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9082 Engineering Design & Support – College & Trilby Intersection Improvements Page 8 of 33
Professional Services Agreement – Work Order Type
EXHIBIT A
WORK ORDER FORM
PURSUANT TO A MASTER AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
AND
WILSON & COMPANY INC., ENGINEERS & ARCHITECTS
WORK ORDER NUMBER:
PROJECT TITLE: 9082 Engineering Design & Support for
College & Trilby Intersection Improvements
ORIGINAL BID/RFP NUMBER & NAME:
MASTER AGREEMENT EFFECTIVE DATE: May 15, 2020
WORK ORDER COMMENCEMENT DATE:
WORK ORDER COMPLETION DATE:
MAXIMUM FEE: (time and reimbursable direct costs):
PROJECT DESCRIPTION/SCOPE OF SERVICES:
Professional agrees to perform the services identified above and on the attached forms in
accordance with the terms and conditions contained herein and in the Master Agreement between
the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement
and this Work Order (including the attached forms) the Master Agreement shall control.
The attached forms consisting of ( ) page(s) are hereby accepted and incorporated
herein, by this reference, and Notice to Proceed is hereby given after all parties have signed this
document.
PROFESSIONAL: Date:
Name, Title
ACCEPTANCE: Date:
Name, Project Manager
REVIEWED: Date:
Name, Buyer or Senior Buyer
ACCEPTANCE: Date:
Gerry Paul, Purchasing Director
(if greater than $60,000)
EXHIBIT B
DocuSign Envelope ID: DFC2A62C-A547-487C-A8E8-897188B421AE
Elliot Dale, Senior Buyer
Tracy Dyer, Project Manager
Scott Waterman, Vice President
thirty-six 36
See attached
$412,783
March 31st, 2021
Upon execution
Same as above
# 1
DocuSign Envelope ID: 9ABBA8E1-76DA-41C8-945F-AAB2DAC3DBBB
5/21/2020
5/21/2020
5/26/2020
5/29/2020
Work Order 1
Scope of Work – Draft
Preliminary Engineering Phase
Wilson & Company, Inc. Engineers & Architects Page 1 of 7
PROJECT BACKGROUND
The City recently completed an Arterial Intersection Prioritization Study (AIPS) which identified
traffic safety and congestion problems. The study also identified suggested enhancements to
mitigate problems. Safety concerns include high frequencies of approach turn and rear end
crashes. Operational concerns include high volumes on north / south legs and increasing
volumes on east / west approach legs, often exceeding the capacities of the single left turn
lanes given the available green times. Bicycle and pedestrian safety and accessibility are also
concerns at the intersection. The proposed improvements will follow a multi-modal approach to
create a safer intersection for all users.
The City has secured multiple funding sources for the design, right-of-way (ROW) acquisition
and construction of the project. An approximate breakdown of the funding sources is shown in
the table below and is the total project budget including design and ROW:
SOURCE AMOUNT
Highway Safety Improvement Program (HSIP) $2,250,000
Funding Advancement for Surface Transportation &
Economic Recovery (FASTER)
$1,500,000
Congestion, Mitigation, and Air Quality Improvements
(CMAQ)
$387,371
Local Match $80,525
Local Over-Match $1,319,475
TOTAL $5,537,371
WORK ORDER 1 SCOPE
Work Order 1 will generally accomplish the Preliminary Engineering phase of the project to
develop intersection improvement alternatives and select one design alternative, develop
preliminary design of the selected alternative, identify the location of existing utilities within the
project limits including preliminary impacts and utility relocation designs, provide support to the
City for Public and Stakeholder communications, select a project delivery method for
construction, and document the existence of and impacts to environmental resources to
complete the front page of CDOT Form 128.
Phase A - Engineering
1. Project Kick-Off and Project Management:
A. Project Management
i. General Project Management – provide general day-to-day management
of the work including direction to all team members, communications with
City staff, development and maintenance of a project schedule,
development and maintenance of a Project Execution Plan and Quality
Management Plan. (20 weeks assumed)
ii. Weekly Project Management Meetings – attend and document weekly
management meetings with the City Project Manager. This meeting will
typically be documented by a meeting record/action item register
maintained during the coordination meeting. (20 weeks assumed)
iii. Monthly Project Coordination Meetings with City Staff – attend and
DocuSign Envelope ID: 9ABBA8E1-76DA-41C8-945F-AAB2DAC3DBBB
Work Order 1
Scope of Work – Draft
Preliminary Engineering Phase
Wilson & Company, Inc. Engineers & Architects Page 2 of 7
document project coordination meetings monthly with City staff to
communicate and identify project issues, resolution, and project
decisions. (4 meetings assumed)
B. Review Survey and Develop Base Mapping – utilizing the provided survey data
from City staff, develop base mapping files for the project including planimetric,
DTM, and existing right-of-way and property boundaries. Perform a field review of
base map created and request additional survey data if needed.
C. Communicate and coordinate with private utility companies – scope and effort is
depicted under Phase B – Subsurface Utility Engineering.
D. Provide assistance with historic properties – scope and effort is depicted under
Phase D – NEPA Special Requirements.
Consultant Deliverables
Project Schedule
Meeting record / action item register for weekly project management meetings
Meeting minutes for monthly City staff coordination meetings
Electronic base mapping files
City Tasks
Provide relevant data from Arterial Intersection Prioritization Study.
Provide aerial maps using 2019 aerial photography.
Provide existing topographic survey per the City of Fort Collins Groundmaster
Coordinate System (Horizontal) and the City of Fort Collins Vertical Control
Network (NAVD 1988 – Unadjusted Vertical).
Provide a digital copy (CAD format) of the existing surface and point
files.
Provide property analysis map including ownership, property lines, relevant
easements, and current tenants based on title commitments.
Provide any known preliminary historical data.
Capture horizontal and vertical survey of utilities.
2. Preliminary Engineering
A. Alternative analysis
i. Prepare three (3) alternative designs for intersection operations and
capacity improvements.
ii. Utilizing existing traffic data and new development data provided by City
staff, forecast traffic volumes to a future design year, likely 2040.
iii. Prepare a traffic operations analysis, comparing the alternatives.
iv. Incorporate bicycle and pedestrian movements into the alternative design.
v. Develop an overall alternative comparison matrix including:
1. Traffic operations
2. Construction cost
3. Impacts to adjacent properties including acquisitions and access
4. Impacts to known environmental resources
vi. Assist the City with selecting one alternative
B. Intersection Design
i. Complete preliminary horizontal and vertical design of the selected
intersection alternative, incorporating design decisions evaluated in the
DocuSign Envelope ID: 9ABBA8E1-76DA-41C8-945F-AAB2DAC3DBBB
Work Order 1
Scope of Work – Draft
Preliminary Engineering Phase
Wilson & Company, Inc. Engineers & Architects Page 3 of 7
development of alternatives.
C. Traffic Signal Design – prepare a preliminary layout of the traffic signal system
for the selected alternative.
D. Property Impacts / Acquisition Needs
i. During alternative development, assist the City in preparing exhibits to
facilitate individual property owner meetings. (10 exhibits assumed)
ii. Attend and assist City staff in holding property owner meetings (10
meetings assumed)
iii. Based on geometric design of the intersection and incorporation of other
design disciplines (drainage, utilities, urban design and landscape
design), assist the City staff in developing parcel acquisition limits in
advance of formal right-of-way plans.
iv. Acquisition consultant will provide review of alternatives design to assess
the acquisition needs in regards to partial acquisition, full acquisition,
impacts to access, and high cost impact items. Acquisition consultant will
also provide early guidance on cost valuations to be utilized in overall
project cost estimates.
E. Drainage and Water Quality – prepare a storm drainage analysis to City of Fort
Collins requirements to incorporate drainage and water quality improvements into
the improved intersection. It is assumed that a sub-surface storm drainage
system will be designed to convey storm water through a conventional inlet and
pipe system, with a goal of eliminating the concrete cross pans on College
Avenue. The analysis will include options to incorporate water quality treatment,
prior to releasing storm drainage to a project outfall. If required by the analysis
and increased impervious area, peak flow mitigation design will be included.
F. Multimodal Design – incorporate pedestrian and bicycle facilities into the
intersection design.
G. Geotechnical Analysis – perform field investigations, borings, sub-surface
material samples, laboratory analysis, and pavement design to recommend
pavement design sections to be utilized by the improvements.
H. Urban Design, Landscape, and Irrigation
i. Following the selection of one geometric alternative, develop two (2)
urban design and landscape alternatives for the improvements for City
review. Provide a comparative matrix for the two alternatives. Assist City
staff in the selection of one alternative.
ii. Complete preliminary design for the selected alternative to a detail level
consistent with FIR design.
iii. Prepare renderings for use in public meetings.
iv. Coordination with the Art in Public Places is not included in this phase.
I. Project Delivery Selection Analysis – assist the City in the selection of one
construction procurement method for the project.
i. Organize and facilitate a Project Delivery Selection Workshop with City
and CDOT staff to facilitate development of the matrix.
ii. Complete the Project Delivery Selection Matrix (PDSM) to identify the
preferred method of construction procurement to utilize on the project.
