HomeMy WebLinkAboutRFP - 9169 CM/GC FOR BICYCLE AND PEDESTRIAN INFRASTRUCTURE IMPROVEMENTSRFP 9169 CM/GC for Bicycle and Pedestrian Infrastructure Improvements Page 1 of 127
REQUEST FOR PROPOSAL
9169 CM/GC FOR BICYCLE AND PEDESTRIAN INFRASTRUCTURE IMPROVEMENTS
PROPOSAL DUE DATE: SEPTEMBER 22, 2020, 3:00 PM MST
The City of Fort Collins (City) is requesting proposals from qualified Contractors for Construction
Managers/General Contractors (CM/GC) services related to bicycle and pedestrian
infrastructure improvement projects (Projects). These Projects typically include removals,
excavation, utility work, inlets, manholes, storm sewer installation, fine grading, curb and gutter,
concrete flatwork, traffic signal caissons, asphalt patching and minor landscape repair. The City
has identified several high-priority Projects, and will continue to identify priority Projects as
funding becomes available.
As part of the City’s commitment to Sustainable Purchasing, proposals should be submitted
online through the Rocky Mountain E-Purchasing System (RMEPS) at
http://www.bidnetdirect.com/colorado/city-of-fort-collins. Note: please ensure adequate time to
submit proposals through RMEPS. Proposals not submitted by the designated Opening Date
and Time will not be accepted by the system.
A pre-proposal meeting will be held at 2:00 PM MST on September 3, 2020. The pre-
proposal meeting will be hosted on-line via Microsoft Teams. Select or copy/paste the
below link into your browser for access to the meeting. Please be prepared to record
your name/firm name, and mute your microphone: https://teams.microsoft.com/l/meetup-
join/19%3ameeting_MDBkNzQ0MzctZjQ1My00ZjU5LThlYTMtNDUzZmNiZjU5YzA4%40thre
ad.v2/0?context=%7b%22Tid%22%3a%2247fa2f5f-0d0a-4a68-b431-
6d1a27b66660%22%2c%22Oid%22%3a%224765df56-fd3a-4dc2-a64c-
f90540a0aeba%22%7d
Alternatively, the pre-proposal meeting can be accessed via phone at the below call-in and
conference ID. This option will only allow you to hear the audio presentation.
Call-in number: (970) 628-0892
Conference ID: 787 342 627#
All questions should be submitted, in writing via email, to Elliot Dale, Senior Buyer, Elliot
Dale, Senior Buyer, at edale@fcgov.com, with a copy to Mark Laken, Project Manager, at
mlaken@fcgov.com, no later than 5:00 PM MST (our clock) on September 10, 2020. Please
format your e-mail to include: RFP 9169 CM/GC for Bicycle and Pedestrian Infrastructure
Improvements in the subject line. Questions received after this deadline may not be answered.
Responses to all questions submitted before the deadline will be addressed in an addendum and
posted on the Rocky Mountain E-Purchasing System webpage.
Rocky Mountain E-Purchasing System hosted by Bidnet
A copy of the RFP may be obtained at http://www.bidnetdirect.com/colorado/city-of-fort-collins.
RFP 9169 CM/GC for Bicycle and Pedestrian Infrastructure Improvements Page 2 of 127
Prohibition of Unlawful Discrimination: The City of Fort Collins, in accordance with the
provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 US.C. §§ 2000d to 2000d-
4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any
contract entered into pursuant to this advertisement, disadvantaged business enterprises will be
afforded full and fair opportunity to submit bids in response to this invitation and will not be
discriminated against on the grounds of race, color, or national origin in consideration for an
award.
The City strictly prohibits unlawful discrimination based on an individual’s gender (regardless of
gender identity or gender expression), race, color, religion, creed, national origin, ancestry, age
40 years or older, marital status, disability, sexual orientation, genetic information, or other
characteristics protected by law. For the purpose of this policy “sexual orientation” means a
person’s actual or perceived orientation toward heterosexuality, homosexuality, and bisexuality.
The City also strictly prohibits unlawful harassment in the workplace, including sexual
harassment. Further, the City strictly prohibits unlawful retaliation against a person who
engages in protected activity. Protected activity includes an employee complaining that he or
she has been discriminated against in violation of the above policy or participating in an
employment discrimination proceeding.
The City requires its vendors to comply with the City’s policy for equal employment opportunity
and to prohibit unlawful discrimination, harassment and retaliation. This requirement applies to
all third-party vendors and their subcontractors at every tier.
Public Viewing Copy: The City is a governmental entity subject to the Colorado Open Records
Act, C.R.S. §§ 24-72-200.1 et seq. (“CORA”). Any proposals submitted hereunder are subject
to public disclosure by the City pursuant to CORA and City ordinances. Vendors may submit
one (1) additional complete proposal clearly marked “FOR PUBLIC VIEWING.” In this version
of the proposal, the Vendor may redact text and/or data that it deems confidential or proprietary
pursuant to CORA. Such statement does not necessarily exempt such documentation from
public disclosure if required by CORA, by order of a court of appropriate jurisdiction, or other
applicable law. Generally, under CORA trade secrets, confidential commercial and financial
data information is not required to be disclosed by the City. Proposals may not be marked
“Confidential” or ‘Proprietary’ in their entirety. All provisions of any contract resulting from
this request for proposal will be public information.
New Vendors: The City requires new Vendors receiving awards from the City to fill out and
submit an IRS form W-9 and to accept Direct Deposit (Electronic) payment. If needed, the W-9
form and the Vendor Direct Deposit Authorization Form can be found on the City’s Purchasing
website at www.fcgov.com/purchasing under Vendor Reference Documents. Please do not
submit with your proposal.
Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall
have a financial interest in the sale to the City of any real or personal property, equipment,
material, supplies or services where such officer or employee exercises directly or indirectly any
decision-making authority concerning such sale or any supervisory authority over the services to
be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift,
gratuity favor, entertainment, kickback or any items of monetary value from any person who has
or is seeking to do business with the City of Fort Collins is prohibited.
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Collusive or Sham Proposals: Any proposal deemed to be collusive or a sham proposal will
be rejected and reported to authorities as such. Your authorized signature of this proposal
assures that such proposal is genuine and is not a collusive or sham proposal.
The City of Fort Collins reserves the right to reject any and all proposals and to waive any
irregularities or informalities.
Utilization of Award by Other Agencies: The City of Fort Collins reserves the right to allow
other state and local governmental agencies, political subdivisions, and/or school districts to
utilize the resulting award under all terms and conditions specified and upon agreement by all
parties. Usage by any other entity shall not have a negative impact on the City of Fort Collins in
the current term or in any future terms.
The selected Vendor shall be required to sign the City’s Services Agreement prior to
commencing Services (see sample attached to this Proposal).
Sincerely,
Gerry Paul
Purchasing Director
Official Purchasing Document
Last updated 10/2017
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I. PROJECT SCOPE OF WORK AND REQUIREMENTS
A. General Information
The City of Fort Collins (City) is requesting proposals from qualified Contractors for Construction
Managers/General Contractors (CM/GC) services related to bicycle and pedestrian
infrastructure improvement projects (Projects). These Projects typically include removals,
excavation, utility work, inlets, manholes, storm sewer installation, fine grading, curb and gutter,
concrete flatwork, traffic signal caissons, asphalt patching and minor landscape repair. The City
has identified several high priority Projects, and will continue to identify priority Projects as
funding becomes available.
These Projects are an important part of the multi-modal culture of the City. Many Projects are
associated with bicycle low-stress corridors, encouraging bicyclists to ride on a defined local or
collector road route parallel to, but separated from, the arterial road network. Other Projects are
at key bicycle and pedestrian crossing locations which experience safety concerns or perceived
safety concerns and are often associated with school crossings. Historically the City has
identified dedicated funding sources for these Projects as part of larger programs and has been
able to fund several Projects for design and construction each year. It is anticipated that this
contract would deliver approximately 2-4 construction projects per year, depending on the size
and scope of the particular projects. There is a dedicated funding source for these projects
through 2024.
Typical projects include construction of pedestrian and bicycle concrete bulb-outs at
intersections and mid-block crossings, corridor striping improvements, installation of pedestrian
signals and signal caissons, construction of stormwater improvements including cast-in-place
inlets and coordination of wet and dry utility relocations. Current plan sets for the first two
Projects are included with the RFP as attachments. Typical Projects range from $100,000 to
$500,000 in construction contracts. Individual Work Orders shall be limited to a $500,000
maximum.
The City intends to enter into a Services Agreement – Work Order Type with the selection CM/GC
that is effective for one year from the date of the Services Agreement. In addition, at the option of
the City, the Agreement may be extended for additional one-year periods not to exceed four (4)
additional one year periods. This is an indefinite quantity Work Order contract with no fixed
maximum. The actual amount of work to be performed, the time of such performance, and the
location of work will be determined by the City Representative, who may issue Work Orders to
the CM/GC. The only work authorized under the Services Agreement is that which is performed
after receipt of such Work Orders.
It is the City’s intent to partner with the selected CM/GC to develop Project-specific cost estimates,
schedules and construction phasing plans for individual projects. The selected CM/GC should
have the capability to perform or manage the subcontracts for all construction tasks associated
with each Project and be eager to partner with City departments and private utility companies to
coordinate construction schedules and minimize impacts to the public.
While cost to the City is a factor in the CM/GC selection, it is not the only factor, and the CM/GC
will not be selected exclusively based on bid price. Other Project goals for the City include:
• CM/GC coordination with City Traffic, City Utilities and other City departments, as well as
private utility companies, to minimize construction impacts to the traveling public. The
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City is looking for a CM/GC with experience coordinating their contracted work with
“work by others” to minimize impacts to the travelling public. “Work by others” would
include work performed by various City departments and private utility companies.
• Open CM/GC negotiations with City staff to ensure fair unit costs and a fair schedule for
each Project work order. Each work order will be executed specific to the that Project;
there will not be ‘blanket’ unit prices applied to each work order, although the majority of
the work will have similar line items and quantities. Previous work orders may be used
as a starting point for negotiations on future work orders.
• City staff coordinating with a single CM/GC (firm or team) for project delivery. The City
would like to have a single general contractor point of contact that is capable of
coordinating and executing work with specialized sub-contractors as needed.
• High quality work delivered to City of Fort Collins standards.
The Contractor should address their approach to accomplishing these goals in their submittal.
The successful CM/GC (firm or team) should demonstrate ability to perform, or provide, the
following:
• Project scoping, estimating, scheduling and phasing
• Removals
• Earthwork
• Concrete flatwork and paving
• Structural concrete including storm inlets
• Traffic Signal Caissons (with a vacuum truck due to close proximity to existing utilities)
• Open trench conduit, bored plastic conduit, and pullboxes for traffic signals
• Asphalt patching and paving
• Storm pipe installation
• Minor water and wastewater line relocations, including fire hydrants and sanitary work
• Ability to coordinate traffic signal and/or pedestrian signal installation utilizing City forces
for installations. There is a potential that the City will look to add a separate signal sub-
contractor in the future to this contract that the selected CM/GC would be expected to
manage, but that is not currently part of this RFP
• Minor landscape installation and repair
• Traffic control
• Erosion control including obtaining Stormwater Management Plan (SWMP) permits
• Contractor/subcontractor construction management
Any items listed above and not identified in the proposal, or other items not yet identified, may
be added to the contract at a later date through subcontracts, as noted in Section I.I below.
B. Overview of first two Projects
The City is providing plans, specifications and a tabulate on of quantities that will be constructed
using this CM/GC contract. The two projects are pedestrian and bicycle enhancements at two
collector/arterial road intersections at Elizabeth Street / Ponderosa Ave. and Lemay Ave /
Columbia Ave. The work at these two intersections will include typical hardscape removals,
minor earthwork, curb and gutter, asphalt patching, sidewalk, sidewalk ramps, signal pole
caissons, bored and trenched electrical conduit, and minor landscape repairs. City Traffic will
be responsible for supplying and installing the traffic signals, pushbuttons, and signing/striping.
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The City would like to have these two projects completed by the end of 2020. It is expected that
the selected CM/GC would be able to mobilize and begin work within 10 days of a signed
Contract and Work Order. As noted in the project specifications for these two projects, the
CM/GC shall have forty-nine (49) calendar days to achieve Substantial Completion and fourteen
(14) calendar days to achieve Final Acceptance at these two locations. This time shall begin no
later than 10 days after the signed Contract and Work Orders, in conjunction with a Notice to
Proceed issued by the City Project Manager.
C. CM/GC Scope of Work
It is the City’s intent to partner with the CM/GC to develop construction unit costs, construction
schedules, and construction phasing for each Project/work order. The City may also seek
constructability feedback from the CM/GC prior to final design on certain Projects.
