HomeMy WebLinkAboutRFP - 9133 WASTE STREAM MANAGEMENT SERVICESRFP 9133 Waste Stream Management Services Page 1 of 39
REQUEST FOR PROPOSAL
9133 WASTE STREAM MANAGEMENT SERVICES
The City of Fort Collins is requesting proposals from qualified Service Providers to implement a
waste management program for City offices, workplaces, and facilities that places a high emphasis
on diverting more material away from landfill disposal towards recycling, as well as systematic
reduction of the overall waste stream. The City seeks to partner with a single entity that will
coordinate trash removal and recycling service, in order to optimize collection efficiencies and track
progress toward waste reduction goals. All proposals must include both trash and recycling services.
As part of the City’s commitment to Sustainable Purchasing, proposals should be submitted online
through the Rocky Mountain E-Purchasing System (RMEPS) at
http://www.bidnetdirect.com/colorado/city-of-fort-collins. Note: please ensure adequate time to
submit proposals through RMEPS. Proposals not submitted by the designated Opening Date and
Time will not be accepted by the system. Proposals must be received before 3:00 p.m. (our
clock) on July 22, 2020 and referenced as Proposal No. 9133.
All questions should be submitted, in writing via email, to Ed Bonnette, CPM, CPPB, Senior
Buyer at ebonnette@fcgov.com, with a copy to Project Manager, Susie Gordan at
sgordon@fcgov.com , no later than 5:00 PM MST (our clock) on July 8, 2020. Please format your
e-mail to include: RFP 9133 WASTE STREAM MANAGEMENT SERVICES in the subject line.
Questions received after this deadline may not be answered. Responses to all questions submitted
before the deadline will be addressed in an addendum and posted on the Rocky Mountain E-
Purchasing System webpage.
Rocky Mountain E-Purchasing System hosted by Bidnet
A copy of the RFP may be obtained at http://www.bidnetdirect.com/colorado/city-of-fort-collins.
This RFP has been posted utilizing the following Commodity Code(s):
91027 Garbage/Trash Removal, Disposal and/or Treatment
92677 Recycling Services
Prohibition of Unlawful Discrimination: The City of Fort Collins, in accordance with the provisions
of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 US.C. §§ 2000d to 2000d-4) and the
Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into
pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair
opportunity to submit bids in response to this invitation and will not be discriminated against on the
grounds of race, color, or national origin in consideration for an award.
The City strictly prohibits unlawful discrimination based on an individual’s gender (regardless of
gender identity or gender expression), race, color, religion, creed, national origin, ancestry, age 40
years or older, marital status, disability, sexual orientation, genetic information, or other
characteristics protected by law. For the purpose of this policy “sexual orientation” means a person’s
actual or perceived orientation toward heterosexuality, homosexuality, and bisexuality. The City also
strictly prohibits unlawful harassment in the workplace, including sexual harassment. Further, the
City strictly prohibits unlawful retaliation against a person who engages in protected activity.
Protected activity includes an employee complaining that he or she has been discriminated against
in violation of the above policy or participating in an employment discrimination proceeding.
Financial Services
Purchasing Division
215 N. Mason St. 2nd Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
970.221.6707
fcgov.com/purchasing
RFP 9133 Waste Stream Management Services Page 2 of 39
The City requires its vendors to comply with the City’s policy for equal employment opportunity and
to prohibit unlawful discrimination, harassment and retaliation. This requirement applies to all third-
party vendors and their subcontractors at every tier.
Public Viewing Copy: The City is a governmental entity subject to the Colorado Open Records Act,
C.R.S. §§ 24-72-200.1 et seq. (“CORA”). Any proposals submitted hereunder are subject to public
disclosure by the City pursuant to CORA and City ordinances. Vendors may submit one (1)
additional complete proposal clearly marked “FOR PUBLIC VIEWING.” In this version of the
proposal, the Vendor may redact text and/or data that it deems confidential or proprietary pursuant
to CORA. Such statement does not necessarily exempt such documentation from public disclosure
if required by CORA, by order of a court of appropriate jurisdiction, or other applicable
law. Generally, under CORA trade secrets, confidential commercial and financial data information is
not required to be disclosed by the City. Proposals may not be marked “Confidential” or ‘Proprietary’
in their entirety. All provisions of any contract resulting from this request for proposal will be
public information.
New Vendors: The City requires new Vendors receiving awards from the City to fill out and submit
an IRS form W-9 and to register for Direct Deposit (Electronic) payment. If needed, the W-9 form
and the Vendor Direct Deposit Authorization Form can be found on the City’s Purchasing website at
www.fcgov.com/purchasing under Vendor Reference Documents. Please do not submit with your
proposal.
Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have
a financial interest in the sale to the City of any real or personal property, equipment, material,
supplies or services where such officer or employee exercises directly or indirectly any decision-
making authority concerning such sale or any supervisory authority over the services to be rendered.
This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity favor,
entertainment, kickback or any items of monetary value from any person who has or is seeking to do
business with the City of Fort Collins is prohibited.
Collusive or Sham Proposals: Any proposal deemed to be collusive or a sham proposal will be
rejected and reported to authorities as such. Your authorized signature of this proposal assures that
such proposal is genuine and is not a collusive or sham proposal.
The City of Fort Collins reserves the right to reject any and all proposals and to waive any
irregularities or informalities.
Utilization of Award by Other Agencies: The City of Fort Collins reserves the right to allow other
state and local governmental agencies, political subdivisions, and/or school districts to utilize the
resulting award under all terms and conditions specified and upon agreement by all parties. Usage
by any other entity shall not have a negative impact on the City of Fort Collins in the current term or
in any future terms.
The selected Vendor shall be expected to sign the City’s standard Agreement prior to commencing
Services (see sample attached to this Proposal).
Sincerely,
Gerry Paul
Purchasing Director
RFP 9133 Waste Stream Management Services Page 3 of 39
REQUEST FOR PROPOSAL
9133 WASTE STREAM MANAGEMENT SERVICES
I. GENERAL INFORMATION:
The City of Fort Collins (City) is seeking proposals from qualified Service Providers
to implement a waste management program for City offices, workplaces, and
facilities that places a high emphasis on diverting more material away from landfill
disposal towards recycling, as well as systematic reduction of the overall waste
stream.
The City seeks to partner with a single entity that will coordinate trash removal and
recycling service, in order to optimize collection efficiencies and track progress
toward waste reduction goals. All proposals must include both trash and recycling
services. Failure to provide a bid for both services will disqualify the proposal from
consideration by the City. Joint proposals between multiple service providers may be
submitted as long as there is a single point of contact provided to the City.
We do not consider the full potential for recycling to have been realized yet. The City
is seeking to work closely with a Service Provider who is able to draw upon a range
of skills and capabilities, including: recycling technical expertise; familiarity with
industry best management practices; and, introduction of new waste reduction
technologies and approaches such as in-bin cameras that help verify volumes and
check quality of recyclables.
The Service Provider is requested to assist the City in developing and implementing
a more integrated, comprehensive process of managing its waste stream which is
characterized by accurate measurement, reporting, cost efficiencies, and innovation.
The City intends to allow the Service Provider to retain payments for all recyclable
commodities included in the contract.
II. SCOPE OF PROPOSAL
A. Work Requirements
1. General Requirements:
• The Service Provider shall provide all labor, equipment, apparatus,
appliances, tools, transportation and permits as required for refuse hauling
and recycling services from outdoor collection sites and based on the
schedule agreed upon (see Exhibits A and B), as contracted by this
procurement, and to meet future needs.
• Service Provider shall procure all licenses, pay all charges and fees, and
give all notices necessary and incidental to the lawful fulfillment of the
services to be provided.
