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Home My WebLink AboutCORRESPONDENCE - RFP - 8497 STORMWATER CONSULTING ENGINEERING SERVICES (3)Change Order Form (for Work Orders) Official Purchasing Form Last updated 10/2017 CHANGE ORDER NO. 01 PROJECT TITLE: Foothills Basin Master Plan Update CONTRACTOR: Enginuity Engineering Solutions, LLC. WORK ORDER NUMBER: DLE-2020-01 PO NUMBER: 9191113 DESCRIPTION: 1. Reason for Change: Additional services not included in original scope and fee. 2. Description of Change: Enginuity is tasked to complete the Selected Plan for the Foothills Basin based on the hydrology update they completed in April of 2020. The consultant will use the updated hydrology from 2019 to identify problems areas in the basin and provided engineering solutions to these flooding problems. The identified alternatives will be vetted through the public process including Water Board to determine the selected solution. These solutions will be presented in a Selected Plan report as part of this Master Plan update. The attached scope provides all the details of the work order. 3. Change in Work Order Price: $74,990 4. Completion Date (if changed): December 31, 2020 ORIGINAL WORK ORDER PRICE $72,250.00 TOTAL APPROVED CHANGE ORDER $0.00 TOTAL PENDING CHANGE ORDER $0.00 TOTAL THIS CHANGE ORDER $74,990.00 TOTAL % OF THIS CHANGE ORDER 104% TOTAL C.O.% OF ORIGINAL WORK ORDER 104% ADJUSTED WORK ORDER COST $147,240.00 CONTRACTOR: Enginuity Engineering Solutions, LLC. By: Date: Name: Jeff Sickles Title: Principal DocuSign Envelope ID: F661E36D-ECCA-4AEF-8E53-727B80CD9615 June 11, 2020 Change Order Form (for Work Orders) Official Purchasing Form Last updated 10/2017 ACCEPTANCE: Date: Dan Evans, Project Manager REVIEWED: Date: Marisa Donegon, Buyer ACCEPTANCE: Date: Ken Sampley, Director, Civil Engineering ACCEPTANCE: Date: Matt Fater, Interim Deputy Director, Water Engineering & Field Services ACCEPTANCE: Date: Gerry Paul, Purchasing Director (if greater than $60,000) DocuSign Envelope ID: F661E36D-ECCA-4AEF-8E53-727B80CD9615 June 11, 2020 June 12, 2020 June 12, 2020 June 12, 2020 June 12, 2020 May 22, 2020 Foothills Basin CIP Update - 2020 Scope of Work Page 1 of 3 Scope of Work Foothills Basin CIP Update Introduction The purpose of this project is to provide a Selected Plan Update the Foothills Basin within the City of Ft. Collins. This project is an add onto the Foothills Basin Hydrology update work performed by Enginuity (Engineer) in 2019. Scope of Work The following narrative provides itemized scoping tasks including specific work products to be provided by Enginuity Engineering Solutions, LLC (Enginuity), hereafter referred to as ENGINEER, as well as assumptions related to the proposed work. Attached is a manpower estimate that presents hours and costs associated with each task. TASK 1 – PROJECT MANAGEMENT The following tasks will be completed as part of the overall management of the project. 1.1 Project Management. ENGINEER will prepare and submit monthly progress reports and invoices to the CITY. A written summary of progress presented as percent complete for specific work tasks will be included with the monthly invoices. Project manager will coordinate with the CITY and project staff to ensure that project meets schedule, budget and quality control constraints. 1.2 Coordination and Progress Meetings. ENGINEER will attend up to 5 progress meetings with the CITY during the estimated 6 month project duration. It is anticipated that these meetings will likely be held virtually as conference calls or online video meetings, but in-person meetings are not excluded depending on future social distancing guidelines addressing the 2020 COVID-19 pandemic. The work plan associated with this task is based on attending one monthly progress meeting via conference call. 1.3 Stakeholder Coordination. No hours have been assigned to this task. If needed, scope will be negotiated at a future date. 1.4 Other Direct Costs. No budget has been assigned to other direct costs for this scope of work. TASK 2 – Master Planned Improvements and Problem Identification Update The following tasks will be completed to update the Master Planned Improvements for Foothills Basin based on previous hydrology updates, the original selected plan from 2003, and problem identification areas from the 2019 work. 2.1 Obtain and Review Related Reports. ENGINEER will obtain and review all relevant reports to fully understand the previous planning studies and selected improvement plans. 