HomeMy WebLinkAboutRFP - 9191 CM/GC SERVICES FOR EAST DISTRICT PARK MAINTENANCE FACILITY AND BUCKING HORSE PARKRFP 9191 CM/GC Services for East District Park Maintenance Facility and Bucking Horse Park Page 1 of 128
REQUEST FOR PROPOSAL
9191 CM/GC SERVICES FOR EAST DISTRICT PARK MAINTENANCE FACILITY AND
BUCKING HORSE PARK
RFP DUE: 3:00 PM MDT (our clock), OCTOBER 5, 2020
The City of Fort Collins (City) is seeking proposals from qualified Contractors for Construction
Manager/General Contractor (CM/GC) services related to the design and construction of the
3301 Environmental Drive Park Maintenance Facility & Bucking Horse Park in East Fort Collins.
As part of the City’s commitment to Sustainable Purchasing, proposals should be submitted
online through the Rocky Mountain E-Purchasing System (RMEPS) at
http://www.bidnetdirect.com/colorado/city-of-fort-collins. Note: please ensure adequate time to
submit proposals through RMEPS. Proposals not submitted by the designated Opening Date
and Time will not be accepted by the system.
A pre-proposal meeting will be held at 2:00 PM MDT on September 17, 2020. The pre-
proposal meeting will be hosted on-line via Microsoft Teams. Select or copy/paste the
below link into your browser for access to the meeting. Please be prepared to provide
your name, firm name, and email address in the chat feature of the meeting and mute
your microphone: https://teams.microsoft.com/l/meetup-
join/19%3ameeting_N2ZmOTY4NzItMTExMi00MDFmLWEzZjQtNjdlNGVkODU1ZmFm%40t
hread.v2/0?context=%7b%22Tid%22%3a%2247fa2f5f-0d0a-4a68-b431-
6d1a27b66660%22%2c%22Oid%22%3a%224765df56-fd3a-4dc2-a64c-
f90540a0aeba%22%7d
Alternatively, the pre-proposal meeting can be accessed via phone at the below call-in and
conference ID. This option will only allow you to hear the audio presentation.
Call-in number: (970) 628-0892
Conference ID: 810 000 06#
All questions should be submitted, in writing via email, to Elliot Dale, Senior Buyer at
edale@fcgov.com, with a copy to Matt Schaefer, Project Manager at
mschaefer@fcgov.com, no later than 5:00 PM MDT (our clock) on September 23, 2020.
Please format your e-mail to include: RFP 9191 CM/GC Services for East District Park
Maintenance Facility and Bucking Horse Park in the subject line. Questions received after this
deadline may not be answered. Responses to all questions submitted before the deadline will be
addressed in an addendum and posted on the Rocky Mountain E-Purchasing System webpage.
Rocky Mountain E-Purchasing System hosted by Bidnet
A copy of the RFP may be obtained at http://www.bidnetdirect.com/colorado/city-of-fort-collins.
Prohibition of Unlawful Discrimination: The City of Fort Collins, in accordance with the
provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 US.C. §§ 2000d to 2000d-
4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any
contract entered into pursuant to this advertisement, disadvantaged business enterprises will be
Financial Services
Purchasing Division
215 N. Mason St. 2nd Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
970.221.6707
fcgov.com/purchasing
RFP 9191 CM/GC Services for East District Park Maintenance Facility and Bucking Horse Park Page 2 of 128
afforded full and fair opportunity to submit bids in response to this invitation and will not be
discriminated against on the grounds of race, color, or national origin in consideration for an
award.
The City strictly prohibits unlawful discrimination based on an individual’s gender (regardless of
gender identity or gender expression), race, color, religion, creed, national origin, ancestry, age
40 years or older, marital status, disability, sexual orientation, genetic information, or other
characteristics protected by law. For the purpose of this policy “sexual orientation” means a
person’s actual or perceived orientation toward heterosexuality, homosexuality, and bisexuality.
The City also strictly prohibits unlawful harassment in the workplace, including sexual
harassment. Further, the City strictly prohibits unlawful retaliation against a person who
engages in protected activity. Protected activity includes an employee complaining that he or
she has been discriminated against in violation of the above policy or participating in an
employment discrimination proceeding.
The City requires its vendors to comply with the City’s policy for equal employment opportunity
and to prohibit unlawful discrimination, harassment and retaliation. This requirement applies to
all third-party vendors and their subcontractors at every tier.
Public Viewing Copy: The City is a governmental entity subject to the Colorado Open Records
Act, C.R.S. §§ 24-72-200.1 et seq. (“CORA”). Any proposals submitted hereunder are subject
to public disclosure by the City pursuant to CORA and City ordinances. Vendors may submit
one (1) additional complete proposal clearly marked “FOR PUBLIC VIEWING.” In this version
of the proposal, the Vendor may redact text and/or data that it deems confidential or proprietary
pursuant to CORA. Such statement does not necessarily exempt such documentation from
public disclosure if required by CORA, by order of a court of appropriate jurisdiction, or other
applicable law. Generally, under CORA trade secrets, confidential commercial and financial
data information is not required to be disclosed by the City. Proposals may not be marked
“Confidential” or ‘Proprietary’ in their entirety. All provisions of any contract resulting from
this request for proposal will be public information.
New Vendors: The City requires new Vendors receiving awards from the City to fill out and
submit an IRS form W-9 and to register for Direct Deposit (Electronic) payment. If needed, the
W-9 form and the Vendor Direct Deposit Authorization Form can be found on the City’s
Purchasing website at www.fcgov.com/purchasing under Vendor Reference Documents. Please
do not submit with your proposal.
Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall
have a financial interest in the sale to the City of any real or personal property, equipment,
material, supplies or services where such officer or employee exercises directly or indirectly any
decision-making authority concerning such sale or any supervisory authority over the services to
be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift,
gratuity favor, entertainment, kickback or any items of monetary value from any person who has
or is seeking to do business with the City of Fort Collins is prohibited.
Collusive or Sham Proposals: Any proposal deemed to be collusive or a sham proposal will
be rejected and reported to authorities as such. Your authorized signature of this proposal
assures that such proposal is genuine and is not a collusive or sham proposal.
The City of Fort Collins reserves the right to reject any and all proposals and to waive any
irregularities or informalities.
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Utilization of Award by Other Agencies: The City of Fort Collins reserves the right to allow
other state and local governmental agencies, political subdivisions, and/or school districts to
utilize the resulting award under all terms and conditions specified and upon agreement by all
parties. Usage by any other entity shall not have a negative impact on the City of Fort Collins in
the current term or in any future terms.
The selected Vendor shall be expected to sign the City’s standard Agreement prior to
commencing Services (see sample attached to this Proposal).
Sincerely,
Gerry Paul
Purchasing Director
RFP 9191 CM/GC Services for East District Park Maintenance Facility and Bucking Horse Park Page 4 of 128
I. GENERAL INFORMATION AND PROJECT TIMELINE & GOALS
A. General Information
1. The City of Fort Collins intends to construct a new neighborhood park and
maintenance facility in the east side of Fort Collins, CO. The park will have a
restroom, picnic pavilion, playground and open turf field, and the maintenance facility
will have office space, shop space and storage yard for field crews. The maintenance
facility is targeting LEED Gold certification and seeks to incorporate solar PV on the
roof to offset the building’s energy use.
2. The City entered into an agreement with Clark Enersen Partners to provide design
and engineering services on the maintenance facility and the park design. The park
and maintenance facility sites are open fields with no substantial development and
are located in the Bucking Horse Neighborhood. The design team is using two
existing maintenance facilities as prototypes to guide the maintenance facility design
decision making. Utilities and infrastructure will need to be brought into the site for
both sites. The maintenance facility is currently in the Schematic Development
Phase and the park is in the Concept Design Phase.
3. Park Planning is completing the Landscape Architecture portion of the design in-
house for both projects. Through a separate RFP process, the City will select a
Playground Designer and Manufacturer for the park.
4. An artist for art-in-public-places for these projects will be selected in the fall of 2020
and will work with the team on concepts that may or may not be built by the artist.
The selected CM/GC is expected to, in collaboration with the City, coordinate the
efforts between these groups.
B. Project Timeline & Goals for Maintenance Facility
1. The City entered into an agreement with Clark Enersen Partners to provide design
and engineering services for the Maintenance Facility and Park, and the City is now
looking to bring on a contractor to provide CM/GC services.
Below is the current anticipated schedule for the East Park District Maintenance
Facility:
a. SD’s August 30, 2020
b. DD’s October 30, 2020
c. CD’s March 4, 2021
d. Establish GMP April 9, 2021
e. Construction NTP April 23, 2021
f. Project Completion February 25, 2022
Below is the current anticipated schedule for the Bucking Horse Neighborhood park:
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a. SD’s December 2020
b. DD’s March 2021
c. CD’s October 2021
d. Establish GMP January 2022
e. Construction NTP February 2022
f. Project Completion June 2022
2. The project goals are to develop a partnership/collaborative design and delivery
process to facilitate:
a. Maximize improvements within a firm budget
b. Minimize risk, improve the construction schedule, and promote innovation / cost
efficient construction
c. City requires the maintenance facility building to be LEED Gold, highly energy
efficient, and able to contribute to the City’s current and future energy goals.
Solar PV, Distributed Energy Systems (DES), etc. will be considered
d. Achieve project opening in February 2022 for the East District Park Maintenance
Facility
e. Achieve project opening in Early Summer of 2022 for the Bucking Horse Park
f. Minimize impacts to the public, City Staff and normal City operations, neighboring
businesses and residents
The CM/GC should address their approach to accomplish these goals as a part of
their proposal response.
II. PROJECT SCOPE OF WORK AND OTHER REQUIREMENTS
A. CM/GC Scope of Work
The new 6.1 acre Bucking Horse Neighborhood Park is to be located on 2410 Miles
House Avenue and will consist of a restroom, picnic pavilion, playground and open
space for various activities. Design is currently in the early concept design phase and
will continue as the CM/GC is brought on board The East Park District Maintenance
Facility is anticipated to be roughly 6,000 square feet and located at 2982 Environmental
Dr. which is off East Drake Road. The City will have two departments working out of the
maintenance facility; one crew from Parks and one from Forestry. Coordination with
these departments is required. The design for the maintenance facility and park is
currently in the schematic design phase and will continue as the CM/GC is brought on
board.
Due to COVID-19 most meetings will be required to be performed via video
teleconference. Proposing firm must have all cost associated with facilitating this service
included in their General Conditions.
The City expects the CM/GC to provide pre-construction and construction services
related to the completion of both projects. These services are to include, but not be
limited to the following:
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1. Preconstruction Support Services
a. Provide a designated representative to participate in the design effort, which will
begin upon execution of the Preconstruction Support Services Work Order.
b. The CM/GC is required to bring the following skills, knowledge and expertise
during the Preconstruction Support Services phase of the project. The following
are minimum requirements:
i. The skills and knowledge to estimate quantities of materials, labor and
equipment, means & methods needed to construct the project
ii. The skills and knowledge to determine the task/work breakdown structure
needed to complete the project and estimate the cost, duration, and
sequence of these tasks
iii. An understanding of the availability, cost, and suitability of materials, labor
and equipment
iv. The skills and knowledge to identify potential risks (including cost risks), and
methods to mitigate them during the design process
v. The skills and knowledge to coordinate project work with utilities and
stakeholders
vi. The skills and knowledge to develop strategies for hazardous materials
management
vii. The skills and knowledge to understand and inform the team regarding the
construction impacts
viii. The skills and knowledge to provide initial scheduling information and
proposed durations
ix. The skills and knowledge to provide initial list of sub-contractor pricing and
materials input
Design Reviews (collaborative design development): Participate in an estimated three
formal design reviews. For each review, the CM/GC may be asked to perform any or all
of the following tasks:
i. Provide constructability reviews
ii. Develop construction schedules
iii. Provide construction cost estimates at strategic times in the design process.