J. FIR Plans, Specifications and Engineer’s Estimate
i. Prepare all FIR plans utilizing CDOT and LCUASS design guidelines, in
CDOT plan format, including all notes, details, and tabulations to depict
the improvements.
ii. Prepare FIR specifications in CDOT format including index, Standard
DocuSign Envelope ID: 9ABBA8E1-76DA-41C8-945F-AAB2DAC3DBBB
Work Order 1
Scope of Work – Draft
Preliminary Engineering Phase
Wilson & Company, Inc. Engineers & Architects Page 4 of 7
Special Provisions, and Project Special Provisions.
iii. Prepare an Engineer’s estimate for construction of the improvements
utilizing CDOT pay item format.
K. FIR Meeting
i. Organize, prepare agenda for, and attend the FIR meeting with City staff,
CDOT staff, and other third-party agencies such as utilities.
ii. Prepare a comment resolution matrix documenting all plan and design
comments received in the FIR review.
iii. Prepare FIR meeting minutes.
Consultant Deliverables
Alternatives Comparison Matrix
Traffic Analysis Report
Electronic CADD model of proposed property acquisitions and easements
Preliminary Drainage Report
Geotechnical and Pavement Design Report
(2) Urban Design / Landscape Concepts and Narrative
(2) Project renderings for public meeting use
Project Delivery Selection Matrix
FIR Plans, Specifications, Engineer’s Estimate
FIR Comment Resolution Matrix
FIR Meeting Minutes
City Tasks
Provide legal descriptions and exhibits of right-of-way (ROW), temporary
construction easements (TCE), and permanent easement acquisitions. Property
acquisition tasks will take place after CDOT Right-of-Way Plan Review.
Provide 20-year and 30-year Equivalent Single Axle Loads (ESALs)
Phase B – Subsurface Utility Engineering (SUE)
Due to Colorado State Law SB 18-167 regarding utility investigation during design, the
design team will provide a Subsurface Utility Engineering (SUE) plan in accordance with
State law. This shall include a utility plan developed to Quality Level B per American Society
of Civil Engineers (ASCE) standards for the FIR phase. Future phases of work will advance
the Quality level to an appropriate level, as required by the law and certified by a
Professional Engineer. The work shall include obtaining all applicable City, County and
State permits and licenses required to perform utility locating activities, including but not
limited to: City/County Contractor License, Traffic Control Permits, Excavation permits.
Utility coordination and Subsurface Utility Engineering work includes the following for this
phase of the work:
1. Task Management and Team Coordination – management of the utility team including
utility designating consultant and coordination with the design team and City survey staff
for utility map compilation, following utility designating.
2. Utility Coordination
A. Utility coordination meetings and communications necessary to resolve existing
utility location, size, material with all utility owners, public and private.
DocuSign Envelope ID: 9ABBA8E1-76DA-41C8-945F-AAB2DAC3DBBB
Work Order 1
Scope of Work – Draft
Preliminary Engineering Phase
Wilson & Company, Inc. Engineers & Architects Page 5 of 7
L. Prepare an engineer’s estimate for utility adjustments and relocations as
depicted on the FIR plans.
M. Prepare a Utility Project Special Provision for FIR.
N. Attend the FIR meeting.
3. Subsurface Utility Engineering
A. Utility Designating – coordinate and provide engineering utility designating
locates for survey by City survey staff.
B. Utility Survey Coordination – coordination with City survey staff and compilation
of the existing utilities map.
C. Prepare SUE plans – prepare SUE plans in accordance with the law identifying
existing utility locations, location quality level, utility conflict matrix, and potential
relocation plans.
5. Additional Optional Services
A. Ground Penetrating Radar (GPR) – GPR is useful as a tool in designating
subsurface utilities only in certain soil conditions. This scope includes GPR as an
optional service that could be requested if geotechnical investigations determine
that soils are suitable and GPR can increase the Quality Level confidence in the
location of existing utilities.
Consultant Deliverables
Utility coordination meeting notes
Existing utility electronic file – Quality Level B
Cost estimate for utility adjustments and relocations
Utility Project Special Provision for FIR
SUE plans for FIR
City Tasks
Perform field survey of utilities based on designating performed by Consultant.
Phase C – Public and Stakeholder Involvement
The City will develop and implement a Communication Plan which shall address public
involvement and stakeholder coordination. The process will include potentially affected
interests such as City Council, multiple City departments, City’s Transportation Board, area
property and business owners, and bicycle/pedestrian advocacy groups.
The Consultant will provide the following for this phase of the work:
1. Graphics - Development of graphics and exhibits to support meetings below.
2. Property owner meetings – exhibits and attendance for an estimated ten (10) property
owner meetings with City staff.
3. Public Open House – exhibits and attendance at one (1) Open House.
4. City Council Meetings – exhibits and attendance at one (1) City Council meeting.
Project coordination meetings and utility coordination meetings are included in previous
sections of this work.
Consultant Deliverables
DocuSign Envelope ID: 9ABBA8E1-76DA-41C8-945F-AAB2DAC3DBBB
Work Order 1
Scope of Work – Draft
Preliminary Engineering Phase
Wilson & Company, Inc. Engineers & Architects Page 6 of 7
Graphics and exhibits to support public and stakeholder activities
Property owner meeting notes
City Tasks
Communication Plan
Scheduling and coordination of property owner meetings
Phase D – National Environmental Policy Act Special Requirements
The Consultant will prepare environmental resource documentation, including field assessments
and impacts analysis, for all resources required to obtain an environmental clearance through a
Categorical Exclusion, in coordination with the City and CDOT. This phase of work will complete
the front page of Form 128, based on the research and preliminary design depicted in the FIR
plans. The following work is included in each resource necessary to accomplish this task:
1. Categorical Exclusion Task Management
A. Coordinate all environmental resource efforts to produce all documentation for
completion of the front page of Form 128.
B. Coordination meetings – It is assumed that four (4) environmental coordination
meetings will be required with the City, CDOT, and specific environmental
resource agencies.
2. Hazardous Materials – (refer to backup documentation from Pinyon)
A. Complete one (1) Initial Site Assessment
B. Future work to be completed – Environmental site assessments, ESA, will be
determined when the number of acquisitions is determined through the
Alternative development process. This scope assumes two (2) ESA’s, but more
may need to be added by the nature of the work.
3. Biological Resources
A. Perform field investigations and survey, if necessary, to document the existence
of wetlands, non-wetland waters, vegetation and noxious weeds, SB40
resources, migratory birds and raptors.
B. Perform a wetlands/waters of the US delineation in accordance with the
USACOE and CDOT requirements. For the purposes of this scope, it is assumed
that no impacts to wetlands will be required.
C. Prepare a biological resources technical memorandum.
4. Air Quality – prepare documentation to support the project being exempt from air quality
analysis. If necessary prepare a hot-spot analysis and supporting level of service
analysis for existing and future conditions to comply with air quality conformity
requirements.
5. Noise – develop and provide a Type III project determination via a technical
memorandum for the CatEx files. It is assumed that no technical noise analysis is
included.
6. Historic Resources
A. Perform a literature review to determine the potentially historic properties within
the project study area. This information, along with the alternative design will be
utilized to determine the Area of Potential Effect (APE), in consultation with the
City and CDOT.
B. Conduct a field survey and historic research to determine the potential for historic
properties within the APE.
DocuSign Envelope ID: 9ABBA8E1-76DA-41C8-945F-AAB2DAC3DBBB
Work Order 1
Scope of Work – Draft
Preliminary Engineering Phase
Wilson & Company, Inc. Engineers & Architects Page 7 of 7
C. Prepare an estimated ten (10) OAHP site forms to document historic eligibility
recommendations. Prepare an overall historic report summarizing the project,
methodology, historic context, and results of the survey and historic eligibility
recommendations.
D. Prepare Section 106 correspondence and Section 4(f) de minimis evaluation.
7. CDPS Permit – if it is determined that more than one acre of disturbance is necessary
for the improvements, prepare documentation for the CDPS permit.
8. City Ordinances – Coordinate with City staff and document compliance with City
Ordinances.
9. Exclusions and potential for future work.
A. Two ESA’s are included in the scope above. Additional ESA’s may be required
based on the number of acquisitions required by the selected design.
B. 404 Permit is not included at this time, but may become necessary if required by
the selected design.
C. Additional historic clearance scope may be required as the work progresses,
dependent upon the selected design and determination of eligible historic
properties.
D. CDOT will provide the following resource documentation for the Categorical
Exclusion:
i. Archaeology
ii. Paleontology
iii. Threatened and Endangered Species
DocuSign Envelope ID: 9ABBA8E1-76DA-41C8-945F-AAB2DAC3DBBB
Project Number: RFP 9082 WO # 1
Description: College & Trilby Intersection Improvements Design
City Project Manager: Tracy Dyer, PE
Wilson Project Manager: Scott Waterman, PE
DBE Subconsultant
Pinyon Environmental
Geocal
TriUnity
Total DBE Estimated Fee $ 81,860.00
Total Estimated Work Order 1 $ 412,783.00
DBE Percentage 19.8%
Services Provided Estimated Fee
Environmental Resource Documentation $ 16,482.00
Geotechnical Investigations
Utility Coordination and S.U.E.
