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HomeMy WebLinkAboutCORRESPONDENCE - PURCHASE ORDER - 8973 WATER QUALITY SERVICES FOR HALLIGAN WATER SUPPLY PROJECTUtilities Work Order Form Official Purchasing Form Last updated 10/2017 WORK ORDER PURSUANT TO A MASTER AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND HYDROS CONSULTING INC WORK ORDER NUMBER: H-HWSP-2020-03 PROJECT TITLE: Halligan 401 Work Plan Development WO#3 ORIGINAL BID/RFP NUMBER & NAME: 8973, Water Quality Services for Halligan Water Supply Project MASTER AGREEMENT EFFECTIVE DATE: August 26, 2019 ARCHITECT/ENGINEER: Hydros Consulting OWNER’S REPRESENTATIVE: Eileen Dornfest WORK ORDER COMMENCEMENT DATE: May 19, 2020 WORK ORDER COMPLETION DATE: November 30, 2020 MAXIMUM FEE: (time and reimbursable direct costs): $54,870.00 PROJECT DESCRIPTION/SCOPE OF SERVICES: The primary objective of Work Order #3 (WO#3) is to develop an initial overall work plan for development of the HWSP 401 Certification Technical Report. The Technical Report will provide the basis for the technical analyses performed to support the 401 Certification Application. This work order also includes Agency communications and several other planned upcoming activities, as well as an “As Needed” task to cover minor, unanticipated items that may occur during the duration of this work order. Service Provider agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Master Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement and this Work Order (including the attached forms) the Master Agreement shall control. The attached forms consisting of three (3) pages are hereby accepted and incorporated herein, by this reference, and Notice to Proceed is hereby given after all parties have signed this document. SERVICE PROVIDER: Hydros Consulting Inc. By: Date: Name: Title: Page 1 of 7 DocuSign Envelope ID: CF710C66-A6CA-4B6C-AD35-6F1D7980ECD9 May 26, 2020 Jean Marie Boyer Principal Utilities Work Order Form Official Purchasing Form Last updated 10/2017 OWNER’S ACCEPTANCE & EXECUTION: This Work Order and the attached Contract Documents are hereby accepted and incorporated herein by this reference. ACCEPTANCE: Date: Eileen Dornfest, Civil Engineer III REVIEWED: Date: Pat Johnson, Senior Buyer REQUISITION ENTERED BY: Date: ACCEPTANCE: Date: Carol Webb, Deputy Director, Water Resources & Treatment Operations ACCEPTANCE: Date: Andrew Gingerich, Interim Deputy Director, Water Engineering & Field Services ACCEPTANCE: Date: Theresa Connor, Interim Utilities Executive Director (if greater than $1,000,000) ACCEPTANCE: Date: Gerry Paul, Purchasing Director (if greater than $60,000) ACCEPTANCE: Date: Darin Atteberry, City Manager (if greater than $1,000,000) ATTEST: Date: City Clerk (if greater than $1,000,000) Page 2 of 7 DocuSign Envelope ID: CF710C66-A6CA-4B6C-AD35-6F1D7980ECD9 Coordinator, Finance May 21, 2020 Melissa Walker May 26, 2020 May 26, 2020 May 26, 2020 May 26, 2020 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT A WORK ORDER SCOPE OF SERVICES, COST & SCHEDULE DETAIL Page 3 of 7 DocuSign Envelope ID: CF710C66-A6CA-4B6C-AD35-6F1D7980ECD9 Halligan Water Supply Project WQ Services: Work Order #3 SOW May 19, 2020 Page 1 of 2 Hydros Consulting Inc., 1628 Walnut Street, Boulder CO 80304 (303) 284-1841 Work Order #3: Scope of Work The primary objective of Work Order #3 (WO#3) is to develop an initial overall work plan for development of the HWSP 401 Certification Technical Report. The Technical Report will provide the basis for the technical analyses performed to support the 401 Certification Application. This work order also includes Agency communications and several other planned upcoming activities, as well as an “As Needed” task to cover minor, unanticipated items that may occur during the duration of this work order. Tasks Task 1: Initial 401 Certification Planning This planning task will result in the production of two deliverables: 1. Overall Work Plan Tasks and Schedule The overall work plan will be described in a spreadsheet, listing high-level tasks and approximate timing and sequencing of activities. The work plan will include activities from June 2020 until the final Technical Report is anticipated to be completed. The work plan will be based on our current understanding of the setting, the project, data availability, and 401 certification requirements, as well as our previous experience with the development of other 401 technical reports. 