Estimates should be conducted at the end of Schematic Design, Design
Development and mid-way through Construction Documents. Estimates
should be conducted in-house, minimizing engagement with the
subcontractor community as feasible. CM/GC’s should have the in-house
capability to perform detailed estimates based on past experiences with
minimal subcontractor input
iv. Perform a risk assessment in terms of cost, quality and schedule
v. Provide value engineering to reduce risk, cost and schedule
vi. Engage and coordinate with stakeholders and design team
2. Construction Requirements
CM/GC shall be responsible to:
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a. Provide construction services according to the Agreement and contract
documents.
b. Provide qualified full-time site supervision and management of trade
subcontractors to meet or exceed the defined project schedule.
c. Provide open procurement of subcontractors and suppliers. A minimum of 3
quotes are required for the subcontractor procurement process unless otherwise
approved by the City Project Manager. At the City’s approval, subcontractors may
be selected without receipt of 3 quotes and prior to the price negotiation process
if the subcontractor’s early involvement adds value to the project through
constructability reviews, phase planning, or other factors identified by the project
team. In these cases, subcontractor’s costs must still be validated to be fair and
reasonable and be determined to be an overall value-add to the City and project.
d. Provide stormwater management and BMP maintenance for the site complying
with State and County regulations.
i. The Stormwater Criteria forms are available at:
https://www.fcgov.com/utilities/business/builders-and-
developers/development-forms-guidelines-regulations/stormwater-criteria
e. Provide site security and protection during construction. Provide all site safety
management and compliance with OSHA standards and criteria. Implement a site
safety program that is reported on regularly.
f. Provide for quality control program that meets or exceeds minimum job/contract
document and industry standards. Perform all quality control testing and
inspections in coordination with the City. All such tests and inspections shall be
subject to the City written review.
g. Meet all licensing requirements as set forth by the City of Fort Collins for both
CM/GC and subcontracted work.
h. Provide services to manage participation in project close out process and needs
during the project warranty period.
i. The CM/GC construction team used for the RFP interviews will be the same
team used on the project by the CM/GC. If at any time, the City determines the
CM/GC construction team has been changed, the City reserves the right to
terminate the contract and procure the construction of the project by other
means.
j. At any time, if the City determines that personnel on the construction team is
not fit to continue, the City reserves the right to request personnel change as
needed.
k. The City of Fort Collins has developed a Building Design Standards Manual.
Design will follow these standards unless exempted by the City. This manual is
available on-line and can be viewed at: http://www.fcgov.com/opserv/design-
standards.php
l. All final construction work must comply with the latest adopted Americans with
Disabilities Act (ADA) as detailed at https://www.ada.gov/
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m. Required to adhere to the City of Fort Collins Dust Prevention and Control
Manual. The manual is available at https://www.fcgov.com/airquality/pdf/dust-
prevention-and-control-manual.pdf
n. Required to fill out City of Fort Collins Waste Management Plan Form.
i. The Plan form is available at:
https://www.fcgov.com/recycling/files/construction-waste-management-
plan.pdf.
ii. CM/GC may not receive final payment until this has been completed and
returned with back-up.
o. Required to provide dumpsters for recycling and to coordinate the location of
dumpster(s) with the City personnel before construction begins.
p. Required to complete all forms for the Quality Assurance / Quality Control plan.
This work must be coordinated with the City of Fort Collins appropriate
personnel. The Quality Control Plan is available on-line and can be viewed at:
https://www.fcgov.com/opserv/pdf/dsgnstnds/qa-qc-plan.pdf.
q. Any damage caused to the existing buildings, parking lot, site, & landscaping
through access to the construction area will be at the CM/GC’s expense to repair
the damaged area to existing conditions before the damage occurred.
r. Ensure a clean and safe work site at all times.
s. Required to pull all appropriate State, County, and Fire permits.
t. Required to coordinate all necessary Larimer County building inspections.
u. Required to coordinate all special inspections with the Larimer County building
inspector. Contact information will be provided to the CM/GC prior to work
beginning.
v. Responsible, upon completion of the job, to issue the City of Fort Collins a
Certificate of Occupancy/Letter of Completion before final payment will be
issued.
w. Required to Install all infrastructure/rough-in work associated with IT, Controls
and Solar PV systems.
i. City-provided contractor will pull wires and complete the data work associated
with the project.
ii. Required to coordinate with the City of Fort Collins IT Department, controls
and PV contractor for scheduling of the installation of data cabling.
iii. All data drops will require ¾” conduit stubbed above the ceiling with pull
string. If the ceiling is exposed to the structure, the CM/GC will be required to
run the ¾” conduit, and pull string, back to the IT closet through the walls.
Exposed conduit will not be allowed.
3. Construction Contract Price Negotiations
When the City, the design team, and the CM/GC agree that the project has been
designed to a sufficient level of detail to allow the CM/GC to accurately price
construction elements of the project, Construction Contract Price Negotiations (price
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negotiations) will commence. This milestone is typically reached at 95% CD’s
(permit drawings). In order to expedite the project, price negotiations may start
before the completion of the Preconstruction Support Services. The CM/GC will be
compensated for construction cost estimates prepared during the design process
prior to price negotiations by their pre-construction services fee, however the
CM/GC’s work effort for GMP price negotiations will be separate from its
Preconstruction Support Services and will not be compensated for by the City.
At the City’s discretion, the City may develop an independent construction cost
estimate for the work or may engage an independent third party to perform the
construction cost estimate to better inform their review of the CM/GC’s costs. The
City will determine when price negotiations have begun and will conclude with the
establishment of a Guaranteed Maximum Price (GMP) Construction Work Order
agreement. Actual construction costs will be tracked through construction, and if
cost savings are realized, the savings will be passed to the City in full. The
Construction Work Order agreement will incorporate general conditions using the
General Conditions of the Construction Contract prepared by the Engineers Joint
Contract Document Committee (EJCDC) and other provisions in accordance with
the City’s construction contract requirements.
a. Price Negotiation Process: The following procedures will be used for
Construction Contract Price Negotiations.
i. In collaboration with the CM/GC, the designer will produce a set of the
relevant plans and specifications, showing the work to be
accomplished. The plans will also show all work accomplished under
any previous construction packages.
ii. At roughly 95% CD’s for each project (Park & Maintenance Facility), the
CM/GC will prepare a price to perform the work. The CD’s for the Park and
the Maintenance Facility will develop on different timelines. The price(s)
may include detailed unit line item pricing or lump sum items as appropriate
but will include a minimum of 3 quotes for all subcontracted work unless
otherwise approved by the City.
iii. Upon reviewing the CM/GC’s price for the Park and/or Maintenance Facility,
the City will determine its acceptability by comparing it to its independent
construction cost estimate (internal or 3rd party), by reviewing the
competitive quotes, or employing other factors as determined to be in the
best interests of the project.
iv. If the City determines the price is acceptable, the City will prepare a Work
Order for construction services. If a previous Work Order for construction
services had been entered into, this work may be added to that contract by
change order.
v. If the price is not acceptable, the City and the CM/GC will conduct a price
negotiation meeting to discuss the variances between the price and
independent construction cost estimates, or other factors that led to its
unacceptability.
vi. Following the price negotiation meeting the Construction Contract
Negotiations will enter subsequent iterations of the above noted process.
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vii. The City reserves the right to require the CM/GC to enter into “open book”
cost model price negotiations at any time through this process, where the
CM/GC will be required to reveal and defend its detailed pricing breakdowns
including labor, materials, equipment, subcontractor and supplier quotes,
mobilization, overhead, mark-up, and profit. See below for the City’s “open
book” negotiation requirements.
viii. At any time, if the City determines that an agreement cannot be
successfully negotiated, the City reserves the right to end Construction
Contract Cost Negotiations and procure the construction of the project by
other means. If the City then offers the project up for public bids, the
CM/GC will not be eligible to bid on the project.
b. “Open Book” Negotiations Process: Negotiations may require any or all of
the following information.
The CM/GC shall submit information as requested by the City, to the extent
necessary to permit the City to determine the reasonableness of the
construction price. The CM/GC shall provide cost or pricing data, broken down
by individual work item, for the CM/GC and each subcontractor. Submit material
and subcontractor quotes, anticipated labor, operator and equipment usage,
and anticipated production rates.
If requested, submit a written proposal for the work identifying the major
elements of the work, the quantity of the element, and its contribution to the
proposed price. Provide further breakdowns if requested by the City:
• Material: Furnish quotes and/or material invoices showing the cost of
material to be incorporated in the work.
• Labor: Show basic hourly rates, fringe benefits, applicable payroll costs
(workers compensation, insurance, etc.) paid subsistence, and travel costs
for each labor classification and foreman employed in the work
• Equipment: Provide a complete descriptive listing of equipment to be used in
the work including make, model and year of manufacture. Support rented or
leased equipment costs with invoices
• Other direct costs: Furnish documentation of invoices to support any other
direct costs to be incurred that are not included above (e.g., bonds,
mobilization, permits, etc.)
• Production Rates: Provide actual hours of performance, on a daily basis, for
each labor classification and for each piece of equipment.
• Subcontract Costs: Provide supporting data as required above.
• Overhead: Identify overhead rates and list the types of costs that are
included in overhead.
• Profit: Include a reasonable profit reflecting the efficiency and economy of
the CM/GC and subcontractors in performing the work, the contract risk
type, the work difficulty, and management effectiveness.
• Markup: List any markup cost for subcontractors or other items. Provide
backup information as requested for a breakdown and justification of markup
expenses.
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B. Owner Expectations and Delivery Schedule
Partnering
The City and Design Team expect a partnering relationship with the selected CM/GC. A
formal Partnering Session may be held with the selected CM/GC and City team
members, Architect, Engineers, and Landscape Architect soon after the selection
process is completed. The City expects an environment where trust and teamwork
prevent disputes, foster a cooperative bond to everyone’s benefit, and facilitate the
completion of a successful project. Traditional adversarial relationships between the
project participants are not an acceptable way of doing business on this project.
Key Staff
The City expects the CM/GC to commit key staff members to manage the project
through attendance of weekly project meetings; preparation of RFIs; management of
subcontractors, schedule, quality and cost. Key staff members for this project are
expected to include a project manager, superintendent and possibly a field engineer. If
key staff are removed from this project without City approval, the City reserves the right
to terminate the Contract. The City expects the CM/GC to request approval for any
changes in staffing if they will differ from those identified in the proposal.
Communication
The City expects open and honest communication related to project activities including
subcontractor performance, cost control, schedule control, budget and quality issues as
they may arise. The City expects communication to occur directly through the
established chain of command which may involve working directly with, receiving
direction from, and coordinating with City assigned personnel.
Contract Management
The City expects the CM/GC to participate in contract management such that pay
applications, work change directives, change orders, RFIs and other documents are
managed timely and effectively to avoid delays in project delivery. The City expects the
CM/GC to work with its Project Manager to gain approval and processing of these
documents in a coordinated fashion.
Performance Standard
The City expects CM/GC performance to a standard that exceeds industry accepted
parameters. The City expects a world class CM/GC and project. The City expects to
pay fairly for all work performed and expects the CM/GC to be profitable.
Services and Construction Agreements, and Work Order Process
The CM/GC will be required to sign the City’s Services Agreement Work Order-type,
similar to the sample Agreement found in Section VIII. Based on this Agreement, a
Work Order for the pre-construction Work will be issued. The pre-construction services
shall include (at minimum) review of designs for constructability, review of site layout and
grading, estimating cost of different options, alternatives and components, providing
opinions and recommendations on suitable methods and approaches to accomplish the
work, offer value engineering suggestions to accomplish the desired objectives in the
most cost effective manner possible, and provide the team with up to date on-going cost
status of the current project design.
Upon completion of the pre-construction services, the CM/GC will be required to sign a
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Construction Work Order. A sample construction Work Order is included in Section VIII.
The construction services shall include (at minimum) full time site supervision when
trades are working, stormwater management and permitting of the project site, site
protection and security during construction, procurement of all subcontractors and
suppliers to complete construction, project sequencing and scheduling of manpower,
materials and equipment, project safety enforcement, management of quality control,
management of testing, management of surveying, and management of project close-
out. The Work Order for construction services will be awarded at approximately 95%
design completion based on the CM/GC’s satisfactory performance under the pre-
construction services Work Order.
C. Anticipated RFP Schedule
The following represents the City’s target schedule for the RFP. The City reserves the
right to amend the target schedule at any time.
• Pre-Proposal Meeting: 2:00 PM MDT, September 17, 2020
• Question deadline: 5:00 PM MDT, September 23, 2020
• Proposal due date: 3:00 PM MDT (our clock), October 5, 2020
• Interviews: Week of October 19, 2020 (tentative)
• Award of Contract: Week of October 19, 2020 (tentative)
• SD Cost estimate: As soon as possible after contract award
D. Interviews
In addition to submitting a written proposal, the top-rated CM/GCs may be interviewed by
the RFP assessment team and asked to participate in an oral presentation to provide an
overview of the company, approach to the project and to address questions. The
evaluation criteria for the oral interviews will be the same as the criteria for the written
evaluations and is included in Section IV.
Because of recent events involving COVID-19, the City may use non-traditional methods
for the optional interview phase of the assessment process. The City will receive and score
written proposals. However, instead of traditional in-person interviews for the optional
interview session, the City may opt to use alternate methods including, but not limited to
remote interviews through a platform such as Microsoft Teams or Zoom.
E. Laws and Regulations
The CM/GC agrees to comply fully with all applicable local, State of Colorado and Federal
laws and regulations and municipal ordinances.
F. Fees, Licenses, Permits
The successful CM/GC shall be responsible for obtaining any necessary licenses, fees or
permits without additional expense to the City. All equipment shall be properly licensed
and insured, carry the appropriate permits and be placarded as required by law.