$ 25,304.00
$ 40,074.00
DBE Goal
4/23/2020
DocuSign Envelope ID: 9ABBA8E1-76DA-41C8-945F-AAB2DAC3DBBB
Project Number: RFP 9082 WO # 1
Description: College & Trilby Intersection Improvements Design E/TS-XXV E/TS-XIX E/TS-IX E/TS-VII E/TS-IV E/TS-XV E/TS-XV A/G/M-V A/G/M-IV
City Project Manager: Tracy Dyer, PE
Wilson Project Manager: Scott Waterman, PE
A. Project Management (Schedule, Meetings, Coordination) (20 weeks assumed for Preliminary Design)
i. General Project Management (4 hours / week 2 PM, 2 PE) 30 50 888 88
ii. Weekly Project Management Meetings with City PM 20 20 40 40
iii. Monthly Project Coordination Meetings with City Staff (4 Assumed) 16 32 4 4 56 19 20 56 151
B. Review Provided Survey and Develop Base Mapping 16 16 32 32
C. Communicate/Coordinate with Utility Companies and City Utilities (included in S.U.E.)
D. Provide Assistance with Historic Properties (Included in NEPA)
66 118 16 4 4 8 216 19 20 56 311
A. Alternatives Analysis including Exhibits 16 4 100 60 40 220 80 44 344
B. Intersection Design and Transitions/Safety and Access Improvements 12 4 60 20 24 120 120
C. Traffic Signal Design 24 4 28 28
D. Property Impacts/Acquisition Needs (including TE/PE) 16 60 8 84 25 109
E. Drainage and Water Quality Analysis 220 220
F. Multi-Modal Design - Pedestrian and Bike Facilities 24 8 8 40 34 74
G. Geotechnical Investigation , Analysis and Pavement Recommendations Report 4 4 156 160
H. Urban Design, Landscaping and Irrigation 210 12 113 125
I. Proejct Delivery Selection Analysis 16 32 48 48
J. FIR Plans, Specs and Estimate 416804040 180 180
K. FIR Review Meeting 48 4 16 16
70 24 402 128 124 4 752 193 78 156 220 25 1424
136 24 520 128 140 8 4 8 968 212 98 156 276 1735
36 36
A-K. Utility Coordination Meetings 16 16 66 82
L. Engineer's estimate for utility relocations 12 12
M. Prepare Utility Project Special Provision 12 12
N. FIR Meeting 4 4
A. Utility Designating 24 24
B. Utility Survey Coordination 4 4 24 28
C. Prepare S.U.E. Plans for FIR 4 4 94 98
24 24 272 296
240 4082 82
24 24 24
44 4 12 6 44 26
44 8 8
10 72 4 40 126 6 4 4 140
18 20 38
A. Coordinate all environmental tasks to accomplish front page of Form 128 20 20 40 40
B. Coordination Meetings 88 8
44 8 63 71
22 4 26 30
436 40 40
22 12 14
10 10 20 336 356
88 8
44 8 8
54 84 138 354 121 613
Phase A Subtotal 136 24 520 128 140 8 4 8 968 212 98 156 276 0 0 0 1710
Phase B Subtotal 24 24000000272 296
Phase C Subtotal 10 72 4 40 1266404000 140
Phase D Subtotal 5484 13800003541210 613
146 24 616 128 140 66 88 40 8 1256 218 102 156 280 354 121 272 2759
Hourly Rate by Employee & Rate Classification $ 290 $ 240 $ 140 $ 130 $ 90 $ 200 $ 200 $ 125 $ 110
Employee Cost Subtotal $ 42,340 $ 5,760 $ 86,240 $ 16,640 $ 12,600 $ 13,200 $ 17,600 $ 5,000 $ 880 $200,260 $ 28,920 $ 19,560 $ 25,304 $ 38,160 $ 39,373 $ 16,482 $ 40,074 $ 2,650
Expenses $ 2,000.00
$202,260 $ 210,523
Work Order 1 Total $412,783
Trilby & College Intersection Improvements
BHA Design, Inc. Task Task
Task Description Name Extension Name Extension Name Extension Aqua Eng Extension Hours Amount
Name Principal PM Designer Irrig Design
Rate $155.00 $125.00 $100.00 $125.00
Conceptual Design Phase $13,725
Attend kick-off meeting with City, County and Project Team 2 $310.00 2 $250.00 $0.00 $0.00 4 $560.00
Conduct site visit, existing tree inventory, prepare photo inventory of existing conditions 1 $155.00 1 $125.00 6 $750.00 $0.00 8 $1,030.00
Prepare 2 urban design/landscape concepts for the project 2 $310.00 12 $1,500.00 16 $2,000.00 $0.00 30 $3,810.00
Prepare renderings, graphics for use in public meetings, and with boards/commissions 6 $930.00 12 $1,500.00 24 $3,000.00 $0.00 42 $5,430.00
Attend 1 public open house meeting 3 $465.00 3 $375.00 $0.00 $0.00 6 $840.00
Attend progress/coordination meetings (BHA - 3 meetings, Aqua - 1 meeting) 6 $930.00 6 $750.00 $0.00 3 $375.00 15 $2,055.00
Preliminary Engineering Plans (30% Design - FIR) $14,545
Coordinate with Team and City to determine preferred alternative from Conceptual Design Phase 2 $310.00 2 $250.00 $0.00 $0.00 4 $560.00
Preliminary coord with APP staff to select artist and identify opportunities for public art 1 $155.00 5 $625.00 $0.00 $0.00 6 $780.00
Prepare Preliminary Urban Design Plan, Landscape Plan and Irrig Plan for the preferred alternative 6 $930.00 12 $1,500.00 32 $4,000.00 16 $2,000.00 66 $8,430.00
Assist with Opinion of Cost for landscape/irr items $0.00 2 $250.00 6 $750.00 3 $375.00 11 $1,375.00
Prepare FIR level CDOT specifications for urban design/landscape/irrigation items 1 $155.00 2 $250.00 $0.00 2 $250.00 5 $655.00
Update renderings, graphics for use in public open house $0.00 2 $250.00 4 $500.00 $0.00 6 $750.00
Attend 1 public open house meeting $0.00 3 $375.00 $0.00 $0.00 3 $375.00
Attend 2 progress/coordination meetings (includes one FIR Meeting) 4 $620.00 8 $1,000.00 $0.00 $0.00 12 $1,620.00
Total Hours 34 72 88 24 218
Total Amount $5,270.00 $9,000.00 $11,000.00 $3,000.00 $28,270.00
Estimate of Reimbursable Expenses $650.00
Total Fee $28,920.00
Notes:
1 Our understanding of the project is based on the conceptual plan provided by Wilson & Co titled "200402_Trilby Acquisitions and Walls Draft_reduced" - emailed to BHA by Scott Waterman
on 4/2/2020
2 BHA's scope includes urban design, landscape design and irrigation design services
3 Aqua Engineering, acting as a subconsultant to BHA, will provide irrigation design services
4 Structural design services are excluded (structural engineer will need to include structural design for retaining walls, ped rails, art foundations, ornamental light footings, and
other urban design elements)
5 Electric/Lighting design services are excluded
6 Design services for areas outside of public ROW are excluded. Is this accurate?
7 BHA will design, detail and specify pedestrian hardscape in enhanced street corners at Trilby/College intersection
8 Sidewalk, cross-walks, splashblocks and median cover will be designed by others
9 Scope assumes the project meetings will take place in Fort Collins or be web based meetings
This is accurate for this phase of work.
DocuSign Envelope ID: 9ABBA8E1-76DA-41C8-945F-AAB2DAC3DBBB
1624 Market Street | Suite 202 | Denver, CO 80202
Phone: 303.652.3571 | www.FoxTuttle.com
College and Trilby Intersection Improvement Project Proposal
Fox Tuttle Staffing and Fee Estimate By Task (Billing Rate Sheet attached)
Traffic Study Items to include:
Traffic Engineering
Data Compilation and Collection
Design Year Projections
Operational Modeling (Synchro/HCM)
36 Hours Steve Tuttle ‐ Principal I $7,200
8 Hours Alicia Zimmerman – Transportation Engineer II $1,240
Multimodal Design
16 Hours Bill Fox – Principal II $3,360
18 Hours Alicia Zimmerman – Transportation Engineer II $2,790
Meetings (attendance and preparation) to include:
4 Team meetings
1 Public Open House meeting
10 Hours Bill Fox – Principal II $2,100
10 Hours Steve Tuttle – Principal I $2,000
4 Hours Alicia Zimmerman – Transportation Engineer II $620
Total Staff Time, Expenses and Fee:
90 Hours $19,310
Travel Expenses: $250
Total Fee: $19,560
DocuSign Envelope ID: 9ABBA8E1-76DA-41C8-945F-AAB2DAC3DBBB
7290 South Fraser Street I Centennial, Colorado 80112-4286 I Phone: 303-337-0338 I website: geocal.us
April 4, 2020
Scott Waterman, P.E.
Vice President
Wilson & Company, Inc.