• Service Provider shall provide all scales equipment and/or pay costs for
measuring and reporting material by weight as required by the City.
• All services performed under this contract will be to the highest industry
standards for services of this type, done by those normally engaged in this
type of business, and shall also be in compliance with all applicable codes
and regulations.
RFP 9133 Waste Stream Management Services Page 4 of 39
• Service Provider shall comply with all City, State and Federal health,
environmental safety and fire ordinances while performing the prescribed
work.
• Service Provider will be held liable for damage resulting from negligence.
Multiple incidents of damage or safety violations may be cause for
termination of this contract and restrictions from future Contracts.
• Service Provider shall designate a single point of contact (SPOC) with
whom the City will work to handle all matters related to the contract. The
contact person must hold a position that allows them to take appropriate
action for immediate problem resolution. The City shall designate a
Contract Administrator who will fulfill the same function on behalf of the
City.
• When Service Provider’s representative is not available (vacation/illness,
out of office, etc.), an alternate point of contact name, phone number, and
email address shall be provided to the City.
• Service Provider shall give the City written notification of any change in
account representation within two (2) calendar days of the change.
• The City requires that Service Provider’s SPOC meets with the City’s
Contract Administrator on no less than a quarterly basis to review
operational performance issues. The City reserves the right to increase this
to a monthly basis at their option in the event it is deemed warranted by the
City Contract Administrator or Project Manager.
• COVID-19 Compliance: The Service Provider and its subcontractors
shall comply with all state, county, and local laws, ordinances, and public
health orders established to reduce the spread of COVID-19, as
applicable. The Service Provider shall ensure employees and
subcontractors with COVID-19 symptoms do not report to the job
site. Work should be organized to ensure individuals minimize contact and
maximize social distancing. Individuals must wear all standard worksite
personal protective equipment (PPE). In addition, individuals should wear
face covering as applicable consistent with OSHA and other applicable
safety requirements.”
2. Hours of Work:
Service Provider shall work with facility managers to determine mutually
agreeable collection times for all refuse and recycling containers. Service
Provider may not collect waste or recyclables between the hours of 7:00 p.m.
and 7:00 a.m. if the facility is in, or adjacent to, a residential neighborhood or
multi-family housing complex.
3. Pick-Up Requirements:
• ‘Pick-up” includes emptying trash and recycling containers.
• Pick-up service must be regularly scheduled at the appropriate frequencies
to prevent containers from overflowing.
• Service Provider shall clean up from the grounds any trash or recyclables
spilled during the transfer process or such material in the immediate
vicinity.
RFP 9133 Waste Stream Management Services Page 5 of 39
• Service Provider shall provide on-call or emergency pick-up service for any
materials requested by the City within 24 hours.
• The City shall have the right to visit and inspect any disposal or recycling
sites owned, operated or used by the Service Provider. Service Provider’s
improper dumping of materials designated on the City’s list of recyclables
may be cause for immediate contract cancellation, and possible
prosecution.
• Service Provider shall perform in a manner that eliminates undue noise,
safety hazards or damage, and does not create unsanitary or unsightly
conditions at the pick-up sites or City facilities at large.
4. Items to be Provided by Service Provider:
• Trash Containers: Service Provider shall at minimum furnish fixed-hinge,
covered trash containers, e.g., Dumpsters, in good condition, with
appropriate locking devices as needed, of the size and quantity required
for the cubic yard or gallon quantity listed in Exhibit A, Bid Sheet, Trash
Services.
• Other equipment such as poly-cart containers or compacting bins
may be designated for trash collection in some instances. All
containers must be approved by the City prior to placement.
• Service Provider shall maintain trash containers in clean, sanitary and
serviceable condition at all times, and shall wash and sanitize
containers as needed and upon request.
• Service Provider shall immediately replace any malodorous,
vandalized or damaged containers.
• Roll-Offs: Periodically, “on call” roll-off bin deliveries may be requested by
authorized City personnel for trash and/or recycling removal in excess of
normal subscription levels of trash (or recycling) service. Service Provider
shall furnish roll-off bins (e.g., 20- or 30-yd) in clean, serviceable condition
and which feature weather-resistant covers, for waste collection. Roll-off
bin pricing shall be included in Exhibit C, Bid Sheet, Roll-Off Pricing.
• Recycling Containers: Service Provider shall at minimum furnish outdoor
recycling containers e.g., Dumpsters, in good condition, with appropriate
locking devices as needed, of the size and quantity required for the cubic
yard or gallon quantity listed in of the size and quantity listed in Exhibit B,
Bid Sheet, Recycling Services.
• Inside Recycling Containers: Service Provider is to provide
indoor recycling containers e.g., 96-gallon wheeled poly-carts
with hinged lids for recycling collection in breakroom areas.
• Additionally, Service Provider shall furnish appropriately sized
containers upon request as new or expanded recycling opportunities
develop, material collection strategies change, or changes in service
levels are needed. This may include but is not limited to:
“Dumpsters”, cardboard cages, poly-carts or compacting recycling
bins as approved by the City.
• The City intends to use all outdoor collection sites; however, in the
event that an indoor location is necessary to use as a collection site
RFP 9133 Waste Stream Management Services Page 6 of 39
for the Service Provider when emptying recycling bins, the City will
furnish indoor recycling containers.
• Signage: Service Provider shall furnish signage for trash and recycling
containers as provided for use in outdoor collection sites, in both English
and Spanish. At a minimum, signage should clearly identify items accepted
(for recycling bins), labeling and other means such as color-coded
container lids for trash and recycling bins which clearly differentiates them
from one another, and contain contact information for the Service Provider.
5. Trash Service:
• Service Provider shall pick up refuse from municipal bin locations shown
on Exhibit A, Bid Sheet, Trash Services for disposal at Larimer County
Landfill.
• In the event there is an alternate landfill in closer proximity or, if Larimer
County Landfill is not available, Service Provider must deposit an offsetting
volume of trash equal to or greater than the municipally generated waste
into the Larimer County Landfill in order to compensate for the “volume
loss” to Larimer County Landfill.
• Types of waste that will not be collected under this bid include: hazardous
wastes, light bulbs, batteries, surplus scrap metals, appliances,
refrigerators, and electronic waste (computers & electronic equipment).
• Service Provider shall report to the City on a monthly basis on trash
volumes picked up at each City location.
• Trash compactors: Include the cost to deploy these at Parks and/or other
locations, and the criteria under which they become feasible.
6. Recycling Service:
• Service Provider shall pick up recycling from municipal bin locations shown
on Exhibit B, Bid Sheet, Recycling Services for single-stream of materials
accepted at local Material Recovery Facilities (MRF).
• Any recyclables collected from City facilities are to go to the Larimer County
Recycling Plant (unless an alternative processor is approved by the City’s
project manager or other designated City representative).
• The Designated List of recyclables which, at a minimum, will be collected
includes: clear and colored glass bottles and jars, tin and aluminum cans,
plastic containers #1-7 as accepted at Larimer County MRF, mixed paper,
paperboard, and corrugated cardboard (this is the same list defined for
curbside collection on the City’s website at www.fcgov.com/recycling ).
• Service Provider may elect to propose “dual-stream” collection for
commingled recyclables in lieu of “single-stream” as part of their proposal,
at no extra cost to the City.
• The City desires for the Service Provider to introduce opportunities to
recycle other materials included by not limited to: packaging materials such
as shrink-wrap plastic, plastic strapping, and Styrofoam; food waste and
other compostable materials; dimensional lumber and other wood scraps;
deconstruction waste such as window glass and dry-wall; and used surplus
office furniture.
