HomeMy WebLinkAboutCORRESPONDENCE - PURCHASE ORDER - 9201183 (3)Poudre Fire Authority System Proposal
Classroom 1,2,3 Mic Upgrade Quote # 823-44007-61995
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Phone: (800) 882-7779 Fax: (800) 454-4752
Statement of Work for
INTEGRATED MULTIMEDIA SOLUTION
Poudre Fire Authority
Classroom 1,2,3 Mic Upgrade
Proposal Date: August 5, 2020
Presented by:
Jamie Sucato
Account Executive
(800) 882-7779 Ext. 1810
Jamie.Sucato@skccom.com
Jason Chanay
Design Engineer
(800) 882-7779 Ext. 7186
Jason.Chanay@skccom.com
Poudre Fire Authority System Proposal
Classroom 1,2,3 Mic Upgrade Quote # 823-44007-61995
SKC Confidential Page | 2
Phone: (800) 882-7779 Fax: (800) 454-4752
Proposed Solution
As part of this scope of work, the following functionality will be provided: Reference SKC Project PRI0125770
Classroom 1,2,3
CAPABILITIES/USE CASES –
• Add Ceiling mics for Audio pickup
AUDIO PICK-UP SOLUTION
• SKC shall provide and install Biamp ceiling-pendant microphones in the space, Four in 1, Three in 2
and two in 3
o The microphones shall not be locally reinforced within the room
o All audio from the microphones shall be sent to the far side of the (audio, video)
call
PERIPHERALS DEVICES AND FUNCTIONALITY
• SKC shall provide and install a TC-5 in each room for mic connectivity
CONTROL SOLUTION – TOUCH PANEL USE
Standard Functionality of the Classroom 1,2,3
• Device Control
▪ Audio and Video Conferencing
• Add Ceiling mics to existing Biamp
• System Volume Control
▪ Source Vol +, Vol -, Mute/Unmute
▪ Incoming audio conferencing Vol +, Vol -, Mute/Unmute
▪ Global microphone privacy mute/unmute
Assumptions
Room Upgrade Assumptions
• Note that commissioning/testing does not include testing of equipment under heavy usage, watching
the system run over long periods of time, or on-site monitoring of meeting/events/functions; however
these services can be purchased through your SKC Account Executive for an additional fee.
• For room / system upgrades, SKC has made a best-effort attempt to identify existing equipment and
functionality. Unless specifically listed in this document, any existing equipment and/or functionality
will not be maintained in the upgrade project. Please advise your SKC representative of any
discrepancies in system description.
• All Owner Furnished Equipment (OFE) shall be in good working condition. Any equipment found to
be insufficient or non-functional shall be repaired or replaced at owner’s expense.
• Walls shall be capable of supporting equipment to be mounted thereon. Inadequately framed or
otherwise underrated walls shall be reinforced by owner before SKC technicians arrive on site.
• Walls shall have adequate and open “fishable” space behind drywall for low-voltage cable runs
between equipment.
Poudre Fire Authority System Proposal
Classroom 1,2,3 Mic Upgrade Quote # 823-44007-61995
SKC Confidential Page | 3
Phone: (800) 882-7779 Fax: (800) 454-4752
• Owner shall provide adequate raceways in or on concrete, block, insulated, or otherwise “un-
fishable” walls to accommodate low voltage cable runs between equipment.
• Owner shall provide adequate raceways on projects installed in localities which require conduit for
low-voltage cabling runs between equipment.
• All cable runs between components and equipment racks are assumed to be less than 250 feet in
length unless previously identified during a site survey by SKC. Cable runs exceeding 250 feet in
length due to unseen obstacles or inadequate raceways will require a Change Order for additional
parts and labor.
• SKC assumes adequate space above ceiling grid for installation of above-tile storage accessory
cabinets and/or mounting kits. Inadequate space not previously identified and noted in this document
may require a Change Order for alternative mounting components.
• Structural mounting locations shall be sound and free of unwanted vibration. Changes in equipment
mounting locations, methods and/or products due to unforeseen structural problems may result in
additional parts and labor costs.