1675 Broadway Suite 200
Denver, CO 80202
RE: Geotechnical Engineering Services Proposal
College Avenue & Trilby Road Borings for Pavement Design
City of Fort Collins, Colorado
Dear Scott:
This letter contains our scope of work and costs to provide geotechnical services for the College Avenue and
Trilby Road Intersection Project for the City of Fort Collins, Colorado. We understand that new pavements are
proposed for 2700 feet along College Avenue and 1800 feet along Trilby Road with distances centered on the
intersection.
Site Geology
Published mapping indicates that the surficial soils near the project site consist of eolium/loess (Qe). These
soils are deposits of reddish-brown to gray, windblown clay, silt, and sand with occasional lenses of coarse-
grained sand and pebbles. This unit can be up to 15 feet thick but is more commonly found to be less than 3
feet thick. Not denoted on map but may be present. Area near project appears to have been graded for
commercial development. Bedrock near the project site consists of Pierre Shale, specifically the upper shale
member (Kpu). The upper shale member consists of gray, silty shale with some areas of friable, shaley
sandstone. The west side of the project area sits near the base of the upper shale member which indicates
that portions of the Richard Sandstone Member (Kprl) may be encountered during drilling. This sandstone unit
consists of clayey, micaceous sandstone and siltstone. The depth to bedrock is estimated to be between 5
feet and 15 feet depending on the amount of surficial construction and regrading. Bedrock outcrops near the
site. Groundwater is estimated to be within approximately 10 feet of the ground surface (on top of bedrock).
The shale bedrock acts as a confining layer.
Geotechnical Scope of Work
The proposed geotechnical scope of work is summarized as follows.
• A total of 14 borings are proposed for drilling: 8 along College Avenue and 6 along Trilby Road. The
borings will be advanced to 5 feet to 10 feet deep or as needed to characterize the soil profile within
DocuSign Envelope ID: 9ABBA8E1-76DA-41C8-945F-AAB2DAC3DBBB
Scott Waterman, PE
Geotechnical Engineering Services
College Ave. & Trilby Rd. Borings for Pavement Design
April 4, 2020
Page 2 of 3
the zone of planned construction. Geotechnical penetration samples and composite bulk samples will
be collected from the borings. The borings will be drilled within 2 business days.
• Right of Way (ROW) access permits will be obtained through the City of Fort Collins, and the permit
application will contain a proposed traffic control plan. We should be notified of any additional
permitting entities upon Notice-to-Proceed.
• We will assist the drilling contractor with UNCC utility locates prior to drilling, and we have assumed
that some utility site meets and boring location adjustments will be required prior to drilling, based on
our previous work in the area and potential for utilities to be extensive.
• The borings will be drilled using 6-inch diameter solid-stem augers and the thickness of the existing
asphalt pavement and base material (if present) will be measured. We will also take measurements of
groundwater level and depth to bedrock if encountered.
• The borings will be backfilled using cuttings and make-up soils compacted with the weight of the drill
rig. Pavement areas will be patched with compacted asphalt cold patch to 9 inches thick or to the
thickness of the existing pavement section whichever is greater.
• Soils (and bedrock if encountered) will be sampled with Modified California and split spoon samplers
using procedures similar to ASTM D1586. Disturbed bulk samples will be collected from each of the
pavement borings within about the upper 5 feet and possibly through the full depth.
• A laboratory testing program will be conducted to evaluate the engineering classification, strength,
compressibility or swell characteristics, and other engineering properties for the soils/bedrock
encountered. Only uncontaminated soils will be laboratory tested for engineering properties, and our
field personnel will rely on the environmental consultant to identify material suitable for laboratory
testing.
• An estimate of the type and number of tests anticipated is shown below.
Laboratory Test Estimated Quantity
Moisture Content/Unit Weight 8
Swell-Compression 4
R-value 4
Gradations 8
Liquid & Plastic Limits 8
Water Soluble Sulfate 4
• The results of the field and laboratory investigations will be used to develop an engineering report with
the field and laboratory test results, and pavement design recommendations for College Avenue and
Trilby Road using AASHTO M-E software following 2019 CDOT pavement design manual. Our
geotechnical report will include geologic conditions, earthwork and excavation parameters, pavement
design, and other geotechnical issues for design and construction of the proposed roadway
improvements.
• Our draft report will be submitted for review by the client and City of Fort Collings, and the final report
will be submitted once comments have been received. Our field, laboratory, analyses, and report
DocuSign Envelope ID: 9ABBA8E1-76DA-41C8-945F-AAB2DAC3DBBB
Scott Waterman, PE
Geotechnical Engineering Services
College Ave. & Trilby Rd. Borings for Pavement Design
April 4, 2020
Page 3 of 3
preparation activities will be done under the supervision of a Colorado Registered Professional
Engineer.
Proposed Schedule and Fee
We will initiate field activity within 10 working days of notice-to-proceed, with the initial item being ROW permit
application to the City to be on the corridor. After the permit is approved and received from the City, the
borings will be staked, and utilities cleared. We estimate that our drilling program will require 2 days.
Our proposed not-to-exceed fee to conduct the field work, laboratory testing, engineering analyses and report
preparation is estimated at $25,303.60, as summarized on the attached Table 1. A draft report should be
available within about 8 weeks after notice to proceed. Specific times may vary somewhat if weather
conditions or permitting issues delay our work. In any case, we will keep you informed of our progress and
any available information.
We look forward to working with you on this project and thank you for the opportunity to provide this scope and
fee. If you have any questions or if we can be of further service, please feel free to give me a call at (303) 337-
0338.
Sincerely,
Nur Hossain, Ph.D., P.E.
Principal Engineer
AG-NH/P20.1945.028
Attached: Table 1 - Cost Estimate for Geotechnical Engineering Services
DocuSign Envelope ID: 9ABBA8E1-76DA-41C8-945F-AAB2DAC3DBBB
Item Unit Quantity Unit Price Amount
Field Geologist: Pre-Drill Activity
Obtain City & County of Denver Access, Denver Parks and Recreation
access, coordinate access with drilling and Denver Parks Hour 4 $ 100.00 $ 400.00
Stake boring locations & alternates; clear UNCC ticketing (arrange
ticketing through drill contractor). RT travel + site stake & recon +
UNCC ticketing Hour 8 $ 100.00 $ 800.00
General pre-drill coordination (drill planning, schedule & coordinate
with drillers, arrange & coordinate hazmat handling and transport,
arrange & coordinate surveyor. Hour 4 $ 100.00 $ 400.00
Mileage (160 mi RT) Mile 160 $ 0.57 $ 91.20
Pre-trip equipment & supply load, post-drill cleanup, nightly stage and
review logs/samples, replenish supplies and equipment Hour 4 $ 100.00 $ 400.00
Drill site activities including logging, clean-up and site recon,
mob/demob Hour 16 $ 100.00 $ 1,600.00
Project RT travel Hour 8 $ 100.00 $ 800.00
Mileage (320 miles RT) Mile 320 $ 0.57 $ 182.40
Laboratory Testing - estimated quantity needed
Lab Technician Each 50 $ 80.00 $ 4,000.00
Lab Manager Each 10 $ 100.00 $ 1,000.00
Analysis & Report Preparation
Field Geologist - draft logs and location map, import lab data, write up
site conditions/geology and subsurface exploration report sections Hour 18 $ 100.00 $ 1,800.00
Project Engineer - data analysis, pavement design, draft/final report Hour 40 $ 120.00 $ 4,800.00
Project Manager - geotechnical drilling program, progress reports,
coordinate field activity, meetings with City and Stakeholders, draft and
final reports Hour 8 $ 188.00 $ 1,504.00
Principal In Charge - quality review Hour 2 $ 238.00 $ 476.00
. Geotechnical Total: $ 18,253.60
Other Direct Costs
Mob/demob travel (included in hourly rate), 1 day Hour 6 $ 175.00 $ 1,050.00
Utility clearance Hour 4 $ 85.00 $ 340.00
Drill Operations including mob/demob: Hollow-stem auger drill 14
borings Hour 16 $ 175.00 $ 2,800.00
Asphalt Cold Patch Bag 10 $ 10.00 $ 100.00
Traffic control plans Each 2 $ 150.00 $ 300.00
Crew unit operations, (TCS, 2-Flaggers), mob/demob Hour 18 $ 130.00 $ 2,340.00
Equipment rental (signs & cones package average). Day 2 $ 60.00 $ 120.00
Geotechnical Engineering Total: $ 25,303.60
W:\Business Development\Proposals\Wilson & Co\2020 Proposals\College & Trilby Intersection Improvements\Pavement Borings Scope and Cost
Table 1 - Cost Estimate for Geotechnical Engineering Services
College Ave & Trilby Rd - Pavement Investigations Only
City of Fort Collins, Colorado
GEOCAL: (P20.1945.028) Drill 14 borings for geotechnical recommendations for pavement design. Borings will be drilled to 5 feet to 10 feet below
grade. Geocal Field Engineering from Centennial, Traffic Control from Loveland, Drilling contractor from Denver. Field work to be completed within
2 days.
