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HomeMy WebLinkAboutCORRESPONDENCE - RFP - 8475 CIVIL ENGINEERING PROFESSIONAL ON-CALL (12)Work Order Form Official Purchasing Form Last updated 10/2017 WORK ORDER FORM PURSUANT TO A MASTER AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND AECOM TECHNICAL SERVICES, INC. WORK ORDER NUMBER: 400901820-AECOM-2020-01 PROJECT TITLE: Arterial Intersection Prioritization Study-2020 Update ORIGINAL BID/RFP NUMBER & NAME: 8475 Civil Engineering Professional On-Call MASTER AGREEMENT EFFECTIVE DATE: June 8, 2017 WORK ORDER COMMENCEMENT DATE: September 1, 2020 WORK ORDER COMPLETION DATE: March 31, 2020 MAXIMUM FEE: (time and reimbursable direct costs): $46,693.00 PROJECT DESCRIPTION/SCOPE OF SERVICES: See Attached Service Provider agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Master Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement and this Work Order (including the attached forms) the Master Agreement shall control. The attached forms consisting of four (4) page(s) are hereby accepted and incorporated herein, by this reference, and Notice to Proceed is hereby given after all parties have signed this document. SERVICE PROVIDER: Date: ACCEPTANCE: Date: REVIEWED: Date: ACCEPTANCE: Date: DocuSign Envelope ID: 71F170FC-477D-4473-B650-7B3400E93FD2 Alan Eckman 10/1/2020 Vice President Caleb Feaver 10/1/2020 Civil Engineer II Dan Woodward Engineering - Capital Projects 10/1/2020 Elliot Dale 10/6/2020 Sr. Buyer Page 1 of 3 – AECOM Scope of Work – AIPS Update – City of Ft. Collins – Aug 6, 2020 AECOM Task Order Scope of Work – Arterial Intersection Priority Study Update for the City of Ft. Collins August 6, 2020 General Work Description – This scope has been prepared to provide the City of Ft. Collins (“City”) with an update to the most recent Arterial Intersection Prioritization Study (AIPS). The update will consist of assessing a current list (as provided by the City) of priority intersections that have been deemed to potentially need mobility and/or safety improvements. The study update will consider a wide variety of data to develop recommendations, including traffic volumes, intersection crashes, intersection delay, pedestrian and bicycle safety, and transit operations, just as the original study had done. The update will narrow down the original list to a specific list of projects and recommendations on possible changes that could improve operations and safety. A technical report will be completed that summarizes the findings. A. Project Management and Administration 1. Initial Project Meeting – The team will conduct an internal project kick-off meeting in accordance with our quality management requirements. Select team members will attend an external Project Scoping meeting with the City. Meetings are assumed to be virtual. 2. Progress Meetings – AECOM will meet with the City periodically as required. A total of two (2) additional project management progress meetings with the City (exclusive of the initial meeting above) are assumed in this scope of work. These progress meetings will be used to coordinate and track the work effort and resolve problems. Meetings assumed to be virtual. 3. Project Management – AECOM will coordinate the work tasks being accomplished by the entire AECOM Project Team to ensure project work completion stages are on schedule. Project staffing and assigning of tasks, quality reviews, scheduling, and invoicing are included within this task. Staff hourly and overhead direct cost rates will be billed per the Master Agreement. 4. Schedule – It is estimated that the time period necessary for the work described in this scope is approximately 30 calendar days from Notice to Proceed. 5. Field Visits - It is assumed that one site visit may be necessary. Mileage will be billed at current Federal mileage rates. B. Study Elements and Assumptions 1. Project Area – The scope of work includes the list of 12 intersections provided by the City. See Exhibit A at the end of this scope of work. 2. Data Requirements – To be provided by the City. a. Pre-COVID Traffic Volumes (Peak Hour Turning Movement Counts) b. Crash Data c. Traffic Signal Controller Data (Current Signal Timing) d. Current Synchro models covering the project areas listed in Exhibit A. e. Current Capital Improvements Plan C. AIPS Technical Work 1. Intersection Screening and Evaluation a. The evaluation process will be completed in two main steps. The first will be an initial screening (Level 1) to identify the locations with the greatest safety and operational needs. Based on those results, and input from City staff and others, various alternatives or improvement options will be developed for further consideration and DocuSign Envelope ID: 71F170FC-477D-4473-B650-7B3400E93FD2 Page 2 of 3 – AECOM Scope of Work – AIPS Update – City of Ft. Collins – Aug 6, 2020 evaluation. The second step (Level 2) will be a more detailed evaluation of the alternatives. This step is designed to test options to find the alternatives that address the safety and operational issues identified in the initial screening. i. Level 1 Screening Traffic Operations - AECOM will use the City’s traffic signal timing model (Synchro) to analyze each location to determine their volume to capacity (v/c) ratio and overall intersection delay. The v/c ratio provides an indication of whether an intersection may need to be improved by adding capacity such as through lanes, turn lanes, or changing the intersection control device (i.e. traffic signal or roundabout). Intersection