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HomeMy WebLinkAboutCORRESPONDENCE - PURCHASE ORDER - 9201271Lease Agreement 1 0 2 7 9 2 7 0 1 0 0 1 0 0 2 0 WS W03218 09/2/2020 07:22:27 Confidential - Copyright© 2008 XEROX CORPORATION. All rights reserved. Page 1 of 2 Customer: FORT COLLINS, CITY OF BillTo: CITY OF FORT COLLINS TRAFFIC OPERATIONS PO BOX 2047 FORT COLLINS, CO 80522-2047 Install: CITY OF FORT COLLINS TRAFFIC OPERATIONS 626 LINDEN ST FORT COLLINS, CO 80524-2457 State or Local Government Negotiated Contract : 072706100 Authorized Signature Customer acknowledges receipt of the terms of this agreement which consists of 2 pages including this face page. Signer: COF - Traffic Operations Phone: (970)224-6103 Signature: Date: Thank You for your business! This Agreement is proudly presented by Xerox and Troy Tafoya (970)204-6927 For information on your Xerox Account, go to www.xerox.com/AccountManagement Solution Product Description Item Agreement Information Trade Information Requested Install Date 1. C8130H (XEROX C8130H) - 1 Line Fax - Office Finisher - Customer Ed - Analyst Services Lease Term: 48 months Purchase Option: FMV - Xerox 7835 CONTRACT/EXCEPTION S/N MX1052995 Trade-In as of Payment 50 9/28/2020 Monthly Pricing Item Lease Minimum Payment Print Charges Meter Volume Band Per Print Rate Maintenance Plan Features 1. C8130H $130.64 1: Black and White Impressions All Prints $0.0056 2: Color Impressions All Prints $0.0456 - Consumable Supplies Included for all prints - Pricing Fixed for Term Total $130.64 Minimum Payments (Excluding Applicable Taxes) 9/2/2020 Lease Agreement 1 0 2 7 9 2 7 0 1 0 0 2 0 0 2 1 WS W03218 09/2/2020 07:22:28 Confidential - Copyright© 2008 XEROX CORPORATION. All rights reserved. Page 2 of 2 Terms and Conditions INTRODUCTION: 1. NEGOTIATED CONTRACT. The Products are subject solely to the terms in the Negotiated Contract identified on the face of this Agreement, and, for any option you have selected that is not addressed in the Negotiated Contract, the then-current standard Xerox terms for such option. GOVERNMENT TERMS: 2. REPRESENTATIONS & WARRANTIES. This provision is applicable to governmental entities only. You represent and warrant, as of the date of this Agreement, that: (1) you are a State or a fully constituted political subdivision or agency of the State in which you are located and are authorized to enter into, and carry out, your obligations under this Agreement and any other documents required to be delivered in connection with this Agreement (collectively, the "Documents"); (2) the Documents have been duly authorized, executed and delivered by you in accordance with all applicable laws, rules, ordinances and regulations (including all applicable laws governing open meetings, public bidding and appropriations required in connection with this Agreement and the acquisition of the Products) and are valid, legal, binding agreements, enforceable in accordance with their terms; (3) the person(s) signing the Documents have the authority to do so, are acting with the full authorization of your governing body and hold the offices indicated below their signatures, each of which are genuine; (4) the Products are essential to the immediate performance of a governmental or proprietary function by you within the scope of your authority and will be used during the Term only by you and only to perform such function; and (5) your payment obligations under this Agreement constitute a current expense and not a debt under applicable state law and no provision of this Agreement constitutes a pledge of your tax or general revenues, and any provision that is so construed by a court of competent jurisdiction is void from the inception of this Agreement. 3. FUNDING. This provision is applicable to governmental entities only. You represent and warrant that all payments due and to become due during your current fiscal year are within the fiscal budget of such year and are included within an unrestricted and unencumbered appropriation currently available for the Products, and it is your intent to use the Products for the entire term of this Agreement and to make all payments required under this Agreement. If (1) through no action initiated by you, your legislative body does not appropriate funds for the continuation of this Agreement for any fiscal year after the first fiscal year and has no funds to do so from other sources, and (2) you have made a reasonable but unsuccessful effort to find a creditworthy assignee acceptable to Xerox, in its sole discretion, within your general organization who can continue this Agreement, this Agreement may be terminated. To effect this termination, you must, at least 30 days prior to the beginning of the fiscal year for which your legislative body does not appropriate funds, notify Xerox in writing that your legislative body failed to appropriate funds and that you have made the required effort to find an assignee. Your notice must be accompanied by payment of all sums then owed through the current fiscal year under this Agreement. You will return the Equipment, at your expense, to a location designated by Xerox and, when returned, the Equipment will be in good condition and free of all liens and encumbrances. You will then be released from any further payment obligations beyond those due for the current fiscal year (with Xerox retaining all sums paid to date). PRICING PLAN/OFFERING SELECTED: 4. FIXED PRICING. If "Pricing Fixed for Term" is identified in Maintenance Plan Features, the maintenance component of the Minimum Payment and Print Charges will not increase during the initial Term of this Agreement. GENERAL TERMS & CONDITIONS: 5. REMOTE SERVICES. Certain models of Equipment are supported and serviced using data that is automatically collected by Xerox or transmitted to or from Xerox by the Equipment connected to your network ("Remote Data") via electronic transmission to a secure off-site location ("Remote Data Access"). Remote Data Access also enables Xerox to transmit Releases of Software to you and to remotely diagnose and modify Equipment to repair and correct malfunctions. Examples of Remote Data include product registration, meter read, supply level, Equipment configuration and settings, software version, and problem/fault code data. Remote Data may be used by Xerox for billing, report generation, supplies replenishment, support services, recommending additional products and services, and product improvement/development purposes. Remote Data will be transmitted to and from you in a secure manner specified by Xerox. Remote Data Access will not allow Xerox to read, view or download the content of any of your documents or other information residing on or passing through the Equipment or your information management systems. You grant the right to Xerox, without charge, to conduct Remote Data Access for the purposes described above. Upon Xerox's request, you will provide contact information for Equipment such as name and address of your contact and IP and physical addresses/locations of Equipment. You will enable Remote Data Access via a method prescribed by Xerox, and you will provide reasonable assistance to allow Xerox to provide Remote Data Access. Unless Xerox deems Equipment incapable of Remote Data Access, you will ensure that Remote Data Access is maintained at all times Maintenance Services are being performed.