1. Preconstruction Phase
In the Preconstruction Phase for each Project, the CM/GC will be expected to provide the
following expertise:
a. Skills and knowledge necessary to estimate quantities of materials, labor, and equipment
needed to construct the Project.
b. Skills and knowledge necessary to determine tasks (work breakdown structure) needed to
complete the project and estimate costs, durations, and sequences of these tasks.
c. Understanding of the availability, cost, and capacities of materials, labor, and equipment.
d. Skills and knowledge necessary to identify potential risks (including cost risks) and methods
to mitigate risks during the design process.
e. Skills and knowledge necessary to determine constructability of various designs and to
develop construction phasing and maintenance of traffic schemes for various designs.
f. Skills, knowledge and experience necessary to coordinate Project work with anticipated
utility conflicts and relocations when work is performed by City departments and/or private
utility companies.
If the CM/GC is required to provide constructability reviews prior to final design of the Project,
the CM/GC will be compensated for this effort by the City according to the preconstruction
support hourly rates submitted as part of this proposal and work order established for such
services.
It is expected that any subcontractor the City, in its sole discretion, deems to be significant and
critical to the overall Project delivery be available throughout the Preconstruction Phase of the
Project and adhere to the City’s “open book” negotiation policy. The City shall be involved with
the procurement of subcontractors to the extent required to determine reasonableness of price
and quality of work.
Examples of subcontracted work the City would consider to be significant and critical may vary
depending on the Project, and may include:
• Concrete flatwork
• Structural concrete
• Wet / Dry Utilities
• Signals
• Traffic control
• Paving
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2. Project Work Order Price Negotiations
When the City, the City’s designer, and the CM/GC agree that the project has been designed to
a sufficient level of detail to allow the CM/GC to accurately price construction elements of the
Project, Project Work Order Price Negotiation (Negotiation) will commence. In order to expedite
the Project, Negotiation may start before the completion of the Preconstruction Phase. It is
anticipated that the majority of the projects may not need to be taken completely to 100%
design in order to be estimated and for construction to begin.
a. Elizabeth/Ponderosa & Lemay/Columbia Bid Tab Pricing– see attachment #1 & #2
i. Provide unit prices for the first two projects:
a) Elizabeth Street & Ponderosa Ave.
b) Lemay Ave. and Columbia Street
ii. These two projects shall be awarded and constructed according to the unit prices
and bid tab submitted with this proposal. Pricing of the submitted bid tabs will be
scored according to the scoring criteria provided in Section III.
b. Price Negotiation Process:
The following procedures will be used for Future Project Work Order Price Negotiations:
i. The City’s designer will produce a set of the relevant plans showing the work to
be accomplished.
ii. The CM/GC will prepare a “bid” to perform the work shown using unit prices.
iii. The City will produce a construction cost estimate for the work.
iv. The City will use the Elizabeth/Ponderosa and Columbia/Lemay project pricing
as a basis for price negotiations on common/typical work items for future
projects. These items and pricing will not be used if it is not applicable to that
scope of work (i.e. differing site conditions, locations, type of work, etc.). The
prices will be used as a point of reference and starting point for future work
orders.
v. Upon opening the CM/GC’s “bid” the City will determine acceptability of the “bid”
by comparing it to the City’s construction cost estimate.
vi. If prices are acceptable, the City will prepare a Work Order for construction
services.
vii. If prices are not acceptable, the City and the CM/GC will conduct a price
negotiation meeting to discuss the variances between the CM/GC’s “bid” and
City’s construction cost estimate.
viii. Following the price negotiation meeting, the Project Work Order Price
Negotiations will enter into subsequent iterations of the above process.
ix. The City reserves the right to require the CM/GC (including applicable
subcontractors), to enter into “open book” cost model price negotiations at any
time through this process. In such case, the CM/GC will be required to reveal and
defend its detailed pricing breakdowns including labor, materials, equipment,
subcontractor and supplier quotes, mobilization, overhead, markup, and profit.
See below for the City’s “open book” negotiation requirements.
x. At any time, if the City determines that an agreement cannot be successfully
negotiated, the City reserves the right to terminate Project Work Order Price
Negotiations, and procure the construction of the project by other means. If the
City then offers the project up for public bids, the CM/GC will not be eligible to bid
on the project.
Official Purchasing Document
Last updated 10/2017
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xi. Hourly rates for key employees to be used during preconstruction services for
future projects shall be included in the submittal by completing Attachment 3.
Employees the City considers to be key personnel may include but are not
limited to: Construction Project Manager, Project Superintendent, Project
Engineer, Estimator and Traffic Control Manager/Planner.
c. “Open Book” Negotiations Process:
Negotiations may require any or all of the following information.
The CM/GC shall submit information as requested by the City to the extent necessary to
permit the City to determine reasonableness of the “bid” price. The CM/GC shall provide
cost or pricing data, broken down by individual work item, for the CM/GC including each
major subcontractor. The CM/GC shall submit material and subcontractor quotes,
anticipated labor and equipment usage, and anticipated production rates.
If requested, the CM/GC shall submit a written proposal for the work identifying major
elements of work, quantity of the elements, and its contribution to the proposed price.
CM/GC shall provide further breakdowns if requested by the City.
Materials: CM/GC shall furnish quotes and/or material invoices showing the cost of material
to be incorporated in the work.
Labor: CM/GC shall show hourly rates, fringe benefits, applicable payroll costs (workers
compensation, insurance, etc.), paid subsistence, and travel costs for each labor
classification employed in the work. The CM/GC may provide these as ‘burdened’ labor
rates for use in estimating unit prices, but the City reserves the right to see unburdened
rates as well.
Equipment: CM/GC shall provide a complete descriptive listing of equipment to be used in
the work including make, model and year of manufacture. Support rented or leased
equipment costs with invoices.
Other Direct Costs: CM/GC shall furnish documentation of invoices to support any other
direct costs to be incurred that are not included above (bonds, mobilization, permits, etc.).
Production Rates: CM/GC shall provide actual hours of performance, on a daily basis, for
each labor classification and for each piece of equipment.
Subcontractor Costs: CM/GC shall provide supporting data as required above. A minimum
of 3 quotes may be required as determined by the City Project Manager. The City may
choose to limit the number of quotes at their discretion. Additional subcontractors not
identified in the original proposal shall be procured with the City’s input and concurrence.
The City and CM/GC shall not only consider cost, but also past performance, business
relationships, quality of work, etc., similar to the evaluation of the prime contractor.
Markup and percentages to be used for developing unit costs
The CM/GC shall provide with their proposal their overhead, profit and other markup
percentages by completing Attachment 4. In addition to Attachment 4, the CM/GC shall
provide rate sheets for labor classifications (foreman, laborer, concrete finisher, formworker,
carpenter, etc.) and different types of equipment that may be used (skidsteer, excavator,
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loader, etc.). These rates may be provided as fully burdened rates for labor and equipment –
please specify whether or not equipment rates include an operator on the supplied rate
sheets. These markups and rate sheets shall be used by the CM/GC and City when
determining and calculating unit prices. Percentages and unit rates larger than the
submitted rates shall not be allowed without an amendment to the Master Contract. Such
changes shall be subject to negotiation and may only occur at the time of renewal of the
Master Contract (once per year, subject to the City’s renewal of the Master Contract)
Overhead: CM/GC shall identify overhead rates and list the types of costs that are included
in overhead.
Profit: CM/GC shall include a reasonable profit reflecting the efficiency and economy of the
CM/GC, including subcontractors, in performing the work, the contract risk type, the work
difficulty, and management effectiveness.
Markup: CM/GC shall list any markup cost for subcontractors or other items. CM/GC shall
provide backup information as requested for a breakdown and justification of markup
expenses. Markups may include materials, subcontractors and other items of work
managed by the CM/GC.
3. Construction Requirements
The City expects the CM/GC to provide full construction services related to completion of the
Project. CM/GC will be required to sign a Work Order for construction services. A template of
the City’s Work Order for construction Services is included in Section VI. Sample Agreements.
The CM/GC can expect that construction services will be contracted and performed in
accordance with the City’s standard processes for design-bid-build projects. These services
include, but are not limited to, the following:
• Provide construction services according to the Agreement and contract documents
including a goal of self-performing at least 20% of the physical work (including overhead,
profit and materials).
• Provide qualified full-time site supervision and management of trade subcontractors to
meet or exceed the defined project schedule.
• Provide open procurement of subcontractors and material suppliers that are not
assigned by the City. Include the City in the procurement process. A minimum of 3
quotes may be required for the procurement process, as determined by the City. The
City may choose to limit the number of quotes at their discretion.
• Provide stormwater management and BMP maintenance for the site complying with
State and City regulations.
• Provide construction delivery scheduling, meeting attendance, and reporting according
to contract documents and federal or state requirements. This includes progress
reporting and subcontractor work participation.
• Provide site security and protection during construction. Provide all site safety
management and compliance with OSHA standards and criteria. Implement a site safety
program that is reported on regularly.
• Provide a quality control program that meets or exceeds minimum job/contract document
and industry standards. Coordinate all quality control testing and inspections through the
City.
• Meet all licensing and permitting requirements as set forth by the City of Fort Collins and
the State of Colorado for both General Contractor and subcontracted work.
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• Provide work that complies with the Larimer County Urban Area Street Standards
(LCUASS), the Colorado Department of Transportation Standard Specifications for Road
and Bridge Construction, City of Fort Collins Development Construction Standards for
Water, Wastewater and Stormwater, General Services Contract, Work Order form, and
general and special provisions as amended by the contract and incorporated into the
plan set.
• Provide services to manage participation in Project close out process and needs during
the Project warranty period.
• Provide City required documentation prior to and during construction, including but not
limited to material submittals and certifications, schedule updates, and other
documentation as required in the final contract documents and as requested by the City
Project Manager.
• All final construction work must comply with the latest adopted Americans with Disabilities
Act (ADA). https://www.ada.gov/
• Required to adhere to the City of Fort Collins Dust Prevention and Control Manual. The
manual is available at https://www.fcgov.com/airquality/pdf/dust-prevention-and-control-
manual.pdf
Early Procurement of Long Time Materials and Other Services: The CM/GC may be asked
to procure long lead materials that may be in short supply or require longer than desired lead
times from purchase to delivery. The City may also procure through the CM/GC such services
as pavement cores, pipe videos, potholes or other investigations to facilitate the design. The
City may choose to exercise this option if the early procurement saves significant construction
time, money, or avoids potential delays once the project begins. The procedures as previously
described will be used to negotiate early materials procurement. The City may ask the CM/GC
to procure these items at any reasonable time throughout the design and construction phase of
the project.
Early Action Construction Work Orders: Similar to early materials procurements, Early Action
Construction Work Orders may be initiated before the design as a whole is completed for the
Project. The Project Work Order Price Negotiation process will be followed for the negotiation of
Early Action Construction Work Orders.
Early construction may be executed in an effort to coordinate with other entities including City
departments/utilities and private utility companies, local businesses, etc. The City may choose
to exercise this action to save construction time and money, or to avoid potential delays and
rework once the project begins.
4. Project Work Order Process and Fees
The City intends to negotiate a unit price Work Order for each Project that shall cover the entire
scope of construction services with the CM/GC and may require the City’s “Open Book
Negotiation Process” as detailed above. The CM/GC will also be required to provide input on
estimated quantities for each line Item and perform their own quantity takeoffs. The City and
CM/GC will come to a final agreed-upon quantity.
Once the final quantities are agreed to, a quantity allowance for each item will be negotiated
(typically less than five percent). Final quantities plus allowance for each item will encompass
the total Work Order amount for each item and will be the Guaranteed Maximum Quantity
(GMQ) for each item, similar to a Guaranteed Maximum Price (GMP). The CM/GC shall be fully
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responsible for any costs associated to complete the work above the negotiated GMQ unless
there is an agreed-upon change in scope for any item that overruns the GMQ.
CM/GC shall utilize overhead, profit and markup rates stated in Attachment 4 unless other rates
are negotiated. Final line items and unit prices shall be determined as detailed in Section I.C.1.
and I.C.2. above.
5. Services Agreement and Project Work Orders
The CM/GC will be required to enter into a Services Agreement – Work Order type (found in
Section VI – Sample Agreement), and sign a Work Order for each Project. The CM/GC may be
required to sign a separate Work Order for the Preconstruction Phase for each Project if CM/GC
services are requested. A template of the City’s Work Order for construction services is
available in Section VI – Sample Agreement. For the most part, the CM/GC should expect that
construction services will be performed in accordance with the City’s standard processes for
design-bid-build delivered projects. The Engineers Joint Contract Document Committee
(EJCDC) contract documents will be used on this project. The Owner will have specific
modifications to the contract documents. See Attachment 5 for applicable general and special
provisions for currently designed projects. These special provisions may be modified and
expanded for each individual Project. If the special provisions are modified for a specific Project,
they will be included in the Project Work Order.
Any exceptions to the agreements must be stated with the CM/GC’s submission of qualifications
for the Contract. The City makes no guarantees it will change the agreements but may consider
the exceptions.
D. Anticipated Schedule
The following represents the City’s target schedule for the RFP. The City reserves the
right to amend the target schedule at any time.