delay provides a measure of how the intersection is currently operating from the user’s perspective and may also provide an indication that intersection improvements are needed. Both v/c and intersection delay will be evaluated for the morning, noon, and evening peak traffic periods. Intersections will be ranked according to their v/c ratio and delay within their intersection classification category (Arterial/Arterial, Arterial/Collector, and Arterial/Local). The top problem intersections in each category will be identified along with specific traffic movements within an intersection that are incurring the highest levels of congestion. Safety – Each arterial intersection will also be evaluated to determine high crash locations and to identify crash patterns for potential mitigation. Locations with noticeable patterns will be flagged for further safety investigation during the Level 2 screening. ii. Pre-Level 2 Screening Prior to commencing the Level 2 Evaluation using the shortlist of intersections from Level 1, the list will be reviewed with City staff to potentially eliminate intersections that may already be scheduled for improvements as part of another project, potential improvements that could result in severe right-of- way impacts, or possibly there wasn’t an identifiable or viable improvement. iii. Level 2 Evaluation Upon the completion of the Level 1 and Pre-Level 2 Screenings, a list of potential solutions for each location will be identified. Those solutions could include improvements such as adding turn lanes or changes to traffic control, etc. Those potential solutions will be brought forward into the Level 2 Evaluation. The Level 2 Evaluation criteria will be based on a previous study that the City completed titled City of Fort Collins Arterial Intersection Prioritization Study – March 2012. The same “Goals Tied to Community Values” and corresponding “Measures” will be utilized, along with the already established scoring system. Quantitative evaluations measures will again include Crash Reduction, Capital Construction Costs, Right-of-Way, Intersection Delay, Crash Cost and Delay Cost Reduction, and Benefit/Cost Ratio. The qualitative evaluation measures will again include Supports/Compliments other Public and/or Private Projects, Constructability, Ability to Support Adjacent Land Use, Consistent with Multi-Modal Plans and Standards, Pedestrian/Bicycle Crash Reduction, Supports Non-Auto Transportation Improvements, Minimized Emissions, Changes to Freight or Rail Safety and Mobility, and Potential for Outside Funding. Using these DocuSign Envelope ID: 71F170FC-477D-4473-B650-7B3400E93FD2 Page 3 of 3 – AECOM Scope of Work – AIPS Update – City of Ft. Collins – Aug 6, 2020 criteria, each intersection will be scored and rated against each other using a 1 to 10 scale for each measure, as outlined in the original study. 2. Technical Report a. A technical report summarizing the results of the Intersection Screening and Evaluation will be completed. AECOM will produce a draft report for review and approval by the City. Comments will be addressed and incorporated, and a final version will be submitted. D. Project Exclusions The following are not included in this scope and their inclusion is subject to a change in scope, schedule, and/or fee. All other engineering services not identified in this scope of work are excluded. 1. Public involvement and outreach was specifically excluded by the City for this update. Also excluded are presentations to any Boards or outside agencies. 2. New traffic counts. 3. Project websites and/or media releases. 4. Design plans, specifications, and estimates (PS&Es). PS&Es for any project can be developed with a change order. 5. Traffic signal warrant analysis. EXHIBIT A List of 12 intersections included in this scope of work: Road 1 Road 2 1 Timberline Carpenter 2 Lemay Drake 3 Boardwalk Harmony 4 Timberline Mulberry 5 Lemay Harmony 6 Shields Prospect 7 McMurry Harmony 8 College Harmony 9 Shields Mulberry 10 Taft Hill Drake 11 Shields Harmony 12 Taft Hill Prospect END OF SCOPE OF WORK DocuSign Envelope ID: 71F170FC-477D-4473-B650-7B3400E93FD2 AECOM Ft. Collins Arterial Intersection Prioritization Study (AIPS) Intersection Evaluation Services Task Project Principal Engineer III Engineer I Admin. Asst. Total Hours Billable Labor Revenue Subs / Expenses Task Cost Rate by Classification $231 $134 $98 $67 A. Project Management/Administration Project Execution and Planning 16 16 $3,696 $3,696 Monthly Invoice/Progress Report Preparation 4 3 7 $1,125 $1,125 Budget and Schedule Management 6 6 $1,386 $1,386 Client and Internal Meetings 12 12 $2,772 $2,772 Task Subtotal: 38 0 0 3 41 $8,979 $8,979 C. Work Task Descriptions - AIPS Technical Work 1. Intersection Screening and Evaluation (12 Intersections) 46 20 139 0 205 $26,928 $26,928 Data Assimilation 3 3 6 $987 $987 Level 1 Screening 12 4 50 66 $8,208 $8,208 Pre-Level 2 Screening 3 2 5 $889 $889 Level 2 Evaluation 16 6 72 94 $11,556 $11,556 Field Visit 6 4 4 14 $2,314 $2,314 Discipline coordination and progress meetings 6 6 8 20 $2,974 $2,974 2. Technical Report 16 10 44 14 84 $10,286 $10,286 Draft Report 8 6 32 8 54 $6,324 $6,324 Incorporate review comments 4 8 4 16 $1,976 $1,976 Final Report 4 4 4 2 14 $1,986 $1,986 Task Subtotal: 62 30 183 14 289 $37,214 $37,214 Subconsultants None $0 Task Subtotal: $0 $0 Overhead Direct Costs Vehicle/Mileage/Documentation $500 $500 Task Subtotal: $500 $500 TOTAL: 100 30 183 17 330 $46,193 $500 $46,693 DocuSign Envelope ID: 71F170FC-477D-4473-B650-7B3400E93FD2