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HomeMy WebLinkAboutRFP - 9207 TRANSPORTATION CAPITAL PROJECT PRIORITIZATION STUDYRFP 9207 Transportation Capital Project Prioritization Study Page 1 of 31 REQUEST FOR PROPOSAL 9207 TRANSPORTATION CAPITAL PROJECT PRIORITIZATION STUDY RFP DUE: 3:00 PM MST (our clock), October 29, 2020 The City of Fort Collins (City) is requesting proposals from consulting firms or teams (Professionals) to conduct a Transportation Capital Project Prioritization Study (Study), including compiling data for intersections and corridors, identifying and analyzing problems, identifying solutions, and prioritizing improvements. As part of the City’s commitment to Sustainable Purchasing, proposals should be submitted online through the Rocky Mountain E-Purchasing System (RMEPS) at http://www.bidnetdirect.com/colorado/city-of-fort-collins. Note: please ensure adequate time to submit proposals through RMEPS. Proposals not submitted by the designated Opening Date and Time will not be accepted by the system. A virtual pre-proposal meeting will be held at 9:30 AM MT, on October 15, 2020 via Zoom. The meeting information is as follows: Join Zoom Meeting https://us02web.zoom.us/j/82629537087?pwd=SXpkWENmZWkwYmt2N1o0VVlhY3Bpdz09 Meeting ID: 826 2953 7087 Passcode: 787361 All questions should be submitted, in writing via email, to Pat Johnson, Buyer at pjonhson@fcgov.com, no later than 4:00 PM MST (our clock) on October 19, 2020. Please format your e-mail to include: RFP 9207 Transportation Capital Project Prioritization Study and in the subject line. Questions received after this deadline may not be answered. Responses to all questions submitted before the deadline will be addressed in an addendum and posted on the Rocky Mountain E-Purchasing System webpage. Rocky Mountain E-Purchasing System hosted by BidNet A copy of the RFP may be obtained at http://www.bidnetdirect.com/colorado/city-of-fort-collins. This RFP has been posted utilizing the following Commodity Code(s): 91896 Transportation Consulting 92593 Traffic and Transportation Engineering Prohibition of Unlawful Discrimination: The City of Fort Collins, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 US.C. §§ 2000d to 2000d- 4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707 fcgov.com/purchasing RFP 9207 Transportation Capital Project Prioritization Study Page 2 of 31 The City strictly prohibits unlawful discrimination based on an individual’s gender (regardless of gender identity or gender expression), race, color, religion, creed, national origin, ancestry, age 40 years or older, marital status, disability, sexual orientation, genetic information, or other characteristics protected by law. For the purpose of this policy “sexual orientation” means a person’s actual or perceived orientation toward heterosexuality, homosexuality, and bisexuality. The City also strictly prohibits unlawful harassment in the workplace, including sexual harassment. Further, the City strictly prohibits unlawful retaliation against a person who engages in protected activity. Protected activity includes an employee complaining that he or she has been discriminated against in violation of the above policy or participating in an employment discrimination proceeding. The City requires its vendors to comply with the City’s policy for equal employment opportunity and to prohibit unlawful discrimination, harassment and retaliation. This requirement applies to all third-party vendors and their subcontractors at every tier. Public Viewing Copy: The City is a governmental entity subject to the Colorado Open Records Act, C.R.S. §§ 24-72-200.1 et seq. (“CORA”). Any proposals submitted hereunder are subject to public disclosure by the City pursuant to CORA and City ordinances. Vendors may submit one (1) additional complete proposal clearly marked “FOR PUBLIC VIEWING.” In this version of the proposal, the Vendor may redact text and/or data that it deems confidential or proprietary pursuant to CORA. Such statement does not necessarily exempt such documentation from public disclosure if required by CORA, by order of a court of appropriate jurisdiction, or other applicable law. Generally, under CORA trade secrets, confidential commercial and financial data information is not required to be disclosed by the City. Proposals may not be marked “Confidential” or ‘Proprietary’ in their entirety. All provisions of any contract resulting from this request for proposal will be public information. Vendor Registration: The City requires new Vendors receiving awards from the City to fill out and submit an IRS form W-9 or W-8BEN/W8-BEN-E (international firms) and requires all Vendors to accept Direct Deposit (Electronic) payment. If needed, the W-9 form and the Vendor Direct Deposit Authorization Form can be found on the City’s Purchasing website at www.fcgov.com/purchasing under Vendor Reference Documents. Please do not submit with your proposal. However, if you take exception to participating in Direct Deposit (Electronic) payments please clearly note such in your proposal as an exception. The City may waive the requirement to participate in Direct Deposit (Electronic) payments at its sole discretion. Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision-making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Collusive or Sham Proposals: Any proposal deemed to be collusive or a sham proposal will be rejected and reported to authorities as such. Your authorized signature of this proposal assures that such proposal is genuine and is not a collusive or sham proposal. RFP 9207 Transportation Capital Project Prioritization Study Page 3 of 31 The City of Fort Collins reserves the right to reject any and all proposals and to waive any irregularities or informalities. Utilization of Award by Other Agencies: The City of Fort Collins reserves the right to allow other state and local governmental agencies, political subdivisions, and/or school districts to utilize the resulting award under all terms and conditions specified and upon agreement by all parties. Usage by any other entity shall not have a negative impact on the City of Fort Collins in the current term or in any future terms. The selected Vendor shall be required to sign the City’s standard Agreement prior to commencing Services (see sample attached to this Proposal). Sincerely, Gerry Paul Purchasing Director RFP 9207 Transportation Capital Project Prioritization Study Page 4 of 31 I. BACKGROUND & OBJECTIVE / OVERVIEW A. Objective The City of Fort Collins (City) is requesting proposals from consulting firms or teams (Professionals) to conduct a Transportation Capital Project Prioritization Study (Study), including compiling data for intersections and corridors, identifying and analyzing problems, identifying solutions, and prioritizing improvements. Past studies have focused on intersections located on arterial roadways within the City. The goal of this Study is to expand the analysis to include corridor improvements as well as locations outside of the City limits but within the Growth Management Area (GMA). For the purposes of this RFP, the Study scope will include every arterial-arterial intersection and every 1-mile arterial roadway corridor segment within the current City limits and City GMA. This contract may also be used by Larimer County (County) to analyze locations within the County. It is the City’s intent to have the Study completed and receive deliverables in 2021. It is possible that additional work may arise out of the deliverables from this RFP. In this case, future Work Orders may be written for the additional work. It is the City’s intent to hire a single Professional firm or team capable of executing the following duties: 1. Traffic count and crash data collection (including all necessary permitting and traffic control) 2. Traffic engineering, including modeling and analyzing data to identify intersection and corridor needs for future capital improvement projects 3. Developing a prioritization model and criteria in conjunction with the City in order to rank identified intersection and corridor improvement projects. Example criteria may include, but not be limited to: safety (current and anticipated safety issues based on industry standards), congestion, level of service, development coordination, multimodal connectivity including transit, deficient infrastructure, etc. 4. Conceptual design of identified improvements for intersections and corridors (approximately 5-10% design) 5. Conceptual project cost estimating of identified improvements for intersections and corridors 6. High level evaluation of critical clearances required for construction projects (National