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Home My WebLink AboutCORRESPONDENCE - RFP - 9053 TIMBERLINE ROAD DESIGN - STETSON CREEK TO TRILBY ROAD (2)Work Order Form Official Purchasing Form Last updated 10/2017 WORK ORDER FORM PURSUANT TO A MASTER AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND JUB ENGINEERS, INC. WORK ORDER NUMBER: 2-400901760-20 PROJECT TITLE: Timberline Road Design, Stetson to Trilby ORIGINAL BID/RFP NUMBER & NAME: 9053 Timberline Road Design, Stetson Creek to Trilby Road MASTER AGREEMENT EFFECTIVE DATE: January 14, 2020 WORK ORDER COMMENCEMENT DATE: August 13, 2020 WORK ORDER COMPLETION DATE: December 1, 2021 MAXIMUM FEE: (time and reimbursable direct costs): $425,455.00 PROJECT DESCRIPTION/SCOPE OF SERVICES: Final Design phase Service Provider agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Master Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement and this Work Order (including the attached forms) the Master Agreement shall control. The attached forms consisting of ( ) page(s) are hereby accepted and incorporated herein, by this reference, and Notice to Proceed is hereby given after all parties have signed this document. SERVICE PROVIDER: Date: Jeff Temple, PE - JUB ACCEPTANCE: Date: Nicole Hahn, Project Manager REVIEWED: Date: Elliot Dale, Senior Buyer ACCEPTANCE: Date: Gerry Paul, Purchasing Director (if greater than $60,000) DocuSign Envelope ID: 53B63537-8F72-4CC7-B721-EB1C6BB92969 9/8/2020 9/8/2020 9/8/2020 9/5/2020 J-U-B Engineers, Inc. AGREEMENT FOR PROFESSIONAL SERVICES FOR 9053 – Timberline Road Design – Stetson Creek to Trilby Road City of Fort Collins, CO Scope of Services, Schedule, and Basis of Fee June 2020 PROJECT UNDERSTANDING J-U-B Engineers provided the City with preliminary engineering design services (30% design – FIR), defining project foot print, environmental review, drainage design, landscape design, and traffic analysis, for the Timberline Road Improvements from Stetson Creek Drive to Trilby Road. The City has decided to retain J-U-B Engineers to provide final design (90% design – FOR). The following scope outlines the tasks required to advance the FIR design and deliverables to a final design level (FOR design). Design of this project is being funded through local funds. Construction will be funded through a combination of federal and local funds. Collaboration with various City departments, as well as Colorado Department of Transportation, private utility and communication companies and adjacent land development owners will be involved in the coordination / design process. The Timberline Road design project involves widening Timberline road from the existing two lane roadway to four lane arterial section with median islands, utility installations, sidewalks, bike facilities, landscaping, and street lights from Stetson Creek to Trilby Road. The project will include interfacing with three traffic signals and the widening of one structure. This project will include coordination with a private development known as the Hansen Farms project, located on a 10-acre parcel north west of the Timberline Road and Zypher Road intersection. The development has fully designed their frontage improvements and the signal at Timberline Road and Zypher Road. At this time, J-U-B has provided preliminary design for this frontage, and plans to advance this design to a final design. PROJECT STANDARDS, GUIDELINES AND SPECIFICATIONS: The following is a list of technical references applicable to the work and are the basis for design criteria, details and specifications for the project. The Consultant will be responsible for complying with the current editions of the listed reference documents as of the Notice to Proceed date. The Consultant should anticipate regular updates to the reference documents over the course of the design schedule. Major design revisions due to newly issued design guide revisions will be reviewed and approved by the City’s project manager as additional work. ¾ AASHTO Roadside Design Guide (“Green Book”) ¾ Manual on Uniform Traffic Control Devices (MUTCD) ¾ Public Right-of-Way Accessibility Guidelines (PROWAG) ¾ City of Fort Collins ¾ Larimer County Urban Area Street Standards (LCUASS) ¾ CDOT Standard Specifications for Road and Bridge Construction ¾ CDOT M & S Standard Plans DocuSign Envelope ID: 53B63537-8F72-4CC7-B721-EB1C6BB92969 PART 1 – SCOPE OF SERVICES (through Construction Drawings) A. Basic Services – J-U-B’s Basic Services under this Agreement are limited to the following tasks. CLIENT reserves the right to add subsequent phases or related work to the scope of services upon mutual agreement of scope, fees, and schedule. The following abbreviations are used in this scope: J-U-B – J-U-B Engineers, Inc. City – City of Fort Collins Interwest – Interwest Consulting Group King – King Surveyors FTH – Fox Tuttle Hernandez RockSol – RockSol Consulting Group Clark – Clark Land Surveying, Inc. TLG – The Langdon Group Ayres – Ayres Associates BHA – BHA Design Incorporated The design work for this project will consist of advancing the preliminary FIR (30%) design to final design (90%). This includes: plans, Engineer’s estimates, specifications, and design report(s), as required. J-U-B and/or its subconsultants shall perform or supply all necessary services as specified in this document with regards to surveying, research, analysis, design and other associated engineering work. All engineering design work shall be performed under the direction and supervision of a Licensed Professional Engineer registered with the Colorado State Board of Registration for Professional Engineers and Professional Land Surveyors. All land surveying work shall be performed by a Professional Land Surveyor registered with the Colorado State Board of Registration for Professional Engineers and Professional Land Surveyors. Some activities may require work on land not controlled by the City. In such