• Owner shall provide adequate ventilation or active cooling through closets, cabinets, or credenzas
which will house components and equipment racks.
• Existing equipment not utilized in room upgrades or new systems shall be removed by Owner prior to
arrival of SKC technicians. Equipment removal by SKC technicians not previously agreed to and
noted in this document shall be done so after issuance of a Change Order for additional labor.
• In developing a comprehensive proposal, SKC’s engineering team must make assumptions
regarding the construction of the owner’s facility, the availability of appropriate infrastructure, and site
conditions required for proper installation. If any of the assumptions indicated in the site survey form
(Appendix C) are incorrect, please inform your SKC representative as soon as possible. Changes to
the proposal may affect system price and/or project duration.
Project Assumptions
• Union labor is not included in this quote. If union labor is required on the jobsite, a Change Order will
be issued to cover additional labor costs.
• Prevailing Wage labor rates are not included in this quote. If Prevailing Wage rates are required on
the jobsite, a Change Order will be issued to cover additional labor costs.
• SKC reserves the right to make substitutions of proposed equipment for similar equipment of equal
functionality and of equal or greater value due to delays in shipping, back-order situations,
manufacturer model changes, or to meet installation deadlines, without Customer’s prior consent.
• SKC reserves the right to use 3rd party subcontractors as needed without Customer’s prior consent.
• The following information is provided to Customer after SKC’s CAD documentation has been
completed:
o Required sizing and locations of Owner-provided conduit, raceways, and boxes
o Owner-provided 110VAC receptacles and terminations
o Wall reinforcements and backing to be provided by Owner at equipment mounting locations
*If Customer requests this information prior to completion of SKC’s CAD documentation, SKC can
provide draft specifications, however Customer understands that final specifications may vary, and
Customer assumes all risks associated with commencing any work based on the draft specifications.
• SKC will notify Customer of completion of a SOW by submitting to Customer a SKC Sign-Off Form.
If the Customer does not return a signed SKC Sign-Off Form within 10 business days of receipt (or
has not provided any written exceptions to sign-off), the SOW will be deemed accepted by the
Customer on the 11th business day after Customer's receipt of SKC Sign-off Form.
Installation Timeline
Poudre Fire Authority System Proposal
Classroom 1,2,3 Mic Upgrade Quote # 823-44007-61995
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Phone: (800) 882-7779 Fax: (800) 454-4752
SKC has an average lead time of 6-8 weeks from PO/signed SOW receipt to onsite installation; however the
timeline can vary depending on project complexity and equipment delivery lead times. During the lead time,
the SKC project team will prepare deliverables (CAD, Programming, etc.), order/receive equipment and
begin required fabrication.
The lead time begins once a signed SOW and PO are received from the Customer and receipt is confirmed
by SKC. It’s important to note that the project will not begin nor will a Project Manager be assigned until a
signed SOW and PO are received.
Once those items are received, a Project Manager will be assigned and Customer will be contacted with
proposed installation dates. Installation dates are finalized upon receiving written approval from the
Customer. Delays in installation approvals could result in originally proposed installation dates no longer
being available.
Responsibilities
CUSTOMER
• Provide a single point of contact for communication and day-to-day management of the project.
This person should have the authority to act on all aspects of the project; should be available during
standard business hours; should help coordinate and communicate information within the
Customer’s organization, and should designate a back-up contact when the primary contact is
unavailable.
• Provide guest internet access for the SKC lead technician on-site to allow for product firmware
updates and remote programming adjustments.
• If SKC equipment is residing on the Customers network, the Customer if able will provide all IP
addresses defined by SKC Project Manager prior to installation start. Additionally, SKC Project
Manager may request VPN access for remote support of the equipment once the project is deemed
complete and transferred to the SKC support team.
• Provide a fully qualified domain name, required on each server to allow full functionality of key
components of installed equipment.
• Ensure worksites are substantially free of dust and excessive moisture prior to SKC arrival.
