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HomeMy WebLinkAboutCORRESPONDENCE - BID - 9066 88W STREETLIGHT FIXTUREOctober 19, 2020 Conserve - A - Watt Lighting, Inc. Attn: Sarah Hanus 720 Vallejo St. Denver, CO 80204 RE: Renewal, 9066 88W Streetlight Fixture Dear Ms. Hanus: The City of Fort Collins wishes to extend the agreement term for the above captioned proposal per the existing terms and conditions and the following: 1) The term will be extended for one (1) additional year, December 18, 2020 through December 17, 2021. If the renewal is acceptable to your firm, please sign this letter in the space provided and include a current copy of insurance certificate naming the City as an additional insured for General and Automotive Liability within the next fifteen (15) days. If this extension is not agreeable with your firm, we ask that you send us a written notice stating that you do not wish to renew the contract and state the reason for non-renewal. Please contact Marisa Donegon, Buyer at (970) 416-4377 if you have any questions regarding this matter. Sincerely, Gerry S. Paul Director of Purchasing __________________________________________ ________________ Signature Date (Please indicate your desire to renew 9066 by signing this letter and returning it to Purchasing Division within the next fifteen days.) GSP:kr Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707- fax fcgov.com/purchasing DocuSign Envelope ID: 31E74089-64C7-40A6-B300-967CCF1CB154 10/21/2020 ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? INSR ADDL SUBR LTR INSD WVD PRODUCER CONTACT NAME: PHONE FAX (A/C, No, Ext): (A/C, No): E-MAIL ADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXP TYPE OF INSURANCE (MM/DD/YYYY) (MM/DD/YYYY) LIMITS AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE EACH OCCURRENCE $ CLAIMS-MADE OCCUR DAMAGE TO RENTED PREMISES (Ea occurrence) $ MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ POLICY PRO- LOC JECT PRODUCTS - COMP/OP AGG OTHER: $ COMBINED SINGLE LIMIT (Ea accident) $ ANY AUTO BODILY INJURY (Per person) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY (Per accident) $ HIRED NON-OWNED PROPERTY DAMAGE AUTOS ONLY AUTOS ONLY (Per accident) $ $ OCCUR EACH OCCURRENCE CLAIMS-MADE AGGREGATE $ DED RETENTION $ PER OTH- STATUTE ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE $ If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT INSURER(S) AFFORDING COVERAGE NAIC # COMMERCIAL GENERAL LIABILITY Y / N N / A (Mandatory in NH) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD Form: 16-02-0292 (Rev. 11-16) Page 1 of 3 "Includes copyrighted material of Insurance Services Office, Inc. with its permission" COMMERCIAL AUTOMOBILE THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. COMMERCIAL AUTOMOBILE BROAD FORM ENDORSEMENT This endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE FORM This endorsement modifies the Business Auto Coverage Form. 1. EXTENDED CANCELLATION CONDITION Paragraph A.2.b. j CANCELLATION - of the COMMON POLICY CONDITIONS form IL 00 17 is deleted and replaced with the following: b. 60 days before the effective date of cancellation if we cancel for any other reason. 2. BROAD FORM INSURED A. Subsidiaries and Newly Acquired or Formed Organizations As Insureds The Named Insured shown in the Declarations is amended to include: 1. Any legally incorporated subsidiary in which you own more than 50% of the voting stock on the effective date of the Coverage Form. However, the Named Insured does not include any subsidiary that Xb P] kX]bdaTSl d]STa P]h other automobile policy or would be an kX]bdaTSl d]STa bdRW P _^[XRh Qdc U^a Xcb termination or the exhaustion of its Limit of Insurance. 