cases, the City shall obtain the necessary written permission to enter the premises. Included in this written permission will be the names and telephone numbers of persons to contact should notification prior to entry be necessary. These written permissions will apply to City of Fort Collins personnel as well as Consultant personnel. Signed copies of the written permission will be submitted to the City’s Project Manager prior to entering private property for survey work. TASK 1 – PROJECT MANAGEMENT - TASKS 1-4 REPRESENTS INITIAL PROJECT START-UP AND MANAGEMENT Scope Task Scope of Services Deliverables 1. Weekly Progress Meetings & Coordination Weekly progress meetings will be attended by the J-U-B project manager or project engineer and other key staff members as needed. These meetings may be a combination of phone conference meetings or in-person meetings, as requested by the City of Fort Collins. Subconsultants will attend as required. J-U- B will prepare an agenda and meeting minutes. Meeting Agenda & Minutes 2. Monthly Progress Reports & Invoicing J-U-B’s project manager will prepare monthly progress reports that will be submitted with the invoice. This item also includes time for J-U-B clerical staff to assemble and prepare invoices. Progress Report & Invoice 3. Management & Administration This item includes general coordination efforts by J-U-B’s project principal and project manager. Scheduling and resource loading is included in this item. N/A DocuSign Envelope ID: 53B63537-8F72-4CC7-B721-EB1C6BB92969 Scope Task Scope of Services Deliverables Coordination with sub-consultants is included in this task. Coordination with other stakeholders will be included in this item. 4. Expenses Expenses includes car mileage, and any client requested expenses. Small format paper copying is included in J-U-B’s overhead and will not be charged. Included in Invoice TASK 2 – FINAL DESIGN (90% FOR PLANS) – TASKS 5-35 REPRESENTS THE TASKS NECESSARY TO ADVANCE THE PRELIMINARY DESIGN (30% FIR) to FINAL DESIGN (90% FOR). Scope Task Scope of Services Deliverables 5. FOR Drainage Report (Includes time for Interwest to attend meetings through FOR Design & Expenses) A 70% Drainage Plan and Report will be produced. The report will include hydrologic and hydraulic calculations for the proposed stormwater flow within the project right-of-way areas and will include coordination with adjacent subdivisions and properties. Interwest will use the 2018 Fort Collins Stormwater Criteria Manual as the basis of design and report outline. Refer to Interwest’s scope & fee for additional information. FOR Drainage Memo 6. Storm Sewer and Swale Design The 70% design will include minor and major storm street capacity calculations and inlet and storm pipe sizing. Swale sizing along Kechter and Trilby Roads will also be included in the design. These design calculations will be included in the 70% Drainage Report. Refer to Interwest’s scope & fee for additional information. FOR Drainage Memo 7. Water Quality Design at McClellands Channel A water quality facility will be required to provide treatment for the right-of-way water near Mc Clellands Channel. Design of this water quality facility will require communication with City staff. Water quality information and calculations will be included in the 70% Drainage Report. Refer to Interwest’s scope & fee for additional information. FOR Drainage Memo 8. Additional Topographic Survey & Assist with Easement Preparation During the course of preliminary design, the City requested additional design work outside the original limits of our topographic survey boundary. This required additional topographic survey to be performed. Areas included: Trilby- west of Timberline, and Kechter – East of Timberline. In addition, King Surveyors had to obtain additional topographic survey on private properties where permission to enter forms were not originally obtained at the time of the original survey. King Surveyors will also assist with the preparation of legal descriptions and exhibits through the course of the design. Refer to King’s scope & fee for additional information. Topographic Survey 9. Prepare Property Exhibits & Attend Meetings Individual property exhibits will be prepared to help facilitate conversations between City officials and adjacent property owners. Exhibits will help identify necessary ROW/easements requirements, property impacts, proposed roadway improvements, construction limits, etc. Property Exhibits 10. Address & Respond to FIR Comments J-U-B will compile and respond to all FIR comments. It is anticipated that these comments will consist of internal City departments, CDOT, and utility owners. Comment/Response Form DocuSign Envelope ID: 53B63537-8F72-4CC7-B721-EB1C6BB92969 Scope Task Scope of Services Deliverables 11. Utility coordination J-U-B will work coordinate with 3rd party utilities through final design. This will include submitting plans to utility companies, and documenting correspondence. Utility coordination meetings are anticipated. Utility meetings will be attended by J-U-B’s Project Manager and other staff, as necessary. Utility Coordination Log 12. Traffic Engineering & Design (multi-modal, bike/peds, reviews, attendance at meetings) FTH will provide traffic engineering design services as it relates to the following scope items: x Coordinate on potential multi-modal safety improvements. x Coordinate on design of pedestrian and bicycle facility improvements. x Provide signal design of 3 signalized intersections. x Review and comment on functional design and signing/striping plans. Refer to FTH’s scope & fee for additional information. Signal Plans, memo(s) and/or Exhibits 13. Plan Sheets (Includes necessary engineering design time) The following list (Items 14 – 27) includes sheets that are anticipated for this phase of the project. J-U-B will discuss any major change with the City of Fort Collins before developing plan sheets. The