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HomeMy WebLinkAboutCORRESPONDENCE - RFP - 8973 WATER QUALITY SERVICES FOR HALLIGAN WATER SUPPLY PROJECT (3)Utilities Work Order Form Official Purchasing Form
Last updated 10/2017
WORK ORDER
PURSUANT TO A MASTER AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
AND
HYDROS CONSULTING INC
WORK ORDER NUMBER: H-HWSP-2020-09
PROJECT TITLE: Halligan 401 Water Quality Analyses WO#4
ORIGINAL BID/RFP NUMBER & NAME: 8973, Water Quality Services for Halligan Water
Supply Project
MASTER AGREEMENT EFFECTIVE DATE: August 26, 2019
ARCHITECT/ENGINEER: Hydros Consulting
OWNER’S REPRESENTATIVE: Eileen Dornfest
WORK ORDER COMMENCEMENT DATE: June 29, 2020
WORK ORDER COMPLETION DATE: April 30, 2021
MAXIMUM FEE: (time and reimbursable direct costs): $205,351.00
PROJECT DESCRIPTION/SCOPE OF SERVICES: The primary objective of Work Order #4
(WO#4) is to complete numerous technical water-quality analyses that are required to support
401 Certification permitting process. See attached supporting documentations.
Service Provider agrees to perform the services identified above and on the attached forms in
accordance with the terms and conditions contained herein and in the Master Agreement between
the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement
and this Work Order (including the attached forms) the Master Agreement shall control.
The attached forms consisting of eight (8) pages are hereby accepted and incorporated herein,
by this reference, and Notice to Proceed is hereby given after all parties have signed this
document.
SERVICE PROVIDER: Hydros Consulting Inc.
By: Date:
Name: Title:
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DocuSign Envelope ID: BB72E53A-6FDA-40A6-B099-7A46C7AB300F
Jean Marie Boyer Principal
July 2, 2020
Utilities Work Order Form Official Purchasing Form
Last updated 10/2017
OWNER’S ACCEPTANCE & EXECUTION:
This Work Order and the attached Contract Documents are hereby accepted and incorporated
herein by this reference.
ACCEPTANCE: Date:
Eileen Dornfest, Civil Engineer III
REVIEWED: Date:
Pat Johnson, Senior Buyer
REQUISITION ENTERED BY: Date:
Melissa Walker, Finance Coordinator
ACCEPTANCE: Date:
Carol Webb, Deputy Director, Water Resources & Treatment Operations
ACCEPTANCE: Date:
Andrew Gingerich, Interim Deputy Director, Water Engineering & Field Services
ACCEPTANCE: Date:
Theresa Connor, Interim Utilities Executive Director
(if greater than $1,000,000)
ACCEPTANCE: Date:
Gerry Paul, Purchasing Director
(if greater than $60,000)
ACCEPTANCE: Date:
Darin Atteberry, City Manager
(if greater than $1,000,000)
ATTEST: Date:
City Clerk
(if greater than $1,000,000)
Page 2 of 12
DocuSign Envelope ID: BB72E53A-6FDA-40A6-B099-7A46C7AB300F
June 30, 2020
July 1, 2020
July 6, 2020
July 8, 2020
July 6, 2020
Utilities Work Order Form Official Purchasing Form
Last updated 10/2017
ATTACHMENT A
WORK ORDER SCOPE OF SERVICES, COST & SCHEDULE DETAIL
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DocuSign Envelope ID: BB72E53A-6FDA-40A6-B099-7A46C7AB300F
Halligan Water Supply Project WQ Services: Work Order #4 SOW June 24, 2020
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Hydros Consulting Inc., 1628 Walnut Street, Boulder CO 80302 (303) 284-1841
Work Order #4 – Scope of Work
Numerous technical water-quality analyses are required to support 401 Certification permitting for a
large water supply project, such as the Halligan Water Supply Project (HWSP). It is important to identify
the overall intended approach to conducting the analyses, including:
• What water bodies are to be included?
• Which water-quality constituents are to be considered? Which ones can be predicted using
models?
• What are the appropriate models and analysis methods?
• What are appropriate time periods for calibration and application for each model?