2.2 Develop Drainage Alternatives at Selected Locations. ENGINEER will develop drainage solutions and alternatives to correct problem areas that have been identified in 2019 as potentially not meeting City Drainage Criteria. The 2019 report identified nine different problem areas that need further evaluation. The Engineer will compare the updated hydrology with City DocuSign Envelope ID: F661E36D-ECCA-4AEF-8E53-727B80CD9615 May 22, 2020 Foothills Basin CIP Update - 2020 Scope of Work Page 2 of 3 Criteria for drainage capacity and develop solutions that would correct the drainage deficiencies. For each problem area, up to two alternatives, as practicable and feasible will be evaluated as part of this effort. These will then be classified by cost and sorted into maintenance or capital improvement projects. 2.3 Address Water Quality Elements and Incorporate into the Selected Plan. ENGINEER will update and or add to the basin water quality plans and water quality elements. Water quality plan will include stream locations that could be restored to open channel from pipe, locations for water quality enhancement, capture, storage, and or natural treatment of stormwater. Water quality elements and locations will be presented in the updated Selected Plan Report for the Foothills Basin. 2.4 Update the 2003 Selected Plan Elements and Costs. Engineer will review and update the 2003 selected plan. Engineer will compare the original plan elements with updated hydrology from the 2019 study. The plan will then be compared, updated, or modified as needed to reflect 2020 costs and future Master Planned improvements. 2.5 Online Website/Story Map Development. Engineer will develop a web-based version of the Selected Plan Report using ESRI’s Story Map software and hosting services to present GIS based information regarding existing infrastructure, drainage and stormwater problems within the basin, and proposed solutions and improvements. An HTML website will also be created for the Selected Plan to provide information about the planning process, previous efforts, and the updated plan itself. The website will allow for public input and comments to be collected in reaction to the selected plan. This effort will be supported by a web-developer for the HTML website as well as a landscape architect for supporting graphics that may be needed to visualize proposed improvements. 2.6 Updated Selected Plan Report. ENGINEER will provide a Selected Plan Update, that updates the selected Master Planned improvements the Foothills Basin. Design Criteria and Standards All planning and conceptual design will be based on current City of Fort Collins criteria. Quality Assurance/Quality Control ENGINEER will perform QA/QC on all analysis and for all documents formally submitted to the CITY. The five-step process outlined in the Enginuity Quality Control and Assurance for Projects (QCAP) will be followed. Schedule It is anticipated that this project will have a duration of six (6) months from NTP. Work Products and Deliverables Completion of the scope will result in the following work products:  Drainage alternatives for locations that appear to be undersized including associated narrative and figures as appropriate to describe solutions.  Existing and proposed Water Quality opportunities for the basin.  Updated Selected Plan Report of the Master Planned improvements for Foothills Basin. DocuSign Envelope ID: F661E36D-ECCA-4AEF-8E53-727B80CD9615 May 22, 2020 Foothills Basin CIP Update - 2020 Scope of Work Page 3 of 3 Invoicing ENGINEER will prepare and submit monthly invoices to the CITY. A written summary of progress presented as percent complete for specific work tasks will be included with the monthly invoices. EXCLUSIONS/LIMITATIONS This agreement is for site-related improvements as defined in this scope of work. Should additional improvements be required beyond the original scope of work, design of those improvements will be the subject to a separate agreement or addendum. Furthermore, this agreement does not include services for:  Utility potholing.  