HomeMy WebLinkAboutFAX QUOTE - 9164 DEFOAMERREQUEST FOR QUOTE
9164 DEFOAMER
RFQ DUE: 3:00 PM MST (our clock), July 31, 2020
The City of Fort Collins is requesting quotes from qualified Vendors for a defoamer.
As part of the City’s commitment to Sustainable Purchasing, quotes should be submitted
online through the Rocky Mountain E-Purchasing System (RMEPS) at
http://www.bidnetdirect.com/colorado/city-of-fort-collins. Note: please ensure adequate
time to submit proposals through RMEPS. Quotes not submitted by the designated
Opening Date and Time will not be accepted by the system.
Questions should be submitted in writing via email, to Marisa Donegon, Buyer at
mdonegon@fcgov.com, no later than 5:00 PM MST (our clock) on July 27, 2020. Please
format your e-mail to include: RFQ 9164 Defoamer in the subject line. Questions received after
this deadline may not be answered. Responses to all questions submitted before the deadline will
be addressed in an addendum and posted on the Rocky Mountain E-Purchasing System
webpage.
Rocky Mountain E-Purchasing System hosted by Bidnet
A copy of the RFQ may be obtained at http://www.bidnetdirect.com/colorado/city-of-fort-collins.
This RFQ has been posted utilizing the following Commodity Code(s):
88528 Antifoaming Agents
Prohibition of Unlawful Discrimination: The City of Fort Collins, in accordance with the
provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 US.C. §§ 2000d to 2000d-
4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract
entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded
full and fair opportunity to submit quotes in response to this invitation and will not be discriminated
against on the grounds of race, color, or national origin in consideration for an award.
The City strictly prohibits unlawful discrimination based on an individual’s gender (regardless of
gender identity or gender expression), race, color, religion, creed, national origin, ancestry, age
40 years or older, marital status, disability, sexual orientation, genetic information, or other
characteristics protected by law. For the purpose of this policy “sexual orientation” means a
person’s actual or perceived orientation toward heterosexuality, homosexuality, and bisexuality.
The City also strictly prohibits unlawful harassment in the workplace, including sexual
harassment. Further, the City strictly prohibits unlawful retaliation against a person who engages
in protected activity. Protected activity includes an employee complaining that he or she has been
discriminated against in violation of the above policy or participating in an employment
discrimination proceeding.
The City requires its vendors to comply with the City’s policy for equal employment opportunity
and to prohibit unlawful discrimination, harassment and retaliation. This requirement applies to
all third-party vendors and their subcontractors at every tier.
Financial Services
Purchasing Division
215 N. Mason St. 2nd Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
fcgov.com/purchasing
Public Viewing Copy: The City is a governmental entity subject to the Colorado Open Records
Act, C.R.S. §§ 24-72-200.1 et seq. (“CORA”). Any proposals submitted hereunder are subject to
public disclosure by the City pursuant to CORA and City ordinances. Vendors may submit one
(1) additional complete proposal clearly marked “FOR PUBLIC VIEWING.” In this version of the
proposal, the Vendor may redact text and/or data that it deems confidential or proprietary pursuant
to CORA. Such statement does not necessarily exempt such documentation from public
disclosure if required by CORA, by order of a court of appropriate jurisdiction, or other applicable
law. Generally, under CORA trade secrets, confidential commercial and financial data information
is not required to be disclosed by the City. Proposals may not be marked “Confidential” or
‘Proprietary’ in their entirety. All provisions of any contract resulting from this request for
proposal will be public information.
New Vendors: The City requires new Vendors receiving awards from the City to fill out and submit
an IRS form W-9 and to register for Direct Deposit (Electronic) payment. If needed, the W-9 form
and the Vendor Direct Deposit Authorization Form can be found on the City’s Purchasing website
at www.fcgov.com/purchasing under Vendor Reference Documents. Please do not submit with
your proposal.
Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall
have a financial interest in the sale to the City of any real or personal property, equipment,
material, supplies or services where such officer or employee exercises directly or indirectly any
decision-making authority concerning such sale or any supervisory authority over the services to
be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift,
gratuity favor, entertainment, kickback or any items of monetary value from any person who has
or is seeking to do business with the City of Fort Collins is prohibited.
Collusive or Sham Proposals: Any proposal deemed to be collusive or a sham proposal will be
rejected and reported to authorities as such. Your authorized signature of this proposal assures
that such proposal is genuine and is not a collusive or sham proposal.
The City of Fort Collins reserves the right to reject any and all proposals and to waive any
irregularities or informalities.
Utilization of Award by Other Agencies: The City of Fort Collins reserves the right to allow
other state and local governmental agencies, political subdivisions, and/or school districts to
utilize the resulting award under all terms and conditions specified and upon agreement by all
parties. Usage by any other entity shall not have a negative impact on the City of Fort Collins in
the current term or in any future terms.