plan sheets will be developed using AutoCAD Civil 3D 2019 and will be setup at a 22”x34” format, and printed at half size 11”x17”. All design sheets include time to research, investigate, and apply engineering standards, guidelines, and judgement. FOR Design Plans 14. General Sheets J-U-B will prepare the following FOR design level plan sheets: x Cover x Standard Note(s) x Legend and symbols x Standard Plans List x Survey Tabulations x Typical sections x Quantity Tabulations x Earthwork Tabulation x Summary of approximate quantities FOR Design Plans 15. Geometric Sheets These sheets will reference our design to the HARN systems for horizontal location. Alignments for Timberline Road, and side streets will be referenced. All horizontal geometry points will be identified on these plans. FOR Design Plans 16. Removal Sheets All removal, resets, adjustments, and relocation items will be shown on this plan. Any required phasing of removal items will be clarified. Removal notes will be added. Removal items will have hatching to ease in readability. FOR Design Plans 17. Plan & Profile Sheets The roadway plan and profile sheets will be advanced to a FOR design level, and will include a plan view and corresponding profile view (if applicable) that will include existing and proposed improvements. The plan views will callout all proposed design elements and references to other sheets will be included. It is FOR Design Plans DocuSign Envelope ID: 53B63537-8F72-4CC7-B721-EB1C6BB92969 Scope Task Scope of Services Deliverables anticipated that a 20 scale will be used. Matchlines and a key map will be utilized to clearly identify the horizontal location. 18. Utility Plans Develop plan sheets showing all existing and proposed utilities. Utility owner(s) will be identified on plans. Any potential conflicts will be identified on plans. Utility plans will include quality level A information. FOR Design Plans 19. Grading Sheets J-U-B will advance the preliminary plan sheets to include surface grading and proposed contours. Elevations of Timberline Road, and other intersecting roads will be detailed on these sheets. Additional detailed grading plans will be included, where necessary. Matchlines will clearly be represented on these sheets. Grades will be identified. A corridor model will be created in AutoCAD Civil 3D with a proposed surface. Some detailed grading will be shown on these sheets. FOR Design Plans 20. Storm Drainage Sheets Drainage sheets will include horizontal design information and vertical information. Storm profiles will be developed at this phase. J-U-B will evaluate the vertical depths of utilities, proposed storm pipes, and other constraints to determine the feasibility of the drainage infrastructure. Level A testhole information will be included in storm profiles. FOR Design Plans 21. Structure Sheets At this time, we anticipate full replacement of the Mail Creek ditch structure, based on the recommendation from the Structure Selection memo. The following structure components will be illustrated on the FOR plans: - Notes and structure quantities - Structure layout - Typical section - Wingwall Layout - Structure Details FOR Design Plans 22. SWMP Sheets Proposed structure BMPs will be included at strategic locations and will be called out on the plans. BMPs on plans sheets will be developed for three phases of construction: initial condition, interim condition and final stabilization. Prepare erosion control plans in accordance with the City of Fort Collins and CDOT standards. The Stormwater Pollution Control Construction Drawings will be used by the contractor to obtain a City of Fort Collins Stormwater Construction Activity Permit (SCAP). SPC plans will include: x Cover Sheet x General Notes x Before Grading Sheet (Initial) x During Grading Sheet (Interim) x During Construction Sheet x Final Stabilization Sheet x Detail Sheet FOR Design Plans DocuSign Envelope ID: 53B63537-8F72-4CC7-B721-EB1C6BB92969 Scope Task Scope of Services Deliverables 23. Landscape Plans The following tasks will be included for the FOR design: - Coordinate with JUB and City to confirm design from FIR design. - Conduct site visit to review and discuss key tree issues and/or adjacent property considerations - Coordinate with public artist or APP staff to identify and integrate APP design elements - Prepare 90% level landscape and irrigation plans, plant lists, and details based on final road design - Prepare FOR level CDOT specifications for landscape and irrigation items - Prepare renderings, graphics for use in public meetings, boards/commissions, advocacy groups - Assist JUB with Tabular Data and Opinion of Cost for landscape/irr items - Attend 1 public open house meeting - Attend design team coordination meetings - Attend FOR comment review meeting - Prepare revisions based on comments received, complete Final Design level Plans Refer to BHA’s scope & fee for additional information FOR Design Plans 24. Irrigation Plans (BHA/Aqua Engineering) Refer to BHA and Aqua Engineering’s scope & fee for additional information FOR Design Plans 25. Traffic Sheets (Signing/Striping, Signals, Phasing & Traffic Control) Construction phasing plans will developed to show the proposed sequence of construction. Each phase will show temporary access points, limits of work, sequence of work, and any necessary details. Traffic control plans will be included in this set of plans. J-U-B will include advanced warning plan sheet with traffic control details and/or detour plans. Signing and Striping Sheets will be added to the plans. These sheets will indicate the signing and striping expected for the project. FOR signal plans will be included in the plans. All signal improvements shall be designed in accordance with City of Fort Collins Traffic Signal Specifications. Refer to FTH’s scope & fee for additional information. FOR Design Plans 26. Details Detail sheets will include any pertinent construction