2. A Scope-of-Work (SOW) for Initial Phases of Hydros’s Efforts In order to provide additional levels of detail for future 401 activities, several exploratory tasks are required. Results from these exploratory tasks will be used to inform how subsequent analysis can or should be performed. Therefore, a SOW will be written to conduct these tasks. At this point, we anticipate that the SOW will include the following, at a minimum: • A detailed flow review of the North Fork and the Poudre River to inform decisions such as specific years to simulate; • Initial testing of the ability to simulate flows in Phantom Canyon (required for dynamic temperature modeling); and • A conceptual understanding of temperature and water-quality dynamics in Seaman Reservoir. Other tasks will likely be identified and included. The SOW will include anticipated schedules and budgets. Task 2: Agency Communications and Known Analyses This task focuses on effort associated with Agency communications with respect to initial planning for the 401 Certification process. It includes planning for Agency meetings (including agendas, PowerPoint presentations, etc.) as well as emails and other communications. Also included in this task are several known, upcoming tasks such as coordinating with other sampling efforts in the North Fork basin, North Fork velocity measurements (review of CPW velocity and cross-section data / discuss needs with City), Page 4 of 7 DocuSign Envelope ID: CF710C66-A6CA-4B6C-AD35-6F1D7980ECD9 Halligan Water Supply Project WQ Services: Work Order #3 SOW May 19, 2020 Page 2 of 2 Hydros Consulting Inc., 1628 Walnut Street, Boulder CO 80304 (303) 284-1841 attendance at select FWMP meetings, assistance with laboratory analysis decisions, and determination of appropriate Halligan Reservoir release patterns, based on the available information. Task 3: “As-Needed” Tasks While executing this work order, a number of not-clearly-defined additional tasks are anticipated to be needed to advance the project. These additional items will likely include meetings and analyses that reflect new ideas or topics that arise. It is anticipated that some internal meetings with City staff will be required. Inclusion of an “As Needed” task is based on our experience with similar projects and reflects the evolving nature of working with agencies on permitting projects. Cost The estimated cost for the work described above is shown in Table 1. Table 1. Estimated Costs Task Cost 1. Initial Planning $11,088 2. Agency Communications and Known Analyses $36,332 4. As-Needed Tasks $7,100 Sub-Total $54,520 Other Direct Cost (ODC) Allowance $ 350 Total $54,870 Schedule Task 1 is anticipated to be complete by June 8, 2020. Task 2 will be completed by September 30, 2020. Page 5 of 7 DocuSign Envelope ID: CF710C66-A6CA-4B6C-AD35-6F1D7980ECD9 Cost Breakdown: Development of the Overall Workplan for HWSP 401 Certification Hydros Consulting (May 19, 2020) 2020 rates: $ 231 $ 205 $ 160 $ 154 $ 154 $ 142 Task Boyer Hawley Bierlein NRJ Adams Total Hrs Boyer Hawley Bierlein NRJ Adams Nance Total Task 1. Initial 401 Certification Planning 48 0 0 0 0 0 48 $ 11,088 $ - $ - $ - $ - $ - $ 11,088 1.1 Work Plan and SOW 48 48 $ 11,088 $ - $ - $ - $ - $ - $ 11,088 Task 2. Agency Communications and Known Analyses 100 6 52 8 16 0 182 $ 23,100 $ 1,229 $ 8,299 $ 1,235 $ 2,470 $ - $ 36,332 2.1 Agency Communications 80 80 $ 18,480 $ - $ - $ - $ - $ - $ 18,480 2.2 Coordination with Other Sampling Efforts 2 4 6 $ 462 $ - $ 638 $ - $ - $ - $ 1,100 2.3 North Fork Velocity Measurements 6 8 14 $ - $ 1,229 $ 1,277 $ - $ - $ - $ 2,505 2.4 Attendence at Select FWMP Meetings 8 8 $ 1,848 $ - $ - $ - $ - $ - $ 1,848 2.5 Assistance with Laboratory Analysis Decisions 6 40 46 $ 1,386 $ - $ 6,384 $ - $ - $ - $ 7,770 2.6 Halligan Reservoir Release Patterns 4 8 16 28 $ 924 $ - $ - $ 1,235 $ 2,470 $ - $ 4,628 Task 3. As-Needed Tasks* $ - $ - $ - $ - $ - $ - $ 7,100 4.1 Conduct Requested Additional As-Needed Tasks $ - $ - $ - $ - $ - $ - $ 7,100 * Since Task 3 is not clearly defined at this point in time, hours are not specified and an allowance is assumed Total $ 54,520 ODC Allowance $ 350 Grand Total $ 54,870 Page 6 of 7 DocuSign Envelope ID: CF710C66-A6CA-4B6C-AD35-6F1D7980ECD9 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT B CERTIFICATE OF INSURANCE CONTRACTOR shall submit Certificate of Insurance in compliance with the Contract Documents. Page 7 of 7 DocuSign Envelope ID: CF710C66-A6CA-4B6C-AD35-6F1D7980ECD9 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME: CONTACT (A/C, No): FAX E-MAIL ADDRESS: PRODUCER (A/C, No, Ext): PHONE INSURED COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ PROPERTY DAMAGE $ BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOS ONLY AUTOS NON-OWNED OWNED SCHEDULED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? 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CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY 5/26/2020 Arthur J. Gallagher Risk Management Services, Inc. 10901 W 120th Avenue, Suite 100 Broomfield CO 80021 Shana Phillips 303-444-4666 303-444-8481 shana_phillips@ajg.com Sentinel Insurance Company Ltd 11000 HYDRCON-01 Landmark American Insurance Company 33138 Hydros Consulting Inc. 1628 Walnut Street Boulder CO 80302 Pinnacol Assurance Company 41190 731581711 A X 2,000,000 X 1,000,000 10,000 2,000,000 4,000,000 X Y 34SBAPL1230 10/26/2019 10/26/2020 4,000,000 A 2,000,000 X X Y 34SBAPL1230 10/26/2019 10/26/2020 C X N 4140682 7/1/2019 7/1/2020 1,000,000 1,000,000 1,000,000 B Professional Liability LHR837799 6/23/2019 6/23/2020 Occurrence $2,000,000 City of Fort Collins is listed as additional insured with respect to General Liability and Auto Liability in regards to the operations of the named insured. City of Fort Collins Attention: Pat Johnson P.O. Box 580 Fort Collins CO 80522 DocuSign Envelope ID: CF710C66-A6CA-4B6C-AD35-6F1D7980ECD9