RFP 9133 Waste Stream Management Services Page 7 of 39
• The City is interested in opportunities to separately recycle high-value
materials such as White Office Paper. Include in your proposal how you
would deploy this or any other future opportunities.
• Service Provider shall advise the City of opportunities to utilize zero-waste
management for special events, etc.
• Service Provider may keep all recycling payments, and shall report to the
City on a monthly basis: amounts of payments received for each recyclable
commodity, and, processing plants or brokerage agencies from which
payments are received.
7. Reporting and Billing Requirements:
• The City requires accurate measurements of trash (landfill) material and
recyclable material collected from municipal locations to be taken, and
reported, on a monthly basis. The City requires that sample weights be
provided at least annually for a representative number of trash collection
locations, in order to verify that an accurate conversion factor was
generated by the contractor. The City requires that all material collected for
recycling must be reported in weights; the weights of each designated
material must be reported individually.
• The Volumes Report must be submitted in a mutually agreed upon
electronic form, such as Excel, no later than the fifteenth (15th) of the month
(for the preceding month’s data) to the City’s designated Data Analyst. The
Volumes Report shall also reflect monthly charges per account and provide
the underlying calculations for the conversion factor from volumes to
weights.
• Service Provider must provide a monthly Exceptions Report to the City’s
designated Contract Administrator that lists, by department and location,
any extra service requests for trash removal and/or recycling beyond the
normal service level to which that department or location subscribes.
• Service Provider shall provide a single monthly billing statement to the
City’s Accounts Payable Department that itemizes service fees for each
collection location’s normal “subscription” service level, listed by the
appropriate location and account number.
• In addition, Service Provider will provide a separate, itemized bill to
Accounts Payable for any extra services rendered, by department and
location.
• The City reserves the right to withhold payment for missed or skipped
pickups.
8. Resource Management Services:
• Service Provider shall identify any sorting and contamination issues and
provide prompt feedback to the City on reported contamination issues, by
department and/or location, to the Contract Administrator. Service Provider
shall provide pictures of any recycling contamination issues to the City’s
Contract Administrator.
• Covid Plans: Service Provider shall provide a plan for how the City can
cease pickups at designated facilities temporarily in the event of closures
due to pandemic or other emergency situations, without penalty; and
resume them with proper notification.
RFP 9133 Waste Stream Management Services Page 8 of 39
• Service Provider is to tell the City what you can do to help us reach our
Zero Waste/Climate/Sustainability/Transportation Goals as part of your
Proposal. Service Provider shall also submit an annual report to the City’s
Project Manager detailing their progress in these areas:
• What are your plans within the next five years to incorporate
alternative fuel collection trucks (i.e. compressed natural gas
(CNG), electric, etc.)
• What are your plans within the next five years to collect food
waste and/or to support commercial composting?
• What innovations and supporting technologies do you have
planned within the next five years to help the City reduce its
volume of trash generated, increase the ratio of recycle to trash,
and to move toward becoming a Zero Waste operation?
• Tell us about your capability to facilitate site-specific trash
and/or recycling audits for selected City facilities.
• The City is interested in Compology or equivalent technology; that can tell
the driver if the bin is full, half-full, or empty. Tell us about any plans you
have to employ or acquire this technology within the next five years.
• Gainsharing Incentives:
• Tell us about your plans for resource efficiency improvements
to yield savings from areas including, but not limited to: avoided
hauling costs, avoided disposal costs, commodity revenue, or
other City cost savings the successful bidder can document.
• Propose a gain sharing split between the bidder and the City for
savings realized; so both parties share incentives for
operational improvements.
RFP 9133 Waste Stream Management Services Page 9 of 39
9. Additional Information:
• The City will award a one-year renewable annual contract, with annual
option to renew for up to four optional renewal years (maximum length five
years total). All prices are to be firm fixed prices, inclusive of all applicable
taxes, fees, surcharges, etc. NO additional charges or fees (administrative,
environmental, late charges, fuel surcharges, Recycling Contamination
Fees, etc.) will be allowed.
• In addition, the City of Fort Collins allows other Public Agencies the
opportunity to purchase off the Award for this Bid, at the option of the
Awarded Vendor(s). Other public agencies that are members of the
Colorado Multiple Assembly of Procurement Officials (MAPO) and/or the
Colorado Educational Purchasing Council (CEPC) cooperative purchasing
groups, and other public agencies that may have a desire to participate in
any resulting awards as a potential cooperative user include:
Poudre School District
Larimer County
Climate Wise Partners
Front Range Community College
Housing Catalyst
B. Anticipated Schedule
The following represents the City’s target schedule for the RFP. The City reserves
the right to amend the target schedule at any time.
• RFP issuance: June 30, 2020
• Question deadline: 5:00 PM MST on July 8, 2020
• Proposal due date: 3:00 MST (our clock) on July 22, 2020
• Interviews (tentative): Week of August 10, 2020
• Award of Contract (tentative): August 21, 2020
C. Interviews
In addition to submitting a written proposal, the top-rated Vendors may be
interviewed by the RFP assessment team and asked to participate in an oral
presentation to provide an overview of the company, approach to the project and
to address questions. The evaluation criteria for the oral interviews will be the same
as the criteria for the written evaluations and is included in Section IV.
D. Subcontractors
Vendors will be responsible for identifying any subcontractors in their proposal.
Please note that the City will contract solely with the awarded Vendor; therefore
subcontractors will be the responsibility of the Vendor.
E. Proposal Format
Please limit the total length of your proposal to a maximum of twenty-five (25)
double sided or fifty (50) single sided 8 ½ x 11” pages (excluding cover pages,
table of contents, dividers and Vendor Statement form). Font shall be a minimum
RFP 9133 Waste Stream Management Services Page 10 of 39
of 10 Arial and margins are limited to no less than .5” for sides and top/bottom.
Extended page sizes, such as 11” x 17”, count as a single page. Please, no
embedded documents. Proposals that do not conform to these requirements may
be rejected.
F. Fees, Licenses, Permits
The successful Vendor shall be responsible for obtaining any necessary licenses,
fees or permits without additional expense to the City. All equipment shall be
properly licensed and insured, carry the appropriate permits and be placarded as
required by law.
G. Laws and Regulations
The Vendor agrees to comply fully with all applicable local, State of Colorado and
Federal laws and regulations and municipal ordinances.
H. Invoicing and Payment
Invoices should be emailed monthly to invoices@fcgov.com with a copy to the
Project Manager. The cost of the work completed shall be paid to the Vendor each
month following the submittal of a correct invoice by the Vendor indicating the
project name, Purchase Order number, task description, hours worked,
personnel/work type category, hourly rate for each employee/work type category,
date of the work performed specific to the task, percentage of that work that has
been completed by task, 3rd party supporting documentation with the same detail
and a brief progress report.
Payments will be made using the prices listed on the agreed-to Price Schedule. In
the event a service is requested which is not listed on the Price Schedule, the
Vendor and the City will negotiate an appropriate unit price for the service prior to
Consultant initiating such work.
The City pays invoices on Net 30 terms.
III. PROPOSAL SUBMITTAL
For this section, Vendors are required to provide detailed written responses to the
following items in the order outlined below. The responses shall be considered
technical offers of what Vendors propose to provide and shall be incorporated in the
contract award as deemed appropriate by the City. A proposal that does not include
all the information required may be deemed non-responsive and subject to rejection.
Responses must include all the items in the order listed below. It is suggested that the
Vendors include each of the City’s questions with their response immediately following
the question.
The City of Fort Collins shall not reimburse any firm for costs incurred in the
preparation and presentation of their proposal.