G. Hours
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Working hours are from 8:00 am to 5:00 pm Monday through Friday and does not
include recognized holidays. City Project Manager may agree, in writing, to overtime or
night work if required.
H. Subcontractors
CM/GC will be responsible for identifying any subcontractors in their proposal. Please
note that the City will contract solely with the awarded CM/GC; therefore, subcontractors
will be the responsibility of the CM/GC.
I. Standard of Conduct
The successful CM/GC shall be responsible for maintaining satisfactory standards of
employees' competency, conduct, courtesy, appearance, honesty, and integrity, and
shall be responsible for taking such disciplinary action with respect to any employee, as
may be necessary.
The personal conduct of the CM/GC and its staff has a direct impact on the quality of
performance. Unacceptable personal conduct/behavior, as defined herein, may result in
immediate or early termination of the Agreement.
The City may request, at their sole discretion, the CM/GC to immediately remove from
this assignment any employee found unfit to perform duties due to one or more of the
following reasons: (1) Neglect of duty. (2) Disorderly conduct, use of abusive or offensive
language, quarreling, intimidation by words or actions or fighting. (3) Theft, vandalism,
immoral conduct or any other criminal action. (4) Selling, consuming, possessing, or
being under the influence of intoxicants, including alcohol, or substances while on
assignment for the City.
All City-owned or operated facilities and their grounds are non-smoking sites.
J. Invoicing and Payment
Invoices should be emailed monthly to invoices@fcgov.com with a copy to the Project
Manager. The cost of the work completed shall be paid to the CM/GC each month
following the submittal of a correct invoice by the CM/GC indicating the project name,
Purchase Order number, task description, hours worked, personnel/work type category,
hourly rate for each employee/work type category, date of the work performed specific to
the task, percentage of that work that has been completed by task, 3rd party supporting
documentation with the same detail and a brief progress report.
Payments will be made using the agreed-to prices described in the Agreement. In the
event a service is requested which is not provided in the Agreement, the CM/GC and the
City will negotiate an appropriate unit price for the service prior to the CM/GC initiating
such work. The City is exempt from all state taxation including state sales and use taxes.
The City pays invoices on Net 30 terms.
III. PROPOSAL SUBMITTAL
CM/GC firms that have the requisite experience and qualifications are encouraged to submit
proposals. It is highly recommended to limit proposals to approximately twenty-five (25)
double sided or fifty (50) single sided 8 ½ x 11” pages (excluding cover pages, table of
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contents, dividers, financial information, bonding company references and Section V.
Vendor Statement form). Font shall be a minimum of 10 Arial and margins are limited to no
less than .5” for sides and top/bottom. Please, no embedded documents. The City shall not
reimburse any firm for costs incurred in the preparation and presentation of their proposal
A. Cover Letter / Executive Summary
The Executive Summary should highlight the content of the proposal and features of the
program offered, including a general description of the program and any unique aspects or
benefits provided by your firm.
Indicate your availability to participate in the interviews/demonstrations on the proposed dates
as stated in the Anticipated RFP Schedule section.
B. Vendor Information
1. Describe the CM/GC’s business and background
2. Number of years in the business
3. Details about ownership, including date firm was established, how firm is organized
and previous names of the firm in the last ten (10) years
4. An overview of services offered and qualifications
5. Size of the firm
6. Location(s) of offices. If multiple, please identify which will be the primary for our
account.
7. Primary contact information for the company including contact name(s) and title(s),
mailing address(s), phone number(s), and email address(s). Complete Section V,
Vendor Statement.
8. Provide general contracting licenses held by firm.
C. Scope of Proposal
Provide a detailed narrative of the services proposed if awarded the contract per the
scope above. The narrative should include any options that may be beneficial for the
City to consider.
1. Construction Sequencing and Scheduling
Describe the scheduling software your firm typically uses for sequencing tasks and
scheduling subcontractors, materials and equipment. The City will require that an
industry recognized software is used to develop and manage the project schedule;
fully base-lined, critical path shown and float managed.
Describe the way in which your firm develops and maintains project schedules for
projects of this size and nature.
Describe your process and frequency for updating project schedules and how your
firm works to overcome challenges and works to maintain the original completion
date. Submit an example of a project schedule for a similar size project.
2. Method of Construction
Submit a written narrative explaining your approach to the project and achievement
of the project goals described in Section I. B. 2. Provide an estimate for the percent
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of the construction project you plan to self-perform.
3. Project Budget and Cost Control
a. Describe your approach to developing cost estimates through pre-construction.
b. Describe your approach to developing value engineering ideas through
construction delivery to enhance the work product while potentially saving cost.
c. Describe how the delivery schedule outlined in Section I. B. above affects your
approach to pricing.
d. Describe your approach to be transparent or open book when developing a cost
for this project in cooperation with the project team.
4. Approach to GMP Negotiation
Describe in detail how your firm uses the markups, CM/GC General Conditions and
direct cost of work to develop the GMP for the project. The City anticipates working
with the CM/GC to develop this cost for all known quantities of the project. For
unknown circumstances, the City anticipates negotiating allowances or contingencies
to complete the work. The final project cost will be established as a GMP including a
detailed bid schedule.
D. Firm Capability
1. Partnering Experience
Describe at least 3 projects completed by your firm in the past 5 years where
partnering was formally implemented. Provide a list of key staff who participated in
these projects and their roles. Describe in detail what Partnering means to your firm
and how it is integral to your business operations.
2. Company Resources
Indicate the total number of personnel employed by the company and how many
resources are in each category (e.g. Administration, Clerical, Estimating, Project
Management, Project Coordinator, Project Engineer, Superintendent, Foreman,
Carpenter, Laborer, etc.) Provide an organizational chart for the resources proposed
to be used on this project. Indicate the office location this project will be managed
through. Provide a full list of equipment on hand owned and managed by the firm.
3. Profile Projects
Provide a brief project description and history of no more than 5 projects, similar in
scope to this project, completed in the last 5 years. Include the following information:
a. Project description that includes the project name, firms that comprised the
design team, and site location. Please include pictures of the work completed.
b. Project history that includes the original schedule agreed upon at the time of
signing the contract, the actual duration of construction, and any special
characteristics of the project that affected delivery.
c. Type of project delivery model used.
d. Original contract cost.
e. Cost at completion.
f. Original contract time and actual completion time.
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Provide a brief discussion of any unusual factors that affected the project delivery
(e.g. owner-initiated delays, additions to the work, etc.). Provide both an owner
reference and consulting engineer/architect reference for cited projects, including
name, contact name, email address and phone number.
4. Trade Subcontractors
Provide a listing of subcontractors for major trades your firm plans to engage to meet
the three-bid requirement. Explain your relationship with these firms, how long they
have worked with you on projects, and how your subcontractor procurement process
works. Give examples of situations where these firms have performed to tight
timeframes and accelerated schedules.
5. Quality Assurance/Quality Control
Provide details on your firm’s quality control program. Explain how your team
administers a quality control program during construction, how performance
measures are documented and how quality issues are addressed.
Provide examples of when your firm exceeded quality standards, gained industry
recognition or received quality awards.
6. Insurance Company
Provide the name, address and phone number of the firm’s insurance agent(s).
Provide statements to answer the following questions. (See also Insurance
Requirements in Section VIII. Sample Agreement).
a. Does coverage meet minimum project requirements?
b. Does coverage include builder’s risk?
c. Can this coverage be extended for work on this project?
d. Can coverage be increased?
e. Can the City be listed as an additional insured?
f. Are there any current claims that will affect coverage limits available for this
project?
E. Assigned Personnel
1. Key Project Staffing
Provide the names and resumes of proposed key project staff, including proposed
project manager and construction project superintendent. Detail the availability of
proposed staff. (Note: key personnel must be committed to this project for its
duration, unless excused by the Owner. This requirement is non-negotiable.)
F. Cost and Work Hours
Complete Section VI CM/GC Cost Proposal, providing all construction cost factors that
will be used to develop the cost of work. The following shall be provided:
a. Work Order I (Pre-Construction) Services:
1. Cost estimate for pre-construction services.
A. Provide a separate lump sum, not to exceed, cost for your involvement to
complete pre-construction services, including meetings, cost estimating,
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value engineering and other related tasks for both the Maintenance Facility
and Park. Pre-construction ends once a GMP has been established. On a
separate sheet, provide estimated hours per task and per personnel
classification to complete the pre-construction services.
B. On a separate sheet, provide unburdened labor rates for your personnel
showing base pay and the percentage for labor burden.
b. Work Order II (Construction) Services:
1. Provide your CM/GC Fee, expressed as a percentage, to be added to the
direct cost of work, including all materials, labor, equipment and
subcontractor, and General Conditions costs. This Fee shall be used to
cover all insurance, overhead, mark-up and profit on both the Maintenance
Facility and Park projects and shall also be used on any project change
orders.
2. Provide a separate anticipated monthly General Conditions cost for both the
Maintenance Facility and Park, based on the General Conditions identified in
Section VII. CM/GC General Conditions Cost Matrix. As a part of this cost,
on a separate sheet, provide the breakout cost for each General Condition
cost category.
3. Provide a schedule of billing rates by category of employee and job title to be
used during the term of the Agreement during construction, including
anticipated labor, operator and equipment usage. The rate schedule will be
used as a basis for negotiation during construction contract pricing
negotiations for self-performed work and change orders.
Financial Information
Provide details of your firm’s financial standing; including your available credit and
banking reference (provide name, address, and phone number). A recent financial
statement detailing current assets and liabilities may be required upon request.
Bonding Company Reference
Provide the name, address and phone number of the firm’s bonding agent. Provide a
letter from the bonding agent indicating the firm’s bonding capacity is adequate to
undertake this work.
G. Safety Record, Availability and Sustainability
Safety Record
Provide the firm’s OSHA reportable accident rate and current workman’s compensation
insurance multiplier for the last 3 years. Provide the OSHA reportable accident rate on
projects managed by the proposed superintendent or project manager over the three-
year period. Provide a list of all projects in the last 5 years that have received an OSHA
citation either to the GC or subcontractor on the jobsite and provide a narrative of the
citations.
Availability
As presented, can the work be completed in the necessary timeframe, with target start
and completion dates met? Describe other qualified personnel available to assist in
meeting the project schedule if necessary. Provide an outline of the schedule for
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completing tasks. Describe the methods and timeline of communication your firm will
use with the City’s Project Manager and other parties.
Sustainability
The City values a company’s investment in supporting the industry with apprenticeships,
volunteer, or intern opportunities and the use of locally sourced materials and labor.
Describe your previous experience emphasizing local labor and materials sourcing.
The City is also committed to equity, diversity, and inclusion in the workplace. With that,
The City is interested in CM/GCs who are, or work with, minority-owned businesses,
have implemented non-discrimination policies, employ a diverse workforce including
suppliers and sub-contractors, and/or engage in inclusivity practices and/or trainings.
Please provide information on any minority, women, disadvantaged, veteran, LGBT,
minority-women owned business, or any other relevant certifications held by your
company or the subcontractors you plan to engage. Further, provide information on any
non-discrimination policies held by your company. If your company engages in any
inclusivity practices or trainings, please provide a brief description of those activities.
The City also values environmental sustainability including, but not limited to energy
efficiency, improved air quality, water use reduction, stormwater run-off and land
degradation minimization, and material use efficiency. Describe how your firm
incorporates sustainable construction practices into projects to reduce your impact on
the environment, including your ability to recycle materials generated from construction
activities. Provide examples from previous projects utilizing pollution prevention
techniques and highlight areas of opportunity in the project where sustainability could be
applied and/or improved.
H. Additional Information
Provide any information that distinguishes Vendor from its competition and any additional
information applicable to this RFP that might be valuable in assessing Vendor’s proposal.
Explain any concerns Vendor may have in maintaining objectivity in recommending the
best solution. All potential conflicts of interest must be disclosed.
Exceptions to the Scope of Services and City Agreement (a sample of which is
attached in Section VIII) shall be documented. The City makes no guarantees to
change the Agreement but may consider the exceptions.
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IV. REVIEW AND ASSESSMENT CRITERIA
A. Proposal and Interview Criteria
Vendors will be evaluated on the following criteria. These criteria will be the basis for
review and assessment of the written proposals and optional interview session. At the
discretion of the City, interviews of the top-rated Vendors may be conducted.
The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average rating,
and 5 being an outstanding rating.
WEIGHTING
FACTOR QUALIFICATION STANDARD
2.0 Scope of Proposal
Does the proposal address all elements of the
RFP? Does the proposal show an
understanding of the project objectives,
methodology to be used in the completion of
construction and the results that are desired
from the project? Does the written project
approach reflect a good balance between
construction efficiency and ability to complete
the project? Does the method of construction
and project approach reflect innovation and
potential for significant cost savings
measures?