2. Any organization that is acquired or formed by you and over which you maintain majority ownership. However, the Named Insured does not include any newly formed or acquired organization: (a) JWPc Xb P] kX]bdaTSl under any other automobile policy; (b) That has exhausted its Limit of Insurance under any other policy; or (c) 180 days or more after its acquisition or formation by you, unless you have given us written notice of the acquisition or formation. ;^eTaPVT S^Tb ]^c P__[h c^ kQ^SX[h X]Ydahl ^a k_a^_Tach SP\PVTl cWPc aTbd[cb Ua^\ P] kPRRXST]cl that occurred before you formed or acquired the organization. B. Employees as Insureds Paragraph A.1. j WHO IS AN INSURED j of SECTION II j LIABILITY COVERAGE is amended to add the following: d. Any kT\_[^hTTl ^U h^dab fWX[T dbX]V P R^eTaTS kPdc^l h^d S^]mc ^f]( WXaT ^a borrow in your business or your personal affairs. C. Lessors as Insureds Paragraph A.1. j WHO IS AN INSURED j of SECTION II j LIABILITY COVERAGE is amended to add the following: e. JWT [Tbb^a ^U P R^eTaTS kPdc^l fWX[T cWT kPdc^l Xb [TPbTS c^ h^d d]STa P faXccT] agreement if: Form: 16-02-0292 (Rev. 11-16) Page 2 of 3 "Includes copyrighted material of Insurance Services Office, Inc. with its permission" (1) with respect to the operation, maintenance or use of a covered kPdc^l; and (2) U^a kQ^SX[h X]Ydahl ^a k_a^_Tach SP\PVTl caused by P] kPRRXST]cl fWXRW cPZTb place after: (a) O^d TgTRdcTS cWT kX]bdaTS R^]caPRcl ^a faXccT] PVaTT\T]c7 ^a (b) The permit has been issued to you. 3. FELLOW EMPLOYEE COVERAGE EXCLUSION B.5. - FELLOW EMPLOYEE j of SECTION II j LIABILITY COVERAGE does not apply. 4. PHYSICAL DAMAGE a ADDITIONAL TEMPORARY TRANSPORTATION EXPENSE COVERAGE Paragraph A.4.a. j TRANSPORTATION EXPENSES j of SECTION III j PHYSICAL DAMAGE COVERAGE is amended to provide a limit of $50 per day for temporary transportation expense, subject to a maximum limit of $1,000. 5. AUTO LOAN/LEASE GAP COVERAGE Paragraph A. 4. j COVERAGE EXTENSIONS - of SECTION III j PHYSICAL DAMAGE COVERAGE is amended to add the following: c. Unpaid Loan or Lease Amounts A] cWT TeT]c ^U P c^cP[ k[^bbl c^ P R^eTaTS kPdc^l( fT fill pay any unpaid amount due on the loan or lease for a R^eTaTS kPdc^l \X]db6 1. The amount paid under the Physical Damage Coverage Section of the policy; and 2. Any: a. Overdue loan/lease payments at the time of cWT k[^bbl7 b. Financial penalties imposed under a lease for excessive use, abnormal wear and tear or high mileage; c. Security deposits not returned by the lessor: d. Costs for extended warranties, Credit Life Insurance, Health, Accident or Disability Insurance purchased with the loan or lease; and e. Carry-over balances from previous loans or leases. We will pay for any unpaid amount due on the loan or lease if caused by: 1. Other than Collision Coverage only if the Declarations indicate that Comprehensive Coverage is provided for any R^eTaTS kPdc^l7 2. Specified Causes of Loss Coverage only if the Declarations indicate that Specified Causes of C^bb ;^eTaPVT Xb _a^eXSTS U^a P]h R^eTaTS kPdc^l7 or 3. Collision Coverage only if the Declarations indicate that Collision Coverage is provided for any covered kauto. 6. RENTAL AGENCY EXPENSE Paragraph A. 4. j COVERAGE EXTENSIONS j of SECTION III j PHYSICAL DAMAGE COVERAGE Form: 16-02-0292 (Rev. 11-16) Page 3 of 3 "Includes copyrighted material of Insurance Services Office, Inc. with its permission" Under Paragraph D. - DEDUCTIBLE j of SECTION III j PHYSICAL DAMAGE COVERAGE the following is added: No deductible applies to glass damage if the glass is repaired rather than replaced. 11. TWO OR MORE DEDUCTIBLES Paragraph D.- DEDUCTIBLE j of SECTION III j PHYSICAL DAMAGE COVERAGE is amended to add the following: If this Coverage Form and any other Coverage Form or policy issued to you by us that is not an automobile policy or Coverage Form applies to the bP\T kPRRXST]cl, the following applies: 1. If the deductible under this Business Auto Coverage Form is the smaller (or smallest) deductible, it will be waived; or 2. If the deductible under this Business Auto Coverage Form is not the smaller (or smallest) deductible, it will be reduced by the amount of the smaller (or smallest) deductible. 