details at the FOR design level. FOR Design Plans 27. Cross sections (25’ Intervals) DocuSign Envelope ID: 53B63537-8F72-4CC7-B721-EB1C6BB92969 Scope Task Scope of Services Deliverables Cross sections will be further developed along the horizontal control lines of Timberline Road and side streets, if applicable. Cross sections will be displayed at 25’ intervals. Cross sections will display additional labels at this phase. FOR Design Plans 28. QA/QC Prior to the FOR submittal, J-U-B will perform a QA/QC process which includes sending drawings to other J-U-B staff members for review and comment. A thorough QA/QC will be performed by both the Project Principal and Project Manager. All comments will be reviewed with the design staff and incorporated into the plans, if relevant. QA/QC plans (if requested) 29. Technical Specifications Technical specifications will be provided with this submittal. That will include the necessary project special provisions and standard special provisions. The specifications will follow the 2019 CDOT Standard Specifications for Road and Bridge Construction. Technical Specifications 30. SUE Quality Level A utility locating needs J-U-B has identified several locations where underground utility investigations should be performed. J-U-B has added Ayres to perform this service. Refer to Ayres’s scope & fee for additional information. Testhole data 31. Prepare exhibits and attend one open house J-U-B will provide public involvement assistance throughout design. J-U-B anticipates the following tasks: 1. Coordinate and attend one public meeting during FOR Design by the Project Manager Public meeting materials & graphics (J-U-B & BHA) Additional public engagement scope can be seen under Task 32. Public meeting exhibits & exhibits as needed for one-on-one meetings. 32. Public Engagement & Support The City has requested additional help from JUB Engineers wholly owned subsidiary The Langdon Group to perform some project public involvement during the design phase in order to: 1. Provide a source for area stakeholders and motorists to get timely, useful project information 2. Build public awareness about project benefits and project need 3. Reduce potential for frustration by setting accurate expectations about project schedule, delivery and design Refer to TLG’s scope & fee for additional information. Refer to TLG’s scope for deliverables. 33. Prepare an Engineers Opinion of probably construction cost (OPCC) DocuSign Envelope ID: 53B63537-8F72-4CC7-B721-EB1C6BB92969 Scope Task Scope of Services Deliverables The OPCC will include expected bid items developed during the FOR design. Quantities will be developed from the design sheets. Items not on the tabulation sheets will be documented in a computation book. Costs will be developed from various sources including past bid tabs. The OPCC will have a reduced contingency from the FIR OPCC at this point. The contingency will be coordinated with the City of Fort Collins, prior to submittal. Standard CDOT pay items will be used as a basis for the cost opinion. OPCC 34. Complete submittal of necessary documents and plans to CDOT and City for review and comment This item includes preparing all design drawings, reports, and design information in preparation for submittal to the City of Fort Collins. This will include reviewing sub-consultants deliverables (i.e. specifications, cost estimates, design drawings, etc.) to ensure a cohesive and accurate submittal. QA/QC plans (if requested) 35. FOR Meeting (Includes attendance, meeting agenda and minutes. The FOR meeting will be attended by J-U-B’s project manager, project engineer, and EIT2. J-U-B will develop a meeting agenda and will compile meeting minutes. Meeting agenda and meeting minutes. ASSUMPTIONS The above Scope of Services is based on the following assumptions: x General project expenses, which include mileage and out-serviced printing, are estimated to be $500 for this project (The cost of general project in-house copying is included in J-U-B’s overhead cost). x It is assumed that all aspects of the design will be funded through City funds, and will not include any state or federal monies. x Electronic CAD files will be supplied to the City in a format that is useable and acceptable by the City of Fort Collins. x It is assumed that the City will prepare legal descriptions and exhibits necessary for R.O.W. acquisition. x It is assumed that the City will handle R.O.W. acquisition. DocuSign Envelope ID: 53B63537-8F72-4CC7-B721-EB1C6BB92969 PART 2 – SCHEDULE OF SERVICES A. The following table summarizes the anticipated schedule for the identified Basic Services predicated upon timely receipt of CLIENT-provided information, typical review periods, and active direction during work. CLIENT acknowledges that J-U-B will not be responsible for impacts to the schedule by events or actions of others over which J-U-B has no control. NTP December 2019 Kick-Off Meeting January, 2020 Conceptual Design January – February 2020 Environmental Services January – August 2020 FIR Submittal (30%) April 30, 2020 Public open house July 15, 2020 Complete top part of Form 128 September 2020 Prepare Legal Descriptions & Exhibits July 2020 Present R.O.W. to City Council August 2020 Prepare CDOT R.O.W. Plans July - August 2020 CDOT R.O.W. Review & Approval August – October 2020 Acquisition November 2020 – January 2021 FOR Submittal (Final) TBD ROWPR Meeting October 1, 2020 Utility Relocation Complete January – February, 2021 CDOT Concurrence February 2021 (APPX/TBD) Advertisement February 2021 (APPX/TBD) Construction Begin June 2021 PART 4 – BASIS OF FEE A. The hours and fees for each task are presented on the attached spreadsheet. B. Rates and Period of Service: Rates will be in accordance with the on-call contract. If the period of service for the task identified above is extended beyond 12 months, the compensation amount for J-U-B’s services may be appropriately