Environmental Policy Act (NEPA), historic, environmental, property boundaries, floodplain/floodway, etc.) to determine if future construction projects have critical items which may make the projects unfeasible B. Background The City Community Capital Improvement Program (CCIP) sales tax includes dedicated funding for arterial intersection improvements. There are additional funding sources available for corridor improvements within City limits and within the GMA. These funds are often used to leverage Federal and State grants. Additionally, the City’s Budgeting for Outcomes (BFO) budget process has been used in the past to help fund large transportation capital projects. RFP 9207 Transportation Capital Project Prioritization Study Page 5 of 31 The City, in partnership with a consultant team, conducted an Arterial Intersection Prioritization Study (AIPS) in 2010, and updated the study in 2016. The results of the study guided the selection of intersection improvement projects for pursuing grant funding, design, and construction. Most of the highest priority projects from the AIPS have been completed. The City desires to make data-driven decisions on which transportation capital projects to pursue either through grant funding or City funding. The Study will guide City decisions for transportation capital projects. The Study should incorporate data analysis within the following criteria: 1. Safety – Traffic crashes including vehicle, bicycle, pedestrian, and other multi- modal crashes 2. Congestion – Including overall congestion, peak hour congestion, and congestion during incidents such as crashes, lane closures, or train traffic (resilience) 3. Multi-modal – Including safety, capacity, adequate facilities, and user comfort 4. Operations – Analysis of traffic control (signals and other controls) adequacy and efficiency Required Study elements include: 1. Development of Study criteria 2. Traffic data collection and site evaluations 3. Identification of current and probable future developments impactful to arterial roadways 4. Analysis of data based on study criteria 5. Conceptual designs and project cost estimates 6. Public and Stakeholder Involvement Much of the traffic and crash data can be provided by the City and County. However, the Professional should anticipate and be capable of collecting any data which cannot be provided by the City or County. Due to the COVID-19 pandemic, traffic volumes (bike, pedestrian and vehicular) have not been consistent across the City. The consultant should address possible solutions and ideas for addressing this potential discrepancy in data and how this might play into the overall Study. C. Cooperative Purchase Larimer County has indicated that they may like to leverage this RFP award process for their own studies. The awarded Professional, upon mutual agreement with the County, may work with the County to execute separate Agreements for similar services based on the established scope of work, requirements, and costs. II. PROFESSIONAL SELECTION PROCESS AND SCHEDULE It is the City’s intent to hire a single Professional firm/team for the completion of the study. A Professional Services Agreement – Work Order type will be structured in an hourly rate format. It is not anticipated that Federal funds will be used for the Study. RFP 9207 Transportation Capital Project Prioritization Study Page 6 of 31 On-time delivery is important for the Study. Professional should demonstrate their approach and delivery strategy to ensure an efficient schedule. See Section IV for submittal information. Below are the anticipated dates for the Professional Selection and Study Schedule. Dates represent the City’s target schedule for the RFP. The City reserves the right to amend the target schedule at any time. Professional Selection Process 1. RFP Available to the Public October 7, 2020 2. Pre-Proposal Meeting October 15, 2020 3. Questions Deadline October 19, 2020 4. Proposal Submittal Deadline October 29, 2020 5. Interviews (tentative) November 18, 19 or 20, 2020 6. Select and Notify Professional (tentative) Week of November 30, 2020 7. Contract Execution December 2020 Anticipated Project Schedule It is the City’s intent to have all deliverables for the defined scope within one year. Additional Work Orders may be executed for follow-on tasks/scopes based on first deliverables. The City’s general milestones for the initial Study are: 1. Project Kickoff December 2020 2. Finalize Study criteria January 2021 3. Phase 1 Analysis Complete Q1 2021 4. Phase 2 Analysis Complete Q2 2021 5. Phase 3 Conceptual Design and Estimates Complete Q3 2021 6. Final Report and Deliverables Submitted Q4 2021 III. SCOPE OF PROPOSAL A. Scope of Work The following is an outline of a general scope of work and does not constitute the full scope of work required to complete the Study. Professional shall expand any of the tasks listed below. Additional tasks, if deemed necessary by the Professional, shall be added to the list to ensure achievement of all Study objectives. The phases below are assumed at this time and may be modified once the Professional is selected based on additional input. Professional should add phases that they deem necessary to the final scope of work and discuss any critical phases in their proposal. 1. Study Kickoff and Scoping Phase As part of this phase, the Professional and City will determine the Study boundary. The boundary will likely be the entire City limits and may include all or part of unincorporated County (outside City limits but within the City’s growth management boundary). RFP 9207 Transportation Capital Project Prioritization Study Page 7 of 31 Because this phase includes scoping the entire study, it is likely that the City and Professional will execute a Work Order for this scoping phase prior to executing a Work Order for the Study. City Tasks: 1. Provide aerial maps. Maps are not survey quality but may be used for conceptual designs. 2. Provide existing traffic count data and crash data if previously collected and available 3. Provide signal timing, intersection geometry, turning movement data, and other available data in Synchro format (when applicable) if available 4. Provide congestion and delay data if previously collected and available 5. Facilitate project kickoff meeting with key stakeholders 6. Work with Professional to develop Study boundary 7. Work with Professional to develop list of intersections and corridors within Study Boundary to be studied Professional Tasks: 1. Develop kickoff meeting agenda and minutes 2. Work with City to develop Study boundary 3. Work with City to develop list of intersections and corridors within the Study boundary to be studied 4. Identify gaps in required data Deliverables: 1. Overall Study schedule 2. Kickoff meeting agenda 3. Kickoff meeting minutes 4. List of corridors and intersections to be studied 5. Graphic of Study boundary showing intersections and corridors to be studied 2. Phase 1 Analysis The Phase 1 Analysis consists of developing the Study prioritization criteria and an initial evaluation of identified arterial intersections and arterial corridors within the Study boundary. Developed Study criteria will be used in every phase to determine if an intersection or corridor should be evaluated in subsequent phases. The criteria and evaluation should be able to analyze intersections (both within City limits and within the City’s GMA), corridors within City limits, and corridors within the GMA. The tool shall have the ability to prioritize these areas both as an entire set of projects, but also separately as projects within the City limits vs. projects within the City’s GMA. The goal of the Phase 1 Analysis is to develop a list of arterial intersections and arterial corridors which could potentially see substantial safety, congestion, or multimodal improvement through treatments such as a capital project, signal timing adjustments, signal modifications or replacements, restriping, or other treatments. Identified locations will be evaluated further in the Phase 2 Analysis. RFP 9207 Transportation Capital Project Prioritization Study Page 8 of 31 City Tasks: 1. Work with Professional to develop prioritization criteria 2. Work with Professional to identify current developments and likely future developments 3. Work with Professional to identify which intersections and corridors will likely be affected by developments Professional Tasks: 1. Work with City to develop prioritization criteria 2. Conduct preliminary evaluation of identified intersections and corridors within Study boundary based on developed Study criteria 3. Develop list of intersections and corridors to be further evaluated in Phase 