From past experience, it is evident that clearly identifying this overall approach, describing it in detail,
and communicating it with key Agencies (e.g., WQCD, CPW, EPA) is very useful for ensuring a more
efficient process.
For HWSP, there are several exploratory tasks that are required to help define an appropriate approach.
Once these exploratory tasks are completed, an overall technical approach can be developed. This
scope of work (SOW) provides a description of these exploratory tasks and the development of a
technical approach, appropriate for HWSP. It also includes presentation of the final product and general
communications with the Agencies.
The technical efforts for approach development are categorized into three major areas:
• River / Reservoir Hydrology (Flow);
• River / Reservoir Water Temperature; and
• River / Reservoir Water Quality.
In addition to the development of an overall technical approach, this SOW includes two additional tasks.
The first is focused on providing technical support to City of Fort Collins (City) staff for developing
specific recommendations for simulating daily flow operations for Halligan Reservoir. The second covers
upcoming as-needed tasks.
This SOW is organized as follows. The technical efforts for approach development and agency
communications are described in Section 1 as Tasks 1-4. Support for daily flow operations is included in
Task 5. Task 6 covers as-needed efforts, while Task 7 covers work related to project management. A
discussion regarding cost and schedule is included in Section 2.
1. Tasks
Task 1: Approach for Developing Flows
Changes in flow due to the project and due to cumulative effects are a very important aspect of analyses
conducted for 401 Certification. For HWSP, we have identified three specific areas related to flow that
need to be explored.
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Hydros Consulting Inc., 1628 Walnut Street, Boulder CO 80302 (303) 284-1841
First, although output from monthly CTP flow modeling exists for the project, decisions are needed
regarding appropriate assumptions for purposes of 401 Certification. These decisions include
assumptions for reservoir and river operations, cumulative effects, and planned flow-related mitigation,
where appropriate. It is imperative that flow assumptions be identified, clearly communicated, and
reviewed with the Agencies early in the process. This is especially important because the flows used for
simulation impact numerous subsequent analyses.
In addition, a good understanding of project and cumulative effects on flows is needed from a
temperature and water-quality modeling perspective. This will support the definition of geographic
scope and decisions regarding modeling approaches. To develop this understanding, Task 1 efforts will
consider flows below Halligan Reservoir to the mouth of the North Fork as well as flows on the Poudre
River mainstem from the Fort Collins intake down to the confluence with the South Platte River.
Finally, daily flows will be needed for calibration and application of the temperature model, a Seaman
water-quality model, and possibly for the North Fork water-quality model. Therefore, an approach is
needed to disaggregate monthly flows to daily flows for the 401 Certification Application analyses.
To address these three areas, the following activities will occur as part of Task 1:
• Observed and modeled flow data will be compiled and reviewed (including Northern Water’s
Point Flow Model, updated through 2019);
• Discussions with City staff and the Agencies will occur to identify the most appropriate
assumptions for simulation of flows, project operations, and mitigation programs (for all five
CTP model conditions; Runs 1-5);
• Project and cumulative effects on flow rates will be evaluated in terms of magnitude, timing,
and location to support temperature and water-quality efforts (Tasks 2 and 3);
• An approach for defining monthly and daily flows, where needed, will be identified; and
• Daily flows will be developed for the North Fork to support dynamic temperature model testing
for Task 2.
Findings from Task 1 will be incorporated into the final work product as part of Task 4.
Task 2: Approach for Modeling and Analyzing Water Temperature
Hourly water temperature predictions are needed to support evaluation of impact findings relative to
applicable temperature standards and anti-degradation review requirements. Task 2 covers the
exploratory work needed to define the specific approach(es) for temperature modeling. The following
questions will be addressed:
• Based on available data, what is our understanding of current temperature dynamics on the
North Fork below Halligan Reservoir, in the exchange reach on the Poudre River mainstem, and
in Seaman Reservoir?
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Halligan Water Supply Project WQ Services: Work Order #4 SOW June 24, 2020
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Hydros Consulting Inc., 1628 Walnut Street, Boulder CO 80302 (303) 284-1841
• What specific river reaches/reservoirs1 will be simulated?
• What specific modeling/calculation tools are appropriate?
• Which months of the year should be simulated?
• How will the model(s) be calibrated (designation of calibration years, focus locations, qualitative
calibration goals, and quantitative calibration targets)?