A. Cover Letter / Executive Summary
The Executive Summary should highlight the content of the proposal and features
of the program offered, including a general description of the program and any
unique aspects or benefits provided by your firm.
RFP 9133 Waste Stream Management Services Page 11 of 39
Indicate your availability to participate in the interviews/demonstrations on the
proposed dates as stated in the Schedule section.
B. Vendor Information
1. Describe the Vendor’s business and background
2. Number of years in the business
3. Details about ownership
4. An overview of services offered and qualifications
5. Size of the firm
6. Location(s) of offices. If multiple, please identify which will be the primary for
our account.
7. Primary contact information for the company including contact name(s) and
title(s), mailing address(s), phone number(s), and email address(s). Complete
Section V, Vendor Statement.
C. Scope of Proposal
1. Provide a detailed narrative of the services proposed if awarded the contract
per the scope above. The narrative should include any options that may be
beneficial for the City to consider.
2. Describe how the project would be managed and who would have primary
responsibility for its timely and professional completion. Include a description
regarding how the analysis will be performed for the various identified areas
identified, the methods and assumptions used, and the limitations of the
analysis.
3. Describe the methods and timeline of communication your firm will use with
the City’s Contract Administrator and other parties.
4. Identify what portion of work, if any, may be subcontracted.
D. Firm Capability
Provide relevant information regarding previous experience related to this or
similar Projects, to include the following:
1. Provide an Organization Chart/Proposed Project Team: An organization chart
containing the names of all key personnel and sub consultants with titles and
their specific task assignment for this Agreement shall be provided in this
section.
2. A list of qualifications for your firm and qualifications and experience of the
specific staff members proposed to perform the services described above.
3. Provide a minimum of three similar projects with public agencies in the last 5
years that have involved the staff proposed to work on this project. Include
the owner’s name, title of project, contact name, email and phone number,
sub-consultants on the team and a brief description of the services provided.
4. References (current contact name, current telephone number and email
address) from at least three similar projects with similar requirements that
have been completed within the past five (5) years and that have involved the
RFP 9133 Waste Stream Management Services Page 12 of 39
staff proposed to work on this project. Provide a description of the work
performed. The Service Provider authorizes City to verify any and all
information contained in the Service Provider’s submittal from references
contained herein and hereby releases all those concerned providing
information as a reference from any liability in connection with any
information they give.
E. Assigned Personnel
1. List of Project Personnel: This list should include the identification of the
contact person with primary responsibility for this Agreement, the personnel
proposed for this Agreement, and any supervisory personnel, including
partners and/or sub consultants, and their individual areas of responsibility.
2. A resume for each professional and technical person assigned to the
Agreement shall be submitted. Please limit resumes to one page.
3. Describe the availability of project personnel to participate in this project in
the context of the vendor’s other commitments.
F. Cost
NOTE: USE THE ELECTRONIC SPREADSHEETS FOR EXHIBITS A, B, & C
POSTED ON ROCKY MOUNTAIN E-PURCHSING TO FILL OUT AND SUBMIT
WITH YOUR PROPOSAL; IT’S EASIER!
1. Cost – Proposers are to, at a minimum, submit costs for Exhibit A Trash
Services, Exhibit B Recycling Services, and Exhibit C Rolloff Pricing in order
for their proposals to be considered. The City reserves the right to award Rolloff
Services separately, if in the best interests of the City to do so.
a. Submit your Cost for Trash Services by filling in the “Monthly Cost” and
“Annual Cost” cells for each Service Location on Exhibit A, Bid Sheet,
Trash Services. Note that current container sizes, quantities, and pick-up
frequencies are listed for each location. Accounts are arranged by
Months/Year of Service (including 12-month accounts, and seasonal
accounts). Bidders must calculate and list the Monthly Cost and the
Annual Cost for each location on the Bid Sheet; fill in the Trash
Service Annual Total – All Sites for all locations combined.
b. Submit your Cost for Recycling Services by filling in the “Monthly Cost”
and “Annual Cost” cells for each Service Location on Exhibit B, Bid Sheet,
Recycling Services. Note that current container sizes, quantities, and pick-
up frequencies are listed for each location. Accounts are arranged by
Months/Year of Service (including 12-month accounts and seasonal
accounts). Bidders must calculate and list the Monthly Cost and the
Annual Cost for each location on the Bid Sheet; fill in the Recycling
Service Annual Total – All Sites for all locations combined.
RFP 9133 Waste Stream Management Services Page 13 of 39
c. Record the Annual Cost, Trash Service Total, All Sites:
$_______________
(from Exhibit A)
Record the Annual Cost, Recycling Service Total, All Sites:
$_______________
(from Exhibit B)
Add (+)
Lump Sum, Total Trash and Recycling Service Annual:
$________________
d. Trash Cost Matrix: Include in your Proposal a table showing each size of
Trash container you offer with the On Call rate, the Every Other Week
(EOW) Monthly Rate, and the 1x/week Monthly Rate you are charging the
City in your Exhibit A Bid Sheet, Trash Services.
e. Recycling Cost Matrix: Include in your Proposal a table showing each size
of Recycling container you offer with the On Call rate, the Every Other
Week (EOW) Monthly Rate, and the 1x/week Monthly Rate you are
charging the City in your Exhibit B Bid Sheet, Recycling Services.
f. Rolloff Pricing: Submit your Cost per Pull for Rolloffs on Exhibit C, Roll-Off
Pricing. Bidders must calculate the Estimated Annual Cost by
multiplying the Cost per Pull by the Average Pulls per year; fill in the
Rolloff total to estimate the annual cost for all sizes combined.
Report that total here:
Lump Sum, Total Rolloff Service Annual: $________________
(from Exhibit C)
G. Additional Information
Provide any information that distinguishes Vendor from its competition and any
additional information applicable to this RFP that might be valuable in assessing
Vendor’s proposal.
Explain any concerns Vendor may have in maintaining objectivity in recommending
the best solution. All potential conflicts of interest must be disclosed.
Exceptions to the Scope of Services and City Agreement (a sample of which
is attached in Section VI) shall be documented.
RFP 9133 Waste Stream Management Services Page 14 of 39
IV. REVIEW AND ASSESSMENT CRITERIA
A. Proposal and Interview Criteria
Vendors will be evaluated on the following criteria. These criteria will be the basis for
review and assessment of the written proposals and optional interview session. At the
discretion of the City, interviews of the top-rated Vendors may be conducted.
The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average
rating, and 5 being an outstanding rating.
WEIGHTING
FACTOR
QUALIFICATION STANDARD
2.0 Scope of Proposal
Does the proposal address all elements of
the RFP? Does the proposal show an
understanding of the project objectives,
methodology to be used and
results/outcomes required by the project?
Are there any exceptions to the
specifications, Scope of Work, or
agreement?
1.0 Firm Capability
Does the firm have the resources, financial
strength, capacity and support capabilities
required to successfully complete the
project on-time and in-budget? Has the firm
successfully completed previous projects of
this type and scope?
1.0 Assigned Personnel
Do the persons who will be working on the
project have the necessary skills and
qualifications? Are sufficient people of the
requisite skills and qualifications assigned
to the project?
6.0 Cost
Does the proposal include detailed cost
break-down for each cost element as
applicable and are the line-item costs
competitive? Do the proposed costs
compare favorably with the Project
Manager's estimate?
RFP 9133 Waste Stream Management Services Page 15 of 39
B. Reference Evaluation Criteria
Prior to award, the Project Manager will check references using the following criteria.
Negative responses from references may impact the award determination.
CRITERIA STANDARD QUESTIONS
Overall Performance
Would you hire this Vendor again? Did they show
the skills required by this project?