adjusted to account for inflation and salary adjustments. DocuSign Envelope ID: 53B63537-8F72-4CC7-B721-EB1C6BB92969 $185 $150 $162 $135 $107 $98.00 $72 $0 $0 1 Weekly Progress Meetings & Coordination 60 30 $13,050 $13,050 2 Monthly Progress Reports & Invoicing 8 8 $1,776 $1,776 3 Management & Administration 440 $6,740 $6,740 4 Expenses $0 $500 $500 Totals 4 108 0 30 0 0 8 $21,566 $0 $22,066 5 FOR Drainage Report (Includes time for Interwest to attend meetings through FOR Design & Expenses) 2 2 2 $766 $18,720 $19,486 6 Storm Sewer and Swale Design 1 $150 $6,120 $6,270 7 Water Quality Design at McClellands Channel 1 $150 $6,360 $6,510 8 Additional Topographic Survey & Assist with Easement Preparation 1 4 $542 $18,904 $19,446 9 Prepare Property Exhibits & Attend Meetings 40 40 40 $14,200 $14,200 10 Address & Respond to FIR Comments 24 40 40 8 $14,064 $14,064 11 Utility coordination 40 40 $10,280 $10,280 12 Traffic Engineering & Design (multi-modal, bike/peds, reviews, attendance at meetings) 16 4 $2,792 $7,120 $9,912 13 Plan Sheets (Includes necessary engineering design time) 14 General Sheets (Including Tabulations) 4 40 40 8 $11,064 $11,064 15 Geometric Sheets 4 8 8 16 $4,104 $4,104 16 Removal Sheets 4 8 12 16 $4,532 $4,532 17 Plan & Profile Sheets 8 40 40 40 $14,800 $14,800 18 Utility Sheets (Including Level A Information) 4 40 40 16 $11,848 $11,848 19 Grading Sheets 4 40 40 8 $11,064 $11,064 20 Storm Drainage Sheets 6 40 8 $5,964 $5,964 21 Structure Sheets (Mail Creek Ditch Box Culvert) 2 24 40 24 $10,820 $10,820 22 SWMP Sheets 4 24 32 16 $8,832 $8,832 23 Landscape Plans (BHA's breakdown of preliminary tasks available upon request) 2 8 $1,084 $20,000 $21,084 24 Irrigation Plans (BHA/Aqua Engineering) 2 8 $1,084 $18,500 $19,584 25 Traffic Sheets (Tabulations, Signing/Striping, Phasing & Traffic Control) 4 80 40 40 $19,600 $19,600 26 Details 4 16 16 $3,880 $3,880 27 Cross Sections 4 40 40 8 $11,064 $11,064 28 QA/QC 16 16 8 $6,440 $6,440 29 Technical Specifications 40 16 $7,712 $7,712 30 SUE Quality Level A utility locating needs 8 8 4 $2,448 $89,442 $91,890 31 Prepare exhibits and attend one open house 4 16 $2,168 $2,168 32 Public Engagement & Support 8 $1,200 $26,707 $27,907 TASK 1 TASK 2 SUBTOTALS 33 Prepare an Engineers Opinion of Probable Construction Cost 16 8 8 $4,040 $4,040 TLG $0.00 $26,707.00 $26,707 34 Complete submittal of necessary documents and plans to CDOT and City for review and comment 8 8 $2,056 $2,056 Fox Tuttle $0.00 $7,120.00 $7,120 35 FOR Meeting (Includes attendance, meeting agenda and minutes) 12 4 4 $2,768 $2,768 Aqua Engineering $0.00 $18,500.00 $18,500 Totals 16 293 24 374 552 318 0 $191,516 $211,873 $403,389 Interwest $0.00 $31,200.00 $31,200 BHA $0.00 $20,000.00 $20,000 King $0.00 $18,904.00 $18,904 Ayres $0.00 $89,442.00 $89,442 20 401 24 404 552 318 8 $213,082 $211,873 $500.00 $425,455 TOTAL $211,873 Project Cost City of Fort Collins Design Total Project Principal ($/HR) Project Manager ($/HR) Design Engineer & CAD Tech ($/HR) TASK 1 - Project Management Task Number Task Description TASK 2 - Final Design (90% FOR Plans) TASK 3 - Final Construction Plans and Bid Administration Assistance DETERMINED AFTER 90% (FOR) 920.498.1200 | 3376 Packerland Drive | De Pere, WI 54115-9586 www.AyresAssociates.com File: c:\users\smiths\desktop\j-u-b timberline rd sue proposal_draft 6.24.20.docx June 30, 2020 Dan Tuttle, P.E Project Manager J-U-B Engineers, Inc 4745 Boardwalk Drive Building D, Suite 200 Fort Collins, CO 80525 Re: Engineering Services Proposal Subsurface Utility Engineering (SUE) services, and Surveying for Quality Level A (QLA) for J-U-B at Timberline Road. Mr. Tuttle: Thank you for the opportunity to submit this proposal for professional services associated with the Test Holes and Surveying for Timberline Road- Fort Collins Colorado project. Project Description J-U-B Engineers, Inc desire to retain a professional Subsurface Utility Engineering (SUE) consultant to preform Test holes (QLA) on existing facilities to identify potential conflicts on Timberline Road from Stetson Creek to Trilby Rd. Ayres will provide a SUE crew to Perform test holes (QLA) on existing utilities within the scope as shown on the attached map. A Civil survey will then be done to record all the findings. Scope of Services Task 1: Vacuum Excavation Ayres will perform 71 vacuum excavations limited to a maximum depth of Twelve feet. Excavated areas shall be restored with the existing soil and graded to the existing condition. It is estimated that the vacuum excavation will take 25 working days. The results of the investigation will be marked in the field and noted on SUE Data Sheets which shall depict the utility type, size, material, and depth of cover. . Task 2: Survey Ayres will acquire professional survey services from Ridgetop Engineering to perform all required surveying and capture all field data for said test holes. General Understandings and Excluded Services The professional services that Ayres will provide under this Proposal/Agreement include, and are limited to, those described in the Scope of Services. All other services, including those listed below, are specifically excluded: x Utility Design Services x MOT x Work outside normal business hours(6am-6pm) DocuSign Envelope ID: 53B63537-8F72-4CC7-B721-EB1C6BB92969 6/30/20 Page 2 of 3 920.498.1200 | 3376 Packerland Drive | De Pere, WI 54115-9586 www.AyresAssociates.com Time Schedule Ayres Associates will commence its work upon receipt of a Notice to Proceed and a mutually agreed upon start date and schedule. Ayres will provide experienced personnel to prosecute its work diligently through completion. Ayres proposes to perform the Scope of Services, tasks 1-2, above for the Lump Sum cost of $89,442. In support of this Lump Sum Price, we have included, as Attachment C, a detailed fee estimate based on our understanding of the project scope. *Vacuum Excavations can be added at $850.00 per hole soft