2.0 Firm Capability
Does the firm have the resources, financial
strength, capacity and support capabilities
required to successfully complete the project
on-time and in-budget? Do the referenced
projects reflect favorably in respect to
completion within the contract schedule, cost
and number of change orders and claims?
Has the firm worked on projects similar in
scope to this project? Has partnering been
used on other projects? Does the firm have
the experience necessary for this project?
Does this contractor have previous CM/GC or
alternate delivery experience?
2.0 Assigned Personnel
Does the proposed team have the necessary
skills and experience to fulfill the requirements
of the project? Is the key staff available to do
the work and remain with the project for its
entirety?
1.0
Safety Record,
Availability &
Sustainability/TBL
Can the target start and completion dates be
met? Are other qualified personnel available
to assist in meeting the project schedule if
required? Does the firm demonstrate a
commitment to Sustainability and incorporate
Triple Bottom Line methodology in both their
Scope of Work for the project, and their day-
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to-day business operating processes and
procedures? Does the firm provide an “OSHA
Illness/Injury Rate”, “OSHA Lost Work Day
Incidence Rate” and Workers Compensation
Experience Modification Rate Insurance
Multiplier that are better than industry
standard?
3.0 Cost & Work Hours
Are the cost factors presented in the proposal
reflective of industry standards? Do they offer
a reasonable way to approach development of
the GMP? Do the proposed cost and work
hours compare favorably with the Project
Manager's estimate?
B. Reference Evaluation Criteria
Prior to award, the Project Manager will check references using the following criteria.
Negative responses from references may impact the award determination.
CRITERIA STANDARD QUESTIONS
Overall Performance Would you hire this Vendor again? Did they show
the skills required by this project?
Timetable
Was the original Scope of Work completed within the
specified time? Were interim deadlines met in a
timely manner?
Completeness
Was the Vendor responsive to client needs; did the
Vendor anticipate problems? Were problems solved
quickly and effectively?
Budget Was the original Scope of Work completed within the
project budget?
Job Knowledge
If a study, did it meet the Scope of Work?
If Vendor administered a construction contract, was
the project functional upon completion and did it
operate properly? Were problems corrected quickly
and effectively?
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V. VENDOR STATEMENT
Vendor hereby acknowledges receipt of the City of Fort Collins Request for Proposal and
acknowledges that it has read and agrees to be fully bound by all of the terms, conditions and
other provisions set forth in the RFP. Additionally, Vendor hereby makes the following
representations to City:
a. All of the statements and representations made in this proposal are true to the best of the
Vendor’s knowledge and belief.
b. Vendor commits that it is able to meet the terms provided in this proposal.
c. This proposal is a firm and binding offer, for a period of 90 days from the date hereof.
d. Vendor further agrees that the method of award is acceptable.
e. Vendor also agrees to complete the proposed Agreement with the City of Fort Collins
within 30 days of notice of award. If contract is not completed and signed within 30 days,
City reserves the right to cancel and award to the next highest rated firm.
f. Vendor acknowledge receipt of addenda.
Legal Firm Name:
Physical Address:
Remit to Address:
Phone:
Name of Authorized Agent of Firm:
Signature of Authorized Agent:
Primary Contact for Project:
Title: Email Address:
Phone: Cell Phone:
NOTE: VENDOR STATEMENT IS TO BE SIGNED & RETURNED WITH YOUR PROPOSAL.
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VI. CM/GC COST PROPOSAL
1. Work Order I (Pre-Construction) Services:
i. Maintenance Facility:
Provide a lump sum, not-to-exceed cost for your involvement to complete pre-
construction services, including, but not limited to, meetings, cost estimating,
value engineering and other related tasks. Pre-construction ends once a GMP
has been established.
$________________________________________
ii. Bucking Horse Park:
Provide a lump sum, not-to-exceed, cost for your involvement to complete pre-
construction services, including, but not limited to, meetings, cost estimating,
value engineering and other related tasks. Pre-construction ends once a GMP
has been established.
$________________________________________
iii. On a separate sheet, provide unburdened labor rates for your personnel showing
base pay, the percentage for labor burden and billing rate.
2. Work Order II (Construction) Services:
i. Provide your CM/GC Fee, expressed as a percentage, to be added to all
materials, labor, equipment, subcontractor, General Conditions and change order
costs. This Fee shall be used to cover cost for insurance, overhead, mark-up and
profit and shall also be used for fee on all project change orders.
Fee Percentage: _______________________________%
ii. Maintenance Facility General Conditions:
Provide the anticipated monthly General Conditions cost, based on the matrix
included in Section VII which identifies the breakout for items covered by Fee %,
GC’s and later to be included in Cost of Work in the GMP. Anticipate nine (9)
months for this project.
$ ________________________________________/Month
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iii. Bucking Horse Park General Conditions:
Provide the anticipated monthly General Conditions cost, based on the matrix
included in Section VII which identifies the breakout for items covered by Fee %,
GC’s and later to be included in Cost of Work in the GMP. Anticipate five (5)
months for this project.
$ ________________________________________/Month
iv. On a separate sheet, provide a schedule of billing rates by category of employee
and job title to be used during the term of the Agreement during construction,
including anticipated labor, operator and equipment usage. The rate schedule
will be used as a basis for negotiation during construction contract pricing
negotiations for self-performed work and change orders.
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VII. CM/GC GENERAL CONDITIONS MATRIX
Note: The intent of this matrix is for the CM/GC to understand how costs should be accounted
for in the GMP. This is to ensure a fair analysis of proposals.
CM/GC General Conditions Matrix
Cost Category Fee (%)
General
Conditions Direct Cost of Work
Home Office Expenses
Office Overhead X
Profit X
Staff
Project Executive X
Pre-construction Manager & Estimator X
Project Manager X
Project Superintendent X
General Superintendent X
Safety Manager X
Estimators X
Schedulers X
Project Coordinators X
Project Engineers X
Consultants X
Administration
Office Support (Accounting, Etc.) X
Builders Risk Insurance X
General Contractor's Bond X
Subcontractors bond X
Suppliers Bond X
Liability Insurance X
Jobsite Operations
Jobsite Office X
Internet & Other technology items X
Storage/tool trailers X
Telephones X
Cell Phones X
Radios X
Copier/fax/printer, Etc. X
Office supplies X
First Aid Supplies X
Vehicles, fuel, maintenance X
Travel expenses X
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Document reproduction X
Postage X
Site Signage X
Safety Equipment X
Temp Toilets X
Water, cups, etc. X
Dumpsters X
Licenses X
Special Permits X
Material Layout X
Field Engineering Equipment X
Surveying & Layout X
Temp Utilities X
Interim Cleanup X
Final Cleaning X
Construction Fire Protection X
Mobilization X
Demobilization X
Jobsite Security X
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VIII. SAMPLE AGREEMENT (FOR REFERENCE ONLY – DO NOT SIGN )
SERVICES AGREEMENT
WORK ORDER TYPE
THIS AGREEMENT made and entered into the day and year set forth below, by and
between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter
referred to as the "City" as agent, and hereinafter referred to as "Service Provider".
WITNESSETH:
In consideration of the mutual covenants and obligations herein expressed, it is agreed by
and between the parties hereto as follows:
1. Services to be Performed.
a. This Agreement shall constitute the basic agreement between the parties for services
for . The conditions set forth herein shall apply to all services performed by the
Service Provider on behalf of the City and particularly described in Work Orders agreed
upon in writing by the parties from time to time. Such Work Orders, a sample of which
is attached hereto as Exhibit A, consisting of one (1) page and incorporated herein by
this reference, shall include a description of the services to be performed, the location
and time for performance, the amount of payment, any materials to be supplied by the
City and any other special circumstances relating to the performance of services. No
Work Order shall exceed $ . A general scope of services is attached hereto as
Exhibit C, consisting of ( ) page(s), and incorporated herein by this
reference.
The only services authorized under this Agreement are those which are performed
after receipt of such Work Order, except in emergency circumstances where oral work
requests may be issued. Oral requests for emergency actions will be confirmed by
issuance of a written Work Order within two (2) working days. Irrespective of
references in Exhibit A to certain named third parties, Service Provider shall be solely
responsible for performance of all duties hereunder.
b. The City may, at any time during the term of a particular Work Order and without
invalidating such Work Order, make changes to the scope of the particular services.
Such changes shall be agreed upon in writing by the parties by Change Order, a sample
of which is attached hereto as Exhibit B, consisting of one (1) page and incorporated
herein by this reference.
2. Changes in the Work. The City reserves the right to independently bid any services rather
than issuing work to the Service Provider pursuant to this Agreement. Nothing within this
Agreement shall obligate the City to have any particular service performed by the Service
Provider.
3. Time of Commencement and Completion of Services. The services to be performed
pursuant to this Agreement shall be initiated as specified by each written Work Order or oral
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emergency service request. Oral emergency service requests will be acted upon without
waiting for a written Work Order. Time is of the essence.
4. Contract Period. This Agreement shall commence , 20 and shall continue in
full force and effect until , 20 , unless sooner terminated as herein provided. In
addition, at the option of the City, the Agreement may be extended for additional one year
periods not to exceed ( ) additional one year periods. Renewals and pricing
changes shall be negotiated by and agreed to by both parties. Written notice of renewal
shall be provided to the Service Provider and mailed no later than thirty (30) days prior to
contract end.
5. Delay. If either party is prevented in whole or in part from performing its obligations by
unforeseeable causes beyond its reasonable control and without is fault or negligence, then
the party so prevented shall be excused from whatever performance is prevented by such
cause. To the extent that the performance is actually prevented, the Service Provider must
provide written notice to the Cityof such condition within fifteen (15) days from the onset of
such condition.
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6. Early Termination by City/Notices. Notwithstanding the time periods contained herein, the
City may terminate this Agreement at any time without cause by providing written notice of
termination to the Service Provider. Such notice shall be mailed at least fifteen (15) days
prior to the termination date contained in said notice unless otherwise agreed in writing by
the parties. All notices provided under this Agreement shall be effective when mailed,
postage prepaid and sent to the following address:
Service Provider: Copy to:
Attn:
City of Fort Collins
Attn: Purchasing Dept.
PO Box 580
Fort Collins, CO 80522
In the event of early termination by the City, the Service Provider shall be paid for services
rendered to the termination date, subject only to the satisfactory performance of the Service
Provider's obligations under this Agreement. Such payment shall be the Service Provider's
sole right and remedy for such termination.
7. Contract Sum. This is an open-end indefinite quantity Agreement with no fixed price. The
actual amount of work to be performed will be stated on the individual Work Orders. The
City makes no guarantee as to the number of Work Orders that may be issued or the actual
amount of services which will in fact be requested.
8. Payments.
a. The City agrees to pay and the Service Provider agrees to accept as full payment for
all work done and all materials furnished and for all costs and expenses incurred in
performance of the work the sums set forth for the hourly labor rate and material costs,
with markups, stated within the Bid Schedule Proposal Form, attached hereto as
Exhibit , consisting of ( ) page(s), and incorporated herein by this
reference.
Payment shall be made by the City Net 30 days from the date of the invoice and upon
acceptance of the work by the City and upon the Service Provider furnishing
satisfactory evidence of payment of all wages, taxes, supplies and materials, and other
costs incurred in connection with the performance of such work.
9. City Representative. The City representative will be shown on the specific Work Order and
shall make, within the scope of his or her authority, all necessary and proper decisions with
reference to the work requested. All requests concerning this Agreement shall be directed
to the City Representative.
10. Independent Contractor. It is agreed that in the performance of any services hereunder, the
Service Provider is an independent contractor responsible to the City only as to the results
to be obtained in the particular work assignment and to the extent that the work shall be
done in accordance with the terms, plans and specifications furnished by the City.
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11. Subcontractors. Service Provider may not subcontract any of the Work set forth in the
Exhibit A, Statement of Work without the prior written consent of the City, which shall not be
unreasonably withheld. If any of the Work is subcontracted hereunder (with the consent of
the City), then the following provisions shall apply: (a) the subcontractor must be a reputable,
qualified firm with an established record of successful performance in its respective trade
performing identical or substantially similar work, (b) the subcontractor will be required to
comply with all applicable terms of this Agreement, (c) the subcontract will not create any
contractual relationship between any such subcontractor and the City, nor will it obligate the
City to pay or see to the payment of any subcontractor, and (d) the work of the subcontractor
will be subject to inspection by the City to the same extent as the work of the Service
Provider.
12. Personal Services. It is understood that the City enters into the Agreement based on the
special abilities of the Service Provider and that this Agreement shall be considered as an
agreement for personal services. Accordingly, the Service Provider shall neither assign any
responsibilities nor delegate any duties arising under the Agreement without the prior written
consent of the City.
13. Acceptance Not Waiver. The City approval or acceptance of, or payment for any of the
services shall not be construed to operate as a waiver of any rights under the Agreement or
of any cause of action arising out of the performance of this Agreement.