Field Geologist: Drilling Supervision & Directly Related
Sub-Contracted Drilling and Environmental Precautions (Billed at cost)
Sub-Contracted Traffic Control (Billed at cost)
ASSUMPTIONS: (1) City of Fort Collins is the only applicable permitting authority with no permit fees to be assessed. (2) Assume boring will
require traffic control with flaggers. Work zone will be selected to avoid blocking intersection or influencing signals. (3) Boring to be backfilled with
cuttings and makeup sand immediately after drilling, pavement patched using asphalt cold patch . (4) Geocal will not conduct pavement condition
surveys (5) No wells will be placed in any boring; groundwater observations will be made at time of drilling, prior to backfill.
DocuSign Envelope ID: 9ABBA8E1-76DA-41C8-945F-AAB2DAC3DBBB
Trilby and College
30% Drainage Design Scope – Interwest
The drainage facilities at Trilby and College will be upgraded with the roadway project. There
are no storm sewer pipes or inlets within the intersection. Trilby slopes from west to east and
College slopes from south to north with south to north crosspans at the intersection today.
These crosspans will need to be removed to meet LCUASS standards and, as importantly, to
provide a comfortable and safe ride for Trilby through traffic.
Storm sewer pipes in the vicinity include:
A drainage crossing from south to north 300’ west of College (running through the
church property and into the church detention and water quality pond).
Twin 24” pipes that cross west to east under College 500’ north of Trilby. This pipe
ultimately drains to the Prairie Dog Meadow Natural Area (City of Fort Collins).
There is a storm sewer system in Rick Drive 500’ south of the intersection (and uphill of
the intersection). This system discharges at the east end of Rick Drive into private
property. It appears this system is relatively new, and the design plans will be reviewed
with the City upon award of the project.
There are no storm pipes in Trilby east of the intersection.
The intersection will ideally have standard inlets installed on College Avenue on the north and
south side of the upgraded intersection so that the crosspans can be removed. The most likely
outfall for these new inlets will be the twin pipes to the north. It may be possible to “buck
grade” and take the south inlets to the system in Rick Drive to divert some of the flows away
from the system to the north. This southerly option will be explored by the design team in
coordination with the City Stormwater Department.
It will be very difficult to provide any stormwater detention for the roadway widening – there
are no apparent locations outside of the right of way to install a new detention pond or other
facility. The project will widen the road but will also install landscape medians and tree lawns.
The overall increase of impervious area for the intersection project will likely be negligible when
one compares it to the overall drainage basin for the area.
Water quality facilities will be required by both CDOT Region 4 and the City Stormwater
Department. This will likely be provided with water quality vault structures, or minor rain
gardens in the parkways. The design will focus on minimizing the number of locations where
water quality facilities are located and frequency and difficulty of maintenance.
The tasks and anticipated effort for Interwest are shown below. Interwest will design the storm
sewers for the project (plan view layout in CAD, rims, inverts, pipe sizes and slopes), but we
have found it easier for the prime consultant to draft the plan and profiles for consistency of
the documents.
DocuSign Envelope ID: 9ABBA8E1-76DA-41C8-945F-AAB2DAC3DBBB
Interwest ‐ Trilby and College 30% Drainage Design
MPO SW ES
Task
$
145
$
135
$
130
Research Development Drainage Reports and Master
Plan 16 32
$
6,480
Develop Conceptual Drainage Map, Storm Sewer Plan,
Water Quality Facilities 16 4 48
$
9,100
30% Drainage Report for FIR 16 4 88
$
14,300
Meetings Through 30% Design 32 4 20
$
7,780
80 12 188
Reimbursable Expenses (Allowance)
$
500
Total
$
38,160
DocuSign Envelope ID: 9ABBA8E1-76DA-41C8-945F-AAB2DAC3DBBB
College & Trilby Intersection Improvements
City of Fort Collins, Public Works
Historic Survey Section 106 Coordination
Scope of Services and Fee
Updated April 3, 2020
1. Mead & Hunt Information
Mead & Hunt, Inc.
1743 Wazee Street, Suite 400
Denver, CO 80202
303-729-3777
Dianna Litvak, Senior Historian/Project Manager
This scope of services will provide historical survey services to Wilson & Company and the City
of Fort Collins for the above-referenced project.
2. Project Understanding
The College & Trilby Intersection improvements project will require coordination with the City of
Fort Collins (the City), Colorado Department of Transportation (CDOT), and the State Historic
Preservation Office (SHPO) to comply with Section 106 of the National Historic Preservation Act
(Section 106) and Section 4(f) of the US DOT Act (Section 4(f)). The project will take place at
the intersection of College Avenue and Trilby Road and will include determining the eligibility of
historic resources for listing on the National Register of Historic Places (National Register).
The project will be funded using federal funds which requires CDOT oversight and approval.
To assist in compliance with Section 106, historical coordination by Mead & Hunt for this project
include the identification and survey of potential historic properties and documentation that
meets the standards of the Office of Archaeology and Historic Preservation (OAHP) and the
CDOT.
Mead & Hunt’s understanding of this project is based on the following:
• Conceptual drawing and preliminary plans (provided by Wilson April 3, 2020), which are
subject to change;
• Scoping discussion with Jon Chesser, Wilson on April 3, 2020.
• Google Earth aerials and street view;
• A search of the Compass database of the OAHP for previous surveys and historic
properties recorded in or near the project area, which yielded no results; and
• Larimer County Assessor data for build dates and subdivision plats for properties within
the project area.
Initial investigations of the Larimer County Assessor’s data and Office of Archaeology and
Historic Preservation (OAHP) Compass database revealed numerous potential historic
properties near the intersection. The construction date of 1975 and earlier provides the City with
DocuSign Envelope ID: 9ABBA8E1-76DA-41C8-945F-AAB2DAC3DBBB
historic survey for properties that are 45 years or older to allow for the programming and
construction of the project as late as 2025.
Current conceptual plans include partial or full acquisitions from sixteen properties on the four
quadrants of the intersection. The build dates of these properties were researched to determine
which were built in or before 1975. The results found six residential and commercial properties
built in or before 1975, one residence built in 1975 in the Lynn Acres Subdivision, and four
residences in the Trilby Heights Subdivision built between 1965 and 1975. Additionally, three
linear properties (College Avenue/US 287, Trilby Road, and the Louden Ditch) are present
within the project area.
This scope assumes the following properties will be surveyed on the appropriate OAHP Form:
Site Address/Name Property Type Year Built OAHP Form
1. 6530 S College Ave
Residential
Commercial
1945
1950
Architectural
Inventory Form
2. 6540 S College Ave
Residential
Commercial
Residential
1945
1987
1961
Architectural
Inventory Form
3. 6605 S College Ave
Residential 1902 Architectural
Inventory Form
4. 6617 S College Ave
Commercial 1956 Architectural
Inventory Form
5. 125 W Trilby Rd
Residential
Commercial
1963
1990
Architectural
Inventory Form
6. 128 W Trilby Rd Commercial 1935
Architectural
Inventory Form
7. Trilby Heights Subdivision Subdivision 1965-
1970s
Post World War II
Subdivision Form
8. Lynn Acres Subdivision Subdivision 1970s
Post World War II
Subdivision Form
9. College Avenue/US 287 Historic Highway 1900s
Management Data
Form/Linear
Component Form
10. Trilby Road County Road 1900s
Management Data
Form/Linear
Component Form
Louden Ditch will not be surveyed because road improvements tie back into the existing
roadway before the ditch crosses West Trilby Road.
Task 1: Literature review/Develop Area of Potential Effect/Coordinate with Project Team
Conduct a literature review to gather historic research that pertains to the project area to inform
the delineation of the Area of Potential Effect (APE) and field survey efforts. The APE is the
geographic area within which the undertaking may cause indirect or direct alterations in the
character or use of historic properties. Historic properties may include structures, bridges, linear
resources such as irrigation ditches, roads, and transmission lines, and any man-made
structures 50 years or more in age (built in 1975 or earlier). The APE will be provided as a
graphic to be reviewed by CDOT and SHPO as part of the Section 106 consultation. Our
assumption of the draft APE is based on the Project Understanding and current conceptual
plans that indicate acquisitions and easements on the four quadrants of the intersection. These
plans may change as the project gets underway, requiring a re-evaluation of the properties that
should be surveyed within the APE. Mead & Hunt will coordinate any questions or concerns
regarding the APE with Wilson, the City, and CDOT.
Task 2: Field Survey—Conduct Site Visit and Historic Research
Conduct site specific historic research including contacting local museums and libraries for
resources within the APE. Complete an intensive-level field survey to photograph and
document physical information on the potential historic properties within the APE. Physical
information that will be collected includes property type and subtype classification, stylistic
influences, construction date, integrity issues, and other data to complete the required OAHP
Form as outlined in the Project Understanding depending on the property type.
Task 3: Prepare 10 site forms with determinations of eligibility, including attachments
and survey report
Prepare OAHP site forms for potential historic properties within the APE with NRHP eligibility
recommendations and the required attachments (photographs, USGS quad map, sketch map
and GIS shape files). Prepare a survey report summarizing the project, survey methodology,
historic context, and results of the survey. Submit electronic copy of the draft survey report and
site forms in PDF format for review. Mead & Hunt will address comments and revise the report
based on Wilson, City, and CDOT comments and provide a final version under Task 4.