dig. Contract Terms and Conditions Attached are "Contract Terms and Conditions" which will apply to the services and which are incorporated into this proposal by reference. Acceptance If this proposal and terms and conditions are acceptable to you, a signature on the enclosed copy of this letter will serve as our authorization to proceed. Please call Thomas Talaczynski at (210) 846-8520 for any questions regarding this proposal. Thank you again for giving us the opportunity to propose on this project. Sincerely, Rex A. Bell Vice President, Western Division DocuSign Envelope ID: 53B63537-8F72-4CC7-B721-EB1C6BB92969 6/30/20 Page 3 of 3 920.498.1200 | 3376 Packerland Drive | De Pere, WI 54115-9586 www.AyresAssociates.com Proposed by Consultant: Accepted by JUB: Ayres Associates Inc Signature Rex A. Bell Vice President, Western Division Name Title Date Attachments: Contract Terms and Conditions Attachment A: Provided Plans Attachment B: Project Team Bios Attachment C: Fee Details DocuSign Envelope ID: 53B63537-8F72-4CC7-B721-EB1C6BB92969 Attachment A DocuSign Envelope ID: 53B63537-8F72-4CC7-B721-EB1C6BB92969 DocuSign Envelope ID: 53B63537-8F72-4CC7-B721-EB1C6BB92969 DocuSign Envelope ID: 53B63537-8F72-4CC7-B721-EB1C6BB92969 DocuSign Envelope ID: 53B63537-8F72-4CC7-B721-EB1C6BB92969 DocuSign Envelope ID: 53B63537-8F72-4CC7-B721-EB1C6BB92969 DocuSign Envelope ID: 53B63537-8F72-4CC7-B721-EB1C6BB92969 DocuSign Envelope ID: 53B63537-8F72-4CC7-B721-EB1C6BB92969 DocuSign Envelope ID: 53B63537-8F72-4CC7-B721-EB1C6BB92969 Attachment B DocuSign Envelope ID: 53B63537-8F72-4CC7-B721-EB1C6BB92969 YOUR SUE STAFF SERVING COLORADO Ingenuity, Integrity, and Intelligence. Thomas Talaczynski, SUE Supervisor As supervisor of subsurface utility engineering (SUE) services, Thomas is responsible for project planning, staffing, and client satisfaction. He oversees technical production and quality assurance/quality control for SUE projects. Thomas coordinates and manages all deliverables for SUE at all four quality levels. He manages PPE and all SUE field equipment. Thomas has experience designating all types of underground utilities, overseeing field crews, securing right-of-way permits, coordinating with traffic management, providing pre-field walkouts, reading and interpreting utility owners’ records, surveying, and working closely with CADD technicians to achieve high accuracy. James Hitchman, PE James will be the professional engineer in charge of the SUE investigation and will stamp and seal the SUE plans. James has performed SUE work, designating and locating utilities, and is certified in the use of electromagnetic locating instruments. James has attended the American Council of Engineering Companies’ Subsurface Utility Law (SB18-167) training along with a number of educational seminars about the new Colorado SUE law and ASCE Standard 38 guidelines for subsurface utility engineering. James’ field experience and practical problem solving abilities support his technical engineering expertise to ensure a thorough, high quality, and well documented SUE investigation. Dale Mathison, PE Dale has more than 20 years of experience in project management, municipal utilities, pipeline design, and hydraulic analysis. He brings public and private sector design and construction perspectives, having worked for both Ayres and the Department of Utilities in Sacramento, California. Dale’s capital improvement project experience, in both design and construction, has provided an excellent understanding of private utilities and experience coordinating with utility companies to successfully deliver projects. Dale has attended the American Council of Engineering Companies’ Subsurface Utility Law (SB18-167) training along with a number of educational seminars about the new Colorado SUE law and ASCE Standard 38 guidelines for subsurface utility engineering. As a project manager and registered Colorado PE, Dale provides the engineering oversight and experience needed to pursue and complete subsurface utility investigations critical to successful design and safe construction of public infrastructure. Ayres has provided various municipalities and agencies with utility locating services on stand-alone and continuing services contracts since 1998. We understand the No. 1 priority is to accurately and efficiently locate utilities and prevent damage and/ or loss of service. Having worked for a broad array of both private and government agencies, Ayres has experience providing utility locating services in a variety of flexible methods tailored to meet the customer’s needs. Ayres uses electromagnetic/multifrequency locating devices along with ground-penetrating radar (GPR) and Schonstedt metal detection devices. Ayres has performed utility locates on over 2,400 projects over the last 25 years. This total does not include the individual locates required under many of our continuing services contacts. DocuSign Envelope ID: 53B63537-8F72-4CC7-B721-EB1C6BB92969 COLORADO FLORIDA WISCONSIN WYOMING 800.666.3103 www.AyresAssociates.com Ricky Rudd Ricky brings 20+ years of SUE experience to his work. He specializes in vacuum excavations, where he works diligently through the test hole process. His attention to detail delivers a quality product with accuracy that allows our clients to execute construction projects with high confidence regarding utility locations. Ricky reads and interprets utility and highway design plans and uses locating equipment to thoroughly search for and designate complex underground layouts of electric, cable, telecommunication, gas, water, sewer, and/or other underground utilities. Ronald Ricks Ron will be the CADD designer responsible for incorporating the survey data and working with James to develop and accurately depict utility information in the SUE plans. Ron has worked on more than 60 Ayres SUE projects. He worked extensively with SUE engineers on these projects. His responsibilities