HomeMy WebLinkAboutCORRESPONDENCE - RFP - 9084 OUR CLIMATE FUTUREWORK ORDER FORM
PURSUANT TO A MASTER AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
AND
METABOLIC
WORK ORDER NUMBER: 1
PROJECT TITLE: Our Climate Future
ORIGINAL BID/RFP NUMBER & NAME: 9084 Our Climate Future
MASTER AGREEMENT EFFECTIVE DATE: April 7, 2020
WORK ORDER COMMENCEMENT DATE: 5/8/2020
WORK ORDER COMPLETION DATE: 3/31/2021
MAXIMUM FEE: (time and reimbursable direct costs): $49,971
PROJECT DESCRIPTION/SCOPE OF SERVICES: Kick-off, engagement support, best practice
research, and evaluation framework (see work order one scope of work)
Service Provider agrees to perform the services identified above and on the attached forms in
accordance with the terms and conditions contained herein and in the Master Agreement between
the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement
and this Work Order (including the attached forms) the Master Agreement shall control.
The attached forms consisting of four (4) pages are hereby accepted and incorporated herein, by
this reference, and Notice to Proceed is hereby given after all parties have signed this document.
SERVICE PROVIDER: Date:
Seadna Quigley, Finance Director
ACCEPTANCE: Date:
Molly Saylor, Project Manager
REVIEWED: Date:
Pat Johnson, Senior Buyer
ACCEPTANCE: Date:
Gerry Paul, Purchasing Director
(if greater than $60,000)
Work Order 1
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5/20/2020
5/20/2020
ATTACHMENT A
WORK ORDER SCOPE OF SERVICES
Task 1: Project Kickoff, Onboarding, and Coordination
Budget: $5,846
Metabolic will meet with staff (virtually) to finalize details of the work plan together, introduce the
consultant team to City project team members, and align workstreams. As time allows, City staff
will provide Metabolic with background, share process and outcomes of Phase One, review
existing conditions document and ongoing initiatives.
Task 1 scope includes:
• Kick-off
• Presentation of the proposed final scope of work with detailed tasks and
objectives for kick-off attendees
• Detailed schedule identifying key milestones and deliverables
• Staffing plan which outlines consultant and City staff roles
• Time permitting, Root Cause Analysis activity
• Ongoing
• Attend Fort Collins OCF meetings as requested by City staff, e.g. CAP
Performance Measurement Team to familiarize consulting team with existing City
data and tools so that the evaluation framework can be seamlessly integrated.
Estimated Schedule: May/June 2020
Deliverables: Presentation of Work Plan, Budget, Schedule; Root Cause Analysis (time
permitting)
Task 2: Leading Practice Research and Evaluation Framework Design
Budget: $13,988
Metabolic will create an evaluation framework and research leading practices to help in the
identification and evaluation of Big and Next Moves.
• Conduct leading practice research on international and national peer cities on Big Moves
and Next Moves and generate a memo that can be used to inform staff in advance of or
in parallel to strategy development.
• Provide general descriptions, best practices, key dependencies, who leads
the various efforts and at what scales, etc.
• Where possible, pull outcome data from other cities using the evaluation
framework for side-by-side comparison.
• Develop recommended metrics based on the research.
• Develop analysis framework for evaluation of Big and Next Moves for equity, resilience
and mitigation outcomes, and likelihood of success.
• The evaluation framework structure should be vetted with staff and may use
scenarios or other approaches. The tool should be designed to allow staff to
quickly test assumptions of Big Moves and also provide deeper
modeling/analysis for impacts of Next Moves.
• For Next Moves, include likelihood of success on these outcomes, areas of
tension and or opportunity between strategies, e.g., if a regulatory approach is
adopted, how does this approach affect ability to accomplish the goals, versus a
Work Order 1
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voluntary/incentive-based approach? Include recommendations for Next Moves
for who should lead the various efforts and at what scale.
• Framework should consider qualitatively or quantitatively how Big and Next
Moves address the Core Principles defined in Phase One of the OCF project.
• Design evaluation framework and metrics in a way that they can be leveraged for
monitoring during implementation. Suggest a process for monitoring and equip
staff to be able to regularly pull data consistent with what is used in the modeling
of Big Moves and Next Moves.
• Identify Big Moves outcome metrics for staff and the community to prioritize based on
their potential to make progress toward the goals and other priorities (e.g.
GHG/waste/energy, as well as equity and resilience).
• Where outcome metrics are not available or applicable, develop closely-
related activity metrics as indicators.
• Identify activity/output metrics that can be used to evaluate potential impact of Next
Moves, as well as track progress when in the implementation phase. These activity
metrics should show impact to GHG mitigation, the reduction of related activities, such
as waste generation, resilience, and equity.
• Attend Fort Collins OCF meetings as requested by City staff.
Estimated Schedule: Summer 2020
Deliverables: Recommended outcome metrics, peer city research, assessment framework
for evaluating the Big and Next Moves; Suggested process for leveraging framework for
ongoing tracking.
Task 4: Evaluation, Analysis, and Prioritization
Budget: $22,787
• Supplement and evaluate Big and Next Moves identified by the community and SMEs
(based on community engagement plan of Task 2).
• Conduct an analysis of the identified Big Moves using the evaluation framework.
