HomeMy WebLinkAboutCORRESPONDENCE - RFP - 8821 INDEPENDENT COST ESTIMATING SERVICES (7)From: Heather McDowell
To: Pat Johnson
Subject: Project Close-Outs
Date: Monday, September 21, 2020 11:27:58 AM
Hi Pat, I am working on closing out three projects and it appears as though there are still some
encumbered costs associated with these. Please see my details below and let me know how you
would like for me to handle them. I’ve been informed that any work orders with over $5000
remaining (or encumbered) will need to be closed out with a negative change order, however, I’m
not sure if that applies to projects with the construction contract closed out, and/or if it applies to
projects dating back to 2018. Please advise.
1. Water Meter Replacement, 5026422001. This project was completed in March 2019.
a. Encumbered Funds: $24,732.72 (PO 9185138 to Ditesco)
b. Encumbered Funds: $28,271.84 (PO 9185177 to Hydro)
2. Sherwood Street Water Main Replacement, 5020100006. This project was completed in
August 2019. Final Acceptance was issued in December 2019. Retainage was released in April
2020 – so the contract is closed out for the contractor on this project
a. Encumbered Funds: $8,577.82 (PO 9190730 to Connell Resources)
b. Encumbered Funds: $9,039.70 (PO 9190300 to Ditesco)
c. Encumbered Funds: $1,071.72 (PO 9190861 to Capstone)
3. Hickory Street Water Main Replacement, 5020100008. This project was completed in
November 2019. Final Acceptance was issued in December 2019. Retainage was released in
April 2020. There was a negative CO done for the contractor (BT), and the construction
contract is closed out.
a. Encumbered Funds: $1,726.04 (PO 9191003 to Capstone)
b. Encumbered Funds: $18,492.00 (PO 9191533 to Railpros)
Thanks for your direction on these.
. . . . . . . . . . . . . . . . . . . . . . . . . .
HEATHER McDOWELL, P.E.
Special Projects Manager, Water Engineering Capital Projects
City of Fort Collins
700 Wood Street
970-224-6065 office
970-218-9225 mobile
hmcdowell@fcgov.com