Loading...
HomeMy WebLinkAboutCORRESPONDENCE - RFP - 8073 ENGINEERING SERVICES FOR WATER, WASTEWATER & STORMWATER FACILITIES CAPITAL IMPROVEMENTS PROJECTS (13)Utilities Work Order Form Official Purchasing Form Last updated 10/2017 WORK ORDER PURSUANT TO A MASTER AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND HDR ENGINEERING, INC. WORK ORDER NUMBER: HDR-2020-05-01 PROJECT TITLE: Pitkin Street Storm Sewer Design ORIGINAL BID/RFP NUMBER & NAME: 8073, Engineering Services for Water, WW and Stormwater Facilities Capital Improvements MASTER AGREEMENT EFFECTIVE DATE: May 15, 2015 ARCHITECT/ENGINEER: NA OWNER’S REPRESENTATIVE: Sandra Bratlie WORK ORDER COMMENCEMENT DATE: May 14, 2020 WORK ORDER COMPLETION DATE: December 1, 2020 MAXIMUM FEE: (time and reimbursable direct costs): $35,350.00 PROJECT DESCRIPTION/SCOPE OF SERVICES: The scope of work is to update an existing construction drawing set used for the initial phase of construction from Spring Creek to Pitkin/Smith intersection in advance of planned street paving/reconstruction improvements along Pitkin Street east of Collage Ave. The updates will address new survey data, pothole data, and temporary inlet connections during the phased construction. See attached supporting documentations. Service Provider agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Master Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement and this Work Order (including the attached forms) the Master Agreement shall control. The attached forms consisting of five (5) pages are hereby accepted and incorporated herein, by this reference, and Notice to Proceed is hereby given after all parties have signed this document. SERVICE PROVIDER: HDR Engineering, Inc. By: Date: Name: Title: Page 1 of 11 DocuSign Envelope ID: E0F66A60-50B8-448C-9B18-C22D7D1C2DC1 May 18, 2020 Brad Martin Senior Vice President Utilities Work Order Form Official Purchasing Form Last updated 10/2017 OWNER’S ACCEPTANCE & EXECUTION: This Work Order and the attached Contract Documents are hereby accepted and incorporated herein by this reference. ACCEPTANCE: Date: Sandra Bratlie, Special Projects Manager REVIEWED: Date: Pat Johnston, Senior Buyer REQUISITION ENTERED BY: Date: ACCEPTANCE: Date: Matt Fater, Interim Deputy Director, Water Engineering & Field Services ACCEPTANCE: Date: Andrew Gingerich, Director, Water Field Operations ACCEPTANCE: Date: ACCEPTANCE: Date: ACCEPTANCE: Date: Kevin Gertig, Utilities Executive Director (if greater than $1,000,000) ACCEPTANCE: Date: Gerry Paul, Purchasing Director (if greater than $60,000) Page 2 of 11 DocuSign Envelope ID: E0F66A60-50B8-448C-9B18-C22D7D1C2DC1 Melissa Walker Coordinator, Finance May 14, 2020 May 15, 2020 May 15, 2020 May 18, 2020 May 18, 2020 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT A WORK ORDER SCOPE OF SERVICES Page 3 of 11 DocuSign Envelope ID: E0F66A60-50B8-448C-9B18-C22D7D1C2DC1 Fort Collins Utilities | Pitkin Street Storm Sewer Improvements Scope of Work hdrinc.com 1 Scope of Work Date: Friday, May 08, 2020 Project: Pitkin Street Storm Sewer Improvements Project Understanding and Approach Fort Collins Utilities (FCU or the City) is improving the stormwater collection system in the area east of College Avenue and north of Spring Creek. In 2015, FCU stormwater crews constructed a storm sewer extension along Stover Street into Pitkin Street at the intersection of Pitkin and Smith Street. FCU wishes to continue the construction of new storm sewer in Pitkin Street west to its intersection with College Avenue. Figure 1 shows the location of the proposed improvements. Figure 1 - Pitkin Street Storm Sewer Vicinity Map Limits of Work The scope of work is based on updating the existing construction drawing set (Stantec 2015) used for the initial phase of construction from Spring Creek to Pitkin/Smith intersection in advance of planned street paving/reconstruction improvements. Anticipated updates are to address new survey data, pothole data, and temporary inlet connections during construction. Task 1.0 Project Management and QC Objective: Manage scope, schedule, and staff, coordinate project technical elements, and provide quality reviews of work products. HDR WILL PERFORM THE FOLLOWING ACTIVITIES IN THIS TASK.  