included the creation of drawings that communicate utility conflicts between proposed designs of various civil infrastructure, such as roads, sidewalks, storm drainage, and other utilities, with existing subsurface utilities. This work involved importing Level B survey information of these utilities, interpreting Level D utility information, analyzing this data, and then converting this information to drawing elements and adding annotation regarding type of utilities, proper SUE quality level indicators, and potential conflicts. These drawings were then used to resolve conflicts with the design. He also reviewed online digital GIS-based maps of existing utilities owned by our client to verify accuracy and completeness. Doug Nutt Clients benefit from Doug’s approximately two decades of experience in cable installation and utility locating. Doug has been in a management role during most of those years, installing underground utilities including fiber optic, telephone, and cable TV. Doug is detail- and client-oriented and skilled in locating utilities and reading plans. Doug is responsible for field engineering design, communications system analysis, design review, and equipment installations and field inspections. Doug meets with engineers and property owners to make sure jobs are completed smoothly and on time while being responsive to property owners’ concerns. Kasey Hayes, SUE Technician Kasey is a SUE technician who is responsible for outside plant (OSP) engineering design, engineering mathematics, communications system analysis, and review of design and equipment installations. Kasey has well over a decade of experience in designating underground utilities, including damage prevention and on-call. Working primarily in northern Colorado, his utility experience includes gas/oil, telecom, electric, sanitary, and water. His practical experience lies with Vivax Metrotech, Radio Detection, and Subsite. 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ContinuedSupportonMultimodalDesignIssues 1. Respondtoquestionsandcommentsonmultimodaldesign. 2. Reviewandcommentonsigningandmarkingplans. 3. Attendupto2virtualand/orinͲpersonteamorreviewmeetings. B. FinalDesignPhase–TrafficSignals 1. BuildonthepreliminarytrafficsignalplanspreparedinPhaseIandpreparefinaltraffic signalplans(onbasesheetsprovidedbytheprojectteam).Threeintersectionsplusone emergencysignalanticipated. 2. AttendoneF.O.R.meetingtoreviewfinalsignalplansandupdateplansasneeded. SeeattachedScopeandFeeEstimate. [NotethatthePhaseIprojectbudgetforFoxTuttleshouldhaveenoughfundslefttoaccommodatethe finaldesignofthetrafficsignalsasreferencedabove.Asaresult,theonlyadditionalfeeestimatedfor FoxTuttleinPhaseIIFinalDesignisforthetaskslistedaboveunderTaskA.] DocuSign Envelope ID: 53B63537-8F72-4CC7-B721-EB1C6BB92969 Timberline Road Design - Stetson Creek to Trilby Road Phase II Scope and Fee Estimate Principal Engineer - Fox Principal - Tuttle Engineer II - Welker FT SUBTOTALS RATES $200 $160 $140 TaskA:Continuedsupportfortrafficengineeringandpedestrian/bicycledesignelements $5,200 $0 $1,120 $6,320 1.RespondtoquestionsandcommentsonmultiͲmodaldesignissues 12 4 16 2.Reviewandcommentonsigningandmarkingplans 84 12 3.Attendvirtualand/orinͲpersonteamorreviewmeetings 6 6 TaskATotalHours 26 0 8 34 TaskB:FinalizeTrafficSignalPlans 1.Coordinateonthedesignofupto3signalizedintersections *** * 2.AttendoneF.O.R.meeting *** * HOURSBYSTAFFMEMBER 26 0 8 34 FEESBYSTAFFMEMBER $5,200 $0 $1,120 $6,320 EXPENSES $800 TOTALFEES $7,120 Fox Tuttle DRAFT 6-1-20 *StafftimeandfeeincludedinPhase!Budget DocuSign Envelope ID: 53B63537-8F72-4CC7-B721-EB1C6BB92969 650 East Garden Drive I Windsor, Colorado 80550 I p. 970.686.5011 I f. 970.686.5821 www.kingsurveyors.com March 25, 2020 J-U-B Incorporated Attn: Eva Rojas 4745 Boardwalk Dr, Bldg D, Ste 200 Fort Collins, CO 80525 Re: Timberline Road Design – Stetson Creek to Trilby Road Eva: Based on your emails dated March 25 and 26 King Surveyors is pleased to provide you with a proposal to perform the following services: Topographic Survey Office prep- 6 hours PLS @ $114/hour = $684 Field work time-6 days = 6x10 @ $157/hour = $9,420 Office processing-40 hours @ $95/hour = $3,800 Subtotal = $13,904 If you have any questions regarding this proposal, please feel free to contact me at my office at (970) 686-5011. Sincerely, Vladislav Skrejev, PLS/Project Manager DocuSign Envelope ID: 53B63537-8F72-4CC7-B721-EB1C6BB92969 City of Fort Collins Public Engagement Scope – Design Phase 6/5/2020 Executive Summary The City of Fort Collins and JUB Engineers are working together to design improvements to Timberline Road. The City has requested additional help from JUB Engineers wholly owned subsidiary The Langdon Group to perform some project public involvement during the design phase in order to: 1. Provide a source for area stakeholders and motorists to get timely, useful project information 2. Build public awareness about project benefits and project need 3. Reduce potential for frustration by setting accurate expectations about project schedule, delivery and design Project Unknowns: Level of public interest is currently unknown, as well as public reaction to the planned outreach. Due to the unpredictable nature of public sentiment, a modification of this contract may be appropriate if public interest is higher than expected. Fee Type: Compensation for this work plan will be on a time and materials basis with a not-to-exceed limit. The work required in this work plan will be variable. Compensation will be for actual work performed plus expenses. Compensation will not exceed the not-to-exceed amount without prior written approval from Town of Erie. Schedule: The services are anticipated to begin in June 2020 and continue through the design phase, concluding in October 2020. Construction outreach services will be handled as a separate contract or a modification to this one. DocuSign Envelope ID: 