Timetable
Was the original Scope of Work completed within the
specified time? Were interim deadlines met in a
timely manner?
Completeness
Was the Vendor responsive to client needs; did the
Vendor anticipate problems? Were problems solved
quickly and effectively?
Budget
Was the original Scope of Work completed within the
project budget?
Job Knowledge
If a study, did it meet the Scope of Work?
If Vendor administered a construction contract, was
the project functional upon completion and did it
operate properly? Were problems corrected quickly
and effectively?
RFP 9133 Waste Stream Management Services Page 16 of 39
V. VENDOR STATEMENT
Vendor hereby acknowledges receipt of the City of Fort Collins Request for Proposal
and acknowledges that it has read and agrees to be fully bound by all of the terms,
conditions and other provisions set forth in the RFP. Additionally, Vendor hereby
makes the following representations to City:
a. All of the statements and representations made in this proposal are true to the best
of the Vendor’s knowledge and belief.
b. Vendor commits that it is able to meet the terms provided in this proposal.
c. This proposal is a firm and binding offer, for a period of 90 days from the date
hereof.
d. Vendor further agrees that the method of award is acceptable.
e. Vendor also agrees to complete the proposed Agreement with the City of Fort
Collins within 30 days of notice of award. If contract is not completed and signed
within 30 days, City reserves the right to cancel and award to the next highest rated
firm.
f. Vendor acknowledge receipt of addenda.
Legal Firm Name:
Physical Address:
Remit to Address:
Phone:
Name of Authorized Agent of Firm:
Signature of Authorized Agent:
Primary Contact for Project:
Title: Email Address:
Phone: Cell Phone:
NOTE: VENDOR STATEMENT IS TO BE SIGNED & RETURNED WITH YOUR PROPOSAL.
Official Purchasing Document
Last updated 10/2017
RFP 9133 Waste Stream Management Services Page 17 of 39
VI. SAMPLE AGREEMENT (FOR REFERENCE ONLY – DO NOT SIGN )
SERVICES AGREEMENT
THIS AGREEMENT made and entered into the day and year set forth below by and
between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter
referred to as the "City" and , hereinafter referred to as "Service Provider".
WITNESSETH:
In consideration of the mutual covenants and obligations herein expressed, it is agreed by
and between the parties hereto as follows:
1. Scope of Services. The Service Provider agrees to provide services in accordance with the
scope of services attached hereto as Exhibit A, consisting of ( ) page(s) and
incorporated herein by this reference. Irrespective of references in Exhibit A to certain
named third parties, Service Provider shall be solely responsible for performance of all
duties hereunder.
2. The Work Schedule. [Optional] The services to be performed pursuant to this Agreement
shall be performed in accordance with the Work Schedule attached hereto as Exhibit ,
consisting of ( ) page(s), and incorporated herein by this reference.
3. Time of Commencement and Completion of Services. The services to be performed
pursuant to this Agreement shall be initiated within ( ) days following execution
of this Agreement. Services shall be completed no later than . Time is of the essence.
Any extensions of the time limit set forth above must be agreed upon in a writing signed by
the parties.
4. Contract Period. This Agreement shall commence , 20 , and shall continue in
full force and effect until , 20 , unless sooner terminated as herein provided. In
addition, at the option of the City, the Agreement may be extended for additional one year
periods not to exceed ( ) additional one year periods. Renewals and pricing
changes shall be negotiated by and agreed to by both parties. Written notice of renewal
shall be provided to the Service Provider and mailed no later than thirty (30) days prior to
contract end.
5. Delay. If either party is prevented in whole or in part from performing its obligations by
unforeseeable causes beyond its reasonable control and without its fault or negligence, then
the party so prevented shall be excused from whatever performance is prevented by such
cause. To the extent that the performance is actually prevented, the Service Provider must
provide written notice to the City of such condition within fifteen (15) days from the onset of
such condition.
6. Early Termination by City/Notice. Notwithstanding the time periods contained herein, the
Official Purchasing Document
Last updated 10/2017
RFP 9133 Waste Stream Management Services Page 18 of 39
City may terminate this Agreement at any time without cause by providing written notice of
termination to the Service Provider. Such notice shall be delivered at least fifteen (15) days
prior to the termination date contained in said notice unless otherwise agreed in writing by
the parties. All notices provided under this Agreement shall be effective when mailed,
postage prepaid and sent to the following addresses:
Service Provider: City: Copy to:
Attn:
City of Fort Collins
Attn:
PO Box 580
Fort Collins, CO 80522
City of Fort Collins
Attn: Purchasing Dept.
PO Box 580
Fort Collins, CO 80522
In the event of early termination by the City, the Service Provider shall be paid for services
rendered to the date of termination, subject only to the satisfactory performance of the
Service Provider's obligations under this Agreement. Such payment shall be the Service
Provider's sole right and remedy for such termination.
7. Contract Sum. The City shall pay the Service Provider for the performance of this Contract,
subject to additions and deletions provided herein, ($ ) as per the attached
Exhibit " ", consisting of page(s), and incorporated herein by this reference.
8. City Representative. The City will designate, prior to commencement of the work, its
representative who shall make, within the scope of his or her authority, all necessary and
proper decisions with reference to the services provided under this agreement. All requests
concerning this agreement shall be directed to the City Representative.
9. Independent Service provider. The services to be performed by Service Provider are those
of an independent service provider and not of an employee of the City of Fort Collins. The
City shall not be responsible for withholding any portion of Service Provider's compensation
hereunder for the payment of FICA, Workmen's Compensation or other taxes or benefits or
for any other purpose.
10. Subcontractors. Service Provider may not subcontract any of the Work set forth in the
Exhibit A, Statement of Work without the prior written consent of the city, which shall not be
unreasonably withheld. If any of the Work is subcontracted hereunder (with the consent of
the City), then the following provisions shall apply: (a) the subcontractor must be a reputable,
qualified firm with an established record of successful performance in its respective trade
performing identical or substantially similar work, (b) the subcontractor will be required to
comply with all applicable terms of this Agreement, (c) the subcontract will not create any
contractual relationship between any such subcontractor and the City, nor will it obligate the
City to pay or see to the payment of any subcontractor, and (d) the work of the subcontractor
will be subject to inspection by the City to the same extent as the work of the Service
Provider.
11. Personal Services. It is understood that the City enters into the Agreement based on the
special abilities of the Service Provider and that this Agreement shall be considered as an
Official Purchasing Document
Last updated 10/2017
RFP 9133 Waste Stream Management Services Page 19 of 39
agreement for personal services. Accordingly, the Service Provider shall neither assign any
responsibilities nor delegate any duties arising under the Agreement without the prior written
consent of the City.
12. Acceptance Not Waiver. The City's approval or acceptance of, or payment for any of the
services shall not be construed to operate as a waiver of any rights or benefits provided to
the City under this Agreement or cause of action arising out of performance of this
Agreement.
13. Warranty.
a. Service Provider warrants that all work performed hereunder shall be performed with the
highest degree of competence and care in accordance with accepted standards for work
of a similar nature.
b. Unless otherwise provided in the Agreement, all materials and equipment incorporated
into any work shall be new and, where not specified, of the most suitable grade of their
respective kinds for their intended use, and all workmanship shall be acceptable to City.
c. Service Provider warrants all equipment, materials, labor and other work, provided under
this Agreement, except City-furnished materials, equipment and labor, against defects
and nonconformances in design, materials and workmanship/workwomanship for a
period beginning with the start of the work and ending twelve (12) months from and after
final acceptance under the Agreement, regardless whether the same were furnished or
performed by Service Provider or by any of its subcontractors of any tier. Upon receipt
of written notice from City of any such defect or nonconformances, the affected item or
part thereof shall be redesigned, repaired or replaced by Service Provider in a manner
and at a time acceptable to City.