• How will the model(s) be applied (years to simulate, approach for developing daily flows,
operational assumptions [where needed], and meteorological conditions assumed)?
• How will baseline temperature be designated and how will model results be analyzed?
• What is the basis/reasoning for the approach(es) selected?
• Are there any key limitations of the approach(es), based on data, tools, etc.?
To answer these questions, Task 2 will include extensive data review and model testing:
Data Review: Flow data (observed and simulated), meteorological data, geometry data (slope and
available cross-sections), and temperature data will be compiled and reviewed. This will include review
of data from the North Fork below Halligan Reservoir, Seaman Reservoir, and the Poudre River
mainstem from the Fort Collins intake to Boxelder Gage. The goals of this review will be to identify the
timing and location of current temperature issues and to anticipate the timing and location of potential
impacts. Findings will be used to define river reaches to be simulated. Review findings will also allow
for assessment of the adequacy of data for model development and the appropriate months and years
for calibration and application runs. Note that completion of Task 2 will require gathering recent years
Point Flow Model results and temperature data below Seaman Reservoir from Northern Water.
Dynamic Temperature Model Testing: Previous attempts to simulate hourly temperatures on the North
Fork for the EIS were not successful due to problems in the hydrodynamic portion of the model.
Specifically, the steep slope on the North Fork resulted in model instability that could not be resolved.
As part of Task 2, Hydros will revisit the instability issue for the simulation reach from Halligan Reservoir
to Seaman Reservoir and determine an approach to provide hourly predictions, where possible.
The model testing portion of Task 2 will require development of the hydrodynamic model for the reach
below Halligan Reservoir, development of test input files that capture low flow extremes in the
observed data, and evaluation of various numeric simulation stabilization strategies. Testing of possible
hourly regression approaches for Phantom Canyon will also be conducted, as needed. The findings of
Task 2 will be in the final work product as part of Task 4.
1
Ideally, temperature modeling will include all river reaches and water bodies with potential project impacts for temperature.
Hourly temperature results will be generated by the planned water-quality models for Halligan and Seaman Reservoirs. The
potentially-impacted river reaches (in terms of temperature) are expected to include the North Fork downstream of Halligan
Reservoir, the exchange reach on the Poudre River mainstem, and the Poudre River mainstem from the mouth of the North
Fork downstream. The downstream extent of potential temperature impacts on the mainstem is yet to be definitively
determined. However, based on the current understanding of river hydrology, impacts should extend no further than the end
of Poudre River Segment 11 (at the mouth of Boxelder Creek).
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Halligan Water Supply Project WQ Services: Work Order #4 SOW June 24, 2020
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Hydros Consulting Inc., 1628 Walnut Street, Boulder CO 80302 (303) 284-1841
Task 3: Approach for Water-Quality Modeling and Analyses
Water-quality predictions are required to support evaluation of impact findings relative to applicable
standards and antidegradation review requirements. Task 3 covers the exploratory work required to
develop recommendations for the specific approach(es) for water-quality modeling and analyses for the
401 Certification permitting process. The following questions will be answered through work
conducted for Task 3:
• What will be the geographic scope of the water-quality analyses?
• What is the conceptual understanding of the dynamics of the key water-quality constituents?
• Which water-quality constituents need to be included for each geographic area, and will they be
considered using quantitative or qualitative analyses? What is the basis for those
determinations?
• What specific modeling/calculation tool(s) will be applied? What will be the temporal resolution
(daily, monthly)? If needed, how will models be linked?
• How will the model(s) be calibrated (designation of calibration years, focus locations, qualitative
calibration goals, and quantitative calibration targets)?
• How will the model be applied (years to simulate, approach for developing flow and water-
quality inputs, operational assumptions [where needed], etc.)?
• How will baseline water quality be designated?
• What is the basis/reasoning for the approach(es) selected?
• Are there any key limitations of the approach due to data, tools, etc.?
