procure for Customer the right to continue using the Product, (b) modify the Product so that its use becomes non−infringing, (c) replace
the Product with a comparable product not subject to the claim, or (d) provide Customer an opportunity to return the Product for refund of the purchase
price paid less a reasonable allowance for use. RVL shall have no liability to Customer for claims of infringement based upon (y) the use of any Product
in a manner other than that for which it is intended or in combination with any product not supplied or endorsed by RVL or a Product that has been
altered or is not a current release where use of a current release of a Product would have cured the infringement or (z) the use of any Product designed,
manufactured, or modified to the specifications of Customer. The foregoing states the entire obligation and liability of RVL with respect to infringement
and claims thereof.
12. USE OF RECONDITIONED MATERIAL
Products may include materials that are reconditioned to like−new performance and functionality where specifically agreed to in a request
for quotation that forms part of the Order to which these terms are attached. Customer shall not be entitled to reject Products or seek any diminution
in the price of Products on the basis of the inclusion of reconditioned materials.
13. EXPORT RESTRICTIONS
Customer shall not export, re-export, or transfer, directly or indirectly, any product or technical data received hereunder, to any country or user to
which such export, re-export or transfer is restricted by Canada, the United States, the European Union, or local country law or regulation without
first obtaining any required government license, authorization, certification, or approval. Customer shall comply with any export restrictions
applicable to such export, re-export, and/or transfer and Customer hereby agrees to indemnify and hold harmless RVL, its affiliates, subsidiaries, and
their respective officers, directors, shareholders, agents, representatives, employees, successors and assigns (collectively, the “Indemnified Parties”),
against any and all losses, damages, and costs (including attorneys’ fees) resulting from any such non-compliance by Customer. The Indemnified
Parties shall have no liability for delayed delivery or non-delivery resulting from denial, revocation, suspension or governmental delay in issuance of
any necessary export license or authority. By accepting these Terms, Customer confirms that it is not (i) located in (or a national resident of) any
country under U.S. , European Union, or Canadian Economic Embargo or Sanction Lists, (ii) identified on any U.S. Department of Commerce Denied
Person List, Entity List of proliferation concern, (iii) on the U.S. State Department Debarred Parties List or Treasury Department Designated Nationals
Exclusion List, nor (iv) directly or indirectly, involved in the financing, commission or support of terrorist activities or in the development or
production of nuclear, chemical, biological weapons or in missile technology programs, and that any hardware, software, technology, or services
received hereunder may not be exported , re-exported, transferred or downloaded to any such entity.
14. WARRANTY
RVL warrants to Customer that each hardware Product will be free from defects in materials and workmanship for the period set forth in the applicable
warranty statement contained in the RossCare Extended Warranty Agreement, a copy of which may be obtained from RVL. If any such Product proves
defective in materials or workmanship during the warranty period, RVL will repair or replace the defective Product as specified in the applicable
warranty statement contained in the RossCare Extended Warranty Agreement. Information concerning the warranty period and whether warranty service
will be provided at a location other than a RVL service center is set forth in the applicable warranty statement.
THIS WARRANTY, INCLUDING THE TERMS AND CONDITIONS OF THE ROSSCARE EXTENDED WARRANTY AGREEMENT, IS IN
LIEU OF ALL OTHER WARRANTIES, EXPRESS OR IMPLIED. RVL, ALONG WITH ITS AFFILIATES, SUBSIDIARIES, VENDORS AND
OTHER AGENTS OR REPRESENTATIVES, DISCLAIM ANY IMPLIED WARRANTIES, INCLUDING WITHOUT LIMITATION ANY
IMPLIED WARRANTIES OF NON−INFRINGEMENT, SATISFACTORY QUALITY, MERCHANTABILITY OR FITNESS FOR A
PARTICULAR PURPOSE OR THEIR EQUIVALENTS IN ANY JURISDICTION.
RVL’S RESPONSIBILITY TO REPAIR OR REPLACE A DEFECTIVE PRODUCT IN ACCORDANCE WITH THE APPLICABLE WARRANTY
STATEMENT IN THE ROSSCARE EXTENDED WARRANTY AGREEMENT IS THE SOLE AND EXCLUSIVE REMEDY PROVIDED TO
CUSTOMER FOR BREACH OF ANY WARRANTY PROVIDED BY RVL.