• RFP issuance:
• Pre-Proposal Meeting:
• Question deadline:
• Proposal due date:
• Interviews (tentative):
• Award of Contract (tentative):
August 28, 2020
2:00 PM MST on September 3, 2020
5:00 PM MST on September 10,
2020 3:00 PM MST on September 22,
2020 Week of October 5, 2020
Week of October 12, 2020
E. Interviews
In addition to submitting a written proposal, the top-rated CM/GCs may be interviewed by
the RFP assessment team and asked to participate in an oral presentation to provide an
overview of the company, approach to the project and to address questions. The
evaluation criteria for the oral interviews will be the same as the criteria for the written
evaluations and is included in Section IV.
Because of recent events involving COVID-19, the City may use non-traditional methods
for the optional interview phase of the assessment process. The City will receive and score
written proposals. However, instead of traditional in-person interviews for the optional
interview session, the City may opt to use alternate methods including, but not limited to
remote interviews through a platform such as Microsoft Teams or Zoom.
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F. Laws and Regulations
The CM/GC agrees to comply fully with all applicable local, State of Colorado and Federal
laws and regulations and municipal ordinances.
G. Fees, Licenses, Permits
The successful CM/GC shall be responsible for obtaining any necessary licenses, fees or
permits without additional expense to the City. All equipment shall be properly licensed
and insured, carry the appropriate permits and be placarded as required by law.
H. Hours
Working hours are from 7:00 am to 8:00 pm Monday through Friday and does not
include recognized holidays. City Project Manager may agree, in writing, to hours work
outside of this time frame including weekend and night work.
I. Subcontractors
The CM/GC will be responsible for identifying any subcontractors in their proposal that
they feel are critical to the overall effectiveness of the contract intent. Additional
subcontractors may be added after the contract is awarded, with input from the City, as
described above in Section I.C.2.c. Please note that the City will contract solely with the
awarded CM/GC; therefore, subcontractors will be the responsibility of the CM/GC to
manage, schedule, pay, communicate and provide site supervision and direction.
J. Standard of Conduct
The successful CM/GC shall be responsible for maintaining satisfactory standards of
employees' and subcontractor’s competency, conduct, courtesy, appearance, honesty,
and integrity, and shall be responsible for taking such disciplinary action with respect to
any individual, as may be necessary.
The personal conduct of the CM/GC and its staff has a direct impact on the quality of
performance. Unacceptable personal conduct/behavior, as defined herein, may result in
immediate or early termination of the Agreement.
The City may request, at their sole discretion, the CM/GC to immediately remove from
this assignment any employee and/or subcontractor found unfit to perform duties due to
one or more of the following reasons: (1) Neglect of duty. (2) Disorderly conduct, use of
abusive or offensive language, quarreling, intimidation by words or actions or fighting. (3)
Theft, vandalism, immoral conduct or any other criminal action. (4) Selling, consuming,
possessing, or being under the influence of intoxicants, including alcohol, or substances
while on assignment for the City.
All City-owned or operated facilities and their grounds are non-smoking sites. All City
parks, trails and natural areas are also non-smoking.
K. Invoicing and Payment
Invoices should be emailed monthly to invoices@fcgov.com with a copy to the Project
Manager. The cost of the work completed shall be paid to the CM/GC each month
following the submittal of a correct invoice by the CM/GC indicating the project name,
Purchase Order number, task description, hours worked, personnel/work type category,
hourly rate for each employee/work type category, date of the work performed specific to
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the task, percentage of that work that has been completed by task, 3rd party supporting
documentation with the same detail and a brief progress report.
Payments will be made using the prices listed on the agreed-to Price Schedule. In the
event a service is requested which is not listed on the Price Schedule, the CM/GC and the
City will negotiate an appropriate unit price for the service prior to the CM/GC initiating
such work. The City is exempt from all state taxation including state sales and use taxes.
The City pays invoices on Net 30 terms.
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II. PROPOSAL SUBMITTAL
CM/GC firms that have the requisite experience and qualifications are encouraged to submit
proposals. It is highly recommended to limit proposals to approximately twenty-five (25)
double sided or fifty (50) single sided 8 ½ x 11” pages (excluding cover pages, table of
contents, dividers and Vendor Statement form – Section V). Font shall be a minimum of 10
Arial and margins are limited to no less than .5” for sides and top/bottom. Please, no
embedded documents. The City of Fort Collins shall not reimburse any firm for costs incurred
in the preparation and presentation of their proposal.
The City of Fort Collins shall not reimburse any firm for costs incurred in the preparation and
presentation of their proposal.
A. Cover Letter / Executive Summary
The Executive Summary should highlight the content of the proposal and features of the
program offered, including a general description of the program and any unique aspects or
benefits provided by your firm.
Indicate your availability to participate in the interviews/demonstrations on the proposed dates
as stated in the Schedule section.
B. Vendor Information
a. Describe the Vendor’s business and background
b. Number of years in the business
c. Details about ownership, including date firm was established, how firm is organized and
previous names of the firm in the last ten (10) years
d. An overview of services offered and qualifications
e. Size of the firm
f. Location(s) of offices. If multiple, please identify which will be the primary for our
account.
g. Primary contact information for the company including contact name(s) and title(s),
mailing address(s), phone number(s), and email address(s). Complete Section VI,
Vendor Statement.
h. Provide general contracting licenses held by firm.
i. Has the firm defaulted on any contracts or failed to complete any contracts?
j. Is the firm debarred by any government agency?
k. Are any lawsuits pending against the firm?
C. Profile Projects
Provide a brief project description of no more than five completed projects in the last 5
years. If possible, please provide examples that are similar to the size and scope of the
work outlined above and include the key activities associated with this type of work. Identify
any key personnel that were involved with the profile projects and who will be assigned to
Projects in this Contract. Provide an owner reference for cited projects. Project Profiles
should be limited to no more than one page in length for each profile.
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D. Project Approach
Provide your firm’s Project Approach based on the sample Projects provided in this RFP
(Columbia/Lemay and Elizabeth/Ponderosa).
Describe your firm’s approach to accomplishing the Project goals and scope, schedule and
impacts, process and coordination. The City will require that an industry recognized software
is used to develop and manage the Project schedule; fully base-lined, critical path shown, and
float managed.
Address your firm’s capability, resources, and key Project staff as it relates to the scope of the
projects identified in this RFP. Discuss any potential and known subcontracted work along
with potential subcontractors. Discuss your firm’s experience with construction similar to the
identified projects performed under traffic as well as coordination with City
departments/utilities and private utility companies.
Specific phasing and construction schedules will be negotiated and discussed with each Work
Order. Balancing construction impacts to traffic with safety, productivity and efficiency of the
work is a significant challenge and factor with these projects. The City expects the CM/GC to
be able to be flexible and assess multiple construction phasing options, depending on the
project, to determine the optimum construction methods and phasing options.
While many of the projects constructed using this Contract will have full designs prior to
CM/GC involvement, it is possible the City will ask the CM/GC to work with the City and City’s
design engineer to achieve specific goals. Describe your approach to this process. Discuss
any relevant experience with similar projects/contracts. What is your company’s approach to
coordinating with several different entities including other contractors, utility companies,
owners and designers?
E. Key Personnel
Names and resumes of proposed Key Personnel should be provided. Key Personnel for the
project may include Project Managers, Preconstruction Phase Managers and construction
Project Superintendents, as well as key subcontractors such as traffic control, concrete or
earthwork. Include two references for each assigned person. Detail the availability and
commitment of Key Personnel. It is the City’s desire to have key personnel consistent for the
duration of individual Projects, and ideally have key personnel consistent across several
Projects. Resumes for Key Personnel should be limited to no more than one page for each
person.
F. Firm Availability
This Contract is dedicated to the construction of current and future Projects of a specific
nature. While the first two Projects are currently known, there are multiple future projects
with unknown start dates, schedules and constraints. Describe your firm’s ability to be
available for Pre-Construction and Construction for the identified projects as well as future
Projects, known and unknown. If possible, provide examples of similar Contracts your firm
has held and strategies you used to meet or exceed construction schedules and goals.
G. Cost Proposal and Approach to Unit Pricing
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Submit a unit price cost proposal (Attachment 1 & 2) – Unit Price Cost Proposal) for the
provided approximate quantities of the two initial projects (Columbia/Lemay and
Elizabeth/Ponderosa) based on your understanding of the project from the information
provided with this RFP and supporting materials. This unit price cost proposal shall form the
basis for the initial Work Order to construct these two projects. It is not anticipated that the
unit pricing will change from when the project is awarded to when it is constructed. This unit
price cost proposal shall be used as a basis for price negotiations on common/typical work
items for future projects, but the same rates will not necessarily be required and/or justified
depending on future projects locations, constraints, etc. If design changes are required based
on CM/GC input on the two initial projects, final unit prices shall be negotiated prior to
construction. Given the schedule to construct these two projects and the status of the design
plans, the City does not anticipate significant design changes that would impact pricing. Any
reasonable factors, as determined by the City and CM/GC, that are identified through the
design process will be considered during unit price negotiations and may increase or
decrease the final unit price. The unit prices provided should reflect the CM/GC’s thought
process, assumptions, risks, mitigation, etc. Describe your approach to being transparent and
“open book” when developing a cost for projects under this Contract.
It is the City’s desire to execute a reasonable and competitive construction Work Order for
the sample Projects as well as future projects within this Contract. Cost proposals and unit
prices that are competitive, within a reasonable range of the average, and that are supported
by reasonable assumptions and risk discussions will be scored higher. Excessively high or
low unit prices in the City’s judgement could result in a lowering of the overall proposal score,
unless appropriately justified.
Describe your approach to developing unit prices. Be sure to include all major items and
factors that were included in the unit price (labor rates, productivity, traffic control/phasing,
etc.). Discuss how you will price pay items on future projects within this Contract, and your
approach to finalizing a unit price through the negotiation process.
Provide preconstruction hourly rates for employees by completing Attachment 3, as well as
any other employees or services the proposing firm/team feels are important.
Provide Unit Price Markups for Unit Price Development by completing Attachment 4. These
markups shall be used by the CM/GC and City when determining and calculating unit prices.
Markup percentages larger than the submitted percentages in Attachment 4 shall not be
allowed without an amendment to the Master Contract. Along with Attachment 4, unit rate
sheets shall also be submitted showing unit rates for anticipated labor and equipment
classifications. These may be provided as fully burdened, billable rates as opposed to base
rates with markups.
H. Quality Control and Contractor Performance
Provide details about your firm’s quality control program as it relates to your firm as well as
any subcontractors. Explain how your team administers a quality control program during
construction, how performance measures are documented and how quality issues are
addressed both within your firm but also with subcontracted firms. Provide examples of
when your firm exceeded quality standards, gained industry recognition or received quality
awards.
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The City values quality work at all levels from physical construction to traffic control and
coordination to managing an effective schedule. Describe how your quality control
procedures dictate overall performance on construction contracts.
I. Safety Record
Provide the firm’s OSHA reportable accident rate and current workman’s compensation
insurance multiplier for the last 3 years. Provide the OSHA reportable accident rate on
projects managed by the proposed superintendent or project manager over the three-year
period. Provide a list of all projects in the last 5 years that have received an OSHA citation
either to the CM/GC or subcontractor on the jobsite and provide a narrative of citations.
J. Bonding Company Reference
Provide the name, address and phone number of the firm’s bonding agent. Provide a letter
from the bonding agent indicating the firm’s bonding capacity is adequate to undertake work
of this anticipated scope for this contract.
K. Insurance Company
Provide the name, address and phone number of the firm’s insurance agent(s). Provide
certificate of insurance outlining coverage and policy limits. Provide statements to answer
the following questions. (See also Insurance Requirements in Item VI. Sample
Agreements).
1. Does coverage meet minimum project requirements?
2. Can this coverage be extended for work on the sample Projects and other Projects
within this Contract?
3. Can coverage be increased?
4. Can the City be listed as an additional insured? This is a requirement for the final
contract.
5. Are there any current claims that will affect coverage limits available for this project?
L. Sustainability/TBL Methodology
In concise terms (no more than two pages), please describe how your organization strives to
be sustainable. Address how your firm incorporates Triple Bottom Line (TBL) into the
workplace. Please highlight areas of opportunity in the project where sustainability could be
applied and/or improved. Provide information on any minority, women, disadvantaged,
veteran, LGBT, minority women owned business, or any other relevant certifications held by
company or the subcontractors it plans to engage. For more information on these
certifications please visit: www.mbocolorado.com/what-we-do/types-of-certifications/. Visit
the Colorado Office of Economic Development and International Trade online database to
search for certified businesses: www.mbocolorado.com/how-we-connect/minority-business-
directory/. Please provide information on any non-discrimination policies held by your
company. If your company engages in any inclusivity practices or trainings, please provide a
brief description of those activities.
M. Additional Information
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Provide any information that distinguishes your firm from the competition and any additional
information applicable to this RFP that might be valuable in assessing your proposal.
