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Home My WebLink AboutCORRESPONDENCE - RFP - 8843 ENGINEERING DESIGN SUPPORT SERVICES - LINDEN STREET RENOVATIONS (2)Work Order Form Official Purchasing Form Last updated 10/2017 WORK ORDER FORM PURSUANT TO A MASTER AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND DITESCO WORK ORDER NUMBER: 2-400904600-19 PROJECT TITLE: Linden Street Renovations – Final Engineering Design ORIGINAL BID/RFP NUMBER & NAME: 8843 – Engineering Design Support Services – Linden Street Renovations MASTER AGREEMENT EFFECTIVE DATE: Original Contract Date WORK ORDER COMMENCEMENT DATE: 4/18/20 WORK ORDER COMPLETION DATE: 12/1/21 MAXIMUM FEE: (time and reimbursable direct costs): $72,098 PROJECT DESCRIPTION/SCOPE OF SERVICES: Please see attached Scope of Services Service Provider agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Master Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement and this Work Order (including the attached forms) the Master Agreement shall control. The attached forms consisting of (3) page(s) are hereby accepted and incorporated herein, by this reference, and Notice to Proceed is hereby given after all parties have signed this document. SERVICE PROVIDER: Date: Keith Meyer, PE, President ACCEPTANCE: Date: Nicole Hahn, PE, Project Manager REVIEWED: Date: Elliot Dale, Senior Buyer ACCEPTANCE: Date: Gerry Paul, Purchasing Director (if greater than $60,000) DocuSign Envelope ID: 248192EF-7E6E-416C-A169-DDFF29B35633 4/28/2020 5/26/2020 5/26/2020 5/26/2020 Page 1 of 2 2133 S. Timberline Road, Suite 110 Fort Collins, CO 80525 ditescoservices.com EXHIBIT A Delivery by email to: klambrecht@fcgov.com April 22, 2020 Kyle Lambrecht, PE Civil Engineer III City of Fort Collins 281 North College Avenue Fort Collins, CO 80521 RE: Linden Street Renovations Engineering Design Proposal and Scope of Work Dear Kyle: This letter scope of services follows on our previous conversations regarding extending our base design contract from preliminary design to 90% construction documents associated with the Linden Street Renovation project. This effort was requested by the City to further the design effort allowing the CM/GC contractor the ability to price near- final construction documents and finalize a guaranteed maximum price proposal. Our team will perform the following tasks:  We will take all construction documents to a 90% completion level according to our base contract terms and conditions. This work will include all civil engineering and urban design efforts in plan and specification production.  We will participate in GMP negotiations with the CM/GC contractor and provide an independent cost evaluation of their pricing proposal.  Our detailed task and fee breakdown is attached. We expect the work to commence immediately with design plans completed by May 2020. Thank you again for this opportunity. We look forward to our continued partnership on this project. Please let me know if you have any questions or require further information regarding this proposal, I can be reached by phone at 970.988.8605 and email keith.meyer@ditescoservices.com. Sincerely, Keith Meyer, P.E. Enc. scope of services Cc: Jill Burrell file DocuSign Envelope ID: 248192EF-7E6E-416C-A169-DDFF29B35633 City of Fort Collins Engineering Linden Street Renovations - Final Design 4/22/2020 Keith Meyer Jill Burrell Kelsey Petersen Rhonda Bunner Cassidy Hill Nathan Johnson Principal / PM PM / Task Leader Assoc. PM CAD Design Admin Project Manager (hrs) (hrs) (hrs) (hrs) (hrs) (hrs) $130 $115 $115 $80 $65 $125 Project Management $9,712 PM 1.1 - Contract Management (Budget Management) 3 6 0 0 0 0 $1,080 CM 1.4 - Document Management 0 4 6 0 0 0 $1,150 PM 1.2 - Meetings/Correspondence (Misc. Meetings) 26 13 19 0 6 0 $7,482 Final Design (to 90% from 60%) $17,700 Updated Site Plan 2 4 8 10 0 0 $2,440 Civil Design Utility Design 4 2 4 6 0 0 $1,690 Storm/Trench Drain 2 0 4 4 0 0 $1,040 Grading Plans 4 2 4 10 0 0 $2,010 Drainage (proposed) / Drainage Memo 6 8 16 0 0 0 $3,540 Roadway Plan and Profile 2 0 4 6 0 0 $1,200 Details 2 2 4 8 0 0 $1,590 Specifications 4 4 8 0 0 0 $1,900 Internal QA/QC 4 2 0 0 0 0 $750 Review Meeting with City Staff 3 3 3 0 0 0 $1,080 City