HomeMy WebLinkAboutCORRESPONDENCE - PURCHASE ORDER - 9201223FACILITIES REQUISITION FORM
VENDOR DATE
REQ BY: Work Order #
CHARGE# TOTAL COST: - BUYER:
OTY DESCRIPTION COST
ADDITIONAL INFO
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VENDOR# REQUISITION # DATE ENTERED:
Billable? Y/N
Bluefin, LLC 8-17-2020
Matthew Schaefer, Proj. Mgr. PR-600374 N
100510122.533110 $33,528.00 Jake Rector, Senior Buyer
1 2019 Hail Claim: Field Investigation $33,528.00
Work Order Form
Official Purchasing Form
Last updated 10/2017
WORK ORDER FORM
PURSUANT TO A MASTER AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
AND
BLUEFIN, LLC
WORK ORDER NUMBER: OP-518225
PROJECT TITLE: 2019 Hail Investigation
ORIGINAL BID/RFP NUMBER & NAME: 9052 Roofing Consultant
MASTER AGREEMENT EFFECTIVE DATE: 1-22-2020
WORK ORDER COMMENCEMENT DATE: 5-8-2020
WORK ORDER COMPLETION DATE: 12-31-2020
MAXIMUM FEE: (time and reimbursable direct costs): $33,528
PROJECT DESCRIPTION/SCOPE OF SERVICES: Field investigation, reporting and support
activities associated with 2019 Hail Investigation of roofs on buildings owned by City of Fort
Collins.
Service Provider agrees to perform the services identified above and on the attached forms in
accordance with the terms and conditions contained herein and in the Master Agreement between
the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement
and this Work Order (including the attached forms) the Master Agreement shall control.
The attached forms consisting of five (5) pages are hereby accepted and incorporated herein, by
this reference, and Notice to Proceed is hereby given after all parties have signed this document.
SERVICE PROVIDER: Date:
Kyle Shane, BLUEFIN Representative
ACCEPTANCE: Date:
Matthew Schaefer, Project Manager
REVIEWED: Date:
Ken Mannon, Operation Services Director
ACCEPTANCE: Date:
Gerry Paul, Purchasing Director
(if greater than $60,000)
DocuSign Envelope ID: F964C8BE-1627-4C4B-B8DA-084D76798E4E
7/28/2020
7/28/2020
7/28/2020
Proposal
Hail Investigation from 2019 Storm
May 8, 2020
DocuSign Envelope ID: F964C8BE-1627-4C4B-B8DA-084D76798E4E
May 9, 2020
Matthew Schaefer
Senior Facilities Project Manager
City of Fort Collins
Dear Matt,
BLUEFIN, LLC is pleased to provide this proposal to perform roof investigation on the select identified 19
facilities that could have potentially been affected by the 2019 July hail storm event.
This proposal details our proposed scope of work and deliverables associated with these investigations.
We appreciate this opportunity and we are prepared to start work immediately.
Sincerely,
BLUEFIN, LLC
Kyle R. Shane
Kyle R. Shane
Regional Manager of Client Success
DocuSign Envelope ID: F964C8BE-1627-4C4B-B8DA-084D76798E4E
pg. 1
Roof Consulting Services Proposal
Overview
This proposal details the scope, schedule, and pricing for the
City of Fort Collins to have BLUEFIN investigate the facility list
in question (below) for potential hail damage from the 2019
July hail storm and recommend a path of further action.
Scope
1) A BLUEFIN Field Tech will go out physically to each site and do a
cursory inspection for hail damage
2) If hail damage is NOT found, the field tech will mark his/her time and
leave the site
3) If hail damage IS found, the field tech would then perform a full condition assessment via satellite live tablet to
determine the extent of the damage, the attributes of the roof (for potential future design purposes), any/all
other deficiencies on the roof, take core samples to determine roof system type and record all inventory
Schedule
Upon receiving the notice to proceed from the City, these investigations will take approximately ten days for the field
work and another six for the reporting, online portal access and forecast recommendations.
DocuSign Envelope ID: F964C8BE-1627-4C4B-B8DA-084D76798E4E
pg. 2
Roof Consulting Services Proposal
Pricing
The table below shows what we would consider a “worst case scenario,” in that it lines out an estimated Not To Exceed
(NTE) amount if all 19 of the identified buildings were to have hail damage and needs the full condition assessment
investigation.
Pricing is Net 30, 0% retention. Pricing is valid for 30 days.
Acceptance
Please indicate your acceptance of this proposal by signing as indicated below. The execution of this acceptance will
serve as the agreement between BLUEFIN, LLC and the City of Fort Collins.
Sincerely, Accepted by:
BLUEFIN, LLC The City of Fort Collins
Kyle Shane
Client Success Manager __________________________________
(Printed Name)
__________________________________
(Signature)
__________________________________
(Date)
BLUEFIN
SENIOR
PROJECT MGR.
BLUEFIN PROJECT
SUPPORT
BLUEFIN
FIELD TECH.
MILEAGE TRIP
CHARGES
Service Descripsion $172 $135 $103 $0.58
Anticipated Hours - Google Earth 57 318
Anticipated Hours - field inspections (when necessary) 140 1060
Cost Estimating 30
Admin and Document Specialist 30
Project Accounting 3
Total Hours 57 63 140 1378
sub total $9,804 $8,505 $14,420 $799
Total Cost of Service $33,528
DocuSign Envelope ID: F964C8BE-1627-4C4B-B8DA-084D76798E4E
pg. 3
Roof Consulting Services Proposal
Facility List
2019 City of Fort Collins Hail Investigation Locations
Lincoln Center & Swimming Pool
Police Department
Prospect Property
South Transit Center
The Gardens on Spring Creek
Tilden Property
Twin Silo Park
321 South Sherwood
Collindale Golf Course
Epic - 1801 Riverside Drive
Foothills Activity Center
Senior Center
Welcome Center - I-25 & Prospect Ave
Fossil Creek
Ketcher Property
Library Park
Natural Areas
Police Shooting Range
Transfort
DocuSign Envelope ID: F964C8BE-1627-4C4B-B8DA-084D76798E4E