Task 3 will focus primarily on data review and review of options for modeling tools. This will include
review of flow data (observed and simulated) and water-quality data. Data will be considered from the
North Fork below Halligan Reservoir, Seaman Reservoir, and the Poudre River mainstem from the Fort
Collins intake to the South Platte River, to help determine the appropriate geographic extent of the
analysis. In addition, information describing the existing NPIC reservoirs that are filled via the North
Poudre Canal will be reviewed. The goal of this review will be to further the understanding of water-
quality dynamics and potential project effects to inform selection of included constituents and
appropriate modeling tools/approaches. Findings will allow for assessment of the adequacy of data for
model development and identification of the appropriate years for calibration and application runs. The
findings of Task 3 will be documented as part of Task 4.
Task 4: Overall Approach – Documentation and Presentation
Based the findings of Tasks 1 through 3, a document will be drafted, describing the approaches
recommended to be conducted for 401 Certification, in terms of flow assumptions and disaggregation,
water temperature analyses, and water-quality analyses. The document will include a discussion of
geographic scope, specific modeling approaches (for both calibration and application), the basis for
these recommendations (e.g., conceptual understanding specifics), and how the results will be analyzed
for 401 Certification.
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Halligan Water Supply Project WQ Services: Work Order #4 SOW June 24, 2020
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Hydros Consulting Inc., 1628 Walnut Street, Boulder CO 80302 (303) 284-1841
A PowerPoint presentation will be developed to review the proposed approaches with the Agencies,
including WQCD, CPW, and EPA. The presentation will include details of the recommended approaches
and information critical for determining the recommendations. The objective is to present a well-
considered approach to the agencies that will trigger discussion and result in agreement on final
approaches (likely with some adjustments). This will support buy-in on foundational decisions and
facilitate the larger process.
Task 5: Daily Flow Support / CTP Analyses for City Staff
The City of Fort Collins has requested technical support for City staff related to daily flow operations of
Halligan Reservoir. This work will consider the City’s planned flow programs (including the Summer Low
Flow Plan, Ramping Rate Limitations, Peak Flow ByPass, Winter Release Plan, Temporary Environmental
Pool, and Joint Operations) as they evolve, along with NPIC operations. Recommendations for
appropriate daily modeling assumptions will be developed. This task will also include requested
investigations regarding operational options and review of CTP modeling and results.
Task 6: As-Needed Tasks
While executing this work order, a number of not-clearly-defined additional tasks are anticipated to be
needed to advance the project. These additional items will likely include meetings and analyses that
reflect new ideas or topics that arise. It is anticipated that some internal meetings with City staff will be
required. Inclusion of an As Needed task is based on our experience with similar projects and reflects
the evolving nature of working with agencies on permitting projects.
Task 7: Project Management
Task 5 includes project management activities related to this scope-of-work.
2. Cost, Schedule, and Assumptions
The estimated cost for the work described above is shown in Table 1. The schedule for the tasks
described in Section 1 is shown in Figure 1. The schedule assumes work will begin with a Notice to
Proceed by June 29, 2020 and that all data will be delivered by the dates listed in the assumptions
below. The draft document of the overall approach will be provided to the City of Fort Collins by
February 15, 2021, and the presentation to the Agencies is assumed to occur at the end of February
2021.
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Halligan Water Supply Project WQ Services: Work Order #4 SOW June 24, 2020
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Hydros Consulting Inc., 1628 Walnut Street, Boulder CO 80302 (303) 284-1841
Table 1. Estimated Costs
Task Cost
1. Approach for Flow Development $28,018
2. Approach for Temperature $44,543
3. Approach for Water Quality $37,481
4. Documentation and Agency Presentation $33,716
5. Daily Flow Support / CTP Analyses for City Staff $25,154
6. As-Needed Tasks $26,700
7. Project Management $9,240
Sub-Total $204,851
Other Direct Cost (ODC) Allowance $500
Total $205,351
Figure 1. Schedule
The assumptions used in developing this SOW are listed below:
• The South Platte River will not be impacted by the project and is therefore, not included in this
effort.
• Summer program analysis workbook(s) used in the DEIS will be delivered to Hydros by July 6,
2020.