Perform project management activities including: o Initiate project accounting, budget and resource management tools. Page 4 of 11 DocuSign Envelope ID: E0F66A60-50B8-448C-9B18-C22D7D1C2DC1 Fort Collins Utilities | Pitkin Street Storm Sewer Improvements Scope of Work hdrinc.com 2 o Prepare a project management plan that clearly identifies the project work elements, deliverables, budget and schedule. o Prepare monthly invoices and progress reports.  Prepare for and facilitate project coordination meetings. Track action items and distribute to team members. Anticipated coordination meetings include: o Project initiation o 60% submittal review o Final submittal review  Perform QA/QC reviews of project documents, calculations and drawings. Key Assumptions:  3 month project duration Deliverables:  Project management plan  Meeting agenda and minutes  Action item log  Monthly invoices Task 2.0 Storm Sewer Design Objective: Prepare design drawings for Pitkin Street storm sewer. HDR WILL PERFORM THE FOLLOWING ACTIVITIES IN THIS TASK. 2.1 Data collection and basemapping  Obtain and review project basemapping utilizing Stantec AutoCAD drawing files.  Perform a plan-in-hand review of drawings to identify survey data gaps and pothole data needs.  Update drawing basemapping based on new survey and pothole data. 2.2 Prepare 60% design drawings  Update and advance the current design drawings to reflect new data and temporary inlet connections. Anticipated sheet list is as follows: o Cover sheet o General notes, legend, and abbreviations o Existing conditions and utility plan (2-sheets) o Storm sewer plan and profile (5-sheets) o Utility details (2-sheet) o Erosion control plan (2-sheets) o Erosion control details (1-sheet) 2.3 Prepare 90% design drawings  Incorporate 60% review comments into drawings  Submit drawings for city review 2.4 Prepare IFC drawings  Incorporate 90% review comments into drawings.  Submit drawings and specifications to city concurrence for review. Page 5 of 11 DocuSign Envelope ID: E0F66A60-50B8-448C-9B18-C22D7D1C2DC1 Fort Collins Utilities | Pitkin Street Storm Sewer Improvements Scope of Work hdrinc.com 3  Stamp and sign drawings. Key Assumptions:  City will provide the AutoCAD design files (sheet files and reference files) from the previous consultant (Stantec 2015).  City will provide hydrology and hydraulics for new storm sewer including design flows at inlets and storm sewer segments.  City will provide topographic survey.  Where needed, City will provide pothole information through its potholing contractor.  HDR will not prepare a utility report per the State of Colorado SUE requirements.  HDR will not prepare front end contract documents or technical specifications.  HDR will not prepare a paving plan for resurfacing of the street. Resurfacing will be performed by City of Fort Collins Street Department once storm sewer construction is complete.  HDR will not prepare an opinion of probable construction cost for the project.  City will issue a Work Order to their on-call contractor for construction services. Deliverables:  60% drawings (PDF),  Final Construction Drawings (PDF), 1 hard copy 11x17, 1 hard copy 22x34 (bond) Page 6 of 11 DocuSign Envelope ID: E0F66A60-50B8-448C-9B18-C22D7D1C2DC1 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT B WORK ORDER COST DETAILS Page 7 of 11 DocuSign Envelope ID: E0F66A60-50B8-448C-9B18-C22D7D1C2DC1 5/12/2020 HDR Engineering Senior Project Manager Chris Parton Senior Technical Advisor / QC Project Engineer I, Sara Race Senior CAD Designer Chuck Wittenmeier Senior Project Accountant