Exceptions to the Scope of Services and City Agreement (a sample of which is attached
in Section VI) shall be documented.
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III. EVALUATION CRITERIA
CM/GC firms will be evaluated on the following qualification criteria. These criteria will be the
basis for review of the written proposals, as well as for the oral interviews (if necessary) of the
top ranked firms.
The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average rating,
and a 5 being an outstanding rating. Weighting factors for the criteria are listed adjacent to
the qualification.
Weighting
Factor
Qualification Standard
2 Assigned Team
and Availability
Does the proposed team have the necessary skills and
experience to fulfill the requirements of the sample Project
and future Projects within the Contract? Is the key staff
available and committed to do the work? Does the
proposed team have the necessary availability to complete
the sample Project and other Projects (both known and
unknown) within the desired schedule?
2 Firm Experience
and Safety
Has the CM/GC worked on projects similar in scope to the
Projects in this Contract? Does the CM/GC have the
necessary experience for this Contract? Does the CM/GC
have local experience? Has the CM/GC worked in
collaborative settings with owners and designers,
providing and incorporating feedback in an iterative
process to improve the result? Does the CM/GC have a
strong safety record? Does the CM/GC develop strong
working relationships? Is the CM/GC’s experience
supported with strong references?
2
Cost Proposal
and Approach to
Unit Prices
Has the CM/GC submitted reasonable and competitive
unit prices based on current design? Is the CM/GC willing
to participate in “Open Book” negotiations and does their
approach to unit price negotiations align with the City’s
approach?
1
Quality Control
and Construction
Performance
Do the CM/GC’s past projects reflect favorably in respect
to schedule, cost and owner satisfaction? Do the CM/GC’s
Quality Control procedures provide for a high-quality and
successful project?
2 Project Approach
Does the written project approach reflect a good balance
between construction efficiency, maintenance of traffic,
access to businesses/residences and pedestrian access
during construction? Does the method of construction and
Project approach provide a strong approach to meeting
and exceeding the Project schedule? Does the Project
approach include meaningful and firm contractual
commitment to exceed the minimum requirements of the
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the company a certified minority business including but not
limited to Women Business Enterprise, Minority Women
Business Enterprise, Veteran-Owned Business Enterprise,
LGBT-Owned Business Enterprise, or Minority Business
Enterprise? Does the company hold any non-
discrimination policies and/or engage in inclusivity
practices and/or trainings? Does the firm employ a diverse
workforce? Does the firm maintain a diverse supplier or
subcontractor pipeline?
Reference evaluation process (top rated firm)
Below is the typical reference evaluation process for the City, however, the City reserves the
right to check references at any point after submittals are received.
After the interviews (if necessary) have been conducted, the evaluation committee will select
the top-rated firm and the Project Manager may check references for overall performance,
timetable, completeness, budget and job knowledge of selected project/references. A
satisfactory/unsatisfactory rating shall be given to each reference contacted. If references
check out for the top firm, then the City of Fort Collins will work to negotiate a contract for
CMGC services with the top firm. If the top firm references do not check out, then the selection
committee will look to the second ranked firm and check their references.
During this phase of the selection process, the City may also review and analyze the financial
statement(s) provided with the proposal to assign a satisfactory/unsatisfactory rating.
QUALIFICATION STANDARD
Overall
Performance
Would you hire this Contractor again?
Working
Relationship
Did you have a constructive, positive and collaborative working
relationship?
Timetable Was the original Scope of Work completed within the specified
time? Were interim deadlines met in a timely manner?
Completeness Was the Contractor responsive to client needs; did they anticipate
problems? Were problems solved quickly and effectively?
Budget Was the original Scope of Work completed within the project
budget?
Job Knowledge Did Contractor personnel exhibit the knowledge and skills necessary
for the efficient completion of the scope or work?
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IV. ATTACHMENTS:
Attachments are provided as separate files included in the advertisement in Rocky
Mountain E-Purchasing System
Attachment 1: West Elizabeth Street and Ponderosa Drive Bid Schedule
Attachment 2: Lemay Ave and Columbia Ave Bid Schedule
Attachment 3: Construction Management Rate Schedule
Attachment 4: Unit Price Markup Schedule
Attachment 5: Columbia-Lemay and Elizabeth-Ponderosa Project Specifications
Attachment 6: Columbia-Lemay and Elizabeth-Ponderosa Intersection Plans
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V. VENDOR STATEMENT
Vendor hereby acknowledges receipt of the City of Fort Collins Request for Proposal and
acknowledges that it has read and agrees to be fully bound by all of the terms, conditions and
other provisions set forth in the RFP. Additionally, Vendor hereby makes the following
representations to City:
a. All of the statements and representations made in this proposal are true to the best of the
Vendor’s knowledge and belief.
b. Vendor commits that it is able to meet the terms provided in this proposal.
c. This proposal is a firm and binding offer, for a period of 90 days from the date hereof.
d. Vendor further agrees that the method of award is acceptable.
e. Vendor also agrees to complete the proposed Agreement with the City of Fort Collins
within 30 days of notice of award. If contract is not completed and signed within 30 days,
City reserves the right to cancel and award to the next highest rated firm.
f. Vendor acknowledge receipt of addenda.
Legal Firm Name:
Physical Address:
Remit to Address:
Phone:
Name of Authorized Agent of Firm:
Signature of Authorized Agent:
Primary Contact for Project:
Title: Email Address:
Phone: Cell Phone:
NOTE: VENDOR STATEMENT IS TO BE SIGNED & RETURNED WITH YOUR PROPOSAL.
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VI. SAMPLE AGREEMENTS
SERVICES AGREEMENT
WORK ORDER TYPE
THIS AGREEMENT made and entered into the day and year set forth below, by and
between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter
referred to as the "City" and hereinafter referred to as "Service Provider".
WITNESSETH:
In consideration of the mutual covenants and obligations herein expressed, it is agreed by
and between the parties hereto as follows:
1. Services to be Performed.
a. This Agreement shall constitute the basic agreement between the parties for services
for . The conditions set forth herein shall apply to all services performed by the
Service Provider on behalf of the City and particularly described in Work Orders agreed
upon in writing by the parties from time to time. Such Work Orders, a sample of which
is attached hereto as Exhibit A, consisting of one (1) page and incorporated herein by
this reference, shall include a description of the services to be performed, the location
and time for performance, the amount of payment, any materials to be supplied by the
City and any other special circumstances relating to the performance of services. A
general scope of services is attached hereto as Exhibit C, consisting of ( )
page(s), and incorporated herein by this reference.
The only services authorized under this Agreement are those which are performed
after receipt of such Work Order, except in emergency circumstances where oral work
requests may be issued. Oral requests for emergency actions will be confirmed by
issuance of a written Work Order within two (2) working days. Irrespective of
references in Exhibit A to certain named third parties, Service Provider shall be solely
responsible for performance of all duties hereunder.
b. The City may, at any time during the term of a particular Work Order and without
invalidating such Work Order, make changes to the scope of the particular services.
Such changes shall be agreed upon in writing by the parties by Change Order, a sample
of which is attached hereto as Exhibit B, consisting of one (1) page and incorporated
herein by this reference.
2. Changes in the Work. The City reserves the right to independently bid any services rather
than issuing work to the Service Provider pursuant to this Agreement. Nothing within this
Agreement shall obligate the City to have any particular service performed by the Service
Provider.
3. Time of Commencement and Completion of Services. The services to be performed
pursuant to this Agreement shall be initiated as specified by each written Work Order or oral
emergency service request. Oral emergency service requests will be acted upon without
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waiting for a written Work Order. Time is of the essence.
4. Contract Period. This Agreement shall commence , 20 and shall continue in
full force and effect until , 20 , unless sooner terminated as herein provided. In
addition, at the option of the City, the Agreement may be extended for additional one year
periods not to exceed ( ) additional one year periods. Renewals and pricing
changes shall be negotiated by and agreed to by both parties. Written notice of renewal
shall be provided to the Service Provider and mailed no later than thirty (30) days prior to
contract end.
5. Delay. If either party is prevented in whole or in part from performing its obligations by
unforeseeable causes beyond its reasonable control and without is fault or negligence, then
the party so prevented shall be excused from whatever performance is prevented by such
cause. To the extent that the performance is actually prevented, the Service Provider must
provide written notice to the City of such condition within fifteen (15) days from the onset of
such condition.
6. Early Termination by City/Notices. Notwithstanding the time periods contained herein, the
City may terminate this Agreement at any time without cause by providing written notice of
termination to the Service Provider. Such notice shall be mailed at least fifteen (15) days
prior to the termination date contained in said notice unless otherwise agreed in writing by
the parties. All notices provided under this Agreement shall be effective when mailed,
postage prepaid and sent to the following address:
Service Provider: City: Copy to:
Attn:
City of Fort Collins
Attn:
PO Box 580
Fort Collins, CO 80522
City of Fort Collins
Attn: Purchasing Dept.
PO Box 580
Fort Collins, CO 80522
In the event of early termination by the City, the Service Provider shall be paid for services
rendered to the termination date, subject only to the satisfactory performance of the Service
Provider's obligations under this Agreement. Such payment shall be the Service Provider's
sole right and remedy for such termination.
7. Contract Sum. This is an open-end indefinite quantity Agreement with no fixed price. The
actual amount of work to be performed will be stated on the individual Work Orders. The
City makes no guarantee as to the number of Work Orders that may be issued or the actual
amount of services which will in fact be requested.
8. Payments.
a. The City agrees to pay and the Service Provider agrees to accept as full payment for
all work done and all materials furnished and for all costs and expenses incurred in
performance of the work the sums set forth for the hourly labor rate and material costs,
with markups, stated within the Bid Schedule Proposal Form, attached hereto as
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Exhibit , consisting of ( ) page(s), and incorporated herein by this
reference.
Payment shall be made by the City Net 30 days from the date of the invoice and upon
acceptance of the work by the City and upon the Service Provider furnishing
satisfactory evidence of payment of all wages, taxes, supplies and materials, and other
costs incurred in connection with the performance of such work.
9. City Representative. The City's representative will be shown on the specific Work Order
and shall make, within the scope of his or her authority, all necessary and proper decisions
with reference to the work requested. All requests concerning this Agreement shall be
directed to the City Representative.
10. Independent Contractor. It is agreed that in the performance of any services hereunder, the
Service Provider is an independent contractor responsible to the City only as to the results
to be obtained in the particular work assignment and to the extent that the work shall be
done in accordance with the terms, plans and specifications furnished by the City.
11. Subcontractors. Service Provider may not subcontract any of the Work set forth in the
Exhibit A, Statement of Work without the prior written consent of the city, which shall not be
unreasonably withheld. If any of the Work is subcontracted hereunder (with the consent of
the City), then the following provisions shall apply: (a) the subcontractor must be a reputable,
qualified firm with an established record of successful performance in its respective trade
performing identical or substantially similar work, (b) the subcontractor will be required to
comply with all applicable terms of this Agreement, (c) the subcontract will not create any
contractual relationship between any such subcontractor and the City, nor will it obligate the
City to pay or see to the payment of any subcontractor, and (d) the work of the subcontractor
will be subject to inspection by the City to the same extent as the work of the Service
Provider.
12. Personal Services. It is understood that the City enters into the Agreement based on the
special abilities of the Service Provider and that this Agreement shall be considered as an
agreement for personal services. Accordingly, the Service Provider shall neither assign any
responsibilities nor delegate any duties arising under the Agreement without the prior written
consent of the city.
13. Acceptance Not Waiver. The City's approval or acceptance of, or payment for any of the
services shall not be construed to operate as a waiver of any rights under the Agreement or
of any cause of action arising out of the performance of this Agreement.
14. Warranty.
a. Service Provider warrants that all work performed hereunder shall be performed with
the highest degree of competence and care in accordance with accepted standards for
work of a similar nature.
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b. Unless otherwise provided in the Agreement, all materials and equipment incorporated
into any work shall be new and, where not specified, of the most suitable grade of their
respective kinds for their intended use, and all workmanship shall be acceptable to
City.
c. Service Provider warrants all equipment, materials, labor and other work, provided
under this Agreement, except City-furnished materials, equipment and labor, against
defects and nonconformances in design, materials and workmanship/workwomanship
for a period beginning with the start of the work and ending twelve (12) months from
and after final acceptance under the Agreement, regardless whether the same were
furnished or performed by Service Provider or by any of its subcontractors of any tier.
Upon receipt of written notice from City of any such defect or nonconformances, the
affected item or part thereof shall be redesigned, repaired or replaced by Service
Provider in a manner and at a time acceptable to City.
15. Default. Each and every term and condition hereof shall be deemed to be a material element
of this Agreement. In the event either party should fail or refuse to perform according to the
terms of this Agreement, such party may be declared in default thereof.