• Complete conduit, millwork, or other general construction requirements that provide pathways
to provided equipment. This also includes any ceiling reconstruction, i.e. ceiling tile/grid, sheetrock,
etc.
Cancellations/Delays/Exclusions
• All on-site cancelations or postponements made within 20 business days of onsite installation
commencement are subject to SKC monetary recuperation of lost travel expenses and 50% of
scheduled time up to a one week max at the hourly rate for each technician scheduled to be onsite.
A Change Order form signed by the Customer must be returned to SKC prior to SKC rededicating
resources.
• SKC will charge additional labor hours due to Customer progress delays that result in SKC lost time
due to:
o Above noted Customer responsibilities not being completed prior to SKC arrival on-site
o Room non-availability. SKC will charge for additional travel expenses for return visits due to
room non-availability caused by the Customer, and will charge at the sold hourly rate for any
unproductive time spent waiting for rooms to become available.
Poudre Fire Authority System Proposal
Classroom 1,2,3 Mic Upgrade Quote # 823-44007-61995
SKC Confidential Page | 5
Phone: (800) 882-7779 Fax: (800) 454-4752
o Any outstanding issues caused by Customer delays not listed as an exception on SKC’s
Sign-Off Form. For those outstanding issues, a technical support case can be opened and
worked until closed by a remote support technician over phone or video. If on-site
technicians are required the Customer will be billed separately for incurred travel and labor.
• SKC is not liable to the Customer or any third party for any delays, damages or equipment failure
caused by any circumstances beyond our reasonable control, including, but not limited to,
manufacturer fabrication errors, shipping delays and/or equipment malfunctions.
• Either party may terminate this SOW at any time without further obligation or liability in the event that
the other party is in default regarding any material obligation of this SOW and such default is not
cured within 10 business days of receipt of written notice from the non-defaulting party that provides
details of such default; and in the case of such termination, all outstanding SKC invoices for
completed work and any completed work and expenses not yet invoiced shall be due and payable.
Poudre Fire Authority System Proposal
Classroom 1,2,3 Mic Upgrade Quote # 823-44007-61995
SKC Confidential Page | 6
Phone: (800) 882-7779 Fax: (800) 454-4752
Warranty
Equipment Warranty. SKC is an authorized reseller, but not the manufacturer, of any equipment (including
software) furnished by SKC. Any equipment warranties, licenses and indemnities are provided directly to the
Customer by the original equipment manufacturer (OEM). SKC will provide to Customer the OEM information
detailing any license, warranty and indemnity right it receives from any third party provider of such equipment
upon request and will reasonably cooperate with Customer in enforcing such rights. OEM warranty periods
start the date equipment is shipped from the manufacturer, not the date of installation unless shipment and
installation dates are the same. Nothing in this Agreement shall be construed as expanding or adding to any
OEM warranty terms or terms otherwise required under an OEM license agreement. Once equipment is
ordered by SKC, SKC will not accept returns; and any such ordered equipment may not be returned unless
the OEM has issued a Return Authorization (“RA”). Equipment returned without a RA is considered
unauthorized and will not be accepted. Equipment returns due to defective Equipment are subject to the
OEM’s warranty. If a RA is issued for Equipment returned without cause, the Customer will be invoiced for,
and is required to pay, return shipping charges, the OEM’s restocking fee, and any charges incurred by SKC
for such return. For software licenses, special orders, and custom products, applicable OEM warranty terms
apply, but such items are not returnable without cause under any circumstances. Notwithstanding the
foregoing, if Customer is required by an OEM to agree to the terms of an end user license agreement (or
similar agreement) in order to utilize the manufacturer’s equipment or software, then Customer agrees that
such terms will apply between such OEM and Customer even if in conflict with this Agreement.
Services Warranty. SKC warrants to Customer that any services performed by SKC or its subcontractors
under this SOW will be carried out in a professional and workmanlike manner by qualified personnel in
accordance with the specifications set forth in this SOW and/or the PO. If any services have not been so
performed, and SKC receives Customer’s detailed written request to cure a non-conformance within 30 days
of acceptance of the services, SKC will promptly re-perform those services as Customer’s sole and exclusive
remedy for a breach of this warranty. Any services (including without limitation, installation or support services
or extended warranties) specified in a SOW to be performed by an OEM comes with the OEM’s standard
warranty, licenses and indemnities only, and the OEM is solely responsibility for the performance of such
services, including without limitation design, completion and Customer acceptance/sign off.