14. Default. Each and every term and condition hereof shall be deemed to be a material element
of this Agreement. In the event either party should fail or refuse to perform according to the
terms of this agreement, such party may be declared in default thereof.
15. Remedies. In the event a party has been declared in default, such defaulting party shall be
allowed a period of ten (10) days within which to cure said default. In the event the default
remains uncorrected, the party declaring default may elect to (a) terminate the Agreement
and seek damages; (b) treat the Agreement as continuing and require specific performance;
or (c) avail himself of any other remedy at law or equity. If the non-defaulting party
commences legal or equitable actions against the defaulting party, the defaulting party shall
be liable to the non-defaulting party for the non-defaulting party's reasonable attorney fees
and costs incurred because of the default.
16. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire
agreement between the parties and shall be binding upon said parties, their officers,
employees, agents and assigns and shall inure to the benefit of the respective survivors,
heirs, personal representatives, successors and assigns of said parties.
Official Purchasing Document
Last updated 10/2017
RFP 9133 Waste Stream Management Services Page 20 of 39
17. Indemnity/Insurance.
a. The Service Provider agrees to indemnify and save harmless the City, its officers, agents
and employees against and from any and all actions, suits, claims, demands or liability
of any character whatsoever brought or asserted for injuries to or death of any person
or persons, or damages to property arising out of, result from or occurring in connection
with the performance of any service hereunder.
b. The Service Provider shall take all necessary precautions in performing the work
hereunder to prevent injury to persons and property.
c. Without limiting any of the Service Provider's obligations hereunder, the Service Provider
shall provide and maintain insurance coverage naming the City as an additional insured
under this Agreement of the type and with the limits specified within Exhibit ,
consisting of one (1) page, attached hereto and incorporated herein by this reference.
The Service Provider before commencing services hereunder, shall deliver to the City's
Purchasing Director, P. O. Box 580, Fort Collins, Colorado 80522, one copy of a
certificate evidencing the insurance coverage required from an insurance company
acceptable to the City.
18. Entire Agreement. This Agreement, along with all Exhibits and other documents
incorporated herein, shall constitute the entire Agreement of the parties. Covenants or
representations not contained in this Agreement shall not be binding on the parties.
19. Law/Severability. The laws of the State of Colorado shall govern the construction
interpretation, execution and enforcement of this Agreement. In the event any provision of
this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction,
such holding shall not invalidate or render unenforceable any other provision of this
Agreement.
20. Prohibition Against Unlawful Discrimination. The City of Fort Collins, in accordance with the
provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 US.C. §§ 2000d to
2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that
any contract entered into pursuant to this advertisement, disadvantaged business
enterprises will be afforded full and fair opportunity to submit bids in response to this
invitation and will not be discriminated against on the grounds of race, color, or national
origin in consideration for an award.
The City strictly prohibits unlawful discrimination based on an individual’s gender
(regardless of gender identity or gender expression), race, color, religion, creed, national
origin, ancestry, age 40 years or older, marital status, disability, sexual orientation, genetic
information, or other characteristics protected by law. For the purpose of this policy “sexual
orientation” means a person’s actual or perceived orientation toward heterosexuality,
homosexuality, and bisexuality. The City also strictly prohibits unlawful harassment in the
workplace, including sexual harassment. Further, the City strictly prohibits unlawful
retaliation against a person who engages in protected activity. Protected activity includes
Official Purchasing Document
Last updated 10/2017
RFP 9133 Waste Stream Management Services Page 21 of 39
an employee complaining that he or she has been discriminated against in violation of the
above policy or participating in an employment discrimination proceeding.
The City requires its vendors to comply with the City’s policy for equal employment
opportunity and to prohibit unlawful discrimination, harassment and retaliation. This
requirement applies to all third-party vendors and their subcontractors at every tier.
21. Prohibition Against Employing Illegal Aliens. Pursuant to Section 8-17.5-101, C.R.S., et.
seq., Service Provider represents and agrees that:
a. As of the date of this Agreement:
1. Service Provider does not knowingly employ or contract with an illegal alien who will
perform work under this Agreement; and
2. Service Provider will participate in either the e-Verify program created in Public Law
208, 104th Congress, as amended, and expanded in Public Law 156, 108th
Congress, as amended, administered by the United States Department of Homeland
Security (the “e-Verify Program”) or the Department Program (the “Department
Program”), an employment verification program established pursuant to Section 8-
17.5-102(5)(c) C.R.S. in order to confirm the employment eligibility of all newly hired
employees to perform work under this Agreement.
b. Service Provider shall not knowingly employ or contract with an illegal alien to perform
work under this Agreement or knowingly enter into a contract with a subcontractor that
knowingly employs or contracts with an illegal alien to perform work under this
Agreement.
c. Service Provider is prohibited from using the e-Verify Program or Department Program
procedures to undertake pre-employment screening of job applicants while this
Agreement is being performed.
d. If Service Provider obtains actual knowledge that a subcontractor performing work under
this Agreement knowingly employs or contracts with an illegal alien, Service Provider
shall:
1. Notify such subcontractor and the City within three days that Service Provider has
actual knowledge that the subcontractor is employing or contracting with an illegal
alien; and
2. Terminate the subcontract with the subcontractor if within three days of receiving the
notice required pursuant to this section the subcontractor does not cease employing
or contracting with the illegal alien; except that Service Provider shall not terminate
the contract with the subcontractor if during such three days the subcontractor
provides information to establish that the subcontractor has not knowingly employed
or contracted with an illegal alien.
e. Service Provider shall comply with any reasonable request by the Colorado Department
of Labor and Employment (the “Department”) made in the course of an investigation that
Official Purchasing Document
Last updated 10/2017
RFP 9133 Waste Stream Management Services Page 22 of 39
the Department undertakes or is undertaking pursuant to the authority established in
Subsection 8-17.5-102 (5), C.R.S.
f. If Service Provider violates any provision of this Agreement pertaining to the duties
imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If
this Agreement is so terminated, Service Provider shall be liable for actual and
consequential damages to the City arising out of Service Provider’s violation of
Subsection 8-17.5-102, C.R.S.
g. The City will notify the Office of the Secretary of State if Service Provider violates this
provision of this Agreement and the City terminates the Agreement for such breach.
22. Special Provisions. Special provisions or conditions relating to the services to be performed
pursuant to this Agreement are set forth in Exhibit - Confidentiality, consisting of one
(1) page, attached hereto and incorporated herein by this reference.
Official Purchasing Document
Last updated 10/2017
RFP 9133 Waste Stream Management Services Page 23 of 39
THE CITY OF FORT COLLINS, COLORADO
By:
Gerry Paul
Purchasing Director
DATE:
ATTEST:
APPROVED AS TO FORM:
SERVICE PROVIDER'S NAME
By:
Printed:
Title:
CORPORATE PRESIDENT OR VICE PRESIDENT
Date:
Official Purchasing Document
Last updated 10/2017
RFP 9133 Waste Stream Management Services Page 24 of 39
EXHIBIT A
SCOPE OF SERVICES
Official Purchasing Document
Last updated 10/2017
RFP 9133 Waste Stream Management Services Page 25 of 39
EXHIBIT
(BID SCHEDULE/COMPENSATION)
Official Purchasing Document
Last updated 10/2017
RFP 9133 Waste Stream Management Services Page 26 of 39
EXHIBIT
INSURANCE REQUIREMENTS
1. The Service Provider will provide, from insurance companies acceptable to the City, the
insurance coverage designated hereinafter and pay all costs. Before commencing work
under this bid, the Service Provider shall furnish the City with certificates of insurance
showing the type, amount, class of operations covered, effective dates and date of
expiration of policies, and containing substantially the following statement:
“The insurance evidenced by this Certificate will not reduce coverage or limits and
will not be cancelled, except after thirty (30) days written notice has been received
by the City of Fort Collins.”