16. Remedies. In the event a party has been declared in default, such defaulting party shall be
allowed a period of ten (10) days within which to cure said default. In the event the default
remains uncorrected, the party declaring default may elect to (a) terminate the Agreement
and seek damages; (b) treat the Agreement as continuing and require specific performance;
or (c) avail himself of any other remedy at law or equity. If the non-defaulting party
commences legal or equitable actions against the defaulting party, the defaulting party shall
be liable to the non-defaulting party for the non-defaulting party's reasonable attorney fees
and costs incurred because of the default.
17. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire
Agreement between the parties and shall be binding upon said parties, their officers,
employees, agents and assigns and shall inure to the benefit of the respective survivors,
heirs, personal representative, successors and assigns of said parties.
18. Indemnity/Insurance.
a. The Service Provider agrees to indemnify and save harmless the City, its officers,
agents and employees against and from any and all actions, suits, claims, demands or
liability of any character whatsoever, brought or asserted for injuries to or death of any
person or persons, or damages to property arising out of, result from or occurring in
connection with the performance of any service hereunder.
b. The Service Provider shall take all necessary precautions in performing the work
hereunder to prevent injury to persons and property.
c. Without limiting any of the Service Provider's obligations hereunder, the Service
Provider shall provide and maintain insurance coverage naming the City as an
additional insured under this Agreement of the type and with the limits specified within
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Exhibit , consisting of one (1) page, attached hereto and incorporated herein by
this reference. The Service Provider before commencing services hereunder shall
deliver to the City's Purchasing Director, P. O. Box 580, Fort Collins, Colorado 80522
one copy of a certificate evidencing the insurance coverage required from an
insurance company acceptable to the city.
19. Entire Agreement. This Agreement, along with all Exhibits and other documents
incorporated herein, shall constitute the entire Agreement of the parties. Covenants or
representations not contained in this Agreement shall not be binding on the parties.
20. Law/Severability. This Agreement shall be governed in all respect by the laws of the State
of Colorado. In the event any provision of this Agreement shall be held invalid or
unenforceable by any court of competent jurisdiction such holding shall not invalidate or
render unenforceable any other provision of this Agreement.
21. Prohibition Against Employing Illegal Aliens. Pursuant to Section 8-17.5-101, C.R.S., et.
seq., Service Provider represents and agrees that:
a. As of the date of this Agreement:
1) Service Provider does not knowingly employ or contract with an illegal alien who will
perform work under this Agreement; and
2) Service Provider will participate in either the e-Verify program created in Public Law
208, 104th Congress, as amended, and expanded in Public Law 156, 108th
Congress, as amended, administered by the United States Department of Homeland
Security (the “e-Verify Program”) or the Department Program (the “Department
Program”), an employment verification program established pursuant to Section 8-
17.5-102(5)(c) C.R.S. in order to confirm the employment eligibility of all newly hired
employees to perform work under this Agreement.
b. Service Provider shall not knowingly employ or contract with an illegal alien to perform
work under this Agreement or knowingly enter into a contract with a subcontractor that
knowingly employs or contracts with an illegal alien to perform work under this
Agreement.
c. Service Provider is prohibited from using the e-Verify Program or Department Program
procedures to undertake pre-employment screening of job applicants while this
Agreement is being performed.
d. If Service Provider obtains actual knowledge that a subcontractor performing work
under this Agreement knowingly employs or contracts with an illegal alien, Service
Provider shall:
1) Notify such subcontractor and the City within three days that Service Provider has
actual knowledge that the subcontractor is employing or contracting with an illegal
alien; and
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2) Terminate the subcontract with the subcontractor if within three days of receiving the
notice required pursuant to this section the subcontractor does not cease employing
or contracting with the illegal alien; except that Service Provider shall not terminate
the contract with the subcontractor if during such three days the subcontractor
provides information to establish that the subcontractor has not knowingly employed
or contracted with an illegal alien.
e. Service Provider shall comply with any reasonable request by the Colorado
Department of Labor and Employment (the “Department”) made in the course of an
investigation that the Department undertakes or is undertaking pursuant to the
authority established in Subsection 8-17.5-102 (5), C.R.S.
f. If Service Provider violates any provision of this Agreement pertaining to the duties
imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If
this Agreement is so terminated, Service Provider shall be liable for actual and
consequential damages to the City arising out of Service Provider’s violation of
Subsection 8-17.5-102, C.R.S.
g. The City will notify the Office of the Secretary of State if Service Provider violates this
provision of this Agreement and the City terminates the Agreement for such breach.
22. Dust Control. The Service Provider shall abide by the City of Fort Collins “Dust Control and
Prevention Manual,” which is available for public download at
https://www.fcgov.com/airquality/pdf/dust-prevention-and-control-manual.pdf, and is
incorporated herein by this reference. The City of Fort Collins has implemented this manual
for all projects performed for the City of Fort Collins or located within the City of Fort Collins
City limits.
23. Haul Routes. All trucks used for work contracted by the City utilizing asphalt from the asphalt
plant located at 1800 North Taft Hill Road may only enter North Taft Hill Road from the North
using CR 54 G and only exit the site on North Taft Hill Road to the North to CR 54G.
24. Special Provisions. Special provisions or conditions relating to the services to be performed
pursuant to this Agreement are set forth in Exhibit - Confidentiality, consisting of one
(1) page, attached hereto and incorporated herein by this reference.
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THE CITY OF FORT COLLINS, COLORADO
By:
Gerry Paul
Purchasing Director
DATE:
ATTEST:
APPROVED AS TO FORM:
SERVICE PROVIDER'S NAME
By:
Printed:
Title:
CORPORATE PRESIDENT OR VICE
PRESIDENT
Date:
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EXHIBIT A
WORK ORDER FORM
PURSUANT TO A MASTER AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
AND
SERVICE PROVIDER'S NAME
WORK ORDER NUMBER:
PROJECT TITLE:
ORIGINAL BID/RFP NUMBER & NAME:
MASTER AGREEMENT EFFECTIVE DATE: Original Contract Date
WORK ORDER COMMENCEMENT DATE:
WORK ORDER COMPLETION DATE:
MAXIMUM FEE: (time and reimbursable direct costs):
PROJECT DESCRIPTION/SCOPE OF SERVICES:
Service Provider agrees to perform the services identified above and on the attached forms in
accordance with the terms and conditions contained herein and in the Master Agreement between
the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement
and this Work Order (including the attached forms) the Master Agreement shall control.
The attached forms consisting of ( ) page(s) are hereby accepted and incorporated
herein, by this reference, and Notice to Proceed is hereby given after all parties have signed this
document.
SERVICE PROVIDER: Date:
Name, Title
ACCEPTANCE: Date:
Name, Project Manager
REVIEWED: Date:
Name, Buyer or Senior Buyer
ACCEPTANCE: Date:
Gerry Paul, Purchasing Director
(if greater than $60,000)
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EXHIBIT B
CHANGE ORDER
NO.
PROJECT TITLE:
SERVICE PROVIDER: Company Name
WORK ORDER NUMBER:
PO NUMBER:
DESCRIPTION:
1. Reason for Change: Why is the change required?
2. Description of Change: Provide details of the changes to the Work
3. Change in Work Order Price:
4. Change in Work Order Time:
ORIGINAL WORK ORDER PRICE $ .00
TOTAL APPROVED CHANGE ORDER .00
TOTAL PENDING CHANGE ORDER .00
TOTAL THIS CHANGE ORDER .00
TOTAL % OF THIS CHANGE ORDER %
TOTAL C.O.% OF ORIGINAL WORK ORDER %
ADJUSTED WORK ORDER COST $ .00
SERVICE PROVIDER: Date:
Name, Title
ACCEPTANCE: Date:
Name, Project Manager
REVIEWED: Date:
Name, Buyer or Senior Buyer
ACCEPTANCE: Date:
Gerry Paul, Purchasing Director
(if greater than $60,000)
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EXHIBIT C
GENERAL SCOPE OF SERVICES
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EXHIBIT
(BID SCHEDULE/COMPENSATION)
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EXHIBIT
INSURANCE REQUIREMENTS
1. The Service Provider will provide, from insurance companies acceptable to the City, the
insurance coverage designated hereinafter and pay all costs. Before commencing work
under this bid, the Service Provider shall furnish the City with certificates of insurance
showing the type, amount, class of operations covered, effective dates and date of
expiration of policies, and containing substantially the following statement:
“The insurance evidenced by this Certificate will not reduce coverage or limits and
will not be cancelled, except after thirty (30) days written notice has been received
by the City of Fort Collins.”
In case of the breach of any provision of the Insurance Requirements, the City, at its
option, may take out and maintain, at the expense of the Service Provider, such
insurance as the City may deem proper and may deduct the cost of such insurance from
any monies which may be due or become due the Service Provider under this
Agreement. The City, its officers, agents and employees shall be named as additional
insureds on the Service Provider 's general liability and automobile liability insurance
policies for any claims arising out of work performed under this Agreement.
2. Insurance coverages shall be as follows:
A. Workers' Compensation & Employer's Liability. The Service Provider shall
maintain during the life of this Agreement for all of the Service Provider's
employees engaged in work performed under this Agreement:
1. Workers' Compensation insurance with statutory limits as required by
Colorado law.
2. Employer's Liability insurance with limits of $100,000 per accident,
$500,000 disease aggregate, and $100,000 disease each employee.
B. Commercial General & Vehicle Liability. The Service Provider shall maintain
during the life of this Agreement such commercial general liability and automobile
liability insurance as will provide coverage for damage claims of personal injury,
including accidental death, as well as for claims for property damage, which may
arise directly or indirectly from the performance of work under this Agreement.
Coverage for property damage shall be on a "broad form" basis. The amount of
insurance for each coverage, Commercial General and Vehicle, shall not be less
than $1,000,000 combined single limits for bodily injury and property damage.
In the event any work is performed by a subcontractor, the Service Provider shall
be responsible for any liability directly or indirectly arising out of the work
performed under this Agreement by a subcontractor, which liability is not covered
by the subcontractor's insurance.
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EXHIBIT
CONFIDENTIALITY
IN CONNECTION WITH SERVICES provided to the City of Fort Collins (the “City”) pursuant to
this Agreement (the “Agreement”), the Service Provider hereby acknowledges that it has been
informed that the City has established policies and procedures with regard to the handling of
confidential information and other sensitive materials.
In consideration of access to certain information, data and material (hereinafter individually and
collectively, regardless of nature, referred to as “information”) that are the property of and/or relate
to the City or its employees, customers or suppliers, which access is related to the performance
of services that the Service Provider has agreed to perform, the Service Provider hereby
acknowledges and agrees as follows:
That information that has or will come into its possession or knowledge in connection with the
performance of services for the City may be confidential and/or proprietary. The Service Provider
agrees to treat as confidential (a) all information that is owned by the City, or that relates to the
business of the City, or that is used by the City in carrying on business, and (b) all information
that is proprietary to a third party (including but not limited to customers and suppliers of the City).
The Service Provider shall not disclose any such information to any person not having a legitimate
need-to-know for purposes authorized by the City. Further, the Service Provider shall not use
such information to obtain any economic or other benefit for itself, or any third party, except as
specifically authorized by the City.
The foregoing to the contrary notwithstanding, the Service Provider understands that it shall have
no obligation under this Agreement with respect to information and material that (a) becomes
generally known to the public by publication or some means other than a breach of duty of this
Agreement, or (b) is required by law, regulation or court order to be disclosed, provided that the
request for such disclosure is proper and the disclosure does not exceed that which is required.
In the event of any disclosure under (b) above, the Service Provider shall furnish a copy of this
Agreement to anyone to whom it is required to make such disclosure and shall promptly advise
the City in writing of each such disclosure.
In the event that the Service Provider ceases to perform services for the City, or the City so
requests for any reason, the Service Provider shall promptly return to the City any and all
information described hereinabove, including all copies, notes and/or summaries (handwritten or
mechanically produced) thereof, in its possession or control or as to which it otherwise has
access.
The Service Provider understands and agrees that the City’s remedies at law for a breach of the
Service Provider’s obligations under this Confidentiality Agreement may be inadequate and that
the City shall, in the event of any such breach, be entitled to seek equitable relief (including without
limitation preliminary and permanent injunctive relief and specific performance) in addition to all
other remedies provided hereunder or available at law.
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CONSTRUCTION WORK ORDER
FOR
[ORIGINAL PROJECT # AND NAME]
WORK ORDER NO.
