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HomeMy WebLinkAboutRFP - 9136 BUS SHELTER ADVERTISING & MAINTENANCE (2)Addendum 1 Page 1 of 2 ADDENDUM NO. 1 SPECIFICATIONS AND CONTRACT DOCUMENTS Description of RFP 9136: Bus Shelter Advertising & Maintenance OPENING DATE: 3:00 PM (Our Clock) August 7, 2020 To all prospective bidders under the specifications and contract documents described above, the following changes/additions are hereby made and detailed in the following sections of this addendum: Exhibit 1 – Questions & Answer Please contact Beth Diven, Buyer, at bdiven@fcgov.com.with any questions regarding this addendum. RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN RECEIVED. Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707 fcgov.com/purchasing Addendum 1 Page 2 of 2 EXHIBIT 1 – QUESTIONS & ANSWERS 1. COVID-19 - based on the global pandemic and the universal impact to nearly every transit authority across the United States, how would the City’s agreement allow for conditions to renegotiate the terms, if there are closures and/or service interruptions or other impacts to Transfort’s operations? The City recognizes that the pandemic will likely have unforeseeable impacts after an agreement is finalized with the awarded Vendor. In the event that such instance(s) arise, the City and the awarded Vendor will negotiate any appropriate changes and amend the agreement accordingly. 2. Minimum Annual Guarantee on new units - will the City accept a prorated MAG for the new shelters, as the deployment timeline could be prorated as these units are brought online? The City is willing to consider this option. 3. Firm Capabilities - “resources, financial strength, capacity and support capabilities” if possible, please clarify how the City will evaluate these capabilities? For example, if the bidder will be performing all the installation and maintenance requirements of this project within their current existing facilities and current personnel, is that advantageous to the City of Fort Collins? The language set forth in this section is standard language used in all RFPs and provided to give a general overview of how RFPs are examined. We do not narrow these sections down further because we do not wish to be unduly restrictive and discourage participation. 4. Installation Subcontractor - costs may be submitted for installation and maintenance by subcontractors of the Service Provider; how would the City address a request to renegotiate if the Service Provider was either inaccurate or encountered unforeseen related costs? The City recognizes that unforeseen costs happen and is open to discussion on how to address those costs on a case by case basis, should they occur. As for Service Provider estimates, the City expects the Service Provider to honor the contracted rates and will only provide exceptions in very extenuating circumstances. 5. Clarification | Compensation - please provide clarification for section Review & Assessment section - Compensation, we want to ensure we provide an accurate breakdown and comparison to the estimate? Can you provide us with more information, or the line items referenced? We do not have a formal estimate to provide. The language in the Review & Assessment section is standard language used in all RFPs and provided to give a general overview of how RFPs are examined. 6. Term - would the City of Fort Collins consider in this RFP an alternative term offer in a submission or could we at a minimum offer alternative options for the City to consider and compare? No. Agreement term limits are established in the City Code. While there are avenues for exceptions to these limits, the City has determined through thoughtful discussion and prior experience, that we will not be exploring term options other than what is outlined in the RFP document.