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HomeMy WebLinkAboutCORRESPONDENCE - RFP - 8497 STORMWATER CONSULTING ENGINEERING SERVICES (4)Utilities Work Order Form Official Purchasing Form Last updated 10/2017 WORK ORDER PURSUANT TO A MASTER AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND ICON ENGINEERING INC. WORK ORDER NUMBER: Timberline Levee – 09-2019 PROJECT TITLE: Poudre River Modeling & Alternatives Analysis – Timberline to the ELC ORIGINAL BID/RFP NUMBER & NAME: 8497, Stormwater Consulting Engineering Services MASTER AGREEMENT EFFECTIVE DATE: 06/26/17 ARCHITECT/ENGINEER: ICON Engineering OWNER’S REPRESENTATIVE: Jason Stutzman WORK ORDER COMMENCEMENT DATE: May 12, 2020 WORK ORDER COMPLETION DATE: September 30, 2020 MAXIMUM FEE: (time and reimbursable direct costs): $70,450.00 PROJECT DESCRIPTION/SCOPE OF SERVICES: See attached supporting documentation. Service Provider agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Master Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement and this Work Order (including the attached forms) the Master Agreement shall control. The attached forms consisting of five (5) pages are hereby accepted and incorporated herein, by this reference, and Notice to Proceed is hereby given after all parties have signed this document SERVICE PROVIDER: ICON ENGINEERING INC. By: Date: Name: Title: DocuSign Envelope ID: 5F10617E-F43C-493D-B09C-0D4B1AFAD813 Craig Jacobson Principal May 14, 2020 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 OWNER’S ACCEPTANCE & EXECUTION: This Work Order and the attached Contract Documents are hereby accepted and incorporated herein by this reference. ACCEPTANCE: Date: Jason Stutzman, Project Manager REVIEWED: Date: Pat Johnson, Senior Buyer REQUISITION ENTERED BY: Date: ACCEPTANCE: ACCEPTANCE: Date: Matt Fater, Interim Deputy Dir Water Engineering Date Andrew Gingerich, Interim Deputy Director, Water Engineering & Field Services ACCEPTANCE: Date: Gerry Paul, Purchasing Director (if greater than $60,000) ACCEPTANCE: Date: Darin Atteberry, City Manager (if greater than $1,000,000) ATTEST: Date: City Clerk (if greater than $1,000,000) DocuSign Envelope ID: 5F10617E-F43C-493D-B09C-0D4B1AFAD813 May 13, 2020 Melissa Walker Coordinator, Finance May 14, 2020 May 14, 2020 May 14, 2020 May 14, 2020 May 14, 2020 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT A WORK ORDER SCOPE OF SERVICES DocuSign Envelope ID: 5F10617E-F43C-493D-B09C-0D4B1AFAD813 ICONENGINEERING, INC. 7000 S. Yosemite Street, Suite 120, Centennial, CO 80112 303.221.0802 | www.iconeng.com Planning | Design | Management April 21, 2020 Jason Stutzman, P.E., LEED A.P. Project Manager, Capital Projects City of Fort Collins Utilities RE: Proposal for Engineering Services: Poudre River Alternatives Dear Jason, Thank you for the opportunity to work with the City of Fort Collins on continued work regarding the Drake and Timberline Levees. This proposal represents continued modeling and alternatives from upstream of the Timberline Levee through the Environmental Learning Center (ELC) site near the Drake Levee. Work under this task order will included: additional project communication, additional hydraulic modeling sensitivity, alternative development, cost estimating, and preparing a summary matrix for opportunities. Our proposed scope of services for this phase of the project is as follows: SCOPE OF SERVICES Task 1: Project Management 1.1 Project Meetings and Coordination. a) Progress Meetings: ICON will attend meetings with the City occurring every 2 to 3 weeks via web conferencing. Up to eight (8) meetings have been assumed. b) Project Coordination: ICON will coordinate with the City utility staff periodically to discuss specific project elements. Task 2: Hydraulic Analysis 2.1 Hydraulic Analysis a) Combine 2D Models: Currently ICON has developed 2D HEC-RAS models in the vicinity of the Timberline Levee