Review (Bluebeam Studio) 0 2 2 0 0 0 $460 CM/GC GMP Review $12,005 GMP Review Meeting 6 0 4 0 0 6 $1,990 Independent Cost Estimate 2 6 0 0 0 55 $7,825 GMP Update (Fall 2020) 8 4 6 0 0 0 $2,190 Russell Mills - Urban Design $32,090 Other direct costs (mileage, reproduction, etc) $591 Work Effort Subtotal 78 62 92 44 6 $71,507 ODCs $591 Cost per labor category $10,114.00 $7,118.50 $10,620.25 $3,520.00 $419.25 Effort (days) 10 8 12 6 1 Effort (weeks) 2 2 2 1 0 Hours per day 0.3 0.2 0.3 0.2 0.0 $72,098 Assumptions: - 3 month project duration (60-90%) Phase/Task Description Task Total Ditesco Page 2 of 2 DocuSign Envelope ID: 248192EF-7E6E-416C-A169-DDFF29B35633 506 S College Ave, Unit A, Fort Collins, CO 80524 | 970.484.8855 | russellmillsstudios.com CREATING INSPIRED PLACES TOGETHER April 19, 2020 Keith Meyer, P.E. Ditesco 2133 S. Timberline Road, Suite 110 Fort Collins, CO 80525 Re: Linden Street Renovation Additional Services/Change Order Proposal Dear Keith, The following additional services and change order request addresses additional services/ scope of work to our existing contract to provide construction documents through 90% (currently contracted through 60%) and construction administration support services for the Linden Street Renovation project. The following scope is additional to the current contract scope and includes subcontracted services with Aqua Engineering (Irrigation) and Mazzetti (Lighting/Electrical). Scope & Services A. Final Design/Construction Documents 1. 90% CD’s Based on the Preliminary Design Plans, Final Design Documents will be developed in collaboration with the design team. Approval of the Preliminary Design Plan will constitute approval to begin Final Design. The following information will be included: • Site Amenities Layout Plans • Detail Callout, Furnishings, Materials Plans • Planting Plans, Tree Protection Plans and Details • Irrigation Plans and Details • Lighting Locations and Photometrics • Electrical Plans and Details • Site Details and Enlargements w/Structural Review • Cost Estimate Quantities • Construction Specifications • Revisions as required Meetings: • Review Meetings w/City Staff (3) • Review Meetings w/Stakeholders (2) • Coordination Meetings w/Ditesco (5) B. Construction AdmInistration Construction Administration will be conducted during site and landscape construction. Prior to and during construction, we will provide Construction Administration services for both landscape and irrigation work in order to ensure that projects are built on time and on budget as related to our Construction Documents. This will include, but is not limited to the following: A. Attend Pre-Construction meeting/conference. B. RFI Responses and ASI/’s. C. Submittal and Shop Drawing Review D. Progress Meetings and Site Visits E. Five irrigation on-site meetings/inspections. F. Form inspections, site work layout and quality, lighting, planting staking/layout, irrigation inspections, approval. G. Punchlists and project close-out. not included DocuSign Envelope ID: 248192EF-7E6E-416C-A169-DDFF29B35633 506 S College Ave, Unit A, Fort Collins, CO 80524 | 970.484.8855 | russellmillsstudios.com CREATING INSPIRED PLACES TOGETHER I. Digital record drawings for landscape/irrigation based on contractor provided red-lines. J. 6 month and 11 month walk thru and punchlists. Change Order Summary Fees (Including Aqua Engineering/Mazetti Lighting/Electrical) Total Current Contract Amount $ 84,540 Final Design/Construction Documents $ 32,090 Construction Administration $ 21,250 Total Revised Contract Amount $ 137,880 Agreement Russell + Mills Studios can initiate the proposed services upon written Authorization to Proceed. Adding your signature in the space provided below and returning a copy for our file will provide authorization of this proposal and form the basis of our contractual agreement. Should you have any questions or comments following your review of this proposal we will be pleased to address them at your earliest convenience. Sincerely, Craig Russell, RLA, ASLA Principal Authorization to Proceed Date: _____________________________________________________________ Signed Name: Title: Date: DocuSign Envelope ID: 248192EF-7E6E-416C-A169-DDFF29B35633