WO #4 Schedule: Technical Approach Development and Flow Support
Jul Aug Sep Oct Nov Dec Jan Feb
1 Flow Approach
2 Temperature Approach
3 Water-Quality Approach
4 Approach Document and Presentation
5 Daily Flow Support / CTP Analyses for City Staff
6 As-Needed Tasks
7 Project Management
Submit Deliverable
Presentation to Agencies
Tasks
2020 2021
Notice to
Proceed
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DocuSign Envelope ID: BB72E53A-6FDA-40A6-B099-7A46C7AB300F
Halligan Water Supply Project WQ Services: Work Order #4 SOW June 24, 2020
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Hydros Consulting Inc., 1628 Walnut Street, Boulder CO 80302 (303) 284-1841
• A consensus on assumptions related to flow (e.g., reservoir and river operations, cumulative
effects, planned flow-related mitigation) can be reached quickly. Note that if flow assumptions
change as a result of project planning and development, future modeling changes may be
required, which would be performed under a future work order.
• All continuous temperature data and water-quality data collected by Fort Collins on the North
Fork through August 2020, will be delivered to Hydros by September 30, 2020.
• All available water-quality data for NPIC reservoirs will be delivered to Hydros by July 30, 2020.
• All available data from Greeley to support the Seaman Reservoir analysis will be delivered to
Hydros by August 15, 2020.
• All data needed from Northern Water will be updated through 2019 and will be delivered to
Hydros by July 30, 2020. This includes:
o Point Flow Model;
o All Northern Water continuous temperature data on the Poudre River mainstem and the
North Fork; and
o All Northern Water water-quality data on the Poudre River mainstem and the North
Fork.
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DocuSign Envelope ID: BB72E53A-6FDA-40A6-B099-7A46C7AB300F
Cost Breakdown: Technical Approach Development and Flow Support (Work Order #4)
Hydros Consulting, June 24, 2020
2020 rates: $ 231 $ 205 $ 160 $ 154 $ 154
Task Boyer Hawley Bierlein NRJ Adams Total Hrs Boyer Hawley Bierlein NRJ Adams Total
Task 1. Flow Approach Development 10 18 20 32 90 170 $ 2,310 $ 3,686 $ 3,192 $ 4,939 $ 13,892 $ 28,018
1.1 CTP, Point Flow Model, and Data Review - Communications with Team 4 8 8 8 24 52 $ 924 $ 1,638 $ 1,277 $ 1,235 $ 3,704 $ 8,778
1.2 Develop Approach for Monthly Flows 2 8 8 16 34 $ 462 $ - $ 1,277 $ 1,235 $ 2,470 $ 5,443
1.3 Develop Approach for Daily Flows 4 4 8 24 40 $ - $ 819 $ 638 $ 1,235 $ 3,704 $ 6,397
1.4 Build Daily Flows for Recent Years to Support Task 2 and test method 2 4 8 24 38 $ 462 $ 819 $ - $ 1,235 $ 3,704 $ 6,220
1.5 Coordination to Define Flow Assumptions 2 2 2 6 $ 462 $ 410 $ - $ - $ 309 $ 1,180
Task 2. Temperature Modeling Approach Development 4 110 20 80 36 250 $ 924 $ 22,523 $ 3,192 $ 12,348 $ 5,557 $ 44,543
2.1 Review Relevant Data for NF and Exchange Reach 20 24 16 60 $ - $ 4,095 $ - $ 3,704 $ 2,470 $ 10,269
2.2 Identify months/reach to simulate and years for calibration 2 12 4 4 22 $ 462 $ 2,457 $ - $ 617 $ 617 $ 4,154
2.3 Build test model for NF (Halligan to Seaman) 32 24 8 64 $ - $ 6,552 $ - $ 3,704 $ 1,235 $ 11,491
2.4 Test various model stabilization approaches 40 24 8 72 $ - $ 8,190 $ - $ 3,704 $ 1,235 $ 13,129
2.5 Test regression approach for steepest section 2 16 18 $ - $ 410 $ 2,554 $ - $ - $ 2,963