In case of the breach of any provision of the Insurance Requirements, the City, at its
option, may take out and maintain, at the expense of the Service Provider, such
insurance as the City may deem proper and may deduct the cost of such insurance from
any monies which may be due or become due the Service Provider under this
Agreement. The City, its officers, agents and employees shall be named as additional
insureds on the Service Provider 's general liability and automobile liability insurance
policies for any claims arising out of work performed under this Agreement.
2. Insurance coverages shall be as follows:
A. Workers' Compensation & Employer's Liability. The Service Provider shall
maintain during the life of this Agreement for all of the Service Provider's
employees engaged in work performed under this agreement:
1. Workers' Compensation insurance with statutory limits as required by
Colorado law.
2. Employer's Liability insurance with limits of $100,000 per accident,
$500,000 disease aggregate, and $100,000 disease each employee.
B. Commercial General & Vehicle Liability. The Service Provider shall maintain
during the life of this Agreement such commercial general liability and automobile
liability insurance as will provide coverage for damage claims of personal injury,
including accidental death, as well as for claims for property damage, which may
arise directly or indirectly from the performance of work under this Agreement.
Coverage for property damage shall be on a "broad form" basis. The amount of
insurance for each coverage, Commercial General and Vehicle, shall not be less
than $1,000,000 combined single limits for bodily injury and property damage.
In the event any work is performed by a subcontractor, the Service Provider shall
be responsible for any liability directly or indirectly arising out of the work
performed under this Agreement by a subcontractor, which liability is not covered
by the subcontractor's insurance.
Official Purchasing Document
Last updated 10/2017
RFP 9133 Waste Stream Management Services Page 27 of 39
EXHIBIT
CONFIDENTIALITY
IN CONNECTION WITH SERVICES provided to the City of Fort Collins (the “City”) pursuant to
this Agreement (the “Agreement”), the Service Provider hereby acknowledges that it has been
informed that the City has established policies and procedures with regard to the handling of
confidential information and other sensitive materials.
In consideration of access to certain information, data and material (hereinafter individually and
collectively, regardless of nature, referred to as “information”) that are the property of and/or relate
to the City or its employees, customers or suppliers, which access is related to the performance
of services that the Service Provider has agreed to perform, the Service Provider hereby
acknowledges and agrees as follows:
That information that has or will come into its possession or knowledge in connection with the
performance of services for the City may be confidential and/or proprietary. The Service Provider
agrees to treat as confidential (a) all information that is owned by the City, or that relates to the
business of the City, or that is used by the City in carrying on business, and (b) all information
that is proprietary to a third party (including but not limited to customers and suppliers of the City).
The Service Provider shall not disclose any such information to any person not having a legitimate
need-to-know for purposes authorized by the City. Further, the Service Provider shall not use
such information to obtain any economic or other benefit for itself, or any third party, except as
specifically authorized by the City.
The foregoing to the contrary notwithstanding, the Service Provider understands that it shall have
no obligation under this Agreement with respect to information and material that (a) becomes
generally known to the public by publication or some means other than a breach of duty of this
Agreement, or (b) is required by law, regulation or court order to be disclosed, provided that the
request for such disclosure is proper and the disclosure does not exceed that which is required.
In the event of any disclosure under (b) above, the Service Provider shall furnish a copy of this
Agreement to anyone to whom it is required to make such disclosure and shall promptly advise
the City in writing of each such disclosure.
In the event that the Service Provider ceases to perform services for the City, or the City so
requests for any reason, the Service Provider shall promptly return to the City any and all
information described hereinabove, including all copies, notes and/or summaries (handwritten or
mechanically produced) thereof, in its possession or control or as to which it otherwise has
access.
The Service Provider understands and agrees that the City’s remedies at law for a breach of the
Service Provider’s obligations under this Confidentiality Agreement may be inadequate and that
the City shall, in the event of any such breach, be entitled to seek equitable relief (including without
limitation preliminary and permanent injunctive relief and specific performance) in addition to all
other remedies provided hereunder or available at law.
Official Purchasing Document
Last updated 10/2017
RFP 9133 Waste Stream Management Services
Page 28 of 39
Exhibit A
Bid Sheet Trash Services
Trash Collection Location Address
Container
Size
Bin Qty
Frequency
of Service
(weekly)
Weeks/Year
or Seasonal
Monthly
Cost
Annual Cost
Archery Range 2825 Frontage Rd SW 3cyd 1
on call (est
1X/month)
52
Avery House 108 N Meldrum 96 gal cart 1 2 52
City Hall Complex 300 Laporte Ave (west complex) 2cyd 1 1 52
City Park Ballfield 211 S Bryan 6cyd. 1
on call (est
1X/month)
28 (April - Oct)
City Park Nine 411 S Bryan 3cyd 1 3 24 (April - Oct)
3cyd 1
on call (est
1X/month)
24 (Nov-Mar)
City Park Picnic Bryan & Oak 6cyd 1 1 28 (April - Oct)
City Park Pottery 1541 W Oak 6cyd 1
every other
week (EOW)
52
Civic Center Parking 120 N Mason 2cyd 2 1 52
Club Tico/Pool 1599 City Park Dr 6cyd 1 1x/month 32 (Oct - April)
6cyd 1 3
20 (May -
Sept)
Collindale Golf / Restaurant 1441 E Horsetooth 3cyd 1 5
24 (April -
Sept)
1441 E Horsetooth 3cyd 1 2 28 (Oct - Mar)
Crushing Facility 1380 Hoffman Mill Rd 2cyd 1
on call (est
1X/month)
52