15. LIMITATION OF LIABILITY
UNLESS OTHERWISE PRESCRIBED BY LAW, IN NO EVENT SHALL RVL OR ITS AFFILIATES, SUBSIDIARIES, VENDORS OR OTHER
AGENTS OR REPRESENTATIVES BE LIABLE FOR ANY INDIRECT, SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES ARISING
OUT OF CUSTOMER’S PURCHASE OR USE OF ANY PRODUCT, EVEN IF RVL, THE AFFILIATE, SUBSIDIARY, VENDOR OR OTHER
AGENT OR REPRESENTATIVE HAD ADVANCE NOTICE OF THE POSSIBILITY OF SUCH DAMAGES. The total amount of RVL’s liability for
all claims relating to the Order to which these Terms are attached, whether based on contract, tort, warranty or other grounds, and whether in money
damages or otherwise, shall not exceed the equivalent of the amount paid by the Customer to RVL under the Order.
16. INDEMNIFICATION
Customer hereby agrees to defend, indemnify and save harmless RVL, its affiliates, subsidiaries, and their respective officers, directors, shareholders,
agents, representatives, employees, successors and assigns from and against any and all claims, actions, causes of action, liability, loss and expense
RVL will not be responsible for any losses or damages to Customer (or any third person) whether occasioned by deviations in performance or the non-
performance of any of RVL’s obligations hereunder, or loss of or damage to goods when caused directly or indirectly by or in any manner arising from
any casualty, revolution, act of God, act (including a delay or failure to act) of any government authority (de jure or de facto), or (declared or undeclared)
riot, act of Customer, strikes or other labour difficulties, shortage or labour, supplies and transportation facilities or any other cause or causes beyond
RVL’s control or the control of its suppliers.
18. WAIVER; SEVERABILITY
The failure of either party to enforce any provision of these Terms shall not be construed as a waiver of such provision or the right thereafter to enforce
each and every provision of these Terms. If any provision of these Terms is found to be illegal, invalid or unenforceable by a court of competent
jurisdiction for any reason, such provision shall be severed from the remainder of these Terms, which will otherwise remain in full force and effect.
19. ATTORNEY’S FEES
RVL shall be entitled to recover its reasonable costs and attorneys’ fees, both at trial and on appeal, in any litigation based on these Terms in which
RVL is the prevailing party.
20. GOVERNING LAW
The rights and obligations of the parties hereunder shall be governed by and construed in accordance with the laws of the Province of Ontario and the
federal law applicable therein, without application of the United Nations Convention on Contracts for the International Sale of Goods and without giving
effect to any conflict of law rules.
21. ELECTRONIC COMMUNICATION
The parties may do business electronically, including Order placement and acceptance. Once accepted, such Orders will create fully enforceable
obligations subject to this Agreement. Such Orders and acceptances will be deemed for all purposes to be an original signed in writing. Parties will
adopt commercially reasonable security measures for password and access protection.
22. ENTIRE AGREEMENT
These Terms and the Order to which they are attached, as well as the End User Software License Agreement, if applicable, and the RossCare Warranty
Agreement, if applicable, comprise the entire agreement between RVL and Customer and supersede any prior or contemporaneous negotiations or
agreements with respect to their subject matter. No amendment, supplement, change or modification to these Terms shall be effective unless it is in
writing and signed by an authorized representative of RVL and Customer.
(including attorneys’ fees and investigation costs) arising as a result of sales by Customer of RVL products or of products containing components sold
by RVL, and based upon personal injury, death, property damage, lost profit and any other matters for which Customer, its employees or subcontractors,
or any third party are or may be liable to any extent.
Any obligation on the part of RVL to indemnify Customer, or any other third party, for infringement of intellectual property rights of third parties is
limited to the indemnification obligations expressly stated in the applicable intellectual property license granted by RVL with the sale of a Product.
17. FORCE MAJEURE
10. SOFTWARE
Software, including software Products and software incorporated within Products (e.g., in ROM or on internal media) is provided under license and is
subject to the software warranty, if any, and other terms set out in the separate license agreement (“End User Software License Agreement”) that RVL
delivers with the Product(s). Customer may use and reproduce the software only as permitted by the applicable license. In general, RVL’s license