2 Analysis 4. Conduct high level clearances evaluation of identified intersections and corridors within Study boundary 5. Consider which identified intersections and corridors will be affected by current or future developments Deliverables: 1. Phase 1 Analysis draft report discussing the following: a. Study boundary and rationale of development b. Intersections and corridors studied and rationale behind selection c. Results of Phase 1 Analysis 2. Interactive and adjustable evaluation tool using Microsoft Excel, geographic information systems (GIS) or other non-proprietary software 3. Phase 2 Analysis The purpose of the Phase 2 Analysis is to determine the top tier of arterial intersections and arterial corridors where there is the greatest need for improvements, and which would benefit the most from improvements. This phase consists of an in-depth analysis of locations selected during the Phase 1 Analysis. The Professional will take the top tier locations from the Phase 2 Analysis and perform conceptual designs and estimates of those locations in Phase 3. City Tasks: 1. Provide general support and input Professional Tasks: 1. Conduct final evaluation of top tier locations from Phase 1 2. Prioritize top tier locations for improvements 3. Identify probable treatments for top tier locations 4. Evaluate feasibility of probable treatments for top tier locations 5. Identify potential highest priority locations Deliverables: 1. Phase 2 Analysis draft report discussing the following: a. Intersections and corridors studied and results of Phase 2 Analysis b. Recommendation of locations to be included in Phase 3 RFP 9207 Transportation Capital Project Prioritization Study Page 9 of 31 2. Updates to evaluation tool incorporating results from Phase 2 Study 4. Phase 3 – Conceptual Design and Estimating In Phase 3, the Professional will develop conceptual designs and project cost estimates for locations identified as part of Phase 2. The specific locations will be developed in partnership between the City and Professional, and will focus on locations with the greatest need, locations which will see the greatest benefit, and locations where improvements are most feasible. It is anticipated that between 15 and 20 arterial intersections, and between 10 and 20 arterial corridors, will be included in Phase 3. Conceptual designs and estimates will be developed on existing aerial photography using AutoCAD Civil 3D or similar software. Professional shall use existing property boundaries provided to the public by the Larimer County Assessor’s Office to determine right-of-way boundaries. Conceptual designs shall include horizontal geometry, and do not need to include vertical components. However, the Professional should look for vertical constraints which may add substantial cost to improvements and address those constraints in the conceptual design and cost estimate. Conceptual cost estimates for treatments should include all phases of future projects including design, property acquisition, NEPA clearances, construction, and a factor for cost increases. Cost estimates are expected to include per-unit costs for hard bid items that can be estimated based on conceptual design (substantial removals, paving, structures, etc.), and include percentages for soft design costs (design, NEPA clearances, property acquisition, etc.) and soft construction costs (landscaping, erosion control, etc.). Conceptual designs and estimates should consider current or anticipated developments both adjacent to identified locations or which may have significant impacts to traffic volumes at identified locations. City Tasks: 1. Work with Professional to develop list of locations for Phase 3 2. Provide historic City cost data for identified treatments if available 3. Provide conceptual cost estimating template commonly used by the City 4. Work with Professional to refine conceptual cost estimates 5. Provide general support and input Professional Tasks: 1. Work with City to develop list of locations for Phase 3 2. Develop conceptual design for each location in Phase 3 3. Develop conceptual cost estimate for each location in Phase 3 4. Work with City to refine conceptual cost estimates Deliverables: 1. Study report including finalized results from each phase of the Study RFP 9207 Transportation Capital Project Prioritization Study Page 10 of 31 2. Conceptual design for each Phase 3 location in PDF (11” x 17” page size) and AutoCAD Civil 3D formats 3. Conceptual cost estimate for each Phase 3 location in PDF and Microsoft Excel formats 5. Public and Stakeholder Involvement All stages of the Study shall include appropriate levels of public and stakeholder involvement. City staff will develop and implement a Communication and Public Outreach Plan which address public involvement and stakeholder coordination. Professional tasks to support the City’s public and stakeholder involvement process include: 1. Graphics production and reproduction 2. Attendance and participation at Study events (such as open houses) 3. Preparation of presentation materials 4. Attendance at public meetings For purposes of this RFP, Professional should assume attending and providing graphics support for the following: 1. Project website development (graphics support only) 2. Development of system to gather public input such as online surveys or other methods 3. Phase 1 a. One City Transportation Board meeting 4. Phase 2 a. One City Transportation Board meeting b. One public open house meeting B. Interviews In addition to submitting a written proposal, the top-rated Professionals may be interviewed by the RFP assessment team and asked to participate in an oral presentation to provide an overview of the company, approach to the project and to address questions. The evaluation criteria for the oral interviews will be the same as the criteria for the written evaluations and is included in Section V. Because of recent events involving COVID-19, the City will likely use non-traditional methods for the optional interview phase of the assessment process. The City will receive and score written proposals. However, instead of traditional in-person interviews for the optional interview session, the City may opt to use alternate methods including, but not limited to remote interviews through a platform such as Microsoft Teams or Zoom: C. Travel & Expenses Vendors are to provide a list of fees for reimbursable expenses. Reasonable expenses may be reimbursable per the current rates found at www.gsa.gov. RFP 9207 Transportation Capital Project Prioritization Study Page 11 of 31 D. Subcontractors Vendors will be responsible for identifying any subcontractors in their proposal. Please note that the City will contract solely with the awarded Vendor; therefore, subcontractors will be the responsibility of the Vendor. E. Current Standards All work and/or materials must meet current standards in force by recognized technical and professional societies, trade and materials supply associations, institutes and organizations, bureaus and testing laboratories, and national, federal, state, county, and local laws, codes and ordinances. F. Fees, Licenses, Permits The successful Vendor shall be responsible for obtaining any necessary licenses, fees or permits without additional expense to the City. All equipment shall be properly licensed and insured, carry the appropriate permits and be placarded as required by law. G. Laws and Regulations The Vendor agrees to comply fully with all applicable local, State of Colorado and Federal laws and regulations and municipal ordinances. H. Agreement & Term The intent of the City of Fort Collins is to award contracts to one or two qualified Consultants and their subconsultants (Design Engineer Team) for the services outlined in this RFP. The Consultants and the City will enter into a Professional Services Agreement Work Order Type known as the “Master Agreement”. This Master Agreement will cover the design, preconstruction, and construction phases of work. Work will be on an as- needed basis with the scope of work to be defined and a Work Order negotiated prior to commencement of each project. It is anticipated that design, preconstruction, and construction work will be conducted in phases, with Work Orders negotiated and issued for each phase of work as the project progresses. The Master Agreement contains the terms and conditions of the contract, a general scope of work, hourly rates, insurance, etc. The resulting Agreement(s) will have an initial term of one (1) year and may be extended at the City’s option for additional one-year periods not to exceed four (4) additional one- year periods, subject to mutual agreement by both parties. Included