Task 4: Prepare Section 106 correspondence and Section 4(f) de minimis evaluation
Mead & Hunt will summarize Section 106 eligibility and effect determinations in a letter for
CDOT to submit to SHPO and Section 106 consulting parties for comment. The letter will
include effect determinations for all properties, and assumes the need for a Section 4(f) de
minimis evaluation.
Task 5: Project Management
Participate in up to three teleconferences with Wilson, the City, and CDOT. Prepare meeting
minutes and submit monthly progress reports and invoices.
4. Responsibilities of Wilson
Our Scope of Services and Compensation are based on Wilson performing or providing the
following:
• A designated representative with complete authority to transmit instructions and information,
receive information, interpret policy, and define decisions.
DocuSign Envelope ID: 9ABBA8E1-76DA-41C8-945F-AAB2DAC3DBBB
• Access to the project site, including right of entry, if required.
• Available data, drawings, and information related to the project.
• Protection of Mead & Hunt-supplied digital information or data, if any, from contamination,
misuse, or changes.
• Delivery of draft and final project submittals to the City, CDOT, and SHPO and provide
comments on draft submittals back to Mead & Hunt.
5. Work Not Included in the Scope of Services
The following items are excluded from this agreement and will be provided by Wilson or
provided by Mead & Hunt as an Additional Service only as authorized by Wilson:
• Adverse effect coordination or mitigation, including Documentation of Adverse Effect and
execution of a Memorandum of Agreement (MOA) by signatories and consulting parties.
• Individual or programmatic Section 4(f) evaluations for historic properties.
• Archaeological survey and evaluation.
6. Compensation
The work described under the Scope of Services will be performed on a time-and-expense
basis and a not to exceed amount of $39,373. Please refer to the attached cost estimate for
more details on the fee and expenses.
7. Schedule
The schedule will be determined after Notice to Proceed has been provided, and will consider
project milestones to meet the deadlines established by Wilson, the City, and CDOT.
DocuSign Envelope ID: 9ABBA8E1-76DA-41C8-945F-AAB2DAC3DBBB
College Avenue and Trilby Road Historic Survey
Fort Collins, Larimer County, Colorado
City of Fort Collins/Wilson & Company, Inc
EMPLOYEE HOURS
ACTIVITY
SENIOR
HISTORIAN
ARCHITECTURAL
HISTORIAN
TECHNICAL
EDITOR II GIS TECH TOTAL
Task 1: Database Search/Lit Review/delineate APE 8 12 2 22
Task 2: Field Survey, Conduct site visit and Historic Research 4 48 52
Task 3: Prepare 6 Individual Site Forms and attachments 8 48 8 12 76
Prepare 2 linear property forms (College and Trilby) 4 16 2 4 26
Prepare 2 subdivision forms (Lynn Acres and Trilby Heights) 4 40 4 4 52
Prepare Survey Report/Historic Context 4 60 4 0 68
Task 4: Section 106 correspondence and de minimis evaluation 12 24 2 2 40
Task 5: Project Management and Planning Meetings 8 8 2 18
Totals: 52 256 22 24 354
COMPUTATION OF FEES
HOURS RATE SALARY
*Direct Expenses
SENIOR HISTORIAN 52 $172 $8,944 mileage $104 (200 @ .52/mile)
ARCHITECTURAL HISTORIAN 256 $100 $25,600 OAHP file search/ scans $120
GIS TECHNICIAN 24 $100 $2,400 parking fees $15
TECHNICAL EDITOR II 22 $95 $2,090 research fees $100
354 Total $339
48,314 TOTAL SALARY $39,034
DIRECT EXPENSES* $339
TOTAL $39,373
College and Trilby Hours
DocuSign Envelope ID: 9ABBA8E1-76DA-41C8-945F-AAB2DAC3DBBB
April 3, 2020
Jon Chesser
Wilson & Company, Inc.
1675 Broadway, Suite 200
Denver, CO 80202
Subject: Proposal for College and Trilby Intersection Improvements, College Avenue and Trilby Road, City
of Fort Collins, Larimer County, Colorado
Dear Mr. Chesser:
Pinyon Environmental, Inc. (Pinyon), is pleased to present this proposal for environmental services for the
completion of the College and Trilby Intersection Improvements project. Pinyon understands that the City of
Fort Collins in coordination with Colorado Department of Transportation (CDOT) is planning to improve this
intersection to improve safety and multimodal transportation.
It has been determined that a National Environmental Policy Act (NEPA) study is required; the level of study
required is assumed to be a Categorical Exclusion (CatEx). For this project, Pinyon will support the project by
completing technical studies for noise, hazardous materials and biological resources as outlined in Attachment
A. Pinyon assumes that each deliverable will have three rounds of review/revision/comment: the first by the
Wilson & Company, Inc. (Wilson), second by City of Fort Collins, and the third by CDOT.
Details regarding Pinyon’s estimated scope of work, assumptions, and deliverables are presented in Attachment
A. The estimated cost to complete this project, in accordance with the outlined services, will be approximately
$16,481.80 (Attachment B). Pinyon will invoice on a time and materials basis, in accordance with our Master
Service Agreement CDOT rates. The authorized amount will not be exceeded without prior approval.
The project duration is assumed to be 8 months or less; if the project duration is extended, a change order
may be required. Should the project be delayed for six months or more, this scope will need to be reexamined
in light of changing practices and the fee will need to be revised if Pinyon’s rates have changed in that time
period.
To authorize the outlined scope of services, please issue a subconsultant agreement for review and execution.
Should you have any questions or require additional information, please do not hesitate to call. Thank you for
considering Pinyon for your environmental consulting needs.
Sincerely,
PINYON ENVIRONMENTAL, INC
Robyn A. Kullas
NEPA and Planning Technical Group Manager
File Location: Z:\Proposals\2020 Proposals\Transportation\Ft. Collins - Engineering Design & Support for College & Trilby
Intersection Improvements-MULTIPLE\Wilson 120037800P.0001\College_Tribly_Proposal_033120.docx
DocuSign Envelope ID: 9ABBA8E1-76DA-41C8-945F-AAB2DAC3DBBB
Attachment A
Proposal f or College and Trilby I n tersection Improvements Page | 2
Assumptions: Wilson will provide up to a scoping level of plans (e.g., 15% that encompasses the maximum project disturbance footprint) as well as a geospatially
referenced file (i.e., Google Earth, shapefile, AutoCAD) of the study area so that Pinyon, Wilson, and City of Fort Collins can agree on the study area boundaries prior
to any field work being completed. It is assumed that Pinyon will follow CDOT processes unless otherwise noted. Some deliverables are design dependent as an impact
evaluation is required and may not be available until or after design plans have been significantly advanced. After field work is completed, Pinyon will provide geospatial
data of the relevant features to Wilson for confirmation that all areas of impact are within the study area and ultimately for impact assessment. The following tasks
and assumptions were developed using Pinyon’s professional judgement and Pinyon’s knowledge of the corridor and environmental context. This scope, and associated
fee, are preliminary and are subject to final scoping with CDOT and the City of Fort Collins. Further, additional revision and/or refinement may be necessary as design
advancement and design decisions are made.
Task Scope of Work Summary Deliverables
General Project
Management
General project management, contract administration, invoicing, etc. The kick-off meeting will be
attended in person. Project duration is assumed to be 8 months.
Kick-off meeting (1)
Monthly invoices
Progress reports
Project Resources that Pinyon will Provide
Noise
Based on scope of project, no impacts or evaluations are required as the project does not meet
the criteria for a Type I noise analysis. Pinyon will document the Type III project determination in
a brief memo to file.
Type III Memo to file
Hazardous Materials
Pinyon will complete an Initial Site Assessment (ISA), which will include a database review. The
focus of the ISA will be areas where ground disturbances are anticipated. Up to two asbestos and
20 lead paint samples may be collected. No soil or water testing is anticipated at this time (if
determined necessary, a change order would be required).
Pinyon will complete up to two Phase I Environmental Site Assessments (ESA) in accordance
with ASTM Standard E-1527-13 and meeting the United States Environmental Protection Agency
All Appropriate Inquiry (AAI) rule.
A site visit will be conducted by one resource specialist over a one-day period for the ISA and
the two Phase I ESAs. Assumes 1 database report for both Phase I’s.
ISA
Asbestos/ Lead Based
Paint Samples and
Results documented in
ISA
Phase I ESA (2)
Database Report (2)
Biological
Resources
Field Work
Pinyon, Wilson and City of Fort Collins will agree on the study area boundaries prior to any field
work being completed—this will help focus the study areas and refine the work to avoid future
change orders.
GIS Shapefiles
DocuSign Envelope ID: 9ABBA8E1-76DA-41C8-945F-AAB2DAC3DBBB
Attachment A
Proposal f or College and Trilby I n tersection Improvements Page | 3
Task Scope of Work Summary Deliverables
The field survey will be completed by one Pinyon biologist in a one-day period. Field surveys for
biological resources will be completed concurrently. For this project, Pinyon biologists will
survey for: wetlands/non-wetland waters, vegetation and noxious weeds, SB 40 resources,
migratory birds and raptors. Geographic Information System (GIS) data will be provided for
incorporation into the project plans, and for impact analysis during advanced design. Pinyon
assumes that Wilson will calculate impacts using the provided GIS data.