TITLED
(WORK ORDER TITLE)
DATE:
CONTRACTOR:
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TABLE OF CONTENTS
AGREEMENT FORMS
00525 Work Order & Notice of Award
00530 Work Order Notice to Proceed
00600 Bonds and Certificates
00610 Performance Bond
00615 Payment Bond
00630 Certificate of Insurance
00635 Certificate of Substantial Completion
00640 Certificate of Final Acceptance
00650 Lien Waiver Release (CONTRACTOR)
00660 Consent of Surety
00670 Application for Exemption Certificate
CONDITIONS OF THE CONTRACT
00700 General Conditions
Exhibit GC-A GC-A1 - GC-A2
00800 Supplementary Conditions
00900 Addenda, Modifications and Payment
00950 Work Order Change Order Form
00960 Application for Payment
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SECTION 00500
CONSTRUCTION WORK ORDER AGREEMENT FORMS
00525 Work Order, Notice of Award & Bid Schedule
00530 Work Order Notice to Proceed
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SECTION 00525
WORK ORDER, NOTICE OF AWARD AND BID SCHEDULE
TO (CONTRACTOR OR CM/GC):
WORK ORDER # & TITLE:
PURCHASE ORDER:
ORIGINAL BID/RFP # & TITLE:
ENGINEER:
OWNER’S REPRESENTATIVE:
NOTICE OF AWARD DATE:
OWNER: City of Fort Collins (hereinafter referred to as OWNER)
1. WORK. You are hereby notified that your bid dated , for the above Work Order has
been considered. Pursuant to your AGREEMENT with OWNER dated , you have
been awarded a Work Order for this Work Order Description:
A. See Section 01100 – Summary of Work.
2. CONTRACT PRICE, BONDS AND CERTIFICATES. The price of your Work Order is
($ ). Pursuant to the AGREEMENT and the Contract Documents, Performance
and Payment Bonds and insurance are required.
3. CONTRACT TIMES. Pursuant to the AGREEMENT and the Contract Documents, the date
for Substantial Completion of this Work Order is , and after Substantial Completion,
the date for Final Completion is .
4. LIQUIDATED DAMAGES. OWNER and CONTRACTOR recognize that time is of the
essence of this Agreement and that OWNER will suffer financial loss if the Work is not
completed within the times specified in paragraph 3 above, plus any extensions thereof
allowed in accordance with Article 12 of the General Conditions. They also recognize the
delays, expenses and difficulties involved in proving in a legal proceeding the actual loss
suffered by OWNER if the Work is not completed on time. Accordingly instead of requiring
any such proof, OWNER and CONTRACTOR agree that as liquidated damages for delay
(but not as penalty) CONTACTOR shall pay OWNER the amounts set forth hereafter.
1. Substantial Completion: ($ ) for each calendar day or fraction
thereof that expires after until the work is Substantially Complete.
2. Final Acceptance: After Substantial Completion ($ ) for each
calendar day or fraction thereof that expires after the 60 calendar day period
for Final Payment and Acceptance until the Work is ready for Final Payment
and Acceptance.
5. PAYMENT PROCEDURES. CONTRACTOR shall submit Applications for Payment in
accordance with Article 14 of the General Conditions. Applications for Payment will be
processed by ENGINEER as provided in the General Conditions.
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5.1 PROGRESS PAYMENTS. OWNER shall make progress payments on
account of the Contract Price on the basis of CONTRACTOR's Application
for Payment as recommended by ENGINEER, once each month during
construction as provided below. All progress payments will be on the basis
of the progress of the Work measured by the schedule of values
established in paragraph 2.6 of the General Conditions and in the case of
Unit Price Work based on the number of units completed, and in
accordance with the General Requirements concerning Unit Price Work.
5.1.1 Prior to Substantial Completion, Owner will be entitled to withhold as
contract retainage five percent (5%) of each progress payment, but, in each
case, less the aggregate of payments previously made and less such
amounts as ENGINEER shall determine, or OWNER may withhold, in
accordance with paragraph 14.7 of the General Conditions. If , in the sole
discretion of Owner, on recommendation of Engineer, Owner determines
that the character and progress of the Work have been satisfactory to
OWNER and ENGINEER, OWNER may determine that as long as the
character and progress of the Work remain satisfactory to them, there will
be no additional retainage on account of Work completed in which case the
remaining progress payments prior to Substantial Completion will be in an
amount equal to 100% of the Work completed. 95% of materials and
equipment not incorporated in the Work (but delivered, suitably stored and
accompanied by documentation satisfactory to OWNER as provided in
paragraph 14.2 of the General Conditions) may be included in the
application Section 00520 Page 3 for payment.
5.1.2 Upon Substantial Completion payment will be made in an amount sufficient,
if necessary, to increase total payments to CONTRACTOR to 95% of the
Contract Price, less such amounts as ENGINEER shall determine or
OWNER may withhold in accordance with paragraph 14.7 of the General
Conditions or as provided by law.
5.2 FINAL PAYMENT. Upon Final Completion and Acceptance of the Work in
accordance with paragraph 14.13 of the General Conditions, OWNER shall
pay the remainder of the Contract Price as recommended by ENGINEER
as provided in said paragraph 14.13.
6. CONTRACTOR'S REPRESENTATION. In order to induce OWNER to enter into this
Agreement, CONTRACTOR makes the following representations:
6.1 CONTRACTOR has familiarized himself with the nature and extent of the
Contract Documents, Work, site, locality, and with all local conditions and
Laws and Regulations that in any manner may affect cost, progress,
performance or furnishing of the Work.
6.2 CONTRACTOR has studied carefully all reports of explorations and tests of
subsurface conditions and drawings of physical conditions which are
identified in the Supplementary Conditions as provided in paragraph 4.2 of
the General Conditions.
6.3 CONTRACTOR has obtained and carefully studied (or assumes
responsibility for obtaining and carefully studying) all such examinations,
investigations, explorations, tests, reports, and studies (in addition to or to
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supplement those referred to in paragraph 6.2 above) which pertain to the
subsurface or physical condition at or contiguous to the site or otherwise
may affect the cost, progress, performance or furnishing of the Work as
CONTRACTOR considers necessary for the performance or furnishing of
the Work at the Contract Price, within the Contract Times and in
accordance with the other terms and conditions of the Contract Documents,
including specifically the provisions of paragraph 4.2 of the General
Conditions; and no additional examinations, investigations, explorations,
tests, reports, studies or similar information or data are or will be required
by CONTRACTOR for such purposes.
6.4 CONTRACTOR has reviewed and checked all information and data shown
or indicated on the Contract Documents with respect to existing
Underground Facilities at or contiguous to the site and assumes
responsibility for the accurate location of said Underground Facilities. No
additional examinations, investigations, explorations, tests, reports, studies
or similar information or data in respect of said Underground Facilities are
or will be required by CONTRACTOR in order to perform and furnish the
Work at the Contract Price, within the Contract Times and in accordance
with the other terms and conditions of the Contract Documents, including
specifically the provision of paragraph 4.3. of the General Conditions.
6.5 CONTRACTOR has correlated the results of all such observations,
examinations, investigations, tests, reports and data with the terms and
conditions of the Contract Documents.
6.6 CONTRACTOR has given ENGINEER written notice of all conflicts, errors
or discrepancies that he has discovered in the Contract Documents and the
written resolution thereof by ENGINEER is acceptable to CONTRACTOR.
7. CONTRACT DOCUMENTS.
7.1 The Contract Documents which comprise the entire Agreement between
OWNER and CONTRACTOR concerning the Work consist of the General
Conditions, Supplementary Conditions, those items included in the
definition of “Contract Documents” in Article 1.10 of the General Conditions,
and such other items as are referenced in this Article 7, all of which are
incorporated herein by this reference.
7.2 Forms for use by CONTRACTOR in performing the Work and related
actions in carrying out the terms of this Agreement are deemed Contract
Documents and incorporated herein by this reference, and include, but are
not limited to, the following:
7.2.1 Certificate of Substantial Completion
7.2.2 Certificate of Final Acceptance
7.2.3 Lien Waiver Releases
7.2.4 Consent of Surety
7.2.5 Application for Exemption Certificate
7.2.6 Application for Payment
7.3 Drawings, consisting of a cover sheet and sheets numbered as follows:
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The Contract Drawings shall be stamped "Final for Construction" and
dated. Any revisions made shall be clearly identified and dated.
7.4 The Contract Documents also include all written amendments and other
documents amending, modifying, or supplementing the Contract
Documents pursuant to paragraphs 3.5 and 3.6 of the General Conditions.
7.5 There are no Contract Documents other than those listed or incorporated
by reference in this Article 7. The Contract Documents may only be
amended, modified or supplemented as provided in paragraphs 3.5 and 3.6
of the General Conditions.
8. MISCELLANEOUS
8.1. Terms used in this Agreement which are defined in Article I of the General
Conditions shall have the meanings indicated in the General Conditions.
8.2. No assignment by a party hereto of any rights under or interests in the
Contract Documents will be binding on another party hereto without the
written consent of the party sought to be bound; and specifically but not
without limitations, moneys that may become due and moneys that are due
may not be assigned without such consent (except to the extent that the
effect of this restriction may be limited by law), and unless specifically
stated to the contrary in any written consent to an assignment no
assignment will release or discharge that assignor from any duty or
responsibility under the Contract Document.
8.3. OWNER and CONTRACTOR each binds itself, its partners,
successors, assigns and legal representatives to the other party
hereto, its partners, successors, assigns and legal representatives in
respect to all covenants, Agreement and obligations contained in the
Contract Document.
9. EXECUTION. Three (3) copies of this proposed Work Order & Notice of Award, and
accompanying amendments or supplements to the Contract Documents (except any
applicable Drawings) incorporated herein, are provided. Three (3) sets of any applicable
Drawings will be delivered separately or otherwise made available to you immediately. You
must comply with the following conditions precedent within fifteen (15) days of the date of
this Notice of Award, that is, by .
A. You must deliver to OWNER three (3) fully-executed counterparts of this Work Order,
including all amendments or supplements to the Contract Documents incorporated
herein. Each Work Order must bear your signature as provided.
B. You must deliver with the executed Work Order the Contract Security (Bonds) and
insurance, as specified in the Agreement, this Work Order, the General Conditions
(Article 5.1) and the Supplementary Conditions.
Failure to comply with these conditions within the time specified will entitle OWNER to consider
your Bid abandoned and to annul this Work Order & Notice of Award. Within ten (10) days after
you comply with those conditions, OWNER will return to you one (1) fully-signed counterpart of
this Work Order with any amendments or supplements to the Contract Documents attached.
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CONTRACTOR’S NOTICE OF AWARD REPRESENTATION & EXECUTION:
CONTRACTOR agrees to perform the services identified above, in accordance with the terms
and conditions contained herein and in the AGREEMENT dated , and the NOTICE OF
AWARD dated , between the parties. In the event of a conflict between or ambiguity in the
terms of the AGREEMENT or specific Work Orders, the AGREEMENT shall control.
CONTRACTOR:
By: Date:
Name: Title:
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OWNER’S ACCEPTANCE & EXECUTION:
This Work Order and the attached Contract Documents are hereby accepted and incorporated
herein by this reference and the attached Notice to Proceed is hereby given.
ACCEPTANCE: Date: _____
, Projects Manager
OWNER: CITY OF FORT COLLINS
ACCEPTANCE: ___________________________________________ Date: __________
Darin Atteberry, City Manager
(if greater than $1,000,000)
ACCEPTANCE: ___________________________________________ Date: __________
Gerry Paul, Purchasing Director
(if greater than $60,000)
APPROVED AS TO FORM: __________________________________ Date: __________
ATTEST: ___ ________________________________________ Date: __________
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BID SCHEDULE
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SECTION 00530
WORK ORDER NOTICE TO PROCEED
NOTICE TO PROCEED DATE:
WORK ORDER TITLE:
WORK ORDER NUMBER:
ORIGINAL BID/RFP # & TITLE:
TO:
Attn:
This notice is to advise you:
That the Work Order and all amendments and supplements to the Contract Documents covering
the above described Work have been fully executed by the CONTRACTOR and the OWNER.
That the required CONTRACTOR's Performance and Payment Bonds and insurance have been
received by the OWNER. That the OWNER has approved the said Work Order and Contract
Documents.
Therefore, as the CONTRACTOR for the above described Work, you are hereby authorized and
directed to proceed within ( ) calendar days from receipt of this notice as required
by the Work Order and the AGREEMENT.
The dates for Substantial Completion and Final Acceptance shall be , and ,
respectively.
Dated this _____________ day of ___________, _____.
CITY OF FORT COLLINS (OWNER)
By: ___________________________________________
___________________________________________
Name & Title
ACKNOWLEDGMENT OF NOTICE
Receipt of the above Work Order Notice to Proceed is hereby acknowledged this _____________
day of ___________, _____.
(CONTRACTOR)
By: ___________________________________________
___________________________________________
Name & Title
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SECTION 00600
BONDS AND CERTIFICATES
00610 Performance Bond
00615 Payment Bond
00630 Certificate of Insurance
00635 Certificate of Substantial Completion
00640 Certificate of Final Acceptance
00650 Lien Waiver Release (CONTRACTOR)
00651 Lien Waiver Release (SUBCONTRACTOR)
00660 Consent of Surety
00670 Application for Exemption Certificate
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SECTION 00610
PERFORMANCE BOND
Bond No __
KNOW ALL MEN BY THESE PRESENTS: that
(Firm)
(Address)
(an Individual), (a Partnership), (a Corporation), hereinafter referred to as the "Principal" and
(Firm)
(Address)
hereinafter referred to as "the Surety", are held and firmly bound unto City of Fort Collins, 300
LaPorte Ave, Fort Collins, Colorado 80522 a (Municipal Corporation) hereinafter referred to as
the "OWNER", in the penal sum of ($ ) in lawful money of the United States, for the
payment of which sum well and truly to be made, we bind ourselves, successors and assigns,
jointly and severally, firmly by these presents.