Clerical and QA Assistant Hours Labor Total Expenses HDR Fee Total Fee $ 240 $ 260 $ 135 $ 140 $ 125 $ 65 Task 1 Project Management and QC Project managent activities 12 8 2 22 $ 4,010 $ - $ 4,010 $ 4,010 Project coordination meetings 6 12 18 $ 3,060 $ 122 $ 3,182 $ 3,182 Preform QA/QC reviews 4 6 2 2 14 $ 2,900 $ 116 $ 3,016 $ 3,016 Sub-total 22 6 12 0 10 4 54 $ 9,970 $ 238 $ 10,208 $ 10,208 Task 2 Storm Sewer Design 2.1 Data Collection and Basemapping 8 4 12 24 $ 4,140 $ 166 $ 4,306 $ 4,306 2.2 Prepare 60% drawings 4 4 16 32 56 $ 8,640 $ 346 $ 8,986 $ 8,986 2.3 Design submittals and advancement 8 4 20 40 2 74 $ 11,390 $ 456 $ 11,846 $ 11,846 Sub-total 20 8 40 84 0 2 154 $ 24,170 $ 967 $ 25,137 $ 25,137 Task 2.2 Storm Sewer Design Hours 42 14 52 84 10 6 208 Fee $10,080 $3,640 $7,020 $11,760 $1,250 $390 $ 34,140 1,205 $ 35,345 $ 35,350 City of Fort Collins Utilities Pitkin Street Storm Sewer Page 8 of 11 DocuSign Envelope ID: E0F66A60-50B8-448C-9B18-C22D7D1C2DC1 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT C WORK ORDER SCHEDULE DETAIL Page 9 of 11 DocuSign Envelope ID: E0F66A60-50B8-448C-9B18-C22D7D1C2DC1 ID Task Mode Task Name Duration Start Finish Predecessors 1 Pitkin Street Storm Sewer 88 days Mon 6/1/20 Wed 9/30/20 2 Project Management and QC66 days Mon 6/1/20 Mon 8/31/20 3 Storm Sewer Design 66 days Mon 6/1/20 Mon 8/31/20 4 Project Closeout 22 days Tue 9/1/20 Wed 9/30/20 3 5/31 6/7 6/14 6/21 6/28 7/5 7/12 7/19 7/26 8/2 8/9 8/16 8/23 8/30 9/6 9/13 9/20 9/27 June July August September October Task Split Milestone Summary Project Summary Inactive Task Inactive Milestone Inactive Summary Manual Task Duration-only Manual Summary Rollup Manual Summary Start-only Finish-only External Tasks External Milestone Deadline Progress Manual Progress Page 1 Project: Pitkin Street Storm Sew Date: Wed 5/13/20 Page 10 of 11 DocuSign Envelope ID: E0F66A60-50B8-448C-9B18-C22D7D1C2DC1 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT D CERTIFICATE OF INSURANCE CONTRACTOR shall submit Certificate of Insurance in compliance with the Contract Documents. Page 11 of 11 DocuSign Envelope ID: E0F66A60-50B8-448C-9B18-C22D7D1C2DC1 ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? INSR ADDL SUBR LTR INSD WVD DATE (MM/DD/YYYY) PRODUCER CONTACT NAME: PHONE FAX (A/C, No, Ext): (A/C, No): E-MAIL ADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXP TYPE OF INSURANCE (MM/DD/YYYY) (MM/DD/YYYY) LIMITS AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE EACH OCCURRENCE $ DAMAGE TO RENTED CLAIMS-MADE OCCUR PREMISES (Ea occurrence) $ MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ PRO- POLICY JECT LOC PRODUCTS - COMP/OP AGG $ OTHER: $ COMBINED SINGLE LIMIT $ (Ea accident) ANY AUTO BODILY INJURY (Per person) $ OWNED SCHEDULED BODILY INJURY (Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE $ CLAIMS-MADE AGGREGATE $ DED RETENTION $ $ PER OTH- STATUTE ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ INSURER(S) AFFORDING COVERAGE NAIC # COMMERCIAL GENERAL LIABILITY Y / N N / A (Mandatory in NH) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD CERTIFICATE OF LIABILITY INSURANCE Lockton Companies 444 W. 47th Street, Suite 900 Kansas City MO 64112-1906 (816) 960-9000 HDR ENGINEERING, INC. 1917 SOUTH 67TH STREET OMAHA, NE 68106 Lexington Insurance Company 19437 XXXXXXX XXXXXXX XXXXXXX XXXXXXX XXXXXXX XXXXXXX XXXXXXX XXXXXXX XXXXXXX XXXXXXX XXXXXXX XXXXXXX XXXXXXX XXXXXXX XXXXXXX XXXXXXX XXXXXXX ARCH & ENG PROFESSIONAL LIABILITY PER CLAIM: $1,000,000 AGGREGATE: $1,000,000 A 061853691 6/1/2019 6/1/2020 NOT APPLICABLE NOT APPLICABLE NOT APPLICABLE NOT APPLICABLE 6/1/2020 1429583 5/10/2019 N N 15908424 15908424 XXXXXXX CITY OF FORT COLLINS, COLORADO ATTN: PURCHASING DEPARTMENT PO BOX 580 FORT COLLINS CO 80522 8073 ENGINEERING SERVICES FOR WATER, WASTEWATER & STORM FACILITIES CAPITAL IMPROVEMENTS DocuSign Envelope ID: E0F66A60-50B8-448C-9B18-C22D7D1C2DC1