Wetlands/
Waters of
the US
Pinyon will complete a wetlands/waters of the US delineation in accordance with US Army
Corps of Engineers (USACE) and CDOT protocols, where disturbances are expected
(e.g., within the project footprint, and along presumed access/haul roads and staging areas).
Wilson will provide these study areas prior to field surveys. Fees for the survey are included
with the field work task. GIS data will be provided for incorporation into the project plans, and
for impact analysis during advanced design. Pinyon assumes that Wilson will calculate wetland
impacts (if any) using the provided GIS data.
Pinyon will document the existing conditions regarding wetlands in the Biological Technical
Memorandum (BTM).
Pinyon anticipates the project would result in no permanent impacts to wetlands. Pinyon
assumes the project will not require a USACE Nationwide Permit (NWP) or an Individual
Permit; therefore, a Pre-construction Notification (PCN) for submittal to the USACE will not be
required.
Documented in BTM
GIS Shapefiles
Vegetation
and
Noxious
Weeds
List A and B noxious weeds will be mapped, as applicable (i.e., if located in discrete locations);
however, if the density of weeds is significant detailed mapping will be stopped, and
recommendations regarding weed controls will be presented in the BTM.
It is assumed that an Integrated Noxious Weed Management Plan (INWMP) will not be required
for this project. If an INWMP is needed, additional scope and fee would be required.
Documented in BTM
SB 40
Resources
Pinyon will evaluate SB 40 resources (if any) within the study area and will map SB 40 resources
(riparian trees and shrubs) concurrently with the wetland field surveys. GIS shapefiles will be
provided to Wilson for impact analysis/avoidance during advanced design. Pinyon assumes SB 40
resources will not be impacted by project improvements; therefore, an SB 40 Application will
not be required.
Documented in BTM
GIS Shapefiles
DocuSign Envelope ID: 9ABBA8E1-76DA-41C8-945F-AAB2DAC3DBBB
Attachment A
Proposal f or College and Trilby I n tersection Improvements Page | 4
Task Scope of Work Summary Deliverables
Fish and
Wildlife
Pinyon will conduct a survey for raptors and other migratory birds within the prescribed buffer
area/study area per Colorado Parks and Wildlife (CPW) guidelines. The results of the survey will
be documented in the BTM.
Pinyon assumes CDOT will evaluate habitat within the study area for federally and state-listed
species. Therefore, a habitat survey and coordination with the US Fish and Wildlife Service
(USFWS) is not included in this scope.
Documented in BTM
DocuSign Envelope ID: 9ABBA8E1-76DA-41C8-945F-AAB2DAC3DBBB
Attachment B
Proposal f or College and Trilby I n tersection Improvements Page | 5
Table 1. Estimated Fee
Task Project Management
Description Quantity Unit Rate Extension
Labor Rates
Project Manager I 14.0 hours $163.00 $2,282.00
Field Specialist / Project Assistant 6.0 hours $85.00 $510.00
Equipment/Material Unit Rates
Truck/Van Mileage 120.0 $0.58 $69.60
Task Subtotal $2,861.60
Task Noise: Memo to File
Description Quantity Unit Rate Extension
Labor Rates
Project Manager I 1.0 hour $163.00 $163.00
Scientist II 1.0 hour $150.00 $150.00
Scientist I 10.0 hours $125.00 $1,250.00
Task Subtotal $1,563.00
Task Hazardous Materials: Site Visit, ISA, Phase I ESA (2)
Description Quantity Unit Rate Extension
Labor Rates
Project Manager I 4.0 hours $163.00 $652.00
Scientist II 6.0 hours $150.00 $900.00
Scientist 45.0 hours $115.00 $5,175.00
CAD/GIS Specialist I 8.0 hours $115.00 $920.00
Equipment/Material Unit Rates
Truck/Van Mileage 120.0 each $0.58 $69.60
Laboratory Rates
LBL Samples EMSL (3-day TAT) 10.0 samples $11.00 $110.00
Database Report 2.0 samples $330.00 $660.00
ACM Samples 10.0 samples $8.00 $80.00
Task Subtotal $8,566.60
Task Biological Resources: Site Visit and Biological Resources Technical Memorandum (excluding T&E)
Description Quantity Unit Rate Extension
Labor Rates
Project Manager I 2.0 hours $163.00 $326.00
Scientist 18.0 hours $115.00 $2,070.00
Scientist II 2.0 hours $150.00 $300.00
CAD/GIS Specialist I 4.0 hours $115.00 $460.00
Equipment/Material Unit Rates
Truck/Van Mileage 120.0 each $0.58 $69.60
Trimble GPS 1.0 each $225.00 $225.00
Field Visit 1.0 each $40.00 $40.00
DocuSign Envelope ID: 9ABBA8E1-76DA-41C8-945F-AAB2DAC3DBBB
Attachment B
Proposal f or College and Trilby I n tersection Improvements Page | 6
Task Subtotal $3,490.60
Project Total $16,481.80
DocuSign Envelope ID: 9ABBA8E1-76DA-41C8-945F-AAB2DAC3DBBB
Page 1 of 2
College and Trilby Intersection Improvements
City of Fort Collins
Utility Coordination and Subsurface Utility Engineering
Description of Scope
April 8, 2020
Mr. Waterman:
The following tasks outlined below are intended to summarize Triunity’s expectations of the scope of work
necessary to support the Project Kickoff and Preliminary Engineering activities in Section III. A. 1 and 2 of
the RFP documents.
Project Management and Team Coordination - Fee Schedule Item 1
For this task Triunity anticipates a limited amount of effort in project startup/kickoff and coordination with
the design team will be needed to align drafting standards and file sharing platforms. Triunity also
anticipates 4 – 1-hour design development coordination meetings over the course of the Preliminary
Engineering Phase.
Utility Coordination - Fee Schedule Item 2
This task assumes one, 1-hour meeting per each utility owner plus meeting prep, travel time, minutes and
brief follow up as needed to support the Preliminary Engineering phase of the project. Triunity anticipates
scheduling meetings with several utility owners will be scheduled per trip to reduce travel and expenses.
The need for additional on-site or in-person coordination meetings will be coordinated with the approval of
the City Project Manager as needed.
Subsurface Utility Engineering (SUE) – Fee Schedule Item 3
Triunity will utilize a separate private utility locating firm to designate existing public and private utilities. The
attached scope and fee includes completion of the required Subsurface Utility Engineering notifications,
collection and verification of available utility owner maps, oversight and management of the private utility
locating effort, the City Utility department’s locating efforts, as well as coordination with the City’s survey
crews to collect utility marks along with utility vault, manhole, and inlet data as required to prepare a
complete set of subsurface utility engineering plans compliant with C.R.S 9-1.5. ASCE Quality Level B, C,
and D subsurface utility data collected by the City’s survey staff will be compiled into a two-dimensional
AutoCAD base file for use by the design team.
Utility Designating (Kinetic) – Fee Schedule Item 4A
Utility Designating will be performed by Kinetic per the attached scope and fee and billed as a direct cost.
The fee includes designating all known utilities excluding City of Fort Collins owned utilities. City of Fort
Collins utilities will not release mapping and only allows for self-performance of utility designating. Utility
Designating will be limited to 1000’ in each direction of the College and Trilby intersection within public
ROW.
DocuSign Envelope ID: 9ABBA8E1-76DA-41C8-945F-AAB2DAC3DBBB
College and Trilby Intersection Improvements
Description of Scope
April 8, 2020
Page 2 of 2
Exclusions
Sanitary Service Laterals
Quality Level B locations of sanitary service laterals are not included in the attached scope and fee. Where
service lateral locations are impacted by the project, Quality Level B information can be collected using
lateral launch cameras. This additional service is provided through subcontractors and billed as a direct
cost.
Irrigation Lines
Quality Level B designation of commercial and residential irrigation systems in not included in the scope of
work. Above ground features are assumed to have been collected as part of the initial design survey by the
City.
Potholes
Utility Potholes (ASCE Quality Level A) are anticipated to be required at later stages of design development
when pothole locations and quantities can be better defined and have not been included in the attached
fee estimate. Rates associated with the potholing effort are available on request.
Ground Penetrating Radar
Ground Penetrating Radar is available through Kinetic if requested by the client, however it is not
generally effective in most Colorado soil conditions and is currently not anticipated to be required for this
project.
3D-Model
3D Modeling of existing utilities is not included in the scope of work.
Tasks identified in Section III. A. 3, 4 & 5
Tasks listed in this section applicable to Utility Coordination, Potholing, Final Engineering Plans, and any
other Utility related activity are anticipated to be addressed in a separate work order with the City.
Please feel free to contact me with any questions regarding the above understanding of scope and
exclusions.
Kurt Snitker
Utility Manager
Triunity, Inc.