The selected Vendor shall be expected to sign the City’s standard Agreement prior to
commencing Services (see sample attached to this Proposal).
Sincerely,
Gerry Paul
Purchasing Director
CITY OF FORT COLLINS
GENERAL INFORMATION
The City of Fort Collins is requesting quotes for a defoamer.
Schedule
The following represents the City’s target schedule for this project. The City reserves the right to
amend the target schedule at any time.
• RFQ issuance: July 22, 2020
• Question Deadline: 5:00 PM MST on July 27, 2020
• Quotes Due: 3:00 MST (our clock) on July 31, 2020
• Initial Delivery: September 15th, 2020
Method of Award
The City reserves the right to split the award in whatever percentages are most advantageous to
the City.
Award(s) from this RFQ will be based primarily on lowest quote price as well as delivery lead
times.
Future orders may be authorized, at the option of the City, from this RFQ for a period of five years
after closing date. Satisfactory pricing and delivery are required for future orders based on this
RFQ.
Purchase Order
The awarded Vendor will receive a Purchase Order from the City authorizing the order of material.
Vendor should not proceed with delivery prior to receipt of the Purchase Order.
Exceptions to the City’s Purchase Order Terms and Conditions, listed in Exhibit A, shall be
documented with quote.
Invoices & Payments
Invoices for services should be emailed upon completion of the Work, or as otherwise specified
in the Agreement, to invoices@fcgov.com. The cost of the work completed shall be paid to the
Vendor on Net 30 terms following the submittal of a correct invoice by the Vendor indicating the
Purchase Order number, project name, task description, and hours worked.
Fees, Licenses, Permits
The successful Vendor shall be responsible for obtaining any necessary licenses, fees or permits
without additional expense to the City. All equipment shall be properly licensed and insured, carry
the appropriate permits and be placarded as required by law.
Laws and Regulations
The Vendor agrees to comply fully with all applicable State of Colorado and Federal laws and
regulations and municipal ordinances.
CITY OF FORT COLLINS
QUOTE SUBMITTAL INSTRUCTIONS
The following items must be provided in the quote submittal package:
1) Completed Quote Submittal Forms, consisting of two (2) pages, including:
A. Schedule of Items
B. Acknowledgement
Failure to submit any of the above may result in your quote being considered non-
responsive
9164 DEFOAMER
QUOTE SUBMITTAL FORM
A. SCHEDULE OF ITEMS
DESCRIPTION:
Defoamer: Flofoam DM or Foam-a-Tac REL, NO SUBSTITUTES
ESTIMATED ANNUAL QUANTITY:
2,750 gallons
Note: This quantity is an estimate for bidding purposes only, and not a commitment to purchase.
DELIVERY:
Material shall be delivered F.O.B. to the Drake Water Reclamation Facility, located at 3036
Environmental Drive, Fort Collins, CO 80525.
PRICING:
Please submit pricing for a 275 gallon IBC tote and 55 gallon drum. The preferred unit of measure
will be described on the Purchase Order for the awarded Vendor.
Pricing shall include any delivery, surcharge, or other fees.
275 Gallon IBC Tote:
Brand Name Quoted
Density of Product (Pounds per gallon)
Lead Time
Unit Price (Per pound)
55 Gallon Drum:
Brand Name Quoted
Density of Product (Pounds per gallon)
Lead Time
Unit Price (Per pound)
9164 DEFOAMER
QUOTE SUBMITTAL FORM
B. ACKNOWLEDGEMENT
Vendor hereby acknowledges receipt of the City of Fort Collins Request for Quote and
acknowledges that it has read and agrees to be fully bound by all the terms, conditions and
other provisions set forth in the Quote. Additionally, Vendor hereby makes the following
representations to City:
a. In compliance with your Request for Quote 9164 Defoamer and subject to all conditions
thereof, the undersigned is authorized to do business in the State of Colorado and
hereby proposes to furnish and/or perform the services set forth in the Schedule of
Items. Vendor commits that it is able to meet the terms set forth in the Request for
Quote, and further acknowledges familiarity with all aspects of the project affecting the
cost of the work to be performed.
b. The undersigned does hereby declare and stipulate that this quote is made in good faith,
without collusion or connection with any other person or persons bidding for the same
Work.
c. This quote is a firm and binding offer, for a period of 90 days from the date hereof.
d. Vendor further agrees that the method of award is acceptable.
e. Vendor acknowledge receipt of addenda.
Legal Firm Name:
Physical Address:
Remit to Address:
Phone:
Name of Authorized Agent of Firm:
Signature of Authorized Agent:
Primary Contact for Project:
Title: Email Address:
Phone: Cell Phone:
EXHIBIT A
PURCHASE ORDER TERMS AND CONDITIONS