14. Warranty.
a. Service Provider warrants that all work performed hereunder shall be performed with
the highest degree of competence and care in accordance with accepted standards for
work of a similar nature.
b. Unless otherwise provided in the Agreement, all materials and equipment incorporated
into any work shall be new and, where not specified, of the most suitable grade of their
respective kinds for their intended use, and all workmanship shall be acceptable to
City.
c. Service Provider warrants all equipment, materials, labor and other work, provided
under this Agreement, except City-furnished materials, equipment and labor, against
defects and nonconformances in design, materials and workmanship/workwomanship
for a period beginning with the start of the work and ending twenty-four (24) months
from and after final acceptance under the Agreement, regardless whether the same
were furnished or performed by Service Provider or by any of its subcontractors of any
tier. Upon receipt of written notice from City of any such defect or nonconformances,
the affected item or part thereof shall be redesigned, repaired or replaced by Service
Provider in a manner and at a time acceptable to City.
15. Default. Each and every term and condition hereof shall be deemed to be a material element
of this Agreement. In the event either party should fail or refuse to perform according to the
terms of this Agreement, such party may be declared in default thereof.
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16. Remedies. In the event a party has been declared in default, such defaulting party shall be
allowed a period of ten (10) days within which to cure said default. In the event the default
remains uncorrected, the party declaring default may elect to (a) terminate the Agreement
and seek damages; (b) treat the Agreement as continuing and require specific performance;
or (c) avail himself of any other remedy at law or equity. If the non-defaulting party
commences legal or equitable actions against the defaulting party, the defaulting party shall
be liable to the non-defaulting party for the non-defaulting party's reasonable attorney fees
and costs incurred because of the default.
17. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire
Agreement between the parties and shall be binding upon said parties, their officers,
employees, agents and assigns and shall inure to the benefit of the respective survivors,
heirs, personal representative, successors and assigns of said parties.
18. Indemnity/Insurance.
a. The Service Provider agrees to indemnify and save harmless the City, its officers,
agents and employees against and from any and all actions, suits, claims, demands or
liability of any character whatsoever, brought or asserted for injuries to or death of any
person or persons, or damages to property arising out of, result from or occurring in
connection with the performance of any service hereunder.
b. The Service Provider shall take all necessary precautions in performing the work
hereunder to prevent injury to persons and property.
c. Without limiting any of the Service Provider's obligations hereunder, the Service
Provider shall provide and maintain insurance coverage naming the City as an
additional insured under this Agreement of the type and with the limits specified within
Exhibit , consisting of one (1) page, attached hereto and incorporated herein by
this reference. The Service Provider before commencing services hereunder shall
deliver to the City's Purchasing Director, P. O. Box 580, Fort Collins, Colorado 80522
one copy of a certificate evidencing the insurance coverage required from an
insurance company acceptable to the City.
19. Entire Agreement. This Agreement, along with all Exhibits and other documents
incorporated herein, shall constitute the entire Agreement of the parties. Covenants or
representations not contained in this Agreement shall not be binding on the parties.
20. Law/Severability. This Agreement shall be governed in all respect by the laws of the State
of Colorado. In the event any provision of this Agreement shall be held invalid or
unenforceable by any court of competent jurisdiction such holding shall not invalidate or
render unenforceable any other provision of this Agreement.
21. Prohibition Against Employing Illegal Aliens. Pursuant to Section 8-17.5-101, C.R.S., et.
seq., Service Provider represents and agrees that:
a. As of the date of this Agreement:
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1) Service Provider does not knowingly employ or contract with an illegal alien who will
perform work under this Agreement; and
2) Service Provider will participate in either the e-Verify program created in Public Law
208, 104th Congress, as amended, and expanded in Public Law 156, 108th
Congress, as amended, administered by the United States Department of Homeland
Security (the “e-Verify Program”) or the Department Program (the “Department
Program”), an employment verification program established pursuant to Section 8-
17.5-102(5)(c) C.R.S. in order to confirm the employment eligibility of all newly hired
employees to perform work under this Agreement.
b. Service Provider shall not knowingly employ or contract with an illegal alien to perform
work under this Agreement or knowingly enter into a contract with a subcontractor that
knowingly employs or contracts with an illegal alien to perform work under this
Agreement.
c. Service Provider is prohibited from using the e-Verify Program or Department Program
procedures to undertake pre-employment screening of job applicants while this
Agreement is being performed.
d. If Service Provider obtains actual knowledge that a subcontractor performing work
under this Agreement knowingly employs or contracts with an illegal alien, Service
Provider shall:
1) Notify such subcontractor and the City within three days that Service Provider has
actual knowledge that the subcontractor is employing or contracting with an illegal
alien; and
2) Terminate the subcontract with the subcontractor if within three days of receiving the
notice required pursuant to this section the subcontractor does not cease employing
or contracting with the illegal alien; except that Service Provider shall not terminate
the contract with the subcontractor if during such three days the subcontractor
provides information to establish that the subcontractor has not knowingly employed
or contracted with an illegal alien.
e. Service Provider shall comply with any reasonable request by the Colorado
Department of Labor and Employment (the “Department”) made in the course of an
investigation that the Department undertakes or is undertaking pursuant to the
authority established in Subsection 8-17.5-102 (5), C.R.S.
f. If Service Provider violates any provision of this Agreement pertaining to the duties
imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If
this Agreement is so terminated, Service Provider shall be liable for actual and
consequential damages to the City arising out of Service Provider’s violation of
Subsection 8-17.5-102, C.R.S.
g. The City will notify the Office of the Secretary of State if Service Provider violates this
provision of this Agreement and the City terminates the Agreement for such breach.
22. Special Provisions. Special provisions or conditions relating to the services to be performed
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pursuant to this Agreement are set forth in Exhibit - Confidentiality, consisting of one
(1) page, attached hereto and incorporated herein by this reference.
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THE CITY OF FORT COLLINS, COLORADO
By:
Gerry Paul
Purchasing Director
DATE:
ATTEST:
APPROVED AS TO FORM:
SERVICE PROVIDER'S NAME
By:
Printed:
Title:
CORPORATE PRESIDENT OR VICE PRESIDENT
Date:
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EXHIBIT A
WORK ORDER FORM
PURSUANT TO A MASTER AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
AND
SERVICE PROVIDER'S NAME
WORK ORDER NUMBER:
PROJECT TITLE:
ORIGINAL BID/RFP NUMBER & NAME:
MASTER AGREEMENT EFFECTIVE DATE: Original Contract Date
WORK ORDER COMMENCEMENT DATE:
WORK ORDER COMPLETION DATE:
MAXIMUM FEE: (time and reimbursable direct costs):
PROJECT DESCRIPTION/SCOPE OF SERVICES:
Service Provider agrees to perform the services identified above and on the attached forms in
accordance with the terms and conditions contained herein and in the Master Agreement between
the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement
and this Work Order (including the attached forms) the Master Agreement shall control.
The attached forms consisting of ( ) page(s) are hereby accepted and incorporated
herein, by this reference, and Notice to Proceed is hereby given after all parties have signed this
document.
SERVICE PROVIDER: Date:
Name, Title
ACCEPTANCE: Date:
Name, Project Manager
REVIEWED: Date:
Name, Buyer or Senior Buyer
ACCEPTANCE: Date:
Gerry Paul, Purchasing Director
(if greater than $60,000)
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EXHIBIT B
CHANGE ORDER
NO.
PROJECT TITLE:
SERVICE PROVIDER: Company Name
WORK ORDER NUMBER:
PO NUMBER:
DESCRIPTION:
1. Reason for Change: Why is the change required?
2. Description of Change: Provide details of the changes to the Work
3. Change in Work Order Price:
4. Change in Work Order Time:
ORIGINAL WORK ORDER PRICE $ .00
TOTAL APPROVED CHANGE ORDER .00
TOTAL PENDING CHANGE ORDER .00
TOTAL THIS CHANGE ORDER .00
TOTAL % OF THIS CHANGE ORDER %
TOTAL C.O.% OF ORIGINAL WORK ORDER %
ADJUSTED WORK ORDER COST $ .00
SERVICE PROVIDER: Date:
Name, Title
ACCEPTANCE: Date:
Name, Project Manager
REVIEWED: Date:
Name, Buyer or Senior Buyer
ACCEPTANCE: Date:
Gerry Paul, Purchasing Director
(if greater than $60,000)
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EXHIBIT C
GENERAL SCOPE OF SERVICES
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EXHIBIT
(BID SCHEDULE/COMPENSATION)
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EXHIBIT
INSURANCE REQUIREMENTS
1. The Service Provider will provide, from insurance companies acceptable to the City, the
insurance coverage designated hereinafter and pay all costs. Before commencing work
under this bid, the Service Provider shall furnish the City with certificates of insurance
showing the type, amount, class of operations covered, effective dates and date of
expiration of policies, and containing substantially the following statement:
“The insurance evidenced by this Certificate will not reduce coverage or limits and
will not be cancelled, except after thirty (30) days written notice has been received
by the City of Fort Collins.”
In case of the breach of any provision of the Insurance Requirements, the City, at its
option, may take out and maintain, at the expense of the Service Provider, such
insurance as the City may deem proper and may deduct the cost of such insurance from
any monies which may be due or become due the Service Provider under this
Agreement. The City, its officers, agents and employees shall be named as
additional insureds on the Service Provider 's general liability and automobile
liability insurance policies for any claims arising out of work performed under this
Agreement.
2. Insurance coverages shall be as follows:
A. Workers' Compensation & Employer's Liability. The Service Provider shall
maintain during the life of this Agreement for all of the Service Provider's
employees engaged in work performed under this Agreement:
1. Workers' Compensation insurance with statutory limits as required by
Colorado law.
2. Employer's Liability insurance with limits of $100,000 per accident,
$500,000 disease aggregate, and $100,000 disease each employee.
B. Commercial General & Vehicle Liability. The Service Provider shall maintain
during the life of this Agreement such commercial general liability and automobile
liability insurance as will provide coverage for damage claims of personal injury,
including accidental death, as well as for claims for property damage, which may
arise directly or indirectly from the performance of work under this Agreement.
Coverage for property damage shall be on a "broad form" basis. The amount of
insurance for each coverage, Commercial General and Vehicle, shall not be less
than $1,000,000 combined single limits for bodily injury and property damage.
In the event any work is performed by a subcontractor, the Service Provider shall
be responsible for any liability directly or indirectly arising out of the work
performed under this Agreement by a subcontractor, which liability is not covered
by the subcontractor's insurance.
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EXHIBIT
CONFIDENTIALITY
IN CONNECTION WITH SERVICES provided to the City of Fort Collins pursuant to this
Agreement (the “Agreement”), the Service Provider hereby acknowledges that it has been
informed that the City has established policies and procedures with regard to the handling of
confidential information and other sensitive materials.
In consideration of access to certain information, data and material (hereinafter individually and
collectively, regardless of nature, referred to as “information”) that are the property of and/or relate
to the City or its employees, customers or suppliers, which access is related to the performance
of services that the Service Provider has agreed to perform, the Service Provider hereby
acknowledges and agrees as follows:
That information that has or will come into its possession or knowledge in connection with the
performance of services for the City may be confidential and/or proprietary. The Service Provider
agrees to treat as confidential (a) all information that is owned by the City, or that relates to the
business of the City, or that is used by the City in carrying on business, and (b) all information
that is proprietary to a third party (including but not limited to customers and suppliers of the City).
The Service Provider shall not disclose any such information to any person not having a legitimate
need-to-know for purposes authorized by the City. Further, the Service Provider shall not use
such information to obtain any economic or other benefit for itself, or any third party, except as
specifically authorized by the City.
The foregoing to the contrary notwithstanding, the Service Provider understands that it shall have
no obligation under this Agreement with respect to information and material that (a) becomes
generally known to the public by publication or some means other than a breach of duty of this
Agreement, or (b) is required by law, regulation or court order to be disclosed, provided that the
request for such disclosure is proper and the disclosure does not exceed that which is required.
In the event of any disclosure under (b) above, the Service Provider shall furnish a copy of this
Agreement to anyone to whom it is required to make such disclosure and shall promptly advise
the City in writing of each such disclosure.
In the event that the Service Provider ceases to perform services for the City, or the City so
requests for any reason, the Service Provider shall promptly return to the City any and all
information described hereinabove, including all copies, notes and/or summaries (handwritten or
mechanically produced) thereof, in its possession or control or as to which it otherwise has
access.
The Service Provider understands and agrees that the City remedies at law for a breach of the
Service Provider’s obligations under this Confidentiality Agreement may be inadequate and that
the City shall, in the event of any such breach, be entitled to seek equitable relief (including without
limitation preliminary and permanent injunctive relief and specific performance) in addition to all
other remedies provided hereunder or available at law.