THE CONDITIONS OF THIS OBLIGATION are such that whereas the Principal entered into a
certain Agreement with the OWNER, dated the day of , 2 , for (original bid/rfp
# & name) a copy of which is hereto attached and made a part hereof, for the performance of The
City of Fort Collins Work Order, titled , Work Order Number , dated the day
of , , a copy of which is hereto attached and made a part hereof.
NOW, THEREFORE, if the Principal shall well, truly and faithfully perform its duties, all the
undertakings, covenants, terms, conditions and agreements of said Work Order and Agreement
during the original term thereof, and any extensions thereof which may be granted by the
OWNER, with or without Notice to the Surety and during the life of the guaranty period, and if the
Principal shall satisfy all claims and demands incurred under such Work Order and Agreement,
and shall fully indemnify and save harmless the OWNER from all cost and damages which it may
suffer by reason of failure to do so, and shall reimburse and repay the OWNER all outlay and
expense which the OWNER may incur in making good any default, then this obligation shall be
void; otherwise to remain in full force and effect.
PROVIDED, FURTHER, that the said Surety, for value received, hereby stipulates and agrees
that no change, extension of time, alteration or addition to the terms of the Work Order and
Agreement or to the Work to be performed thereunder or the Specifications accompanying the
same shall in any way affect its obligation on this bond; and it does hereby waive notice of any
such change, extension of time, alteration or addition to the terms of the Work Order and
Agreement or to the Work or to the Specifications.
PROVIDED, FURTHER, that no final settlement between the OWNER and the CONTRACTOR
shall abridge the right of any beneficiary hereunder, whose claim may be unsatisfied.
PROVIDED, FURTHER, that the Surety Company must be authorized to transact business in the
State of Colorado and be acceptable to the OWNER.
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IN WITNESS WHEREOF, this instrument is executed in three (3) counterparts, each one of which
shall be deemed an original, this _____ day of ___________, _____.
IN PRESENCE OF: Principal
(Title) (Title)
(Corporate Seal)
(Address)
IN PRESENCE OF: Other Partners
_____________________________ By:
_____________________________ By:
IN PRESENCE OF: Surety
_____________________________ By:
_____________________________
(Address)
(Surety Seal)
NOTE: Date of Bond must not be prior to date of Agreement. If CONTRACTOR is
Partnership, all partners should execute Bond.
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SECTION 00615
PAYMENT BOND
Bond No __
KNOW ALL MEN BY THESE PRESENTS: that
(Firm)
(Address)
(an Individual), (a Partnership), (a Corporation), hereinafter referred to as the "Principal" and
(Firm)
(Address)
hereinafter referred to as "the Surety", are held and firmly bound unto City of Fort Collins, 300
LaPorte Ave, Fort Collins, Colorado 80522 a (Municipal Corporation) hereinafter referred to as
the "OWNER", in the penal sum of ($ ) in lawful money of the United States, for the
payment of which sum well and truly to be made, we bind ourselves, successors and assigns,
jointly and severally, firmly by these presents.
THE CONDITIONS OF THIS OBLIGATION are such that whereas the Principal entered into a
certain Agreement with the OWNER, dated the day of , , for (original bid/rfp #
& name), a copy of which is hereto attached and made a part hereof, for the performance of The
City of Fort Collins Work Order, titled , Work Order Number , dated the day of
, , a copy of which is hereto attached and made a part hereof.
NOW, THEREFORE, if the Principal shall make payment to all persons, firms, subcontractors,
and corporations furnishing materials for or performing labor in the prosecution of the Work
provided for in such Work Order and Agreement and any authorized extension or modification
thereof, including all amounts due for materials, lubricants, repairs on machinery, equipment and
tools, consumed, rented or used in connection with the construction of such Work, and all
insurance premiums on said Work, and for all labor, performed in such Work whether by
subcontractor or otherwise, then this obligation shall be void; otherwise to remain in full force and
effect.
PROVIDED, FURTHER, that the said Surety, for value received, hereby stipulates and agrees
that no change, extension of time, alteration or addition to the terms of the Work Order and
Agreement or to the Work to be performed thereunder or the Specifications accompanying the
same shall in any way affect its obligation on this bond; and it does hereby waive notice of any
such change, extension of time, alteration or addition to the terms of the Work Order and
Agreement or to the Work or to the Specifications.
PROVIDED, FURTHER, that no final settlement between the OWNER and the CONTRACTOR
shall abridge the right of any beneficiary hereunder, whose claim may be unsatisfied.
PROVIDED, FURTHER, that the Surety Company must be authorized to transact business in the
State of Colorado and be acceptable to the OWNER.
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IN WITNESS WHEREOF, this instrument is executed in three (3) counterparts, each one of which
shall be deemed an original, this _____ day of ___________, _____.
IN PRESENCE OF: Principal
(Title) (Title)
(Corporate Seal)
(Address)
IN PRESENCE OF: Other Partners
_____________________________ By:
_____________________________ By:
IN PRESENCE OF: Surety
_____________________________ By:
_____________________________
(Address)
(Surety Seal)
NOTE: Date of Bond must not be prior to date of Agreement. If CONTRACTOR is
Partnership, all partners should execute Bond.
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SECTION 00630
CERTIFICATE OF INSURANCE
CONTRACTOR shall insert his own standard form for Certificate of Insurance in
accordance with the following:
2. The Contractor will provide, from insurance companies acceptable to the City, the
insurance coverage designated hereinafter and pay all costs. Before commencing work
under this bid, the Contractor shall furnish the City with certificates of insurance showing
the type, amount, class of operations covered, effective dates and date of expiration of
policies, and containing substantially the following statement:
“The insurance evidenced by this Certificate will not reduce coverage or limits and
will not be cancelled, except after thirty (30) days written notice has been received
by the City of Fort Collins.”
In case of the breach of any provision of the Insurance Requirements, the City, at its
option, may take out and maintain, at the expense of the Contractor, such insurance as
the City may deem proper and may deduct the cost of such insurance from any monies
which may be due or become due the Contractor under this Agreement. The City, its
officers, agents and employees shall be named as additional insureds on the
Contractor’s general liability and automobile liability insurance policies for any claims
arising out of work performed under this Agreement.
2. Insurance coverages shall be as follows:
A. Workers' Compensation & Employer's Liability. The Contractor shall maintain
during the life of this Agreement for all of the Contractor's employees engaged in
work performed under this agreement:
1. Workers' Compensation insurance with statutory limits as required by
Colorado law.
2. Employer's Liability insurance with limits of $100,000 per accident,
$500,000 disease aggregate, and $100,000 disease each employee.
B. Commercial General & Vehicle Liability. The Contractor shall maintain during the
life of this Agreement such commercial general liability and automobile liability
insurance as will provide coverage for damage claims of personal injury, including
accidental death, as well as for claims for property damage, which may arise
directly or indirectly from the performance of work under this Agreement.
Coverage for property damage shall be on a "broad form" basis. The amount of
insurance for each coverage, Commercial General and Vehicle, shall not be less
than $1,000,000 combined single limits for bodily injury and property damage.
In the event any work is performed by a subcontractor, the Contractor shall be
responsible for any liability directly or indirectly arising out of the work performed
under this Agreement by a subcontractor, which liability is not covered by the
subcontractor's insurance.
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SECTION 00635
CERTIFICATE OF SUBSTANTIAL COMPLETION
TO: CITY OF FORT COLLINS (OWNER) WORK ORDER # & TITLE:
DATE OF SUBSTANTIAL COMPLETION: ORIGINAL BID/RFP # & TITLE:
PROJECT OR SPECIFIED PART SHALL LOCATION: Fort Collins, Colorado
INCLUDE: OWNER: City of Fort Collins
CONTRACTOR:
WORK ORDER DATE:
The Work performed under this Work Order, pursuant to the Contract Documents, has been
inspected by authorized representatives of the OWNER, CONTRACTOR, and the ENGINEER
and the project (or specified part of the project, as indicated above) is hereby declared to be
substantially completed on the above date.
A tentative list of items to be completed or corrected is appended hereto. This list may not be
exhaustive, and the failure to include an item on it does not alter the responsibility of the
CONTRACTOR to complete all the Work in accordance with the Contract Documents.
_____________________________ By: __________________________ ________
PROJECT MANAGER AUTHORIZED REPRESENTATIVE DATE
The CONTRACTOR accepts the above Certificate of Substantial Completion and agrees to
complete and correct the items on the tentative list within the time indicated.
_____________________________ By: __________________________ ________
CONTRACTOR AUTHORIZED REPRESENTATIVE DATE
The OWNER accepts the project or specified area of the project as substantially complete and
will assume full possession of the project or specified area of the project at 12:01 a.m., on
. The responsibility for heat, utilities, security, and insurance
under the Contract Documents shall be as set forth under "Remarks" below.
CITY OF FORT COLLINS ________ By: __________________________ ________
OWNER AUTHORIZED REPRESENTATIVE DATE
REMARKS: _________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
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SECTION 00640
CERTIFICATE OF FINAL ACCEPTANCE
DATE: ________________, _____
TO:
Gentlemen:
You are hereby notified that on the day of , , the City of Fort Collins, Colorado,
has accepted the Work completed by , for the City of Fort Collins Work Order, titled ,
Work Order Number under (original bid/rfp # & name).
A check is attached hereto in the amount of $ as Final Payment for all Work done, subject
to the terms of the Contract Documents, including the Work Order, which is dated , and the
AGREEMENT, which is dated .
In conformance with the Work Order and Contract Documents for this project, your obligations
and guarantees will continue for the specified time from the following date:
___________________, _____.
Sincerely,
City of Fort Collins
OWNER
By: ___________________________________________
___________________________________________
Name & Title
ATTEST: _________________________________________
___________________________________________
Name & Title
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SECTION 00650
LIEN WAIVER RELEASE
(CONTRACTOR)
TO: City of Fort Collins, Colorado (OWNER)
FROM: (CONTRACTOR)
WORK ORDER TITLE:
WORK ORDER NUMBER:
ORIGINAL BID/RFP # & TITLE:
1. The CONTRACTOR acknowledges having received payment, except retainage from the
OWNER for all work, labor, skill and material furnished, delivered and performed by the
CONTRACTOR for the OWNER or for anyone in the construction, design, improvement,
alteration, addition or repair of the above described project.
2. In consideration of such payment and other good and valuable consideration, the receipt
and adequacy of which are hereby acknowledged, the CONTRACTOR voluntarily waives
all rights, claims and liens, including but not limited to, mechanic's liens, Miller Act claims
(40 U.S.C.A. 270 a and b), stop notices, equitable liens and labor and material bond rights
which the CONTRACTOR may now or may afterward have, claim or assert for all and any
work, labor, skill or materials furnished, delivered or performed for the construction, design,
improvement, alteration, addition or repair of the above described project, against the
OWNER or its officers, agents, employees or assigns, against any fund of or in the
possession or control of the OWNER, against the project or against all land and the buildings
on and appurtenances to the land improved by the project.
3. The CONTRACTOR affirms that all work, labor and materials, furnished, delivered or
performed to or for the construction, design, improvement, alteration, addition or repair of
the project were furnished, delivered or performed by the CONTRACTOR or its agents,
employees, and servants, or by and through the CONTRACTOR by various Subcontractors
or materialmen or their agents, employees and servants and further affirms the same have
been paid in full and have released in full any and all existing or possible future mechanic's
liens or rights or claims against the project or any funds in the OWNER'S possession or
control concerning the project or against the OWNER or its officers, agents, employees or
assigns arising out of the project.
4. The CONTRACTOR agrees to defend and hold harmless the OWNER, the lender, if any,
and the Surety on the project against and from any claim hereinafter made by the
CONTRACTOR's Subcontractors, materialmen, employees, servants, agents or assigns
against the project or against the OWNER or its officers, employees, agents or assigns
arising out of the project for all loss, damage and costs, including reasonable attorneys fees,
incurred as a result of such claims.
5. The parties acknowledge that the description of the project set forth above constitutes an
adequate description of the property and improvements to which this Lien Waiver Release
pertains. It is further acknowledged that this Lien Waiver Release is for the benefit of and
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may be relied upon by the OWNER, the lender, if any, and Surety on any labor and material
bonds for the project.
Signed this ______ day of __________, ___.
CONTRACTOR:
By: ___________________________________________
___________________________________________
Name & Title
ATTEST:
_____________________________
Secretary
STATE OF COLORADO )
)ss.
COUNTY OF LARIMER )
Subscribed and sworn to before me this _________ day of __________, _____, by
________________________________________________________________.
Witness my hand and official seal.
My Commission Expires: ___________________________.