Attachments: Triunity Fee dated 4-8-2020 (update Utility coordination hours, no fee change), Kinetic
designating fee dated 4-2-2020, Kinetic GPR fee dated 4-3-2020
DocuSign Envelope ID: 9ABBA8E1-76DA-41C8-945F-AAB2DAC3DBBB
City of Fort Collins - College and Trilby Intersection Improvements
Triunity, Inc.: Fee Proposal - 4/8/2020
Base Scope Fee
Code Notes/Assumptions
Classification
Sr. Project
Manager
Project
Engineer II
CAD
Technician V
Administrative
Support
Av Raw Rate $185.00 $120.00 $118.00 $85.00
1 Project Management & Coordination
1 A Project Startup 16 4 4 8
1 B Design Coordination Meetings Assumes 4 meetings 8 4 4
1 C Contract Administration 2 hr/month - 6 months 12 12
1 Project Management & Coordination Subtotal - Hours 36 8 8 8 12 0
2 Subtotal - Cost $4,404.00 $1,480 $960 $944 $1,020 $0
2 Utility Coordination Assumes 1 meeting each utility owner
2 A Utility Coordination - CenturyLink 6 2 4
2 B Utility Coordination - Comcast 6 2 4
2 C Utility Coordination - MCI 6 2 4
2 D Utility Coordination - PVREA 6 2 4
2 E Utiiltiy Coordination - Xcel 6 2 4
2 F Utility Coordination - Zayo 6 2 4
2 G Utility Coordination - CoFC Fiber 6 2 4
2 H Utility Coordination - CoFC Electric 6 2 4
2 I Utiiltiy Coordination - CoFC Water 6 2 4
2 J Utiiltiy Coordination - CoFC Sewer 6 2 4
2 K Utiiltiy Coordination - CoFC Traffic 6 2 4
2 L Cost Estimate 12 4 8
2 M Utility Spec 12 4 8
2 N FIR Meeting 4 4
1 Utility Coordination Subtotal - Hours 94 34 60 0 0 0
2 Subtotal - Cost $13,490.00 $6,290 $7,200 $0 $0 $0
3 Subsurface Utility Engineering
3 A Utility Designating Engineering Support only - See Direct Costs 24 24
3 B Utility Survey Engineering Support only - Survey by CoFC 24 24
3 C Prepare SUE Plans Excludes QL-A data 76 12 24 40
3 D QC Sue Plans 18 6 12
1 Subsurface Utility Engineering Subtotal - Hours 142 18 84 40 0 0
2 Subtotal - Cost $18,130.00 $3,330 $10,080 $4,720 $0 $0
4 Direct Costs
4 A Utility Designating See separate proposal from Kinetic 3,450 3,450
4 B Mileage Estimate 7 trips @ $0.575/mi 600 600
Direct Costs 0 0 0 0 0
5 Subtotal - Cost $4,050.00 $0 $0 $0 $0 $4,050
3 272 60 152 48 12 0
4 $40,074 $11,100 $18,240 $5,664 $1,020 $4,050
5 Additional Services Notes/Assumptions ODCs
5 A Ground Penetrating Radar See Kinetic Fee - 1000' ea direction 9,400 9,400
5 B
Additional Services 0 0 0 0 0
5 Subtotal - Cost $9,400.00 $0 $0 $0 $0 $9,400
Notes/Assumptions:
1. Survey of Utilty Marks will be performed by the City of Fort Collins
2. Survey data will be processed by the City and provided in AutoCAD or Microstation with supporting survey data
3. Quality Level C field work, including MH measure downs, vault sizes, etc. will be completed by City survey staff in conjunction with Triunity field engineering support
Kinetic Energy Services
P.O. Box 530
Milliken, CO 80543
(720) 552-1221
Quote
Valid Until: 05/01/2020
Quote Number : 2704193000004769008
BILL TO:
Triunity
633 17th Street, Suite 1500
Denver, CO 80202
CLIENT:Triunity
CONTACT: Ryan Stroh
JOB NAME: College & Trilby SUE QL B Designation -
Locates
Kinetic Job Number:
All Quantities are Estimated
Actual Quantities To Be Invoiced
S.No. Product Details Quantity List Price Total
1. Engineering Locates *Composite Rate* L101 1 $ 3,450.00 $ 3,450.00
Sub Total $ 3,450.00
Tax $ 0.00
Adjustment $ 0.00
Grand Total $ 3,450.00
Scope of Work: Locate entire Intersection to include 1000 feet in each direction Right of Way to Right of Way on
all Streets. City of Fort Collins will not allow a 3rd party to locate their utilities. Kinetic will coordinate with
them to locate their lines but cannot guarantee that they will respond and cannot guarantee the accuracy of their
marks. City of Fort Collins will not release any utility mapping. All QL D mapping research will be delivered to
client.
EXCLUDES: Locates on Sanitary Sewer Service Lateral(s) due to their non-conductive nature, Marking with
Chalk Paint and GPR Services.
Terms & Conditions: Payment terms are Net 30. Past due invoices are subject to a late payment charge of
2.0% per month on any unpaid balances. Kinetic Industry is authorized to proceed with scope of work at
above stated prices.
Signature: Date:
DocuSign Envelope ID: 9ABBA8E1-76DA-41C8-945F-AAB2DAC3DBBB
Kinetic Energy Services
P.O. Box 530
Milliken, CO 80543
(720) 552-1221
Quote
Valid Until: 05/01/2020
Quote Number : 2704193000004769043
BILL TO:
Triunity
633 17th Street, Suite 1500
Denver, CO 80202
CLIENT:Triunity
CONTACT: Ryan Stroh
JOB NAME: College & Trilby SUE QL B Designation
GPR Only - Locates
Kinetic Job Number:
All Quantities are Estimated
Actual Quantities To Be Invoiced
S.No. Product Details Quantity List Price Total
1. Ground Penetrating Radar Scan Per Hour L111 20 $ 250.00 $ 5,000.00
2. Ground Penetrating Radar Post Process L111 7 $ 350.00 $ 2,450.00
3. Traffic Control L116
Required to safely complete job.
2 $ 975.00 $ 1,950.00
Sub Total $ 9,400.00
Tax $ 0.00
Adjustment $ 0.00
Grand Total $ 9,400.00
Scope of Work: Locate entire Intersection to include 1000 feet in each direction Right of Way to Right of Way
on all Streets. City of Fort Collins will not allow a 3rd party to locate their utilities. This quote for GPR
services only. Due to Colorado Soil Composition, GPR may be unsuccessful.
EXCLUDES: Locates on Sanitary Sewer Service Lateral(s) due to their non-conductive nature, Marking
with Chalk Paint
Terms & Conditions: Payment terms are Net 30. Past due invoices are subject to a late payment charge
of 2.0% per month on any unpaid balances. Kinetic Industry is authorized to proceed with scope of
work at above stated prices.
Signature: Date:
DocuSign Envelope ID: 9ABBA8E1-76DA-41C8-945F-AAB2DAC3DBBB
DocuSign Envelope ID: 9ABBA8E1-76DA-41C8-945F-AAB2DAC3DBBB
DocuSign Envelope ID: 9ABBA8E1-76DA-41C8-945F-AAB2DAC3DBBB
4. Assume SUE plans on 6 sheets and General Notes
5. Potholes/Quality Level A information is not anticipated as part of the Preliminary Engineering phase
ODCs
Total Base Scope Hours
Total Base Scope Cost
DocuSign Envelope ID: 9ABBA8E1-76DA-41C8-945F-AAB2DAC3DBBB
3. Scope of Services
After receipt of authorization to proceed, Mead & Hunt shall perform the following tasks:
DocuSign Envelope ID: 9ABBA8E1-76DA-41C8-945F-AAB2DAC3DBBB
Western States
Wilson Expenses - Mileage and Miscellaneous Materials
Wilson Subtotal Subconsultant Subtotal
Work Order 1 Subtotals - Hours
Phase D Subtotal - National Environmental Policy Act Special Requirements
Phase B Subtotal - Subsurface Utility Engineering
Task 4. Air Quality
Phase C Subtotal - Public and Stakeholder Involvement
Task 3. Biological Resources
Phase D- National Environmental Policy Act Special Requirements
Task 1. Task Management - CatEx
Task 2. Hazardous Materials
Task 5. Noise
Task 6. Historic Resources
Task 7. CDPS Permit
Task 8. City Ordinances
Phase C- Public and Stakeholder Involvement
Task 1. Graphics
Task 2. Property Owner Meetings (10)
Task 3. Public Open House (1)
Task 4. City Council Meetings (1)
Eberhard
Riddle
Grabsztul
Cook
Wilson Hours
Summary
WORK ORDER 1 - ESTIMATED HOURS TO COMPLETE PRELIMINARY SCOPE OF SERVICES
Total Hours
TASK DESCRIPTION
SUBCONSULTANTS
Pinyon
Triunity
Mead and Hunt
Interwest
Geocal
PRIME CONSULTANT - Wilson & Company
Devos
Zamarripa
Hesse
Fox Tuttle
BHA
Chesser
Task 2. Utility Coordination
Task 3. Subsurface Utility Engineering
Task 2. Preliminary Engineering
Waterman
Task 1. Task Management and Team Coordination
Phase B - Subsurface Utility Engineering
Phase A Subtotal - Engineering
Task 2 SUBTOTAL - Preliminary Engineering
Task 1. Project Kick-off and Project Management
Task 1 SUBTOTAL - Project Kick-off and Project Management
Phase A - Engineering
4/23/2020
DocuSign Envelope ID: 9ABBA8E1-76DA-41C8-945F-AAB2DAC3DBBB