and south of Prospect Road through the Drake Levee. These models will be combined to cover floodplain extents between Timberline and Drake, in addition to through the ELC. This work will be calibrated, as reasonable for alternative review, to current results from the RiskMap modeling. b) Alternative Improvements: The 2D model will be updated to explore potential floodplain changes associated with the different alternatives explored. Key alternative locations and goals are described further below: a. Cottonwood Hollow / Running Deer. Current design prepared by Natural Areas will be reviewed. Alternative work will focus on migration of flood flows from the main channel to the L-Path spill to alleviate flooding west of the Poudre River channel. In general, the alternatives will focus on spill channels from west to east above Poudre River base flow channel (likely spills above the 10-year levels). Consideration will be given to balancing spill potential with excavation needs that impact costs. Flood reduction at the levee will be reviewed to eliminate or minimize certification requirements. b. Prospect Capacity Review. Capacity at Prospect Road and the overflow will continue to be reviewed with alternative changes upstream and downstream. c. L-Path Spill Sensitivity: The 2D model will be used to review timing of the L-Path spills and sensitivity regarding locations to potentially increase spill to the L-Path DocuSign Envelope ID: 5F10617E-F43C-493D-B09C-0D4B1AFAD813 ICONENGINEERING, INC. Page 2 of 3 C:\ICON\Poudre Levees\Scope of Services - Poudre River Alternatives.docx overflow. Goals with this alternative will be to identify a potential low impact diversion point to increase spills to the east. d. Countryside Estates Neighborhood Flood Reduction. Alongside the L-Path spill alternatives, flooding issues at Countryside Estates will also be reviewed. Local grading, or changes to the spills, may be proposed to reduce the flood impacts in this location. e. Timberline Levee Overflow Channel: Grading concepts proposed for the Timberline Levee will be incorporated into the 2D modeling. First, the grading will be reviewed to determine potential floodplain changes at the levee, but also with respect to downstream controls, including additional spill at L-Path, or added conveyance below Timberline Road. The potential impacts from non-certifying the levee will continue to be explored with the different alternatives. f. Combination of Alternatives. Should viable alternatives be developed, chosen alternatives will be reviewed hydraulically in combination. Task 3: Master Plan Development 3.1 Master Plan Development. Alternatives will be presented and discussed during progress meetings with the City. A formalized master planning study is not anticipated at this time, however, each alternative will be displayed graphically such that the concept is easily understood. Additional design detail and graphics will be generated at the Timberline Levee to support next steps in alternative refinement for a multi-objective project. Each alternative reviewed will consider the following: a) Utility Identification. Current utilities within the City’s database will be presented for the gap locations between Drake and Timberline. ICON will also contact UNCC 811 to request utility mapping for private utilities in the area. b) Quantities and Cost Estimates. For viable alternatives, ICON will develop quantities and planning level cost estimates to assist in future project budgeting or design refinement. c) Alternative Summary Matrix. Viable alternatives will be presented in a summary matrix. The summary matrix will describe each alternate along with pro’s and con’s discussed with the City. ASSUMPTIONS & EXCUSIONS Assumptions and Exclusions, which support our proposed Scope of Services and accompanying Fee: ‐ The City will provide applicable reports and GIS data needed for the study. ‐ Subsurface Utility Engineering (SUE) is not included beyond the scope defined above. ‐ No permits or fees will be ICON’s responsibility. ‐ A FEMA CLOMR/LOMR is not included ‐ This phase of the project will not result in certification of the levee ‐ Our work reviewing the does not represent a guarantee that levee certification will not be required, or that preliminary improvement cost can be reduced. ‐ Additional testing or geotechnical work is not included in this scope. ‐ A comprehensive master plan report will not be produced at this time. See above for anticipated deliverables. DocuSign Envelope ID: 5F10617E-F43C-493D-B09C-0D4B1AFAD813 ICONENGINEERING, INC. Page 3 of 3 C:\ICON\Poudre Levees\Scope of Services - Poudre River Alternatives.docx Sincerely, ICON Engineering, Inc. PROJECT FEES AND SCHEDULE A detailed fee schedule has been attached. Our proposed fees for this project are $70,450. A detailed project schedule is also attached, reflecting a five-month project duration from May through September 2020. Please note that we currently have approximately $20k remining in our current contracts for the levee work when considering work-in-progress through 4-17 and estimates for completion by Lithos. Thank you again for the opportunity to assist the City with this project. Please contact me with any questions about this proposal. Craig Jacobson, PE Principal DocuSign Envelope ID: 5F10617E-F43C-493D-B09C-0D4B1AFAD813 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT B WORK ORDER COST DETAIL DocuSign Envelope ID: 5F10617E-F43C-493D-B09C-0D4B1AFAD813 ICON ENGINEERING, INC. PROJECT ESTIMATING SHEET PROJECT NAME: Poudre River Levee / Natural Area Alternatives CLIENT: CITY OF FORT COLLINS - Jason Stutzman PREPARED BY: CDJ Principal Professional Professional Engineer GIS Admin GIS Misc. CHECKED BY: JYM Engineer III Engineer I II Specialist Programmer Direct DATE: 4/21/20 $176 $163 $140 $110 $94 $67 $105 Costs Description Hours Hours Hours Hours Hours Hours Hours TOTALS 1 Meetings, Data Collection & Site Visits a. Project Meetings & Conference Calls (8) 16 16 $10 $5,434 b. General Correspondence 6 6 4 $10 $2,484 2 Hydraulic Analysis a. Combine 2D Hydraulic Models (Timberline to ELC) - Terrain Generation 2 6 2 8 4 $15 $2,881 - Model Assembly 2 6 2 8 4 $15 $2,881 - Calibration to RiskMap Models 2 2 2 6 $15 $1,633 b. Alternative Improvments - Cottonwood Hollow (Running Deer) 2 12 2 20 6 $15 $5,367 - Prospect Capacity Review 2 4 8 2 $15 $2,087 - L-Path Spill Sensitivity 2 8 2 10 4 $15 $3,427 - Countryside Neighboorhood Flood Reduction 2 6 2 8 4 $15 $2,881 - Timberline Levee Overflow Channel (Modeling Sensitivity) 2 14 2 24 4 $15 $5,945 - Combination of Alternatives 2 10 2 18 4 $15 $4,633 3 Master Plan Development a. Utility Identification for Gap 4 12 $25 $1,997 b. Timberline Levee Grading and Concept Refinement 8 16 32 $48 $7,584 c. Other Alternative Exhibits (as needed) 8 16 24 40 $48 $10,464 d. Alternatives Quantities and Costs 6 18 12 12 $15 $6,453 e. Alternative Summary Matrix (i.e. Pros & Cons) 8 16 4 $15 $4,299 TOTAL BASE SERVICES 70 160 16 194 84 4 0 306 0 $70,450 $12,320 $26,080 $2,240 $21,340 $7,896 $268 $0 $306 $0 $70,450 DocuSign Envelope ID: 5F10617E-F43C-493D-B09C-0D4B1AFAD813 ID Task Mode Task Name 1 Poudre River Alternatives 2 1 Project Meetings and Coordination 3 Project Meetings (8 Meetings) 4 2 Hydraulic Analysis 5 Combine Models 6 Alternative Improvements 7 3 Master Plan Development 8 Utility Identification 9 Alternative Exhibits 10 Timberline Levee Options 11 Quantities and Costs 12 Summary Matrix 26 3 10 17 24 31 7 14 21 28 5 12 19 26 2 9 16 23 30 6 13 20 27 May '20 Jun '20 Jul '20 Aug '20 Sep '20 Oct Task Split Milestone Summary Project Summary Inactive Task Inactive Milestone Inactive Summary Manual Task Duration-only Manual Summary Rollup Manual Summary Start-only Finish-only External Tasks External Milestone Deadline Progress Manual