with this RFP is a sample Master Agreement that the City intends to use for obtaining the services of the Consultant. The Consultant is required to review the Master Agreement and indicate any objections to the terms of the Agreement. If revisions to the contractual terms are requested, provide suggested revisions as part of the proposal submittal. I. Work Orders The awarded Vendor(s) will be expected to sign the City’s standard Work Order type services agreement, a sample of which is attached as Section VII for reference purposes. In the event that the City has agreements with multiple Vendors for the Work, the City reserves the right to request proposals for individual Work Order assignments from the awarded Vendors or will assign Work Orders directly to a Vendor at its sole discretion. Selection for individual Work Orders may be based on, but not limited to, availability, approach, prior experience, firm capability, and cost. RFP 9207 Transportation Capital Project Prioritization Study Page 12 of 31 Individual work assignments will be requested and agreed to utilizing the City’s standard Work Order (included in the Agreement). Each Work Order must include a start and completion date, total cost and a summary of work. Subsequent supporting documentation pages may include a project schedule, deliverables, hours, cost detail supporting total cost, and personnel details. Fees outlined in the Work Order will conform with those submitted in the RFP response and subsequently included in the Agreement. No Work Order over $5,000 will be considered valid until signed, at a minimum, by the Vendor, project manager and Purchasing Department representative. Depending on the cost and nature of the Work, additional signature authorization may be required. Any changes to the dates, cost or scope of any Work Order must be agreed upon in writing utilizing the City’s Change Order (included in the Agreement) and will not be considered valid until signed, at a minimum, by the Vendor, project manager and Purchasing Department representative. J. Invoicing and Payment Invoices should be emailed monthly to invoices@fcgov.com with a copy to the Project Manager. The cost of the work completed shall be paid to the Vendor each month following the submittal of a correct invoice by the Vendor indicating the project name, Purchase Order number, task description, hours worked, personnel/work type category, hourly rate for each employee/work type category, date of the work performed specific to the task, percentage of that work that has been completed by task, 3rd party supporting documentation with the same detail and a brief progress report. Payments will be made using the prices listed on the agreed-to Price Schedule. In the event a service is requested which is not listed on the Price Schedule, the Vendor and the City will negotiate an appropriate unit price for the service prior to the Vendor initiating such work. The City pays invoices on Net 30 terms. IV. PROPOSAL SUBMITTAL Professionals should limit the total length of proposals to a maximum of forty (40) single- sided 8 ½” x 11” pages (excluding cover pages, table of contents, dividers, and Vendor Statement form). Brevity is appreciated and encouraged when possible. Font shall be a minimum of 10 point and margins are limited to no less than 0.5” for sides, top and bottom. Extended page sizes, such as 11” x 17”, count as a single page and should be limited to those pages which cannot be feasibly displayed on 8 ½” x 11” pages. Please, no embedded documents. The responses shall be considered technical offers of what Professionals propose to provide and shall be incorporated in the contract award as deemed appropriate by the City. A proposal that does not include all the information required may be deemed non-responsive and subject to rejection. It is suggested that the Contractors include each of the City’s questions with their response immediately following the question. The City of Fort Collins shall not reimburse any firm for costs incurred in the preparation and presentation of their proposal. RFP 9207 Transportation Capital Project Prioritization Study Page 13 of 31 A. Cover Letter / Executive Summary The Executive Summary should highlight the content of the proposal and features of the services offered, including a general description of the services and any unique aspects or benefits provided by the Professional. Professional should indicate their ability to participate in the interviews on the proposed dates as stated in Section II. B. Vendor Information 1. Describe your firm’s business and background 2. Number of years in the business 3. An overview of services offered and qualifications 4. Size of the firm 5. Location(s) of offices. If multiple, please identify which will be the primary for this contract. 6. Primary contact information for the company including contact name(s) and title(s), mailing address(es), phone number(s), and email address(es). Complete Section VI, Vendor Statement. C. Scope of Proposal 1. Study Understanding: Provide a summary of your team’s understanding of the Study 2. Study Approach: Describe your recommended approach to achieve each of the tasks outlined in the Scope of Work described above. The narrative should include any options which may be beneficial for the City to consider. Professionals are encouraged to think beyond the outlined Scope of Work and provide innovative and cost-effective ideas to create a successful plan. 3. Describe how the Study will be managed and who will have primary responsibility for timely and professional completion. 4. Describe the methods and timeline of communication your firm will use with the City’s Project Manager and other parties. 5. Schedule: Professional’s schedule shall clearly indicate “critical path work items” including decision points requiring City input. Professional must explain approach and strategy to ensuring this schedule is met as well as their understanding of the challenges associated with the Study. The schedule shall detail all items required to meet the final deliverable date and shall clearly indicate critical path work items. Schedule should include realistic timelines for performing critical path tasks associated with the Study. If the provided Study schedule described in this RFP is not attainable, provide an explanation as to why it is not and how it must be adjusted. Professional should also address the question of whether additional personnel are available to assist in meeting Study schedule if needed. 6. Professional’s proposal should include a detailed hours and fee breakdown (number of hours x hourly rate for employee name & job title) for tasks through final deliverables being submitted. Fees should be estimated based on the assumption of studying every arterial-arterial intersection and every 1-mile arterial corridor segment within the City limits and the City growth management boundary. Exact scope will be RFP 9207 Transportation Capital Project Prioritization Study Page 14 of 31 determined through an initial scoping Work Order executed with the selected Professional. D. Firm Capability & Assigned Personnel 1. Provide an Organizational Chart / Proposed Project Team: An organizational chart containing the names of all key personnel and sub-consultants with titles and their specific task assignment for this Study. 2. Provide a minimum of two similar projects with public agencies in the past 5-10 years that have involved the staff proposed to work on this Study. Include the owner’s name, title of project, beginning price, ending price, contact name, email and phone number, sub-consultants on the team and a brief description of the work and any change orders. 3. Include three references (current contact name, current telephone number and email address) from similar projects with similar requirements that have been completed within the past 5-10 years and that have involved the staff proposed to work on this Study. Provide a description of the work performed. The Professional authorizes the City to verify any and all information contained in the Professional’s submittal from references contained herein and hereby releases all those concerned providing information as a reference from any liability in connection with any information they give. 4. List of Study Personnel: The list should include the identification of the contact person with primary responsibility for this Agreement, the personnel proposed for this Agreement, and any supervisory personnel, including partners and / or sub- consultants, and their individual areas of responsibility. 