12. AMENDED DUTIES IN THE EVENT OF ACCIDENT, CLAIM, SUIT OR LOSS Paragraph A.2.a. - DUTIES IN THE EVENT OF AN ACCIDENT, CLAIM, SUIT OR LOSS of SECTION IV - BUSINESS AUTO CONDITIONS is deleted and replaced with the following: a. In the event of kaccidentl, claim, ksuitl or klossl, you must promptly notify us when the kaccidentl is known to: (1) You or your authorized representative, if you are an individual; (2) A partner, or any authorized representative, if you are a partnership; (3) A member, if you are a limited liability company; or (4) An executive officer, insurance manager, or authorized representative, if you are an organization other than a partnership or limited liability company. Knowledge of an kaccidentl, claim, ksuitl or klossl by other persons does not imply that the persons listed above have such knowledge. Notice to us should include: (1) How, when and where the kaccidentl or klossl occurred; (2) The ki]bdaTSmbl name and address; and (3) To the extent possible, the names and addresses of any injured persons or witnesses. 13. WAIVER OF SUBROGATION Paragraph A.5. - TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US of SECTION IV j BUSINESS AUTO CONDITIONS is deleted and replaced with the following: 5. We will waive the right of recovery we would otherwise have against another person or ^aVP]XiPcX^] U^a k[^bbl c^ fWXRW this insurance P__[XTb( _a^eXSTS cWT kX]bdaTSl WPb fPXeTS DocuSign Envelope ID: 31E74089-64C7-40A6-B300-967CCF1CB154 DocuSign Envelope ID: 31E74089-64C7-40A6-B300-967CCF1CB154 their rights of recovery against such person or organization under a contract or agreement that is entered into QTU^aT bdRW k[^bbl* J^ cWT TgcT]c cWPc cWT kX]bdaTSmbl aXVWcb c^ recover damages for all or part of any payment made under this insurance has not been waived, those rights are transferred to us. That person or organization must do everything necessary to secure our rights and \dbc S^ ]^cWX]V PUcTa kPRRXST]cl ^a k[^bbl c^ impair them. At our request, the insured will bring suit or transfer those rights to us and help us enforce them. 14. UNINTENTIONAL FAILURE TO DISCLOSE HAZARDS Paragraph B.2. j CONCEALMENT, MISREPRESENTATION or FRAUD of SECTION IV j BUSINESS AUTO CONDITIONS - is deleted and replaced with the following: If you unintentionally fail to disclose any hazards existing at the inception date of your policy, we will not void coverage under this Coverage Form because of such failure. 15. AUTOS RENTED BY EMPLOYEES Paragraph B.5. - OTHER INSURANCE of SECTION IV j BUSINESS AUTO CONDITIONS - is amended to add the following: e. 8]h kPdc^l WXaTS ^a aT]cTS Qh h^da kT\_[^hTTl on your behalf and at your direction will be R^]bXSTaTS P] kPdc^l h^d WXaT* If an kT\_[^hTTmbl _Tab^]P[ X]bdaP]RT also applies ^] P] TgRTbb QPbXb c^ P R^eTaTS kPdc^l hired ^a aT]cTS Qh h^da kT\_[^hTTl ^] h^da QTWP[U and at your direction, this insurance will be _aX\Pah c^ cWT kT\_[^hTTmbl _Tab^]P[ insurance. 16. HIRED AUTO a COVERAGE TERRITORY Paragraph B.7.b.(5). - POLICY PERIOD, COVERAGE TERRITORY of SECTION IV j BUSINESS AUTO CONDITIONS is deleted and replaced with the following: (5’ 8 R^eTaTS kPdc^l ^U cWT _aXePcT _PbbT]VTa type is leased, hired, rented or borrowed without a driver for a period of 45 days or less; and 17. RESULTANT MENTAL ANGUISH COVERAGE Paragraph C. of - SECTION V j DEFINITIONS is deleted and replaced by the following: k9^SX[h X]Ydahl \TP]b Q^SX[h X]Ydah( bXRZ]Tbb ^a disease sustained by any person, including mental anguish or death as a result of the kbodily injuryl sustained by that person. DocuSign Envelope ID: 31E74089-64C7-40A6-B300-967CCF1CB154 is amended to add the following: d. Rental Expense We will pay the following expenses that you or P]h ^U h^da kT\_[^hTTbl PaT [TVP[[h ^Q[XVPcTS to pay because of a written contract or agreement entered into for use of a rental vehicle in the conduct of your business: MAXIMUM WE WILL PAY FOR ANY ONE CONTRACT OR AGREEMENT: 1. $2,500 for loss of income incurred by the rental agency during the period of time that vehicle is out of use because of actual damage to, ^a k[^bbl ^U, that vehicle, including income lost due to absence of that vehicle for use as a replacement; 2. $2,500 for decrease in trade-in value of the rental vehicle because of actual damage to cWPc eTWXR[T PaXbX]V ^dc ^U P R^eTaTS k[^bbl7 P]S 3. $2,500 for administrative expenses incurred by the rental agency, as stated in the contract or agreement. 