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CONSTRUCTION WORK ORDER
FOR
[ORIGINAL PROJECT # AND NAME]
WORK ORDER NO.
TITLED
(WORK ORDER TITLE)
DATE:
CONTRACTOR:
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TABLE OF CONTENTS
AGREEMENT FORMS
00525 Work Order & Notice of Award
00530 Work Order Notice to Proceed
00600 Bonds and Certificates
00610 Performance Bond
00615 Payment Bond
00630 Certificate of Insurance
00635 Certificate of Substantial Completion
00640 Certificate of Final Acceptance
00650 Lien Waiver Release (CONTRACTOR)
00660 Consent of Surety
00670 Application for Exemption Certificate
CONDITIONS OF THE CONTRACT
00700 General Conditions
Exhibit GC-A GC-A1 - GC-A2
00800 Supplementary Conditions
00900 Addenda, Modifications and Payment
00950 Work Order Change Order Form
00960 Application for Payment
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SECTION 00500
CONSTRUCTION WORK ORDER AGREEMENT FORMS
00525 Work Order, Notice of Award & Bid Schedule
00530 Work Order Notice to Proceed
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SECTION 00525
WORK ORDER, NOTICE OF AWARD AND BID SCHEDULE
TO:
WORK ORDER # & TITLE:
PURCHASE ORDER:
ORIGINAL BID/RFP # & TITLE:
ENGINEER:
OWNER’S REPRESENTATIVE:
NOTICE OF AWARD DATE:
OWNER: City of Fort Collins (hereinafter referred to as OWNER)
1. WORK. You are hereby notified that your bid dated , for the above Work Order has
been considered. Pursuant to your AGREEMENT with OWNER dated , you have
been awarded a Work Order for this Work Order Description:
A. See Section 01100 – Summary of Work.
2. CONTRACT PRICE, BONDS AND CERTIFICATES. The price of your Work Order is
($ ). Pursuant to the AGREEMENT and the Contract Documents, Performance
and Payment Bonds and insurance are required.
3. CONTRACT TIMES. Pursuant to the AGREEMENT and the Contract Documents, the date
for Substantial Completion of this Work Order is , and after Substantial Completion,
the date for Final Completion is .
4. LIQUIDATED DAMAGES. OWNER and CONTRACTOR recognize that time is of the
essence of this Agreement and that OWNER will suffer financial loss if the Work is not
completed within the times specified in paragraph 3 above, plus any extensions thereof
allowed in accordance with Article 12 of the General Conditions. They also recognize the
delays, expenses and difficulties involved in proving in a legal proceeding the actual loss
suffered by OWNER if the Work is not completed on time. Accordingly instead of requiring
any such proof, OWNER and CONTRACTOR agree that as liquidated damages for delay
(but not as penalty) CONTACTOR shall pay OWNER the amounts set forth hereafter.
1) Substantial Completion: ($ ) for each calendar day or fraction
thereof that expires after until the work is Substantially Complete.
2) Final Acceptance: After Substantial Completion ($ ) for each
calendar day or fraction thereof that expires after the 60 calendar day period
for Final Payment and Acceptance until the Work is ready for Final Payment
and Acceptance.
5. PAYMENT PROCEDURES. CONTRACTOR shall submit Applications for Payment in
accordance with Article 14 of the General Conditions. Applications for Payment will be
processed by ENGINEER as provided in the General Conditions.
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5.1 PROGRESS PAYMENTS. OWNER shall make progress payments on
account of the Contract Price on the basis of CONTRACTOR's Application
for Payment as recommended by ENGINEER, once each month during
construction as provided below. All progress payments will be on the basis
of the progress of the Work measured by the schedule of values
established in paragraph 2.6 of the General Conditions and in the case of
Unit Price Work based on the number of units completed, and in
accordance with the General Requirements concerning Unit Price Work.
5.1.1 Prior to Substantial Completion, Owner will be entitled to withhold as
contract retainage five percent (5%) of each progress payment, but, in each
case, less the aggregate of payments previously made and less such
amounts as ENGINEER shall determine, or OWNER may withhold, in
accordance with paragraph 14.7 of the General Conditions. If , in the sole
discretion of Owner, on recommendation of Engineer, Owner determines
that the character and progress of the Work have been satisfactory to
OWNER and ENGINEER, OWNER may determine that as long as the
character and progress of the Work remain satisfactory to them, there will
be no additional retainage on account of Work completed in which case the
remaining progress payments prior to Substantial Completion will be in an
amount equal to 100% of the Work completed. 95% of materials and
equipment not incorporated in the Work (but delivered, suitably stored and
accompanied by documentation satisfactory to OWNER as provided in
paragraph 14.2 of the General Conditions) may be included in the
application Section 00520 Page 3 for payment.
5.1.2 Upon Substantial Completion payment will be made in an amount sufficient,
if necessary, to increase total payments to CONTRACTOR to 95% of the
Contract Price, less such amounts as ENGINEER shall determine or
OWNER may withhold in accordance with paragraph 14.7 of the General
Conditions or as provided by law.
5.2 FINAL PAYMENT. Upon Final Completion and Acceptance of the Work in
accordance with paragraph 14.13 of the General Conditions, OWNER shall
pay the remainder of the Contract Price as recommended by ENGINEER
as provided in said paragraph 14.13.
6. CONTRACTOR'S REPRESENTATION. In order to induce OWNER to enter into this
Agreement, CONTRACTOR makes the following representations:
6.1 CONTRACTOR has familiarized himself with the nature and extent of the
Contract Documents, Work, site, locality, and with all local conditions and
Laws and Regulations that in any manner may affect cost, progress,
performance or furnishing of the Work.
6.2 CONTRACTOR has studied carefully all reports of explorations and tests of
subsurface conditions and drawings of physical conditions which are
identified in the Supplementary Conditions as provided in paragraph 4.2 of
the General Conditions.
6.3 CONTRACTOR has obtained and carefully studied (or assumes
responsibility for obtaining and carefully studying) all such examinations,
investigations, explorations, tests, reports, and studies (in addition to or to
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supplement those referred to in paragraph 6.2 above) which pertain to the
subsurface or physical condition at or contiguous to the site or otherwise
may affect the cost, progress, performance or furnishing of the Work as
CONTRACTOR considers necessary for the performance or furnishing of
the Work at the Contract Price, within the Contract Times and in
accordance with the other terms and conditions of the Contract Documents,
including specifically the provisions of paragraph 4.2 of the General
Conditions; and no additional examinations, investigations, explorations,
tests, reports, studies or similar information or data are or will be required
by CONTRACTOR for such purposes.
6.4 CONTRACTOR has reviewed and checked all information and data shown
or indicated on the Contract Documents with respect to existing
Underground Facilities at or contiguous to the site and assumes
responsibility for the accurate location of said Underground Facilities. No
additional examinations, investigations, explorations, tests, reports, studies
or similar information or data in respect of said Underground Facilities are
or will be required by CONTRACTOR in order to perform and furnish the
Work at the Contract Price, within the Contract Times and in accordance
with the other terms and conditions of the Contract Documents, including
specifically the provision of paragraph 4.3. of the General Conditions.
6.5 CONTRACTOR has correlated the results of all such observations,
examinations, investigations, tests, reports and data with the terms and
conditions of the Contract Documents.
6.6 CONTRACTOR has given ENGINEER written notice of all conflicts, errors
or discrepancies that he has discovered in the Contract Documents and the
written resolution thereof by ENGINEER is acceptable to CONTRACTOR.
7. CONTRACT DOCUMENTS.
7.1 The Contract Documents which comprise the entire Agreement between
OWNER and CONTRACTOR concerning the Work consist of the General
Conditions, Supplementary Conditions, those items included in the
definition of “Contract Documents” in Article 1.10 of the General Conditions,
and such other items as are referenced in this Article 7, all of which are
incorporated herein by this reference.
7.2 Forms for use by CONTRACTOR in performing the Work and related
actions in carrying out the terms of this Agreement are deemed Contract
Documents and incorporated herein by this reference, and include, but are
not limited to, the following:
7.2.1 Certificate of Substantial Completion
7.2.2 Certificate of Final Acceptance
7.2.3 Lien Waiver Releases
7.2.4 Consent of Surety
7.2.5 Application for Exemption Certificate
7.2.6 Application for Payment
7.3 Drawings, consisting of a cover sheet and sheets numbered as follows:
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The Contract Drawings shall be stamped "Final for Construction" and
dated. Any revisions made shall be clearly identified and dated.
7.4 The Contract Documents also include all written amendments and other
documents amending, modifying, or supplementing the Contract
Documents pursuant to paragraphs 3.5 and 3.6 of the General Conditions.
7.5 There are no Contract Documents other than those listed or incorporated
by reference in this Article 7. The Contract Documents may only be
amended, modified or supplemented as provided in paragraphs 3.5 and 3.6
of the General Conditions.
8. MISCELLANEOUS
8.1. Terms used in this Agreement which are defined in Article I of the General
Conditions shall have the meanings indicated in the General Conditions.
8.2. No assignment by a party hereto of any rights under or interests in the
Contract Documents will be binding on another party hereto without the
written consent of the party sought to be bound; and specifically but not
without limitations, moneys that may become due and moneys that are due
may not be assigned without such consent (except to the extent that the
effect of this restriction may be limited by law), and unless specifically
stated to the contrary in any written consent to an assignment no
assignment will release or discharge that assignor from any duty or
responsibility under the Contract Document.
8.3. OWNER and CONTRACTOR each binds itself, its partners,
successors, assigns and legal representatives to the other party
hereto, its partners, successors, assigns and legal representatives in
respect to all covenants, Agreement and obligations contained in the
Contract Document.
9. EXECUTION. Three (3) copies of this proposed Work Order & Notice of Award, and
accompanying amendments or supplements to the Contract Documents (except any
applicable Drawings) incorporated herein, are provided. Three (3) sets of any applicable
Drawings will be delivered separately or otherwise made available to you immediately. You
must comply with the following conditions precedent within fifteen (15) days of the date of
this Notice of Award, that is, by .
A. You must deliver to OWNER three (3) fully-executed counterparts of this Work Order,
including all amendments or supplements to the Contract Documents incorporated
herein. Each Work Order must bear your signature as provided.
B. You must deliver with the executed Work Order the Contract Security (Bonds) and
insurance, as specified in the Agreement, this Work Order, the General Conditions
(Article 5.1) and the Supplementary Conditions.
Failure to comply with these conditions within the time specified will entitle OWNER to consider
your Bid abandoned and to annul this Work Order & Notice of Award. Within ten (10) days after
you comply with those conditions, OWNER will return to you one (1) fully-signed counterpart of
this Work Order with any amendments or supplements to the Contract Documents attached.
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CONTRACTOR’S NOTICE OF AWARD REPRESENTATION & EXECUTION:
CONTRACTOR agrees to perform the services identified above, in accordance with the terms
and conditions contained herein and in the AGREEMENT dated , and the NOTICE OF
AWARD dated , between the parties. In the event of a conflict between or ambiguity in the
terms of the AGREEMENT or specific Work Orders, the AGREEMENT shall control.
CONTRACTOR:
By: Date:
Name: Title:
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OWNER’S ACCEPTANCE & EXECUTION:
This Work Order and the attached Contract Documents are hereby accepted and incorporated
herein by this reference and the attached Notice to Proceed is hereby given.
ACCEPTANCE: Date: _____
, Projects Manager
OWNER: CITY OF FORT COLLINS
ACCEPTANCE: ___________________________________________ Date: __________
Darin Atteberry, City Manager
(if greater than $1,000,000)
ACCEPTANCE: ___________________________________________ Date: __________
Gerry Paul, Purchasing Director
(if greater than $60,000)
APPROVED AS TO FORM: __________________________________ Date: __________
ATTEST: ___ ________________________________________ Date: __________
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BID SCHEDULE
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SECTION 00530
WORK ORDER NOTICE TO PROCEED
NOTICE TO PROCEED DATE:
WORK ORDER TITLE:
WORK ORDER NUMBER:
ORIGINAL BID/RFP # & TITLE:
TO:
Attn:
This notice is to advise you:
That the Work Order and all amendments and supplements to the Contract Documents covering
the above described Work have been fully executed by the CONTRACTOR and the OWNER.
That the required CONTRACTOR's Performance and Payment Bonds and insurance have been
received by the OWNER. That the OWNER has approved the said Work Order and Contract
Documents.
Therefore, as the CONTRACTOR for the above described Work, you are hereby authorized and
directed to proceed within ( ) calendar days from receipt of this notice as required
by the Work Order and the AGREEMENT.
The dates for Substantial Completion and Final Acceptance shall be , and ,
respectively.
Dated this _____________ day of ___________, _____.
CITY OF FORT COLLINS (OWNER)
By: ___________________________________________
___________________________________________
Name & Title
ACKNOWLEDGMENT OF NOTICE
Receipt of the above Work Order Notice to Proceed is hereby acknowledged this _____________
day of ___________, _____.