5. Please speak to the issues and/or opportunities related to the remote working situation. Specifically, what are ways to keep the project on schedule and still facilitate meetings with stakeholders and property owners? 6. What adjustments to your processes do you plan to make or have made due to COVID-19? E. Sustainability / TBL Methodology In concise terms (no more than two pages), please describe your organization’s commitment to sustainability and supporting values. Address how your firm strives to incorporate all three aspects (social, environmental, and economic) of Triple Bottom Line (TBL) sustainable practices into the workplace. Provide examples along with any metrics used to measure success within your firm Also provide examples of how your firm has incorporated all three aspects of TBL sustainable practices in previous similar projects that your firm has been the prime Consultant on. Some examples are provided below: 1. Environmental – Experience delivering projects / programs focused on environmental health priorities in the areas of climate resiliency, water quality and watershed protection, regulatory performance, management systems, air quality, renewable energy, sustainable building and design, construction materials management, and solid waste reduction. RFP 9207 Transportation Capital Project Prioritization Study Page 15 of 31 2. Economic – Experience working and delivering projects with an emphasis on strategic financial planning, job creation, business development, asset management, various project delivery methods, value engineering, regional partnerships, transparency, stakeholder engagement, strategic investments, aging infrastructure, repurposing of existing facilities, and competing financial priorities. 3. Social - Experience working and delivering projects, programs, and/or initiatives that support Equity, Diversity, and Inclusion throughout your firm’s workplace, including leadership, and supply chain. Examples of this may be demonstration of working within cultural and language gaps, development of diversity programs, diverse project teams, equitable opportunity vendor supply chain, and how your firm has applied an equity lens to processes such as recruitment, hiring, purchasing, career pathways, salaries, and staff engagement. F. Cost In your response to this proposal, submit all applicable Rate/Fee Schedules including applicable expenses. Identify the following: 1. Schedule of Rates: Provide a schedule of billing rates by category of employee with job title to be used during the initial term of the Agreement. This fee schedule will be firm for at least one (1) year from the date of the Agreement. The fee schedule will be used as a basis for determining fees when creating Work Orders. Include a per meeting rate in the event additional meetings are needed. A fee schedule for each subconsultant, shall also be included. 2. Consultants are to provide a list of fees for reimbursable expenses to include the following for the Agreement: a. Reasonable travel expenses may be reimbursable as per the current rates found at www.gsa.gov b. Other direct expenses such as printing, copies, postage and deliveries shall be billed as a direct cost, no markups allowed c. Markups on subconsultants and sub tier consultants will not be approved d. Markups for technology expenses will not be approved (phone, computer, etc.) All direct costs (i.e., travel, printing, postage, markups, etc.) specifically attributed to the work and not included in the billing rates must be identified. The Consultant will be required to provide original receipts to the City for all reimbursable expenses. No additional terms and conditions should be part of any Consultant or subconsultant Rate Schedules. G. Additional Information Provide any information that distinguishes your firm / team from its competition and any additional information applicable to this RFP that might be valuable in assessing your proposal. RFP 9207 Transportation Capital Project Prioritization Study Page 16 of 31 Explain any concerns your firm / team may have in maintaining objectivity in recommending the best solution. All potential conflicts of interest must be disclosed. Exceptions to the Scope of Services and City Agreement (a sample of which is attached in Section VII) shall be documented. V. REVIEW AND ASSESSMENT CRITERIA A. Proposal and Interview Criteria Professional firms / teams will be evaluated on the following criteria. These criteria will be the basis for review and assessment of the written proposals and optional interview. At the discretion of the City, interviews of the top-rated Professional firms / teams may be conducted. Final score may include evaluation of elements from the written proposal and interview. Rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average rating, and 5 being an outstanding rating. WEIGHTING FACTOR QUALIFICATION STANDARD 3.0 Scope of Proposal Does the proposal address all elements of the RFP? Does the proposal show an understanding of the Study objectives and results/outcomes required by the Study? Are there any exceptions to the Scope of Work or agreement? Is the Professional’s estimate of hours realistic for the required tasks in the proposal schedule? Is the Professional’s cost estimate realistic for the required tasks and stated hours? Is the Professional’s cost estimate competitively priced? 3.0 Firm Capability & Assigned Personnel Does the Professional have the resources, financial strength, capacity, and support capabilities required to successfully complete the Study on- time and in-budget? Has the Professional successfully completed previous projects of this type and scope? Do assigned personnel have the necessary skills and qualifications? Are sufficient people of the requisite skills and qualifications assigned to the Study? RFP 9207 Transportation Capital Project Prioritization Study Page 17 of 31 1.0 Sustainability/TBL Methodology Does the firm demonstrate a commitment to Sustainability and incorporate Triple Bottom Line methodology in both their Scope of Work for the project, and their day-to- day business operating processes and procedures? 1.0 Cost How do the Professional’s rates compare with others? Are there additional markups shown? Are expenses charged, and if so, reasonable? B. Reference Evaluation Criteria Prior to award, the City Project Manager may check references using the following criteria. Negative responses from references may impact the award determination. Evaluation rankings will be labeled Satisfactory / Unsatisfactory. CRITERIA STANDARD QUESTIONS Overall Performance Would you hire this Professional again? Did they show the skills required by this project? Timetable Was the original Scope of Work completed within the specified time? Were milestone dates met in a timely manner? Completeness Was the Professional responsive to client needs; did the Professional anticipate problems? Were problems solved quickly and effectively? Did Professional respond favorably to changes in Scope of Work? Budget Was the original Scope of Work completed within budget? Job Knowledge Did Professional demonstrate necessary knowledge, skills, and abilities to perform all aspects of design of the project? Did Professional select subconsultants with necessary knowledge, skills, and abilities? RFP 9207 Transportation Capital Project Prioritization Study Page 18 of 31 VI. VENDOR STATEMENT Vendor hereby acknowledges receipt of the City of Fort Collins Request for Proposal and acknowledges that it has read and agrees to be fully bound by all of the terms, conditions and other provisions set forth in the RFP. Additionally, Vendor hereby makes the following representations to City: a. All of the statements and representations made in this proposal are true to the best of the Vendor’s knowledge and belief. b. Vendor commits that it is able to meet the terms provided in this proposal. c. This proposal is a firm and binding offer, for a period of 90 days from the date hereof. d. Vendor further agrees that the method of award is acceptable. e. Vendor also agrees to complete the proposed Agreement with the City of Fort Collins within 30 days of notice of award. If contract is not completed and signed within 30 days, City reserves the right to cancel and award to the next highest rated firm. f. Vendor acknowledge receipt of addenda. Legal Firm Name: Physical Address: Remit to Address: Phone: Name of Authorized Agent of Firm: Signature of Authorized Agent: Primary Contact for Project: Title: Email Address: Phone: Cell Phone: NOTE: VENDOR STATEMENT IS TO BE SIGNED & RETURNED WITH YOUR PROPOSAL. Official Purchasing Document Last updated 10/2017 RFP 9207 Transportation Capital Project Prioritization Study Page 19 of 31 VII. SAMPLE AGREEMENT (FOR REFERENCE ONLY – DO NOT SIGN ) PROFESSIONAL SERVICES AGREEMENT WORK ORDER TYPE THIS AGREEMENT made and entered into the day and year set forth below by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the "City" and , hereinafter referred to as the "Professional". WITNESSETH: In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows: 1. Scope of Services. The Professional agrees to provide services in accordance with any project Work Orders for , issued by the City. A blank sample of a work order is attached hereto as Exhibit A, consisting of ( ) page(s) and is incorporated herein by this reference. A general scope of services is attached hereto as Exhibit C, consisting of ( ) page(s) and is incorporated herein by this reference. The City reserves the right to independently bid any project rather than issuing a Work Order to the Professional for the same pursuant to this Agreement. Irrespective of references in Exhibit A to certain named third parties, the Professional shall be solely responsible for performance of all duties hereunder. The term “Work” as used in this Agreement shall include the services and deliverables contained in Exhibit A and any Work Orders issued by the City. The City may, at any time during the term of a particular Work Order and without invalidating such Work Order, make changes to the scope of the particular services. Such changes shall be agreed upon in writing by the parties by Change Order, a sample of which is attached hereto as Exhibit B, consisting of one (1) page and incorporated herein by this reference. 2. The Work Schedule. The services to be performed pursuant to this Agreement shall be performed in accordance with the Work Schedule stated on each Work Order. 3. Time of Commencement and Completion of Services. The services to be performed pursuant to this Agreement shall be initiated as specified on each Work Order. Time is of the essence. Any extensions of any time limit must be agreed upon in writing by the parties hereto. 4. Contract Period. This Agreement shall commence , 20 , and shall continue in full force and effect until , 20 , unless sooner terminated as herein provided. In addition, at the option of the City, the Agreement may be extended for additional one year periods not to exceed four (4) additional one year periods. Renewals and pricing changes shall be negotiated by and agreed to by both parties. Written notice of renewal shall be provided to the Professional and mailed no later than thirty (30) days prior to contract end. Official Purchasing Document Last updated 10/2017 RFP 9207 Transportation Capital Project Prioritization Study Page 20 of 31 5. Early Termination by City/Notice. Notwithstanding the time periods contained herein, the City may terminate this Agreement at any time without cause by providing written notice of termination to the Professional. Such notice shall be delivered at least fifteen (15) days prior to the termination date contained in said notice unless otherwise agreed in writing by the parties. All notices provided under this agreement shall be effective when mailed, postage prepaid and sent to the following address: Professional: City: Copy to: Attn: City of Fort Collins Attn: PO Box 580 Fort Collins, CO 80522 City of Fort Collins Attn: Purchasing Dept. PO Box 580 Fort Collins, CO 80522 In the event of any such early termination by the City, the Professional shall be paid for services rendered prior to the date of termination subject only to the satisfactory performance of the Professional's obligations under this Agreement. Such payment shall be the Professional's sole right and remedy for such termination. 6. Design, Project Insurance and Insurance Responsibility. The Professional shall be responsible for the professional quality, technical accuracy, timely completion and the coordination of all services rendered by the Professional, including but not limited to designs, plans, reports, specifications, and drawings and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies. The Professional is responsible for and shall ensure the design Work under any Work Order complies with the most recent revision of the Americans with Disabilities Act of 1990 (“ADA”) Standards for Accessible Design, separate from and in addition to compliance with applicable building codes. Professional shall ensure that any change orders or other changes to the Work comply with the ADA Standards for Accessible Design. Professional shall be responsible for any necessary redesign due to failure to comply with ADA requirements, including any costs for such redesign. The Professional shall indemnify, save and hold harmless the City its officers and employees, in accordance with Colorado law, from all damages whatsoever claimed by third parties against the City and for the City's costs and reasonable attorney’s fees arising directly or indirectly out of the Professional's negligent performance of any of the services furnished under this Agreement. The Professional shall maintain insurance in accordance with Exhibit , consisting of one (1) page, attached hereto and incorporated herein. 7. Compensation. In consideration of services to be performed pursuant to this Agreement, the City agrees to pay the Professional on a time and reimbursable direct cost basis designated in Exhibit , consisting of ( ) page(s), attached hereto and incorporated herein by this reference. At the election of the City, each Work Order may contain a maximum fee, which shall be negotiated by the parties hereto for each such Work Order. Monthly partial payments based upon the Professional's billings and itemized statements are permissible. The amounts of all such partial payments shall be based upon the Professional's City-verified progress in completing the services to be performed pursuant to the Work Order and upon approval of the Professional's direct reimbursable Official Purchasing Document Last updated 10/2017 RFP 9207 Transportation Capital Project Prioritization Study Page 21 of 31 expenses. Final payment shall be made following acceptance of the Work by the City. Upon final payment, all designs, plans, reports, specifications, drawings, and other services rendered by the Professional shall become the sole property of the City. 8. License. Upon execution of this Agreement, the Professional grants to the City an irrevocable license to use any and all sketches, drawings, specifications, designs, blueprints, data files, calculations, studies, analysis, renderings, models and other Work Order deliverables (the “Instruments of Service”), in any form whatsoever and in any medium expressed, for purposes of constructing, using, maintaining, altering and adding to the project, provided that the City substantially performs its obligations under the Agreement. The license granted hereunder permits the City and third parties reasonably authorized by the City to reproduce applicable portions of the Instruments of Service for use in performing services or construction for the project. In addition, the license granted hereunder shall permit the City and third parties reasonably authorized by the City to reproduce and utilize the Instruments of Service for similar projects, provided however, in such event the Professional shall not be held responsible for the design to the extent the City deviates from the Instruments of Service. This license shall survive termination of the Agreement by default or otherwise. 9. City Representative. The City will designate, prior to commencement of the Work, its project representative who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the project. All requests for contract interpretations, change orders, and other clarification or instruction shall be directed to the City Representative. 10. Project Drawings. Upon request and before final payment, the Professional shall provide the City with reproducible drawings of the project containing accurate information on the project as constructed. Drawings shall be of archival quality, prepared on stable mylar base material using a non-fading process to provide for long storage and high quality reproduction. "CD" disc of the as-built drawings shall also be submitted to the owner in and AutoCAD version no older than the established City standard. The Professional acknowledges the City is a governmental entity subject to the Colorado Open Records Act, C.R.S. §§ 24-72-200.1, et seq. (the “CORA”), and documents in the City’s possession may be considered public records subject to disclosure under the CORA. 11. Monthly Report. Commencing thirty (30) days after Notice to Proceed is given on any Work Order and every thirty days thereafter, the Professional is required to provide the City Representative with a written report of the status of the Work with respect to the Work Order, Work Schedule and other material information. Failure to provide any required monthly report may, at the option of the City, suspend the processing of any partial payment request. 