_________________________
Notary Public
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SECTION 00660
CONSENT OF SURETY
TO: City of Fort Collins, Colorado (hereinafter referred to as the "OWNER")
CONTRACTOR:
WORK ORDER # & TITLE:
ORIGINAL BID/RFP # & TITLE:
CONTRACT DATE:
WORK ORDER DATE:
In accordance with the provisions of the Work Order and Contract between the OWNER and the
CONTRACTOR as indicated above, for the Work Order titled on bond of
, (Surety) _______________________________________
hereby approves of the Final Payment to the CONTRACTOR, and agrees that Final Payment to
the CONTRACTOR shall not relieve the Surety Company of any of its obligations to the OWNER,
as set forth in the said Surety Company's Bond.
IN WITNESS WHEREOF, the Surety Company has hereunto set its hand this _________ day of
_________ _, _____.
____________________________________________
(Surety Company)
By: ________________________________________
(Name) Attorney-in-Fact
ATTACH: Power of Attorney and Certificate of Authority of Attorney(s)-in-Fact.
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SECTION 00670
APPLICATION FOR EXEMPTION CERTIFICATE
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SECTION 00700
GENERAL CONDITIONS
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SECTION 00800
SUPPLEMENTARY CONDITIONS
Conditions of the Contract
These Supplementary Conditions amend or supplement the General Conditions of the
Construction Contract (EJCDC General Conditions 1910-8, 1990 edition, with City of Fort Collins
Modifications, Rev. 9/94) and other provisions of the Contract Documents as indicated below.
SC-1 DEFINITIONS
SC-1.38. Add the following language to the conclusion of paragraph 1.38 of the General
Conditions:
1.38. Substantial Completion. .... Substantial Completion is further defined as that
degree of completion of the operating facilities or systems of the Project defined in the
Work Order sufficient to provide the OWNER the full time, uninterrupted, continuous,
beneficial operation of the modifications, and all inspections required have been
completed and identified conditions corrected.
SC-1.43.A. Add the following new paragraph immediately after paragraph 1.43 of the General
Conditions:
1.43.A. Work Order--A written document executed by OWNER and
CONTRACTOR that provides for the construction of a portion of the Work, pursuant
to the Agreement and all as required by the Contract Documents, and that becomes a
Contract Document when executed.
SC-2 PRELIMINARY MATTERS
SC-2.8. Delete paragraph 2.8 of the General Conditions entirely and replace it with the
following paragraph:
2.8. Preconstruction Conference. Within ten days after the Contract Times
for a Work Order start to run, but before any Work at the site is started, a conference
attended by CONTRACTOR, ENGINEER and others as appropriate will be held to
establish a working relationship among the parties as to the Work and to discuss the
schedules referred to in paragraph 2.6, procedures for handling Shop Drawings and
other submittals, processing Applications for Payment, and maintaining required
records.
SC-2.10. Add the following new paragraph immediately after paragraph 2.9 of the General
Conditions:
2.10. Work Order Required for All Work. References to the Agreement in this
Article 2 and in the General and Supplementary Conditions and Contract Documents
notwithstanding, no Work shall be initiated or performed until CONTRACTOR has
received a signed and executed Work Order, incorporating the Notice to Proceed, from
OWNER; and no provision of this Article 2 or of the General and Supplementary
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Conditions and Contract Documents shall permit or require any action of
CONTRACTOR in the absence of a signed and executed Work Order. All provisions
of this Article 2 and of the General and Supplementary Conditions and Contract
Documents referencing the Agreement or other parts of the Contract Documents, or
permitting or requiring any action of CONTRACTOR, shall be read as referencing and,
as appropriate, requiring a signed and executed Work Order.
SC-4 AVAILABILITY OF LANDS; SUBSURFACE AND PHYSICAL CONDITIONS;
REFERENCE POINTS
SC-4.2.1.2. Add the following new paragraph immediately following paragraph 4.2.1.2 of the
General Conditions:
4.2.1.2.1. No drawing of physical conditions in or relating to existing surface or
subsurface structures (except Underground Facilities referred to in paragraph 4.3)
which are at or contiguous to the site have been utilized by the Engineer in preparation
of the Contract Documents, except the following:
SC-5 BONDS AND INSURANCE
SC-5.4.7. Include the following parties or entities as additional insureds, as provided in
paragraph 5.4.7 of the General Conditions:
5.4.7.1. City of Fort Collins, Colorado, 4316 LaPorte Avenue, Fort Collins, Colorado
80522
5.4.7.2. .
SC-5.4.8.1. Add the following new paragraph immediately following paragraph 5.4.8 of the
General Conditions:
9.4.8.1. Limits of Liability. The limits of liability for the insurance required by the
paragraph numbers of the General Conditions listed below are as follows:
For Paragraphs 5.02.A.1 and 5.02.A.2: Coverage A - Statutory Limits; Coverage B -
$100,000 / $100,000 / $500,000.
For Paragraphs 5.02.A.3 and 5.02.A.5: The Commercial General Liability policy will
have limits of $1,000,000 combined single limits (CSL). This policy will include
coverage for Explosion, Collapse, and Underground coverage unless waived by the
Owner.
For Paragraph 5.02.A.6: The Comprehensive Automobile Liability Insurance policy
will have limits of $1,000,000 combined single limits (CSL).
For Paragraph 5.02.B.3: This policy will include completed operations coverage /
product liability coverage with limits of $1,000,000 combined single limits (CSL). This
policy shall also include an Umbrella Excess Liability as follows: General liability and
automobile liability insurance in an amount not less than $1,000,000 per occurrence
in excess of the above stated primary limits.
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SC-6 CONTRACTOR’S RESPONSIBILITIES
SC-6.14.3. Add the following new paragraph immediately after paragraph 6.14.2 of the
General Conditions:
6.14.3. The following Laws or Regulations are included in the Contract Documents
as mandated by statute or for the convenience of the CONTRACTOR. Other Laws
and Regulations apply which are not included herein, and are within the
CONTRACTOR's duty and responsibility for compliance thereto:
6.14.3.1. Notice to owners of Underground Facilities is required prior to excavations in
the vicinity of such facilities.
6.14.3.2. Unless otherwise decided by reason of the amount of the Contract Price
involved, or other good reason, before or at the time that the contract is awarded to a
corporation outside the State of Colorado, such corporation must carry out the proper
procedure to become authorized to do business in the State of Colorado, designate a
place of business therein, and appoint an agent for service of process.
Such corporation must furnish the OWNER with a certificate from the Secretary of
State of Colorado has been issued by its office and there shall also be procured from
the Colorado Secretary of State of photostatic or certified copy of the designated of
place of business and appointment of agent for service of process, or a letter from the
Colorado Secretary of State that such designation of place of business and agent for
service of process have been made.
6.14.3.3. The CONTRACTOR must conform to the rules and regulations of the
Industrial Commission of Colorado. Particular reference is made to rules and
regulations governing excavation Work adopted by the Industrial Commission of
Colorado.
SC-11 CHANGE OF CONTRACT PRICE
SC-11.6.2.7. Add the following new paragraph to paragraph 11.6.2 of the General Conditions:
11.6.2.7. Cost of the Work. Allowances for profit, overhead and mark-up prescribed
by Article 4 of the Agreement shall be used in lieu of any CONTRACTOR'S fee,
overhead, profit or mark-up allowances as prescribed in paragraphs 11.6.2.1, 11.6.2.2,
and 11.6.2.3.
SC-12 CHANGE OF CONTRACT TIMES
SC-12.3. Add the following language to the end of paragraph 12.3 of the General Conditions:
12.3. .... Lost days due to abnormal weather conditions will be allocated as
required.
SC-14 PAYMENTS TO CONTRACTOR AND COMPLETION
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SC-14.1. Add the following language to the end of paragraph 14.1 of the General Conditions:
14.1. Schedule of Values. .... Progress payments on the fixed fee shall be in
proportion to the cumulative actual Cost of the Work as a percentage of the Allowable
Cost of the Work. An amount not to exceed fifteen (15%) percent of the fixed fee shall
be advanced to the Contractor for mobilization in the first progress payment.
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SECTION 00900
ADDENDA, MODIFICATIONS AND PAYMENT
00950 Change Order
00960 Application for Payment
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SECTION 00950
CHANGE ORDER FORM
CHANGE ORDER NO.
CONTRACTOR:
WORK ORDER TITLE & NO. :
ORIGINAL BID/RFP # & TITLE:
DESCRIPTION:
1. Reason for change:
2. Description of Change:
3. Change in Contract Cost:
4. Change in Contract Time:
ORIGINAL CONTRACT COSTS $ ________________
TOTAL APPROVED CHANGE ORDER(S) $ ________________
TOTAL PENDING CHANGE ORDER(S) $ ________________
TOTAL THIS CHANGE ORDER $ ________________
TOTAL % OF ORIGINAL CONTRACT, THIS CO: _______________ %
TOTAL % OF ORIGINAL CONTRACT, ALL CO’S: _______________ %
ADJUSTED CONTRACT COST $ ________________
_________________
(Assuming all change orders approved)
ACCEPTED BY: _____________________________________ DATE: ____________
Contractor's Representative
ACCEPTED BY: _____________________________________ DATE: ____________
Project Manager
REVIEWED BY: _____________________________________ DATE: ____________
Title:
APPROVED BY: _____________________________________ DATE: ____________
Title:
APPROVED BY: _____________________________________ DATE: ____________
(Purchasing Agent if > $60,000)
cc: City Clerk Architect/Engineer
Finance Purchasing
Project Manager Contractor
Official Purchasing Document
Last updated 10/2017
RFP 9068 CM/GC Services for Linden St Renovations Page 3 of 127
SECTION 00960
PAYMENT APPLICATION
Official Purchasing Document
Last updated 10/2017
RFP 8859 CM/GC Services for Linden Street Improvements Page 4 of 127
Section 00960
APPLICATION FOR PAYMENT PAGE 1 OF 4
OWNER: City of Fort Collins PROJECT: APPLICATION NUMBER:
APPLICATION DATE:
PERIOD BEGINNING:
ENGINEER: CONTRACTOR: PERIOD ENDING:
PROJECT NUMBER:
CHANGE ORDERS Application is made for Payment as shown below in connection with Contract
NUMBER DATE AMOUNT
The present status of the account for this Contract is as
follows:
1
2 Original Contract Amount:
3 Net Change by Change Order:
Current contract Amount: $0.00
Total Completed and Stored to Date:
Less Previous Applications:
Amount Due this Application - Before Retainage: $0.00
Less Retainage:
Net Change by Change Order $0.00 AMOUNT DUE THIS APPLICATION: $0.00
CERTIFICATION:
The undersigned CONTRACTOR certifies that all obligations of CONTRACTOR incurred in connection with
the Work have been satisfied as required in Paragraph 14.3. of the General Conditions of the Contract.
The above Amount Due This Application is requested by the CONTRACTOR.
Date: By:
Payment of the above Amount Due This Application is recommended by the ENGINEER.
Date: By:
Payment of the above Amount Due This Application has been reviewed by the OWNER'S Project Manager.
Date: By:
Official Purchasing Document
Last updated 10/2017
RFP 8859 CM/GC Services for Linden Street Improvements Page 5 of 127
Payment of the above Amount Due This Application is approved by the OWNER.
Date: By:
CONTRACT AMOUNTS
APPLICATION FOR
PAYMENT PAGE 2 OF 4
Work
Completed
Work
Completed
Work
Completed Stored
Bid
This
Month
Previous
Periods
To
Date Materials Total
Item This Earned Percent
Number Description Quantity Units
Unit
Price Amount Qty. Amount Qty. Amount Qty. Amount Period
To
Date Billed
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
Official Purchasing Document
Last updated 10/2017
RFP 8859 CM/GC Services for Linden Street Improvements Page 6 of 127
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
CHANGE ORDERS APPLICATION FOR PAYMENT PAGE 3 OF 4
Work
Completed
Work
Completed
Work
Completed Stored
Bid
This
Month
Previous
Periods
To
Date Materials Total
Item This Earned Percent
Number Description Quantity Units
Unit
Price Amount Qty. Amount Qty. Amount Qty. Amount Period
To
Date Billed
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
Official Purchasing Document
Last updated 10/2017
RFP 8859 CM/GC Services for Linden Street Improvements Page 7 of 127
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
TOTALS CHANGE
ORDERS $0.00 $0.00 $0.00 $0.00 $0.00
PROJECT TOTALS $0.00 $0.00 $0.00 $0.00 $0.00
STORED MATERIALS
SUMMARY PAGE 4 OF 4
On Hand Received Installed On Hand
Item Invoice Previous This This This
Number Number Description Application Period Period Application
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Official Purchasing Document
Last updated 10/2017
RFP 8859 CM/GC Services for Linden Street Improvements Page 8 of 127
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
TOTALS $0.00 $0.00 $0.00 $0.00
Contract in ways that are beneficial to Projects?
1 Sustainability &
Diversity
Does the firm provide detailed information on its
commitment to Sustainability and Triple Bottom Line
methodology (Social, Economic, and Environmental)? Is