HomeMy WebLinkAboutCORRESPONDENCE - RFP - 8697 VENDOR SELECTION AND IMPLEMENTATION FOR A UTILITIES-BROADBAND BILLING SYSTEM (6)PROJECT CHANGE REQUEST
Date:2020-06-04 PCR. No. 19 No. SAO:
Priority (High-Medium-Low): High
Project Change Request Form Page 1 of 2
Description of requirement/issue:
City of Fort Collins and Open negotiated a resolution to eCommerce funding based on Change Order #4. Open advised
the time they spent finalizing the eCommerce functionality was 2,000 hours at a cost of $232,000. The agreement was
reached the City of Fort Collins would split the cost with the calculation of $232,000 - $18,450 (paid to date through
Change Order #4) / 2. The funding for the amount would be paid by Broadband.
As part of the business requirements and an extension to Change Control 4, Fort Collins needs to have the capability to
sell a service of Broadband to non-clients of CFC (utilities). To accommodate the eCommerce side of Broadband to allow
new and existing Utilities customers to log in to the portal and view and select Broadband services without having an
account number.
Description of the actions to follow:
Complete eCommerce functionality to be delivered to Fort Collins in release version 17. Open has delivered Release
version 17. Fort Collins is determining the optimal schedule to test.
Description of the deliverables to generate:
Testing Release version 17 for acceptance of eCommerce functionality.
Estimated impact of implementing requirement:
• Impacts: Any error found will be corrected during Open typical support efforts. Staff has estimated it typically takes a
month to accept and apply an Open release to production.
• Schedule: 6/29 eCommerce will be applied to PROD environment. Fort Collins to determine when product is prepared
for sale.
• Cost: The estimated effort costs USD $106,775.
Requested by: Fort Collins Date of request: 2020-June 04
Responsibility/Position: Lisa Rosintoski, Project Leader Costs assumed by: Broadband
Contract amendment required? (If yes, attach the amended contract) YES NO X
Estimations
Estimated impact
on the time
frame
Estimated impact on
resources
Estimated
impact on costs
Notes
Additional eCommerce effort None None USD $106,775
Negotiated between
Fort Collins and Open
to be paid through
Broadband
TOTAL IMPACT: USD $106,775
Current Time Frame: N/A New Time Frame: N/A
CASH FLOW
Current Cashflow: N/A New Cashflow: N/A
EXECUTION OF THE SOLUTION APPROVAL
By Open: By Client:
DocuSign Envelope ID: 3FB62725-FA11-4349-80AC-7DB4BC01BAF7
PROJECT CHANGE REQUEST
Date:2020-06-04 PCR. No. 19 No. SAO:
Priority (High-Medium-Low): High
Project Change Request Form Page 2 of 2
Name: Diego López
Position: Project Manager
Date:
Signature: Name: Andrew Amato
Position: Project Manager
Date:
Signature:
Approved Rejected Approved X Rejected
Proposed date for solution delivery: 2020 April 30 – Release version 17
Andrew Amato
Digitally signed by Andrew
Amato
DN: C=US,
E=andrew.amato@vanir.com,
CN=Andrew Amato
Date: 2020.06.18
15:43:44-06'00'
Diego F. Lopez 07.20 01
01-Jul-20
DocuSign Envelope ID: 3FB62725-FA11-4349-80AC-7DB4BC01BAF7
Lori Clements 7/6/2020 Lisa Rosintoski 7/2/2020
Gerry Paul 7/6/2020