12. Independent Contractor. The services to be performed by the Professional are those of an independent contractor and not of an employee of the City of Fort Collins. The City shall not be responsible for withholding any portion of the Professional's compensation hereunder for the payment of FICA, Workers' Compensation, other taxes or benefits or for any other Official Purchasing Document Last updated 10/2017 RFP 9207 Transportation Capital Project Prioritization Study Page 22 of 31 purpose. 13. Subcontractors. The Professional may not subcontract any of the Work set forth in the Exhibit A, Statement of Work without the prior written consent of the city, which shall not be unreasonably withheld. If any of the Work is subcontracted hereunder (with the consent of the City), then the following provisions shall apply: (a) the subcontractor must be a reputable, qualified firm with an established record of successful performance in its respective trade performing identical or substantially similar work, (b) the subcontractor will be required to comply with all applicable terms of this Agreement, (c) the subcontract will not create any contractual relationship between any such subcontractor and the City, nor will it obligate the City to pay or see to the payment of any subcontractor, and (d) the Work of the subcontractor will be subject to inspection by the City to the same extent as the Work of the Professional. The Professional shall require all subcontractors performing Work hereunder to maintain insurance coverage naming the City as an additional insured under this Agreement of the type and with the limits specified within Exhibit , consisting of one (1) page attached hereto and incorporated herein by this reference. The Professional shall maintain a copy of each subcontract’s certificate evidencing the required insurance. Upon request, the Professional shall promptly provide the City with a copy of such certificate(s). 14. Personal Services. It is understood that the City enters into this Agreement based on the special abilities of the Professional and that this Agreement shall be considered as an agreement for personal services. Accordingly, the Professional shall neither assign any responsibilities nor delegate any duties arising under this Agreement without the prior written consent of the City. 15. Acceptance Not Waiver. The City's approval of drawings, designs, plans, specifications, reports, and incidental work or materials furnished hereunder shall not in any way relieve the Professional of responsibility for the quality or technical accuracy of the Work. The City's approval or acceptance of, or payment for, any of the services shall not be construed to operate as a waiver of any rights or benefits provided to the City under this Agreement. 16. Default. Each and every term and condition hereof shall be deemed to be a material element of this Agreement. In the event either party should fail or refuse to perform according to the terms of this Agreement, such party may be declared in default. 17. Remedies. In the event a party has been declared in default, such defaulting party shall be allowed a period of ten (10) days within which to cure said default. In the event the default remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail himself of any other remedy at law or equity. If the non-defaulting party commences legal or equitable actions against the defaulting party, the defaulting party shall be liable to the non-defaulting party for the non-defaulting party's reasonable attorney fees and costs incurred because of the default. Official Purchasing Document Last updated 10/2017 RFP 9207 Transportation Capital Project Prioritization Study Page 23 of 31 18. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire Agreement between the parties and shall be binding upon said parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal representatives, successors and assigns of said parties. 19. Law/Severability. The laws of the State of Colorado shall govern the construction, interpretation, execution and enforcement of this Agreement. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement. 20. Prohibition Against Unlawful Discrimination. The City of Fort Collins, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 US.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. The City strictly prohibits unlawful discrimination based on an individual’s gender (regardless of gender identity or gender expression), race, color, religion, creed, national origin, ancestry, age 40 years or older, marital status, disability, sexual orientation, genetic information, or other characteristics protected by law. For the purpose of this policy “sexual orientation” means a person’s actual or perceived orientation toward heterosexuality, homosexuality, and bisexuality. The City also strictly prohibits unlawful harassment in the workplace, including sexual harassment. Further, the City strictly prohibits unlawful retaliation against a person who engages in protected activity. Protected activity includes an employee complaining that he or she has been discriminated against in violation of the above policy or participating in an employment discrimination proceeding. The City requires its vendors to comply with the City’s policy for equal employment opportunity and to prohibit unlawful discrimination, harassment and retaliation. This requirement applies to all third-party vendors and their subcontractors at every tier. 21. Prohibition Against Employing Illegal Aliens. Pursuant to Section 8-17.5-101, C.R.S., et. seq., the Professional represents and agrees that: a. As of the date of this Agreement: 1. The Professional does not knowingly employ or contract with an illegal alien who will perform work under this Agreement; and 2. The Professional will participate in either the e-Verify program created in Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th Congress, as amended, administered by the United States Department of Homeland Security (the “e-Verify Program”) or the Department Program (the “Department Program”), an employment verification program established pursuant to Section 8- 17.5-102(5)(c) C.R.S. in order to confirm the employment eligibility of all newly hired Official Purchasing Document Last updated 10/2017 RFP 9207 Transportation Capital Project Prioritization Study Page 24 of 31 employees to perform work under this Agreement. b. The Professional shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or knowingly enter into a contract with a subcontractor that knowingly employs or contracts with an illegal alien to perform work under this Agreement. c. The Professional is prohibited from using the e-Verify Program or Department Program procedures to undertake pre-employment screening of job applicants while this Agreement is being performed. d. If the Professional obtains actual knowledge that a subcontractor performing work under this Agreement knowingly employs or contracts with an illegal alien, the Professional shall: 1. Notify such subcontractor and the City within three days that the Professional has actual knowledge that the subcontractor is employing or contracting with an illegal alien; and 2. Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to this section the subcontractor does not cease employing or contracting with the illegal alien; except that the Professional shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. e. The Professional shall comply with any reasonable request by the Colorado Department of Labor and Employment (the “Department”) made in the course of an investigation that the Department undertakes or is undertaking pursuant to the authority established in Subsection 8-17.5-102 (5), C.R.S. f. If the Professional violates any provision of this Agreement pertaining to the duties imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this Agreement is so terminated, the Professional shall be liable for actual and consequential damages to the City arising out of the Professional’s violation of Subsection 8-17.5-102, C.R.S. g. The City will notify the Office of the Secretary of State if Professional violates this provision of this Agreement and the City terminates the Agreement for such breach. 