Permit Application Fees.  Geotechnical evaluation  Project surveying services (to be provided by CITY)  Design for utility relocation (need to be determined)  Service for the design of pumps for storm water, water supply or sanitary sewer.  Construction management or observation services. DocuSign Envelope ID: F661E36D-ECCA-4AEF-8E53-727B80CD9615 FEE PROPOSAL - HOUR ESTIMATE Foothills Basin CIP Update May 15, 2020 Task ID Task Proj Mgr As. Prin. PM IV Eng. IV Totals Enginuity Konveio Stream Total Cost Comments $165.00 $155.00 $145.00 $115.00 1 Project Management 1.1 Project Management 16 16 $2,640 $2,640 4 hrs/mo for 4 months 1.2 Coordination and Progress Meetings 10 10 10 30 $4,350 $4,350 5 meetings at 2 hrs each 1.3 Stakeholder Coordination 0$0 $0 Reserved. No hours estimated for this task. 1.4 Other Direct Costs $0 $0 Reserved. No budget estimated for this task. Subtotal Project Management 26 10 0 10 46 $6,990 $0 $0 $6,990 2 CIP and Problem Identification Update 2.1 Obtain and Review Related Reports 10 4 4 18 $2,730 $2,730 2.2 Develop Drainage Alternatives at Identified Locations 24 40 40 104 $14,760 $14,760 2.3 Address Water Quality Elements for the CIP Plan 10 24 32 66 $9,050 $9,050 2.4 Update 2003 CIP Plan Elements and Costs 8 20 60 88 $11,320 $11,320 2.5 Online Website/Story Map Development 24 12 40 76 $10,420 $5,000 $5,000 $20,420 2.6 Prepare Updated Selected Plan Report 16 16 40 72 $9,720 $9,720 Subtotal CIP and Problem Identification Update 92 116 0 216 424 $58,000 $5,000 $5,000 $68,000 Totals 118 126 0 226 470 $64,990.00 $5,000.00 $5,000.00 $74,990.00 Enginuity (Subcontractor Costs) Hours by Staff Member Costs by Firms Enginuity Engineering Solutions, LLC 10106 W San Juan Way Littleton, CO 80127 PH : 303-872-9109 DocuSign Envelope ID: F661E36D-ECCA-4AEF-8E53-727B80CD9615 FEE PROPOSAL - COST SUMMARY PROJECT COST WORKSHEET PROJECT NAME : Foothills Basin CIP Update PREPARED BY : Gerald Blackler/Jeff Sickles LOCATION : Fort Collins, CO DATE : May 15, 2020 CLIENT NAME : City of Fort Collins PHONE : 303-872-9109 TYPE OF PROPOSAL : Time and Materials CONTRACT TIME : 5 months 1. LABOR EMPLOYEE EMPLOYEE WORK HOURLY TOTAL NAME CLASSIFICATION HOURS RATE LABOR FEE Jeff Sickles, PE., CFM Principal Engineer 118 $ 165.00 $ 19,470.00 Gerald Blackler, PE, PhD Associate Principal Engineer 126 $ 155.00 $ 19,530.00 Sarah Houghland Project Manager IV 0 $ 145.00 $ - Colin Barry Engineer IV 226 $ 115.00 $ 25,990.00 $ - TOTAL LABOR 470 $ 64,990.00 2. OTHER DIRECT COSTS DIRECT RATE PER UNITS QUANTITY TOTAL EXPENSE UNIT DIRECT COSTS B&W Plots $ 1.00 square foot 0 $ - Color Plots $ 5.00 square foot $ - Copies (B&W) 8-1/2 x 11 $ 0.10 copy $ - Copies (Color) 8-1/2 x 11 $ 1.00 copy $ - Copies (B&W) 11 x 17 $ 0.15 copy $ - Copies (Color) 11 x 17 $ 1.50 copy $ - Vehicle Expense* $ 0.575 miles $ - TOTAL DIRECT EXPENSES $ - *Vehicle expense will only be charged for travel within Fort Collins City Limits 3. SUBCONSULTANTS COMPANY GENERAL DESCRIPTION OF SERVICES METHOD OF COMPENSATION TOTAL SUBCONSULTANT We Web Developer/Online Outreach Facilitator Lump Sum $ 5,000.00 Stream Landscape Architecture T&M $ 5,000.00 TOTAL SUBCONSULTANTS $ 10,000.00 4. CONTINGENCY $ - 5. TOTAL COST: (Sum of sections 1, 2, 3, & 4) $ 74,990.00 Enginuity Engineering Solutions, LLC 10106 W. San Juan Way, Ste 215 Littleton, CO 80127 PH : 303-872-9109 jsickles@enginuity-es.com DocuSign Envelope ID: F661E36D-ECCA-4AEF-8E53-727B80CD9615 SCHEDULE - Foothills Basin CIP Update TASK ID TASK DESCRIPTION 6/7/2020 6/14/2020 6/21/2020 6/28/2020 7/5/2020 7/12/2020 7/19/2020 7/26/2020 8/2/2020 8/9/2020 8/16/2020 8/23/2020 8/30/2020 9/6/2020 9/13/2020 9/20/2020 9/27/2020 10/4/2020 10/11/2020 10/18/2020 10/25/2020 11/1/2020 Task 1 - Project Management Progress Meetings  Task 2 - Hydrology Update Obtain and Review Related Reports Develop Drainage Alternatives at Identified Locations Update 2003 CIP Plan Elements and Costs Prepare Selected Plan Update  2020 Week Ending Call Call Call Call Call DocuSign Envelope ID: F661E36D-ECCA-4AEF-8E53-727B80CD9615