53B63537-8F72-4CC7-B721-EB1C6BB92969 Scope of Work Task 001 – Public Outreach Plan Development x Develop Positive Key Messaging for the Project – In coordination with the project team, develop overall positive messaging that emphasizes successful projects and being good stewards of taxpayer money. Assumptions x This plan will be a living document based in this scope, created within a few weeks of NTP but remaining flexible as project details and issues arise. x Up to 2 project team meetings to coordinate and create messaging. x City staff to create initial stakeholder list and provide to Langdon Group. Deliverables x Project-specific public involvement plan listing outreach and engagement strategies, key stakeholders, and planned activities for this effort. x Up to 2 project team meetings. _____________________________________________________________________________________ Task 002 – Stakeholder Outreach and Availability x Web Content Development – Create messaging and assets to add to City-created project website. x Informational Video – In coordination with project team, develop content for an informational video to communicate key project messaging. To be shot and edited by City staff, TLG staff to storyboard and create content and messaging. x Project Outreach Postcard/Flier – Create informational project outreach postcard or flier to disperse to public. TLG will draft project-specific content and update as needed through the life of the project. x Social Media – In coordination with Ft. Collins staff, create and publish informative posts with key messaging to existing Ft. Collins social media accounts. x Project email and phone – create project specific email and phone, TLG to monitor and respond to all stakeholder concerns, coordinating with City staff as needed. x Project information Booths – Up to two project information booths during the design phase – at local areas of interest. Assumptions x Use of existing Ft. Collins branding x Creation of web content for the existing City-created website. If later discussions uncover the need for a more robust site, additional hours and direct costs will need to be added to this contract. (15 hours) x Collaboration and oversight of content creation for informational video, to be shot and edited by City staff (15 hours) DocuSign Envelope ID: 53B63537-8F72-4CC7-B721-EB1C6BB92969 x Collaboration and creation of infographics (20 hours) x City will provide a city email address, TLG will provide a local hotline number. x Creation of project outreach postcard or flier with up to 2 updates throughout the first phase of the project (2 hours for original postcard/flier; 2 hours per postcard/flier update). City will coordinated and conduct all printing and mailing of the postcards. x Social media plan and periodic posts (1 hour per week) x Project information booths may be staffed in-person or done as a faux booth with meetings made to follow up with those who express interest, in person, one-on-one depending on COVID concerns and government guidelines (up to 30 hours of prep and staff time) Deliverables x Project website content x Outline for informational video x Infographics x Project outreach postcard/flier x Other informational resources x Regular social media content x Two booths Task 003 – Team Coordination x Media Support – Support Town of Erie staff with project details and write press releases and/or OpEds as needed/requested. x Project Team Coordination Meetings – Meetings held twice a month with the project team. Assumptions x Up to 1 press release and for this phase (4 hours) x 10 project team coordination meetings, assuming two meetings per month beginning June 2020 through October 2020 (3 hours per meeting: 2 hours of preparation time and 1 hour of meeting time). Some in person, some on the phone as needed. Deliverables x Up to 1 press release x At least 10 project team meetings _____________________________________________________________________________________ ____________________________________________________________________________________ Task 004 – Project Management x This task allows for all activities associated with contract management and invoicing. Assumptions x 5-month schedule DocuSign Envelope ID: 53B63537-8F72-4CC7-B721-EB1C6BB92969 Deliverables x Monthly invoices Direct Costs 901 – Mileage/Travel 902 – Printing and Postage 90 – Graphics/Video Production DocuSign Envelope ID: 53B63537-8F72-4CC7-B721-EB1C6BB92969 Fort Collins - Design Phase Public Outreach DRAFT COSTS Description/Scope of Services Siobhan Jolley (Project Manager) Jennifer Fowler (Digital Outreach) Dianne Olson (Public Engagement) Allison Adams (Public Engagement) Michelle Hurst (Public Engagement Coordinator) Brooke Holm (Project Accountant) Trista Holder (Clerical) Total Hours Total Cost 001 - Public Outreach Plan Development 85 13 $ 2,070.00 002 - Stakeholder Outreach and Availability 15 40 6 20 30 111 $ 12,175.00 003 - Team Coordination 460 64 $ 7,820.00 004 – Project Management 5 52121,$ 542.00 Total Hours 32 105 6 20 30 5 2 200 Labor Costs $ 5,920.00 $ 12,390.00 $ 780.00 $ 1,560.00 $ 2,340.00 $ 515.00 $ 102.00 $ 23,607.00 Expenses 900 –Mileage/Travel (15 miles per trip/10 trips for local staff, 2 trips to Ft. Collins for SLC staff @ $800 per trip) $ 1,750.00 $ 23,607.00 901 – Filer and Meeting Material Printing $ 750.00 902 - Project Dedicated Phone ($20/mo) $ 100.00 903 - Meeting/Booth Supplies $ 500.00 Total $ 3,100.00 GRAND TOTAL $ 26,707.00 Total Labor TLG Staff DocuSign Envelope ID: 53B63537-8F72-4CC7-B721-EB1C6BB92969 SUB CONSULTANT DESIGN FEE TOTALS JUB FEE Task Total Total Project Engineer ($/HR) Structure Engineer ($/HR) Clerical ($/HR) Expenses Subconsult. King Interwest FoxTuttle AYRES BHA/Aqua TLG EIT2 ($/HR) Project Number: 9053 - Work Order #2 Timberline Road Design - Stetson Creek to Trilby Rd. - 90% Design Prepared By: J-U-B Engineers August 6, 2020 DocuSign Envelope ID: 53B63537-8F72-4CC7-B721-EB1C6BB92969