22. Special Provisions. Special provisions or conditions relating to the services to be performed pursuant to this Agreement are set forth in Exhibit - Confidentiality, consisting of one (1) page, attached hereto and incorporated herein by this reference. Official Purchasing Document Last updated 10/2017 RFP 9207 Transportation Capital Project Prioritization Study Page 25 of 31 THE CITY OF FORT COLLINS, COLORADO By: Gerry Paul Purchasing Director DATE: ATTEST: APPROVED AS TO FORM: PROFESSIONAL'S NAME By: Printed: Title: CORPORATE PRESIDENT OR VICE PRESIDENT Date: Official Purchasing Document Last updated 10/2017 RFP 9207 Transportation Capital Project Prioritization Study Page 26 of 31 EXHIBIT A WORK ORDER FORM PURSUANT TO A MASTER AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND PROFESSIONAL'S NAME WORK ORDER NUMBER: PROJECT TITLE: ORIGINAL BID/RFP NUMBER & NAME: MASTER AGREEMENT EFFECTIVE DATE: Original Contract Date WORK ORDER COMMENCEMENT DATE: WORK ORDER COMPLETION DATE: MAXIMUM FEE: (time and reimbursable direct costs): PROJECT DESCRIPTION/SCOPE OF SERVICES: Professional agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Master Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement and this Work Order (including the attached forms) the Master Agreement shall control. The attached forms consisting of ( ) page(s) are hereby accepted and incorporated herein, by this reference, and Notice to Proceed is hereby given after all parties have signed this document. PROFESSIONAL: Date: Name, Title ACCEPTANCE: Date: Name, Project Manager REVIEWED: Date: Name, Buyer or Senior Buyer ACCEPTANCE: Date: Gerry Paul, Purchasing Director (if greater than $60,000) Official Purchasing Document Last updated 10/2017 RFP 9207 Transportation Capital Project Prioritization Study Page 27 of 31 EXHIBIT B CHANGE ORDER NO. PROJECT TITLE: PROFESSIONAL: Company Name WORK ORDER NUMBER: PO NUMBER: DESCRIPTION: 1. Reason for Change: Why is the change required? 2. Description of Change: Provide details of the changes to the Work 3. Change in Work Order Price: 4. Change in Work Order Time: ORIGINAL WORK ORDER PRICE $ .00 TOTAL APPROVED CHANGE ORDER .00 TOTAL PENDING CHANGE ORDER .00 TOTAL THIS CHANGE ORDER .00 TOTAL % OF THIS CHANGE ORDER % TOTAL C.O.% OF ORIGINAL WORK ORDER % ADJUSTED WORK ORDER COST $ .00 PROFESSIONAL: Date: Name, Title ACCEPTANCE: Date: Name, Project Manager REVIEWED: Date: Name, Buyer or Senior Buyer ACCEPTANCE: Date: Gerry Paul, Purchasing Director (if greater than $60,000) Official Purchasing Document Last updated 10/2017 RFP 9207 Transportation Capital Project Prioritization Study Page 28 of 31 EXHIBIT C GENERAL SCOPE OF SERVICES Official Purchasing Document Last updated 10/2017 RFP 9207 Transportation Capital Project Prioritization Study Page 29 of 31 EXHIBIT (BID SCHEDULE/COMPENSATION) Official Purchasing Document Last updated 10/2017 RFP 9207 Transportation Capital Project Prioritization Study Page 30 of 31 EXHIBIT INSURANCE REQUIREMENTS 1. The Professional will provide, from insurance companies acceptable to the City, the insurance coverage designated hereinafter and pay all costs. Before commencing Work under this bid, the Professional shall furnish the City with certificates of insurance showing the type, amount, class of operations covered, effective dates and date of expiration of policies, and containing substantially the following statement: “The insurance evidenced by this Certificate will not reduce coverage or limits and will not be cancelled, except after thirty (30) days written notice has been received by the City of Fort Collins.” In case of the breach of any provision of the Insurance Requirements, the City, at its option, may take out and maintain, at the expense of the Professional, such insurance as the City may deem proper and may deduct the cost of such insurance from any monies which may be due or become due the Professional under this Agreement. The City, its officers, agents and employees shall be named as additional insureds on the Professional 's general liability and automobile liability insurance policies for any claims arising out of Work performed under this Agreement. 2. Insurance coverages shall be as follows: A. Workers' Compensation & Employer's Liability. The Professional shall maintain during the life of this Agreement for all of the Professional's employees engaged in Work performed under this Agreement: 1. Workers' Compensation insurance with statutory limits as required by Colorado law. 2. Employer's Liability insurance with limits of $100,000 per accident, $500,000 disease aggregate, and $100,000 disease each employee. B. Commercial General & Vehicle Liability. The Professional shall maintain during the life of this Agreement such commercial general liability and automobile liability insurance as will provide coverage for damage claims of personal injury, including accidental death, as well as for claims for property damage, which may arise directly or indirectly from the performance of Work under this Agreement. Coverage for property damage shall be on a "broad form" basis. The amount of insurance for each coverage, Commercial General and Vehicle, shall not be less than $1,000,000 combined single limits for bodily injury and property damage. In the event any Work is performed by a subcontractor, the Professional shall be responsible for any liability directly or indirectly arising out of the Work performed under this Agreement by a subcontractor, which liability is not covered by the subcontractor's insurance. C. Errors & Omissions. The Professional shall maintain errors and omissions insurance in the amount of $1,000,000. Official Purchasing Document Last updated 10/2017 RFP 9207 Transportation Capital Project Prioritization Study Page 31 of 31 EXHIBIT CONFIDENTIALITY IN CONNECTION WITH SERVICES provided to the City of Fort Collins (the “City”) pursuant to this Agreement (the “Agreement”), the Professional hereby acknowledges that it has been informed that the City has established policies and procedures with regard to the handling of confidential information and other sensitive materials. In consideration of access to certain information, data and material (hereinafter individually and collectively, regardless of nature, referred to as “information”) that are the property of and/or relate to the City or its employees, customers or suppliers, which access is related to the performance of services that the Professional has agreed to perform, the Professional hereby acknowledges and agrees as follows: That information that has or will come into its possession or knowledge in connection with the performance of services for the City may be confidential and/or proprietary. The Professional agrees to treat as confidential (a) all information that is owned by the City, or that relates to the business of the City, or that is used by the City in carrying on business, and (b) all information that is proprietary to a third party (including but not limited to customers and suppliers of the City). The Professional shall not disclose any such information to any person not having a legitimate need-to-know for purposes authorized by the City. Further, the Professional shall not use such information to obtain any economic or other benefit for itself, or any third party, except as specifically authorized by the City. The foregoing to the contrary notwithstanding, the Professional understands that it shall have no obligation under this Agreement with respect to information and material that (a) becomes generally known to the public by publication or some means other than a breach of duty of this Agreement, or (b) is required by law, regulation or court order to be disclosed, provided that the request for such disclosure is proper and the disclosure does not exceed that which is required. In the event of any disclosure under (b) above, the Professional shall furnish a copy of this Agreement to anyone to whom it is required to make such disclosure and shall promptly advise the City in writing of each such disclosure. In the event that the Professional ceases to perform services for the City, or the City so requests for any reason, the Professional shall promptly return to the City any and all information described hereinabove, including all copies, notes and/or summaries (handwritten or mechanically produced) thereof, in its possession or control or as to which it otherwise has access. The Professional understands and agrees that the City’s remedies at law for a breach of the Professional’s obligations under this Confidentiality Agreement may be inadequate and that the City shall, in the event of any such breach, be entitled to seek equitable relief (including without limitation preliminary and permanent injunctive relief and specific performance) in addition to all other remedies provided hereunder or available at law.