(CONTRACTOR)
By: ___________________________________________
___________________________________________
Name & Title
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SECTION 00600
BONDS AND CERTIFICATES
00610 Performance Bond
00615 Payment Bond
00630 Certificate of Insurance
00635 Certificate of Substantial Completion
00640 Certificate of Final Acceptance
00650 Lien Waiver Release (CONTRACTOR)
00651 Lien Waiver Release (SUBCONTRACTOR)
00660 Consent of Surety
00670 Application for Exemption Certificate
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SECTION 00610
PERFORMANCE BOND
Bond No __
KNOW ALL MEN BY THESE PRESENTS: that
(Firm)
(Address)
(an Individual), (a Partnership), (a Corporation), hereinafter referred to as the "Principal" and
(Firm)
(Address)
hereinafter referred to as "the Surety", are held and firmly bound unto City of Fort Collins, 300
LaPorte Ave, Fort Collins, Colorado 80522 a (Municipal Corporation) hereinafter referred to as
the "OWNER", in the penal sum of ($ ) in lawful money of the United States, for the
payment of which sum well and truly to be made, we bind ourselves, successors and assigns,
jointly and severally, firmly by these presents.
THE CONDITIONS OF THIS OBLIGATION are such that whereas the Principal entered into a
certain Agreement with the OWNER, dated the day of , 2 , for (original bid/rfp
# & name) a copy of which is hereto attached and made a part hereof, for the performance of The
City of Fort Collins Work Order, titled , Work Order Number , dated the day
of , , a copy of which is hereto attached and made a part hereof.
NOW, THEREFORE, if the Principal shall well, truly and faithfully perform its duties, all the
undertakings, covenants, terms, conditions and agreements of said Work Order and Agreement
during the original term thereof, and any extensions thereof which may be granted by the
OWNER, with or without Notice to the Surety and during the life of the guaranty period, and if the
Principal shall satisfy all claims and demands incurred under such Work Order and Agreement,
and shall fully indemnify and save harmless the OWNER from all cost and damages which it may
suffer by reason of failure to do so, and shall reimburse and repay the OWNER all outlay and
expense which the OWNER may incur in making good any default, then this obligation shall be
void; otherwise to remain in full force and effect.
PROVIDED, FURTHER, that the said Surety, for value received, hereby stipulates and agrees
that no change, extension of time, alteration or addition to the terms of the Work Order and
Agreement or to the Work to be performed thereunder or the Specifications accompanying the
same shall in any way affect its obligation on this bond; and it does hereby waive notice of any
such change, extension of time, alteration or addition to the terms of the Work Order and
Agreement or to the Work or to the Specifications.
PROVIDED, FURTHER, that no final settlement between the OWNER and the CONTRACTOR
shall abridge the right of any beneficiary hereunder, whose claim may be unsatisfied.
PROVIDED, FURTHER, that the Surety Company must be authorized to transact business in the
State of Colorado and be acceptable to the OWNER.
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IN WITNESS WHEREOF, this instrument is executed in three (3) counterparts, each one of which
shall be deemed an original, this _____ day of ___________, _____.
IN PRESENCE OF: Principal
(Title) (Title)
(Corporate Seal)
(Address)
IN PRESENCE OF: Other Partners
_____________________________ By:
_____________________________ By:
IN PRESENCE OF: Surety
_____________________________ By:
_____________________________
(Address)
(Surety Seal)
NOTE: Date of Bond must not be prior to date of Agreement. If CONTRACTOR is
Partnership, all partners should execute Bond.
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SECTION 00615
PAYMENT BOND
Bond No __
KNOW ALL MEN BY THESE PRESENTS: that
(Firm)
(Address)
(an Individual), (a Partnership), (a Corporation), hereinafter referred to as the "Principal" and
(Firm)
(Address)
hereinafter referred to as "the Surety", are held and firmly bound unto City of Fort Collins, 300
LaPorte Ave, Fort Collins, Colorado 80522 a (Municipal Corporation) hereinafter referred to as
the "OWNER", in the penal sum of ($ ) in lawful money of the United States, for the
payment of which sum well and truly to be made, we bind ourselves, successors and assigns,
jointly and severally, firmly by these presents.
THE CONDITIONS OF THIS OBLIGATION are such that whereas the Principal entered into a
certain Agreement with the OWNER, dated the day of , , for (original bid/rfp #
& name), a copy of which is hereto attached and made a part hereof, for the performance of The
City of Fort Collins Work Order, titled , Work Order Number , dated the day of
, , a copy of which is hereto attached and made a part hereof.
NOW, THEREFORE, if the Principal shall make payment to all persons, firms, subcontractors,
and corporations furnishing materials for or performing labor in the prosecution of the Work
provided for in such Work Order and Agreement and any authorized extension or modification
thereof, including all amounts due for materials, lubricants, repairs on machinery, equipment and
tools, consumed, rented or used in connection with the construction of such Work, and all
insurance premiums on said Work, and for all labor, performed in such Work whether by
subcontractor or otherwise, then this obligation shall be void; otherwise to remain in full force and
effect.
PROVIDED, FURTHER, that the said Surety, for value received, hereby stipulates and agrees
that no change, extension of time, alteration or addition to the terms of the Work Order and
Agreement or to the Work to be performed thereunder or the Specifications accompanying the
same shall in any way affect its obligation on this bond; and it does hereby waive notice of any
such change, extension of time, alteration or addition to the terms of the Work Order and
Agreement or to the Work or to the Specifications.
PROVIDED, FURTHER, that no final settlement between the OWNER and the CONTRACTOR
shall abridge the right of any beneficiary hereunder, whose claim may be unsatisfied.
PROVIDED, FURTHER, that the Surety Company must be authorized to transact business in the
State of Colorado and be acceptable to the OWNER.
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IN WITNESS WHEREOF, this instrument is executed in three (3) counterparts, each one of which
shall be deemed an original, this _____ day of ___________, _____.
IN PRESENCE OF: Principal
(Title) (Title)
(Corporate Seal)
(Address)
IN PRESENCE OF: Other Partners
_____________________________ By:
_____________________________ By:
IN PRESENCE OF: Surety
_____________________________ By:
_____________________________
(Address)
(Surety Seal)
NOTE: Date of Bond must not be prior to date of Agreement. If CONTRACTOR is
Partnership, all partners should execute Bond.
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SECTION 00630
CERTIFICATE OF INSURANCE
CONTRACTOR shall insert his own standard form for Certificate of Insurance in
accordance with the following:
2. The Contractor will provide, from insurance companies acceptable to the City, the
insurance coverage designated hereinafter and pay all costs. Before commencing work
under this bid, the Contractor shall furnish the City with certificates of insurance showing
the type, amount, class of operations covered, effective dates and date of expiration of
policies, and containing substantially the following statement:
“The insurance evidenced by this Certificate will not reduce coverage or limits and
will not be cancelled, except after thirty (30) days written notice has been received
by the City of Fort Collins.”
In case of the breach of any provision of the Insurance Requirements, the City, at its
option, may take out and maintain, at the expense of the Contractor, such insurance as
the City may deem proper and may deduct the cost of such insurance from any monies
which may be due or become due the Contractor under this Agreement. The City, its
officers, agents and employees shall be named as additional insureds on the
Contractor’s general liability and automobile liability insurance policies for any claims
arising out of work performed under this Agreement.
2. Insurance coverages shall be as follows:
A. Workers' Compensation & Employer's Liability. The Contractor shall maintain
during the life of this Agreement for all of the Contractor's employees engaged in
work performed under this agreement:
1. Workers' Compensation insurance with statutory limits as required by
Colorado law.
2. Employer's Liability insurance with limits of $100,000 per accident,
$500,000 disease aggregate, and $100,000 disease each employee.
B. Commercial General & Vehicle Liability. The Contractor shall maintain during the
life of this Agreement such commercial general liability and automobile liability
insurance as will provide coverage for damage claims of personal injury, including
accidental death, as well as for claims for property damage, which may arise
directly or indirectly from the performance of work under this Agreement.
Coverage for property damage shall be on a "broad form" basis. The amount of
insurance for each coverage, Commercial General and Vehicle, shall not be less
than $1,000,000 combined single limits for bodily injury and property damage.
In the event any work is performed by a subcontractor, the Contractor shall be
responsible for any liability directly or indirectly arising out of the work performed
under this Agreement by a subcontractor, which liability is not covered by the
subcontractor's insurance.
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SECTION 00635
CERTIFICATE OF SUBSTANTIAL COMPLETION
TO: CITY OF FORT COLLINS (OWNER) WORK ORDER # & TITLE:
DATE OF SUBSTANTIAL COMPLETION: ORIGINAL BID/RFP # & TITLE:
PROJECT OR SPECIFIED PART SHALL LOCATION: Fort Collins, Colorado
INCLUDE: OWNER: City of Fort Collins
CONTRACTOR:
WORK ORDER DATE:
The Work performed under this Work Order, pursuant to the Contract Documents, has been
inspected by authorized representatives of the OWNER, CONTRACTOR, and the ENGINEER
and the project (or specified part of the project, as indicated above) is hereby declared to be
substantially completed on the above date.
A tentative list of items to be completed or corrected is appended hereto. This list may not be
exhaustive, and the failure to include an item on it does not alter the responsibility of the
CONTRACTOR to complete all the Work in accordance with the Contract Documents.
_____________________________ By: __________________________ ________
PROJECT MANAGER AUTHORIZED REPRESENTATIVE DATE
The CONTRACTOR accepts the above Certificate of Substantial Completion and agrees to
complete and correct the items on the tentative list within the time indicated.
_____________________________ By: __________________________ ________
CONTRACTOR AUTHORIZED REPRESENTATIVE DATE
The OWNER accepts the project or specified area of the project as substantially complete and
will assume full possession of the project or specified area of the project at 12:01 a.m., on
. The responsibility for heat, utilities, security, and insurance
under the Contract Documents shall be as set forth under "Remarks" below.
CITY OF FORT COLLINS ________ By: __________________________ ________
OWNER AUTHORIZED REPRESENTATIVE DATE
REMARKS: _________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
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SECTION 00640
CERTIFICATE OF FINAL ACCEPTANCE
DATE: ________________, _____
TO:
Gentlemen:
You are hereby notified that on the day of , , the City of Fort Collins, Colorado,
has accepted the Work completed by , for the City of Fort Collins Work Order, titled ,
Work Order Number under (original bid/rfp # & name).
A check is attached hereto in the amount of $ as Final Payment for all Work done, subject
to the terms of the Contract Documents, including the Work Order, which is dated , and the
AGREEMENT, which is dated .
In conformance with the Work Order and Contract Documents for this project, your obligations
and guarantees will continue for the specified time from the following date:
___________________, _____.
Sincerely,
City of Fort Collins
OWNER
By: ___________________________________________
___________________________________________
Name & Title
ATTEST: _________________________________________
___________________________________________
Name & Title
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SECTION 00650
LIEN WAIVER RELEASE
(CONTRACTOR)
TO: City of Fort Collins, Colorado (OWNER)
FROM: (CONTRACTOR)
WORK ORDER TITLE:
WORK ORDER NUMBER:
ORIGINAL BID/RFP # & TITLE:
1. The CONTRACTOR acknowledges having received payment, except retainage from the
OWNER for all work, labor, skill and material furnished, delivered and performed by the
CONTRACTOR for the OWNER or for anyone in the construction, design, improvement,
alteration, addition or repair of the above described project.
2. In consideration of such payment and other good and valuable consideration, the receipt
and adequacy of which are hereby acknowledged, the CONTRACTOR voluntarily waives
all rights, claims and liens, including but not limited to, mechanic's liens, Miller Act claims
(40 U.S.C.A. 270 a and b), stop notices, equitable liens and labor and material bond rights
which the CONTRACTOR may now or may afterward have, claim or assert for all and any
work, labor, skill or materials furnished, delivered or performed for the construction, design,
improvement, alteration, addition or repair of the above described project, against the
OWNER or its officers, agents, employees or assigns, against any fund of or in the
possession or control of the OWNER, against the project or against all land and the buildings
on and appurtenances to the land improved by the project.
3. The CONTRACTOR affirms that all work, labor and materials, furnished, delivered or
performed to or for the construction, design, improvement, alteration, addition or repair of
the project were furnished, delivered or performed by the CONTRACTOR or its agents,
employees, and servants, or by and through the CONTRACTOR by various Subcontractors
or materialmen or their agents, employees and servants and further affirms the same have
been paid in full and have released in full any and all existing or possible future mechanic's
liens or rights or claims against the project or any funds in the OWNER'S possession or
control concerning the project or against the OWNER or its officers, agents, employees or
assigns arising out of the project.