• Create a status-quo case (some Big Moves are already underway) and a 2030
and/or 2050 case(s) for potential impact in those milestone years.
• Conduct an analysis on the identified Next Moves using the evaluation framework.
• Create a status-quo case (some Next Moves are already underway) and a 2030
and/or 2050 case(s) that forecast how much these strategies can contribute to the
Big Moves.
• Suggest and/or compile additional datasets and forecasts to improve on existing data
used by staff or to close known gaps.
• Support prioritization with community and SMEs to consider scenarios and develop draft
plan(s).
• Participate in meetings of the existing Climate Action Plan Performance Measurement
team and other team meetings, as needed, to ensure alignment of the above tasks with
existing staff needs and processes. Develop and implement framework and related tools
based on the direction of this team.
Estimated Schedule: Early fall 2020
Deliverables: Evaluation of Big and Next Moves; synthesis of strategies and tactics (Next
Moves) for the plan focus areas as noted above; Current and Future-state (2030/2050) analyses
of Next Moves potential across mitigation, equity, and resilience; New datasets and forecasts to
support modeling; initial scenario and draft plan recommendations
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Task 6: Plan Synthesis Report
Budget: $7,350
• Support City staff in synthesizing the Big Moves and Next Moves into a final plan or
plans (plans may be combined or stay separate). Should include, at a minimum:
• Co-create a working definition of “Big Moves” and “Next Moves” with staff
• Document peer city research regarding “Big Moves” and “Next Moves”
• Final evaluation of “Big Moves” and “Next Moves,” along with description of
metrics and indicators used to evaluate.
• Data visualization to show the relationship between Big Moves and Next
Moves, as well as between equity, resilience, and mitigation.
• Proposed implementation timeline to meet 2030 and 2050 goals.
Estimated Schedule: December 2020/early Q1 2021
Deliverables: Definitions; Documentation of peer city research; Evaluation and data
visualization; Summary of public feedback; Implementation timeline.
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Phase
Total budget per
phase Step Step Name
Metabolic- Senior
Consultant (Erin
Kennedy)
Metabolic -
Medior
Consultant
Metabolic -
Design
Brendle -
Managing
Principal (Judy
Brendle -
Analyst 4
(Shelby
Brendle -
Analyst 2
(Becca Stock)
WestUrb -
Proprietor
(Jerry Tinianow) Lead
Total Work
Hours
Total Budget
(USD)
1 Project Kickoff/ Ongoing Coordination with OCF Teams $5,846 $949 $1,265 $0 $508 $1,232 $242 $1,650
1.1 Preparing kickoff meeting and exploring digital collaboration tools 0.25 0.25 0.25 Metabolic 6 999
1.2 Attending kickoff meeting (incl. travel time) 0.25 0.25 0.25 0.25 0.25 0.25 Shared 12 2,181
1.3 Attend Climate Action Plan Performance Measurement Team Meetings 0.5 0.5 0.5 Brendle 12 2,135
Project management and coordination 0.05 0.1 0 0.025 0.1 0.025 0.075 3 531
2 Leading Practice Research and Evaluation Design and Tools $13,988 $2,846 $4,428 $0 $1,016 $3,080 $968 $1,650
2.1 Peer city and leading practices research to define Big Moves & First Moves 0.5 1.5 0.25 1.5 0.5 Shared 34 5,730
2.2 Indicator Framework and metrics 1 2 0.25 1 1 0.25 Metabolic 44 6,987
Project management and coordination 0.15 0.35 0 0.05 0.25 0.1 0.075 8 1,272
3 Evaluation, Analysis, and Prioritization $22,787 $2,372 $8,223 $2,024 $1,016 $3,080 $3,872 $2,200
3.1 Assessment of Big Moves 0.5 1 1 1 1 0.25 Metabolic 38 5,433
3.2 Long list of interventions / First Moves 0.25 1 0.25 0.5 0.5 0.5 Shared 24 4,043
3.3 Assessment of First Moves 0.5 4.5 1 0.25 1 2.5 0.25 Metabolic 80 11,240
Project management and coordination 0.125 0.65 0.2 0.05 0.25 0.4 0.1 14 2,072
4 Plan synthesis support $7,350 $949 $1,581 $1,012 $508 $924 $726 $1,650
4.1 Report writing 0.25 1 0.5 0.5 0.5 Metabolic 22 3,581
4.2 Graphic Design 1 Metabolic 8 920
4.3 Final Presentation 0.25 0.25 0.25 0.25 0.25 0.25 Metabolic 12 2,181
Project management and coordination 0.05 0.125 0.1 0.025 0.075 0.075 0.075 4 668
TOTAL (excluding VAT) $7,116 $15,496 $3,036 $3,049 $8,316 $5,808 $7,150 321 49,971
Metabolic Staff Hourly Rate USD Total costs
Metabolic - Senior Consultant $216 $7,116
Metabolic - Medior Consultant $144 $15,496
Metabolic - Design $115 $3,036
Metabolic total $25,648
Sub Consultants
Brendle - Managing Principal $231 $3,049
Brendle - Analyst 4 $140 $8,316
Brendle - Analyst 2 $110 $5,808
Brendle total $17,173
WestUrb - Proprietor $250 $7,150
ATTACHMENT B
WORK ORDER COST DETAIL
Work Order 1
9084 Our Climate Future
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