SKC A/V Support Services. In addition to the warranties set forth above, support services may be separately
purchased. The SKC A/V Support Services Terms and Conditions, which may be updated from time to time,
are located on SKC’s website at http://www.skccom.com/about-us/disclosureslegal/.
For the avoidance of doubt, (1) SKC A/V Support Services, if purchased, begin on the 1st day after acceptance
of the equipment and services in all cases and (2) if SKC A/V Support Services is not purchased, then any
services requested after the warranty period will be performed by SKC on a time and materials basis, with SKC
A/V Support Services customers receiving priority.
After acceptance, the Customer will contact SKC A/V Support Service for ongoing support.
SKC A/V Support:
By phone – 1-800-882-7779 Ext. 2
By email – skcsupportservices@skccom.com
Poudre Fire Authority System Proposal
Classroom 1,2,3 Mic Upgrade Quote # 823-44007-61995
SKC Confidential Page | 7
Phone: (800) 882-7779 Fax: (800) 454-4752
Disclaimer. The remedies set forth above will be Customer’s sole and exclusive remedy, and will be in lieu
of any other rights or remedies Customer may have against SKC, with respect to the non-conformance of
equipment and services. EXCEPT AS SET FORTH IN THIS SOW, SKC MAKES NO EXPRESS
REPRESENTATIONS, WARRANTIES OR INDEMNIFICATION WITH REGARD TO ANY EQUIPMENT OR
SERVICES OR OTHERWISE RELATED TO THIS AGREEMENT, AND SKC DISCLAIMS ALL WARRANTIES,
IMPLIED OR STATUTORY, INCLUDING WITHOUT LIMITATION ANY WARRANTIES OF MERCHANTABILITY,
FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT. IN NO EVENT WILL EITHER SKC OR
CUSTOMER BE LIABLE FOR ANY INCIDENTAL, SPECIAL, STATUTORY, INDIRECT, OR CONSEQUENTIAL
DAMAGES OR ANY LOSS OF PROFITS OR REVENUE, LOSS OR CORRUPTION OF DATA, TOLL FRAUD,
COST OF COVER, OR SUBSTITUTE GOODS OR PERFORMANCE ARISING OUT OF OR IN CONNECTION
WITH THIS SOW, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. EXCEPT FOR GROSS
NEGLIGENCE AND WILLFUL MISCONDUCT, NEITHER SKC NOR CUSTOMER’S TOTAL AGGREGATE
LIABILITY ARISING OUT OF OR IN CONNECTION WITH THIS SOW (WHETHER IN CONTRACT, TORT,
NEGLIGENCE, STRICT LIABILITY, BY STATUTE, OR OTHERWISE) SHALL EXCEED THE PURCHASE PRICE
AND FEES PAID BY CUSTOMER FOR THE EQUIPMENT OR SERVICES GIVING RISE TO THE CLAIM DURING
THE TWELVE (12) MONTHS PRIOR TO THE CLAIM. THIS SOW IS SOLELY FOR THE BENEFIT OF SKC AND
CUSTOMER AND SHALL CONFER NO RIGHTS OR BENEFITS TO THE ANY THIRD PARTIES.
Acceptance & Agreement
This contract must be fully executed prior to SKC initializing work, purchasing product and scheduling staff
resources.
I acknowledge an understanding of the purpose and content of this document. By signing this document and
producing financial arrangements, I agree to this as the formal statement to begin work on and commit the
necessary resources to the project described within.
Project Total: 17,119.76
plus applicable tax and freight.
I confirm I am authorized to enter into this agreement between SKC Communication Products, LLC, and
Burns & McDonnell.
Burns & McDonnell Signature SKC Signature
Printed Name Printed Name
Title Title
Date Date