4. The CONTRACTOR agrees to defend and hold harmless the OWNER, the lender, if any,
and the Surety on the project against and from any claim hereinafter made by the
CONTRACTOR's Subcontractors, materialmen, employees, servants, agents or assigns
against the project or against the OWNER or its officers, employees, agents or assigns
arising out of the project for all loss, damage and costs, including reasonable attorneys fees,
incurred as a result of such claims.
5. The parties acknowledge that the description of the project set forth above constitutes an
adequate description of the property and improvements to which this Lien Waiver Release
pertains. It is further acknowledged that this Lien Waiver Release is for the benefit of and
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may be relied upon by the OWNER, the lender, if any, and Surety on any labor and material
bonds for the project.
Signed this ______ day of __________, ___.
CONTRACTOR:
By: ___________________________________________
___________________________________________
Name & Title
ATTEST:
_____________________________
Secretary
STATE OF COLORADO )
)ss.
COUNTY OF LARIMER )
Subscribed and sworn to before me this _________ day of __________, _____, by
________________________________________________________________.
Witness my hand and official seal.
My Commission Expires: ___________________________.
_________________________
Notary Public
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SECTION 00660
CONSENT OF SURETY
TO: City of Fort Collins, Colorado (hereinafter referred to as the "OWNER")
CONTRACTOR:
WORK ORDER # & TITLE:
ORIGINAL BID/RFP # & TITLE:
CONTRACT DATE:
WORK ORDER DATE:
In accordance with the provisions of the Work Order and Contract between the OWNER and the
CONTRACTOR as indicated above, for the Work Order titled on bond of
, (Surety) _______________________________________
hereby approves of the Final Payment to the CONTRACTOR, and agrees that Final Payment to
the CONTRACTOR shall not relieve the Surety Company of any of its obligations to the OWNER,
as set forth in the said Surety Company's Bond.
IN WITNESS WHEREOF, the Surety Company has hereunto set its hand this _________ day of
_________ _, _____.
____________________________________________
(Surety Company)
By: ________________________________________
(Name) Attorney-in-Fact
ATTACH: Power of Attorney and Certificate of Authority of Attorney(s)-in-Fact.
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SECTION 00670
APPLICATION FOR EXEMPTION CERTIFICATE
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SECTION 00700
GENERAL CONDITIONS
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SECTION 00800
SUPPLEMENTARY CONDITIONS
Conditions of the Contract
These Supplementary Conditions amend or supplement the General Conditions of the
Construction Contract (EJCDC General Conditions 1910-8, 1990 edition, with City of Fort Collins
Modifications, Rev. 9/94) and other provisions of the Contract Documents as indicated below.
SC-1 DEFINITIONS
SC-1.38. Add the following language to the conclusion of paragraph 1.38 of the General
Conditions:
1.38. Substantial Completion. .... Substantial Completion is further defined as that
degree of completion of the operating facilities or systems of the Project defined in the
Work Order sufficient to provide the OWNER the full time, uninterrupted, continuous,
beneficial operation of the modifications, and all inspections required have been
completed and identified conditions corrected.
SC-1.43.A. Add the following new paragraph immediately after paragraph 1.43 of the General
Conditions:
1.43.A. Work Order--A written document executed by OWNER and
CONTRACTOR that provides for the construction of a portion of the Work, pursuant
to the Agreement and all as required by the Contract Documents, and that becomes a
Contract Document when executed.
SC-2 PRELIMINARY MATTERS
SC-2.8. Delete paragraph 2.8 of the General Conditions entirely and replace it with the
following paragraph:
2.8. Preconstruction Conference. Within ten days after the Contract Times
for a Work Order start to run, but before any Work at the site is started, a conference
attended by CONTRACTOR, ENGINEER and others as appropriate will be held to
establish a working relationship among the parties as to the Work and to discuss the
schedules referred to in paragraph 2.6, procedures for handling Shop Drawings and
other submittals, processing Applications for Payment, and maintaining required
records.
SC-2.10. Add the following new paragraph immediately after paragraph 2.9 of the General
Conditions:
2.10. Work Order Required for All Work. References to the Agreement in this
Article 2 and in the General and Supplementary Conditions and Contract Documents
notwithstanding, no Work shall be initiated or performed until CONTRACTOR has
received a signed and executed Work Order, incorporating the Notice to Proceed, from
OWNER; and no provision of this Article 2 or of the General and Supplementary
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Conditions and Contract Documents shall permit or require any action of
CONTRACTOR in the absence of a signed and executed Work Order. All provisions
of this Article 2 and of the General and Supplementary Conditions and Contract
Documents referencing the Agreement or other parts of the Contract Documents, or
permitting or requiring any action of CONTRACTOR, shall be read as referencing and,
as appropriate, requiring a signed and executed Work Order.
SC-4 AVAILABILITY OF LANDS; SUBSURFACE AND PHYSICAL CONDITIONS;
REFERENCE POINTS
SC-4.2.1.2. Add the following new paragraph immediately following paragraph 4.2.1.2 of the
General Conditions:
4.2.1.2.1. No drawing of physical conditions in or relating to existing surface or
subsurface structures (except Underground Facilities referred to in paragraph 4.3)
which are at or contiguous to the site have been utilized by the Engineer in preparation
of the Contract Documents, except the following:
SC-5 BONDS AND INSURANCE
SC-5.4.7. Include the following parties or entities as additional insureds, as provided in
paragraph 5.4.7 of the General Conditions:
5.4.7.1. City of Fort Collins, Colorado, 300 LaPorte Avenue, Fort Collins, Colorado
80522
SC-5.4.8.1. Add the following new paragraph immediately following paragraph 5.4.8 of the
General Conditions:
4.4.8.1. Limits of Liability. The limits of liability for the insurance required by the
paragraph numbers of the General Conditions listed below are as follows:
For Paragraphs 5.02.A.1 and 5.02.A.2: Coverage A - Statutory Limits; Coverage B -
$100,000 / $100,000 / $500,000.
For Paragraphs 5.02.A.3 and 5.02.A.5: The Commercial General Liability policy will
have limits of $1,000,000 combined single limits (CSL). This policy will include
coverage for Explosion, Collapse, and Underground coverage unless waived by the
Owner.
For Paragraph 5.02.A.6: The Comprehensive Automobile Liability Insurance policy
will have limits of $1,000,000 combined single limits (CSL).
For Paragraph 5.02.B.3: This policy will include completed operations coverage /
product liability coverage with limits of $1,000,000 combined single limits (CSL). This
policy shall also include an Umbrella Excess Liability as follows: General liability and
automobile liability insurance in an amount not less than $1,000,000 per occurrence
in excess of the above stated primary limits.
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SC-6 CONTRACTOR’S RESPONSIBILITIES
SC-6.14.3. Add the following new paragraph immediately after paragraph 6.14.2 of the
General Conditions:
6.14.3. The following Laws or Regulations are included in the Contract Documents
as mandated by statute or for the convenience of the CONTRACTOR. Other Laws
and Regulations apply which are not included herein, and are within the
CONTRACTOR's duty and responsibility for compliance thereto:
6.14.3.1. Notice to owners of Underground Facilities is required prior to excavations in
the vicinity of such facilities.
6.14.3.2. Unless otherwise decided by reason of the amount of the Contract Price
involved, or other good reason, before or at the time that the contract is awarded to a
corporation outside the State of Colorado, such corporation must carry out the proper
procedure to become authorized to do business in the State of Colorado, designate a
place of business therein, and appoint an agent for service of process.
Such corporation must furnish the OWNER with a certificate from the Secretary of
State of Colorado has been issued by its office and there shall also be procured from
the Colorado Secretary of State of photostatic or certified copy of the designated of
place of business and appointment of agent for service of process, or a letter from the
Colorado Secretary of State that such designation of place of business and agent for
service of process have been made.
6.14.3.3. The CONTRACTOR must conform to the rules and regulations of the
Industrial Commission of Colorado. Particular reference is made to rules and
regulations governing excavation Work adopted by the Industrial Commission of
Colorado.
SC-11 CHANGE OF CONTRACT PRICE
SC-11.6.2.7. Add the following new paragraph to paragraph 11.6.2 of the General Conditions:
11.6.2.7. Cost of the Work. The agreed upon percent Fee for profit, overhead,
insurance and mark-up described in the Agreement shall be used in lieu of any
CONTRACTOR'S fee, overhead, profit or mark-up allowances as prescribed in
paragraphs 11.6.2.1, 11.6.2.2, and 11.6.2.3.
SC-12 CHANGE OF CONTRACT TIMES
SC-12.3. Add the following language to the end of paragraph 12.3 of the General Conditions:
12.3. .... Lost days due to abnormal weather conditions will be allocated as
required.
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SECTION 00900
ADDENDA, MODIFICATIONS AND PAYMENT
00950 Change Order
00960 Application for Payment
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SECTION 00950
CHANGE ORDER FORM
CHANGE ORDER NO.
CONTRACTOR:
WORK ORDER TITLE & NO. :
ORIGINAL BID/RFP # & TITLE:
DESCRIPTION:
1. Reason for change:
2. Description of Change:
3. Change in Contract Cost:
4. Change in Contract Time:
ORIGINAL CONTRACT COSTS $ ________________
TOTAL APPROVED CHANGE ORDER(S) $ ________________
TOTAL PENDING CHANGE ORDER(S) $ ________________
TOTAL THIS CHANGE ORDER $ ________________
TOTAL % OF ORIGINAL CONTRACT, THIS CO: _______________ %
TOTAL % OF ORIGINAL CONTRACT, ALL CO’S: _______________ %
ADJUSTED CONTRACT COST $ ________________
_________________
(Assuming all change orders approved)
ACCEPTED BY: _____________________________________ DATE: ____________
Contractor's Representative
ACCEPTED BY: _____________________________________ DATE: ____________
Project Manager
REVIEWED BY: _____________________________________ DATE: ____________
Title:
APPROVED BY: _____________________________________ DATE: ____________
Title:
APPROVED BY: _____________________________________ DATE: ____________
(Purchasing Agent if > $60,000)
cc: City Clerk Architect/Engineer
Finance Purchasing
Project Manager Contractor
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SECTION 00960
PAYMENT APPLICATION
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Section 00960
APPLICATION FOR PAYMENT PAGE 1 OF 4
OWNER: City of Fort Collins PROJECT: APPLICATION NUMBER:
APPLICATION DATE:
PERIOD BEGINNING:
ENGINEER: CONTRACTOR: PERIOD ENDING:
PROJECT NUMBER:
CHANGE ORDERS Application is made for Payment as shown below in connection with Contract
NUMBER DATE AMOUNT
The present status of the account for this Contract is as
follows:
1
2 Original Contract Amount:
3 Net Change by Change Order:
Current contract Amount: $0.00
Total Completed and Stored to Date:
Less Previous Applications:
Amount Due this Application - Before Retainage: $0.00
Less Retainage:
Net Change by Change Order $0.00 AMOUNT DUE THIS APPLICATION: $0.00
CERTIFICATION:
The undersigned CONTRACTOR certifies that all obligations of CONTRACTOR incurred in connection with
the Work have been satisfied as required in Paragraph 14.3. of the General Conditions of the Contract.
The above Amount Due This Application is requested by the CONTRACTOR.
Date: By:
Payment of the above Amount Due This Application is recommended by the ENGINEER.
Date: By:
Payment of the above Amount Due This Application has been reviewed by the OWNER'S Project Manager.
Date: By:
Payment of the above Amount Due This Application is approved by the OWNER.
Date: By:
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CONTRACT AMOUNTS
APPLICATION FOR
PAYMENT PAGE 2 OF 4
Work
Completed
Work
Completed
Work
Completed Stored
Bid
This
Month
Previous
Periods
To
Date Materials Total
Item This Earned Percent
Number Description Quantity Units
Unit
Price Amount Qty. Amount Qty. Amount Qty. Amount Period
To
Date Billed
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
RFP 9191 CM/GC Services for East District Park Maintenance Facility and Bucking Horse Park Page 65 of 128
CHANGE ORDERS APPLICATION FOR PAYMENT PAGE 3 OF 4
Work
Completed
Work
Completed
Work
Completed Stored
Bid
This
Month
Previous
Periods
To
Date Materials Total
Item This Earned Percent
Number Description Quantity Units
Unit
Price Amount Qty. Amount Qty. Amount Qty. Amount Period
To
Date Billed
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
TOTALS CHANGE
ORDERS $0.00 $0.00 $0.00 $0.00 $0.00
PROJECT TOTALS $0.00 $0.00 $0.00 $0.00 $0.00
RFP 9191 CM/GC Services for East District Park Maintenance Facility and Bucking Horse Park Page 65 of 128
STORED MATERIALS
SUMMARY PAGE 4 OF 4
On Hand Received Installed On Hand
Item Invoice Previous This This This
Number Number Description Application Period Period Application
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
TOTALS $0.00 $0.00 $0.00 $0.00