4. $7,500 maximum total amount for paragraphs 1., 2. and 3. combined. 7. EXTRA EXPENSE a BROADENED COVERAGE Paragraph A.4. j COVERAGE EXTENSIONS j of SECTION III j PHYSICAL DAMAGE COVERAGE is amended to add the following: e. Recovery Expense We will pay for the expense of returning a bc^[T] R^eTaTS kPdc^l c^ h^d* 8. AIRBAG COVERAGE Paragraph B.3.a. - EXCLUSIONS j of SECTION III j PHYSICAL DAMAGE COVERAGE does not apply to the accidental or unintended discharge of an airbag. Coverage is excess over any other collectible insurance or warranty specifically designed to provide this coverage. 9. AUDIO, VISUAL AND DATA ELECTRONIC EQUIPMENT - BROADENED COVERAGE Paragraph C.1.b. j LIMIT OF INSURANCE - of SECTION III - PHYSICAL DAMAGE is deleted and replaced with the following: b. $2,000 is the most we will pay for "loss" in any one "accident" to all electronic equipment that reproduces, receives or transmits audio, visual or data signals which, at the time of "loss", is: (1) Permanently installed in or upon the covered "auto" in a housing, opening or other location that is not normally used by the "auto" manufacturer for the installation of such equipment; (2) Removable from a permanently installed housing unit as described in Paragraph 2.a. above or is an integral part of that equipment; or (3) An integral part of such equipment. 10. GLASS REPAIR a WAIVER OF DEDUCTIBLE DocuSign Envelope ID: 31E74089-64C7-40A6-B300-967CCF1CB154 (1) The agreement requires you to provide direct primary insurance for the lessor; and (2) JWT kPdc^l Xb [TPbTS fXcW^dc a driver. IdRW [TPbTS kPdc^l fX[[ QT R^]bXSTaTS P R^eTaTS kPdc^l h^d ^f] P]S ]^c P R^eTaTS kPdc^l h^d WXaT* @^fTeTa( cWT [Tbb^a Xb P] kX]bdaTSl ^][h U^a kQ^SX[h X]Ydahl ^a k_a^_Tach SP\PVTl resulting from the acts or omissions by: 1. You; 2. 8]h ^U h^da kT\_[^hTTbl ^a PVT]cb7 or 3. Any person, except the lessor or P]h kT\_[^hTTl ^a PVT]c ^U cWT [Tbb^a( ^_TaPcX]V P] kPdc^l fXcW cWT permission of any of 1. and/or 2. above. D. Persons And Organizations As Insureds Under A Written Insured Contract Paragraph A.1 j WHO IS AN INSURED j of SECTION II j LIABILITY COVERAGE is amended to add the following: f. Any person or organization with respect to the operation, maintenance or use of a R^eTaTS kPdc^l( _a^eXSTS cWPc h^d P]S such person or organization have agreed under an express provision in a written kX]bdaTS R^]caPRcl( faXccT] PVaTT\T]c ^a P written permit issued to you by a governmental or public authority to add such person or organization to this policy Pb P] kX]bdaTSl* However, such person or organization is P] kX]bdaTSl ^][h6 DocuSign Envelope ID: 31E74089-64C7-40A6-B300-967CCF1CB154 INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) $ $ $ $ $ The ACORD name and logo are registered marks of ACORD CONSE-2 OP ID: AGI 10/21/2020 Amber Gibson Brown & Brown of Colorado, Inc 2170 S. Parker Rd Ste 251 Denver, CO 80231 Jason Sartor 303-980-6265 720-962-5142 certificate@bbdenver.com Great Northern Insurance Co Federal Insurance Co. Conserve-A-Watt Lighting, Inc. Conserve-A-Watt Lighting Service, Inc. dba CLS, Inc. Lighting Retro-Services 720 Vallejo Street Denver, CO 80204 Pinnacol Assurance Company ZURICH AMERICAN A X 1,000,000 X X 36042644 03/01/2020 03/01/2021 1,000,000 10,000 1,000,000 2,000,000 X 2,000,000 1,000,000 A 1,000,000 X X 73596736 03/01/2020 03/01/2021 B X X 2,000,000 78184734 03/01/2020 03/01/2021 2,000,000 X 0 C X D 4066653 03/01/2020 03/01/2021 1,000,000 WC9691727-05 03/01/2020 03/01/2021 1,000,000 1,000,000 A 36042644 03/01/2020 03/01/2021 Emp Crime 25,000 A Computer Fraud 36042644 03/01/2020 03/01/2021 Comp Frau 100,000 City of Ft. Collins is included as Additional Insured in regard to General Liability and Auto Liability if required by written contract. All policy terms, conditions and exclusions apply. City of Ft. Collins Financial Services Purchasing Division P.O. Box 580 Fort Collins, CO 80522 303-980-6265 20303 20281 41190 16535 Emp Ben. Employee Crime DocuSign Envelope ID: 31E74089-64C7-40A6-B300-967CCF1CB154