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HomeMy WebLinkAboutCORRESPONDENCE - RFP - 8812 BUILDING AUTOMATION SYSTEM DESIGN AND INSTALLATION ON-CALLOctober 9, 2020 Mechanical Solutions, Inc. Attn: Jake Carpenter 3021 S. Tejon St. Englewood, CO 80110 RE: Contract Renewal, 8812 Building Automation System Design and Installation On-Call Dear Mr. Carpenter: The City of Fort Collins wishes to extend the agreement term for the above captioned agreement per the existing terms and conditions and the following: 1) The term will be extended for one (1) additional year, January 1, 2021 through December 31, 2021. If the renewal is acceptable to your firm, please sign this letter in the space provided and include a current copy of insurance certificate naming the City as an additional insured for General and Automotive Liability within the next fifteen (15) days. If this extension is not agreeable with your firm, we ask that you send us a written notice stating that you do not wish to renew the contract and state the reason for non-renewal. Please contact Elliot Dale, Senior Buyer, at (970) 221-6777 if you have any questions regarding this matter. Sincerely, Gerry S. Paul Director of Purchasing __________________________________________ ________________ Signature Date (Please indicate your desire to renew 8812 by signing this letter and returning it to Purchasing Division within the next fifteen days.) GSP:kr Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707- fax fcgov.com/purchasing DocuSign Envelope ID: 83489885-B1B1-44D1-9587-DCCDC15A8E05 10/13/2020 05/15/2020 Moody Insurance Agency, Inc. 8055 East Tufts Avenue Suite 1000 Denver CO 80237 Moody Insurance Agency, Inc. (303) 824-6600 (303) 370-0118 certrequest@moodyins.com Mechanical Solutions Construction, Inc. 3021 S Tejon St Englewood CO 80110 Union Insurance Co 25844 Pinnacol Assurance 41190 20-21 Master A CPA3238971 05/17/2020 05/17/2021 1,000,000 300,000 10,000 1,000,000 2,000,000 2,000,000 A CPA3238971 05/17/2020 05/17/2021 1,000,000 A CPA3238971 05/17/2020 05/17/2021 5,000,000 5,000,000 B 4217420 06/01/2020 06/01/2021 1,000,000 1,000,000 1,000,000 City of Fort Collins 281 N College Ave PO Box 580 Fort Collins CO 80526 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME: CONTACT (A/C, No): FAX E-MAIL ADDRESS: PRODUCER (A/C, No, Ext): PHONE INSURED COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS Moody Insurance Agency, Inc. Mechanical Solutions Construction, Inc. 25 Certificate of Liability Insurance: Notes CONTRACTUAL LIABILITY APPLIES PER POLICY TERMS AND CONDITIONS Coverage: Stored Materials Insurer: Union Insurance Company NAIC Code: 25844 Policy Number: CPA3238971 Effective Date: 5/17/2020 - 5/17/2021 Limit: $100,000, Special Form Coverage: Leased/Rented Equipment Insurer: Union Insurance Company NAIC Code: 25844 Policy Number: CPA3238971 Effective Date: 5/17/2020 - 5/17/2021 Limit: $50,000, Special Form Coverage: Professional Liability Insurer: Certain Underwriters at Lloyd's Policy Number: B087519C9N5051 Effective Date: 07/19/2019 - 07/19/2020 Limit: $1,000,000/Deductible: $5,000 Retroactive Date: 07/19/2019 Coverage: Crime Insurer: Travelers Casualty and Surety Company of America NAIC Code: 31194 Policy Number: 107202439 Effective Date: 01/08/2020 - 01/08/2021 Limit: $100,000/Deductible: $1,000 General Liability: CG 20 62 09 16 Form Attached Includes: Blanket Additional Insured status applies only to the extent provided in form CG 20 62 09 16 when required by written contract. Primary and Non-Contributory status only to the extent provided in form CG 20 01 04 13 when required by written contract. CG 04 92 10 18 Form Attached Includes: Blanket Waiver of Subrogation applies only to the extent provided in form CG 04 92 10 18 when required by written contract. Auto Liability: CA 20 01 10 13 Form Attached Includes: Blanket Additional Insured status applies only to the extent provided in form CA 20 01 10 13 when required by written contract. Blanket Waiver of Subrogation applies only to the extent provided in form CA 20 01 10 13 when required by written contract. Primary and Non-Contributory status only to the extent provided in form CA 20 01 10 13 when required by written contract. Excess Liability: Excess Liability policy is on a follow form basis for the following underlying insurance coverages: General Liability and Automobile Liability. Additional insured status will follow when required by written contract including Primary and Non-Contributory status when required by written contract. Worker’s Compensation: 359-B From Attached Includes Blanket Waiver of Subrogation. Status applies when required by written contract. IMPORTANT: The policy forms referenced will be sent via email only. To obtain copies, please send your request with the email address to certrequest@moodyins.com ACORD 101 (2008/01) The ACORD name and logo are registered marks of ACORD © 2008 ACORD CORPORATION. All rights reserved. THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: FORM TITLE: ADDITIONAL REMARKS ADDITIONAL REMARKS SCHEDULE Page of AGENCY CUSTOMER ID: LOC #: AGENCY CARRIER NAIC CODE POLICY NUMBER NAMED INSURED EFFECTIVE DATE: DocuSign Envelope ID: 83489885-B1B1-44D1-9587-DCCDC15A8E05 CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ PROPERTY DAMAGE $ BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOS ONLY AUTOS NON-OWNED OWNED SCHEDULED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT ER OTH- STATUTE PER (LIMITSMM/DD/YYYY) POLICY EXP (MM/DD/YYYY) POLICY EFF LTR TYPE OF INSURANCE POLICY NUMBER INSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB EACH OCCURRENCE $ AGGREGATE $ $ OCCUR CLAIMS-MADE DED RETENTION $ PRODUCTS - COMP/OP AGG $ GENERAL AGGREGATE $ PERSONAL & ADV INJURY $ MED EXP (Any one person) $ EACH OCCURRENCE $ DAMAGE TO RENTED PREMISES (Ea occurrence) $ COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO- JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY DocuSign Envelope ID: 83489885-B1B1-44D1-9587-DCCDC15A8E05