2.6 Determine 401 Approach for SR Temperature Analysis 2 4 4 4 14 $ 462 $ 819 $ 638 $ 617 $ - $ 2,537
Task 3. WQ Modeling Approach Development 60 0 148 0 0 208 $ 13,860 $ - $ 23,621 $ - $ - $ 37,481
3.1 Review relevant data and define Geo scope 12 40 52 $ 2,772 $ - $ 6,384 $ - $ - $ 9,156
3.2 Choose constituents 12 32 44 $ 2,772 $ - $ 5,107 $ - $ - $ 7,879
3.3 Determine modeling approach for NF, Seaman, Mainstem 28 40 68 $ 6,468 $ - $ 6,384 $ - $ - $ 12,852
3.4 Existing NPIC Reservoir Review 8 36 44 $ 1,848 $ - $ 5,746 $ - $ - $ 7,594
Task 4. Documentation and Agency Presentation 46 44 36 20 34 180 $ 10,626 $ 9,009 $ 5,746 $ 3,087 $ 5,248 $ 33,716
4.1 Document Flow Work 4 4 16 24 $ 924 $ - $ - $ 617 $ 2,470 $ 4,011
4.2 Document Temperature 2 28 12 4 46 $ 462 $ 5,733 $ - $ 1,852 $ 617 $ 8,665
4.3 Document Water-Quality Approach 12 20 4 36 $ 2,772 $ - $ 3,192 $ - $ 617 $ 6,581
4.4 Compile Approach including Geographic Scope 12 4 4 4 24 $ 2,772 $ 819 $ 638 $ - $ 617 $ 4,847
4.5 Prepare/Deliver Presentation to Agencies 16 12 12 4 6 50 $ 3,696 $ 2,457 $ 1,915 $ 617 $ 926 $ 9,612
Task 5. Daily Flow Support / CTP Analyses for City Staff 10 0 0 0 148 158 $ 2,310 $ - $ - $ - $ 22,844 $ 25,154
5.1 Review Previous Flow Disaggregation Methods and Flow Plan Modeling 2 24 26 $ 462 $ - $ - $ - $ 3,704 $ 4,166
5.2 Work With City Staff Re: Flow Assumptions for Planned Programs 2 32 34 $ 462 $ - $ - $ - $ 4,939 $ 5,401
5.3 Review Historical NPIC Operations 24 24 $ - $ - $ - $ - $ 3,704 $ 3,704
5.4 CTP Analyses and Assist in Exploring Options 2 40 42 $ 462 $ - $ - $ - $ 6,174 $ 6,636
5.5 Make Recommendations 4 28 32 $ 924 $ - $ - $ - $ 4,322 $ 5,246
Task 6. As-Needed Tasks $ - $ - $ - $ - $ - $ 26,700
6.1 As-Needed Tasks* $ - $ - $ - $ - $ - $ 26,700
Task 7. Project Management 40 0 0 0 0 40 $ 9,240 $ - $ - $ - $ - $ 9,240
7.1 Project Management Tasks 40 40 $ 9,240 $ - $ - $ - $ - $ 9,240
* Since Task 6 is not clearly defined at this point in time, hours are not specified and an allowance is assumed $ 204,851
$ 500
$ 205,351
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DocuSign Envelope ID: BB72E53A-6FDA-40A6-B099-7A46C7AB300F
Utilities Work Order Form Official Purchasing Form
Last updated 10/2017
ATTACHMENT B
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CONTRACTOR shall submit Certificate of Insurance in compliance with the Contract Documents.
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7/1/2020
Arthur J. Gallagher Risk Management Services, Inc.
10901 W 120th Avenue, Suite 100
Broomfield CO 80021
Shana Phillips
303-444-4666 303-444-8481
shana_phillips@ajg.com
Sentinel Insurance Company Ltd 11000
HYDRCON-01 Landmark American Insurance Company 33138
Hydros Consulting Inc.
1628 Walnut Street
Boulder CO 80302
Pinnacol Assurance Company 41190
1160247682
A X 2,000,000
X 1,000,000
10,000
2,000,000
4,000,000
X
Y 34SBAPL1230 10/26/2019 10/26/2020
4,000,000
A 2,000,000
X X
Y 34SBAPL1230 10/26/2019 10/26/2020
C 4140682 7/1/2020 7/1/2021 X
1,000,000
1,000,000
1,000,000
B Professional Liability LHR840604 6/23/2020 6/23/2021 Occurrence $2,000,000
City of Fort Collins is listed as additional insured with respect to General Liability and Auto Liability in regards to the operations of the named insured.
City of Fort Collins
Attention: Pat Johnson
P.O. Box 580
Fort Collins CO 80522
DocuSign Envelope ID: BB72E53A-6FDA-40A6-B099-7A46C7AB300F