Progress Page 1 Project: Poudre River Alternativ Date: Tue 4/21/20 DocuSign Envelope ID: 5F10617E-F43C-493D-B09C-0D4B1AFAD813 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT C CERTIFICATE OF INSURANCE CONTRACTOR shall submit Certificate of Insurance in compliance with the Contract Documents. DocuSign Envelope ID: 5F10617E-F43C-493D-B09C-0D4B1AFAD813 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME: CONTACT (A/C, No): FAX E-MAIL ADDRESS: PRODUCER (A/C, No, Ext): PHONE INSURED COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ PROPERTY DAMAGE $ BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOS ONLY AUTOS NON-OWNED OWNED SCHEDULED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? INSR ADDL SUBR LTR INSD WVD PRODUCER CONTACT NAME: PHONE FAX (A/C, No, Ext): (A/C, No): E-MAIL ADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXP TYPE OF INSURANCE (MM/DD/YYYY) (MM/DD/YYYY) LIMITS AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE EACH OCCURRENCE $ CLAIMS-MADE OCCUR DAMAGE TO RENTED PREMISES (Ea occurrence) $ MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ POLICY PRO- LOC JECT PRODUCTS - COMP/OP AGG OTHER: $ COMBINED SINGLE LIMIT (Ea accident) $ ANY AUTO BODILY INJURY (Per person) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY (Per accident) $ HIRED NON-OWNED PROPERTY DAMAGE AUTOS ONLY AUTOS ONLY (Per accident) $ $ OCCUR EACH OCCURRENCE CLAIMS-MADE AGGREGATE $ DED RETENTION $ PER OTH- STATUTE ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE $ If yes, describe under DESCRIPTIONLIMIT OF OPERATIONS below E.L. DISEASE - POLICY INSURER(S) AFFORDING COVERAGE NAIC # COMMERCIAL GENERAL LIABILITY Y / N N / A (Mandatory in NH) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) $ $ $ $ $ The ACORD name and logo are registered marks of ACORD 1/16/2020 (720) 212-2050 (303) 799-0156 22357 ICON Engineering Inc 7000 S Yosemite St #120 Centennial, CO 80112 41190 A 2,000,000 X 34SBAPD8771 1/30/2020 1/30/2021 300,000 10,000 2,000,000 4,000,000 4,000,000 A 2,000,000 X 34SBAPD8771 1/30/2020 1/30/2021 A 2,000,000 34SBAPD8771 1/30/2020 1/30/2021 2,000,000 10,000 B 4077567 2/1/2020 2/1/2021 1,000,000 1,000,000 1,000,000 RE: 8497 Stormwater Consulting Engineering Services As required by written contract or written agreement, The City of Fort Collins, its officers, Agents and employees are included as Additional Insured for ongoing operations under General Liability and Automobile Liability. City of Fort Collins 700 Wood Street Fort Collins, CO 80521 ICONENG-01 BETHF CCIG 155 Inverness Drive West Englewood, CO 80112 Beth Ficken beth.ficken@thinkccig.com The Hartford Insurance Group Pinnacol Assurance X X X X X X X X DocuSign Envelope ID: 5F10617E-F43C-493D-B09C-0D4B1AFAD813 (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT ER OTH- STATUTE PER (MM/DD/YYYY) LIMITS POLICY EXP (MM/DD/YYYY) POLICY EFF LTR TYPE OF INSURANCE POLICY NUMBER INSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB EACH OCCURRENCE $ AGGREGATE $ $ OCCUR CLAIMS-MADE DED RETENTION $ PRODUCTS - COMP/OP AGG $ GENERAL AGGREGATE $ PERSONAL & ADV INJURY $ MED EXP (Any one person) $ EACH OCCURRENCE $ DAMAGE TO RENTED PREMISES (Ea occurrence) $ COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO- JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY 2/1/2020 Hall & Company 19660 10th Ave NE Poulsbo WA 98370 Jim Ledbetter 360-626-2019 360-598-3703 jledbetter@hallandcompany.com RLI Insurance Company 13056 732 Icon Engineering Inc 7000 S Yosemite Street, Suite 120 Centennial CO 80112 1263070563 A Professional Liab: Claims Made RDP0038697 1/30/2020 1/30/2021 Per Claim Aggregate $2,000,000 $2,000,000 Additional Insured Status is not available on Professional Liability Policy. Project: 8497 for Stormwater Consulting Engineering Services. City of Fort Collins 700 Wood Street Fort Collins CO 80521 DocuSign Envelope ID: 5F10617E-F43C-493D-B09C-0D4B1AFAD813