Customer Service (Utilities) 117 N Mason / 200 MT. 2cyd 1 1 52
Official Purchasing Document
Last updated 10/2017
RFP 9133 Waste Stream Management Services
Page 29 of 39
Downtown Restrooms 123 E Oak St 3cyd 1 1 52
Downtown Maint Shop 220 N. Howes N. side of alley 3cyd 1 3 52
Edora Park 1420 E Stuart St 6cyd 1
on call (est
1X/month)
24 (Nov -
March)
6cyd 1 3 28 (April - Oct)
EPIC 1801 Riverside Ave 8cyd 1 3 52
3cyd 1
on call (est
1X/month)
52
Equipment (Fleet Shop) 835 Wood St 4cyd 1 1 52
Equipment (Fleet Shop) 835 Wood St
30cyd (Roll-
off)
1
on call (est
1X/month)
52
Fleet 906 W Vine 4cyd 1 1 52
Fossil Creek Park 5833 S. Lemay -Shop
30cyd (Roll-
off)
1
on call (est
4X/yr)
52
40cyd
compactor
1
on call (est
4X/yr)
52
Gardens on Spring Creek 2145 S Centre Ave 2cyd 1 1 52
Gateway Natural Areas 5216 Poudre Canyon Hwy 3cyd 1 1 Apr-Sept
3cyd 1 1x/month Oct- Mar
Greenbriar Park 730 Willox Lane 3cyd 1
on call (est
1X/month)
Sept - Apr
3cyd 1 1 May- Aug
Library Tech Annex 256 Mountain 2cyd 1 1 52
Lincoln Center 417 W Magnolia St 3cyd 1 4 52
Official Purchasing Document
Last updated 10/2017
RFP 9133 Waste Stream Management Services
Page 30 of 39
Marksmen Range 2554 Midpoint Dr 3cyd 1
every other
week (EOW)
52
Martinez Park N Sherwood 6cyd 1 3 Apr-Oct
Martinez Park N Sherwood 6cyd 1
on call (est
1X/month)
Nov-Mar
Martinez Farm 600 N. Sherwood 4cyd 1
on call (est
1X/month)
20 (Oct - April)
Martinez Farm 600 N. Sherwood 4cyd 1 1 May - Sept
Meadow Spring Ranch 62000 1-25 Access Rd. Carr. Co. 4cyd 1 1x/month 52
Tyler House - 380-0608 on site
Museum 200 Mathews St 3cyd 1 1 52
Museum of Discovery 408 Mason Ct. 3cyd 1 2 52
Nix Farmhouse 1745 Hoffman Mill Rd
30cyd (Roll-
off)
compactor
1
on call (est
1X/month)
52
Northside Aztlan Community
Center
112 E Willow Mon and Fri 3cyd 2 2 52
Office Bldg (City Bldg) 215 N Mason 3cyd 1 3 52
Operation Services 300 Laporte Ave (east complex) 3cyd 1 1 52
Parking Garage 102 Remington 4cyd 1 2 52
Parks Shop 413 Bryan
30cyd (Roll-
off)
1
on call (est
1X/month)
52
30cyd
compactor
1
on call (est
7X/year)
52
Park Shop @ Spring Canyon 3156 Overland Trail 30cyd roll off 1
on call (est
1X/month)
52
PFA Station 1 505 Peterson St 3cyd 1
on call (est
1X/month)
52
Official Purchasing Document
Last updated 10/2017
RFP 9133 Waste Stream Management Services
Page 31 of 39
PFA Station 2 415 S Bryan St 2cyd 1
on call (est
1X/month)
52
PFA Station #3 2000 Mathews St 2cyd 1 3 52
PFA Station 4 1945 W Drake Rd 2cyd 1
on call (est
1X/month)
52
PFA Station 5 615 Hogan Dr 3cyd 1
on call (est
1X/month)
52
PFA Station 6 2511 Donella Ct 3cyd 1
on call (est
1X/month)
52
PFA Station 7 2817 N Overland Trail 2cyd 1
on call (est
1X/month)
52
PFA Station 8 4104 Main St, Timnath 96 gal cart 1
on call (est
1X/month)
52
PFA Station 9 Shoreline Dr. Larimer County 2cyd 1
on call (est
1X/month)
52
PFA Training 3400 W Vine 3cyd 2 1 52
PFA Station 10 2067 Vermont Drive 2cyd 1
on call (est
1X/month)
52
PFA Station 12 321 E Country Club Rd 2cyd 1
on call (est
1X/month)
52
PFA Station 14 2109 Westchase Rd 2cyd 1
on call (est
1X/month)
52
281 N.
CollegePlans/Parks/Eng
281 N College 3cyd 1 2 52
Police Services 2221 S Timberline Rd 6cyd 1 2 52
Primrose Studio
4300 W County Rd 50 (Michaud
Lane)
30cyd (Roll-
off)
1
on call (est
1X/yr)
52
Main Library 201 Peterson St 3cyd 1 2 52
Official Purchasing Document
Last updated 10/2017
RFP 9133 Waste Stream Management Services
Page 32 of 39
Roselawn Cemetary 2718 E. Mulberry St 6cyd 1
on call (est
1X/month)
52
Senior Center - south area 1200 Raintree Dr 3cyd 1 4 52
Senior Center - north area 1200 Raintree Dr 3cyd 1 1 52
Southridge Golf 5750 S. Lemay 6cyd 1 1 (Apr-Sept)
6cyd 1 1 (Oct-Mar)
Southridge Golf Maintenance 5790 S Lemay 6cyd 1 1 52
Spring Park E Stuart & Busch Ct 6cyd 1 1 28 (April - Oct)
6cyd 1
on call (est
1X/month)
Nov-Mar
Streets 625 9th Street
20cyd (Roll-
off)
1
on call (est
1X/month)
52
3cyd 2 2 52
6cyd 1 1 52
Traffic Operations 626 Linden St 3cyd 1 1 52
96 gal cart 1 1 52
Trailer, Construction 1809 Longworth Rd 3cyd 1 1 52
Transfort 6570 Portner Rd 6cyd 1 2 52
Udall Natural Area Willow & E Lincoln
20cyd (Roll-
off)
1
on call (est
3X/yr)
52
Utilities Water Crew Bld A 700 Wood St 4cyd 1 2 52
Utilities -Bld C Light & Power 700 Wood St 30cyd 1
on call (est
1X/month)
52
Official Purchasing Document
Last updated 10/2017
RFP 9133 Waste Stream Management Services
Page 33 of 39
Utilities - Water Meter Bld D 700 Wood St 4cyd 1 1 52
Vehicle Storage 701 Wood Street 4cyd 1 1 52
Vehicle - Dewatering Boxes 701 Wood Street
20cyd (Roll-
off)
1
on call (est
9X/yr)
52
Warehouse 518 N Loomis Ave 4cyd 1 1 52
Warren Park 1101 E Horsetooth 6cyd 1 2 April- Oct
Warren Park 1101 E Horsetooth 6cyd 1
on call (est
1X/month)
24 (Nov -
March)
Water Reclamation 3036 Environmental Dr 2cyd 5 7 52
Water Reclamation 3036 Environmental Dr 30cyd 1
on call (est
1X/month)
52
3036 Environmental Dr 4cyd 1
on call (est
1X/month)
52
Water Rec Mulberry Plant 918 E. Mulberry St. 2cyd 1 6 52
Water Pollution Lab 3036 Environmental Dr 2cyd 1
on call (est
1X/month)
52
Water Treatment Plant 4316 W. Laporte 3cyd 2 1 52
Water Treatment Plant 4316 W. Laporte 2cyd 2 1 52
Water Quality Lab 4316 W. Laporte 2cyd 1 1 52
Webster House Lib Admin 301 E. Olive 3cyd 1 1 52
Trash Service Annual Total, All Sites $ -
Official Purchasing Document
Last updated 10/2017
RFP 9133 Waste Stream Management Services
Page 34 of 39
Exhibit B
Bid Sheet Recycling Services
Recycling Collection Location Address
Container
Size
Bin
Qty
Frequency
of Service
(weekly)
Monthly Cost Annual Cost
Archery Range 2825 Frontage Rd SW 96 gal cart 1
on call (est
1X/month)
Avery House 108 N Meldrum 96 gal cart 1
every other
week (EOW)
City Hall Complex 300 Laporte Ave (west complex) 3cyd 1 1
City Park Nine 411 Bryan St 2cyd 1 1 Apr-Oct
2cyd 1
On Call Nov-
Mar (est
1X/month)
City Park - Parks Shop 413 Bryan St 3cyd 3 1
City Park Pottery 1541 W Oak 96 gal cart 1
every other
week (EOW)
Club Tico
1599 City Park Dr (next to Trash
enc)
6cyd 1
1 x a month
(Nov-Apr)
1599 City Park Dr (next to Trash
enc)
6cyd 1
2 x a week
(May-Sept)
Crushing Facility 1380 Hoffman Mill Rd 96 gal cart 1
on call (est
1X/month)
Customer Service (Utilities) 117 N Mason 3cyd 1 2
Downtown Parks Maintenance Shop 220 N Howes, N side of alley 96 gal cart 4 1
EPIC 1801 Riverside Ave 3cyd 1 2
Official Purchasing Document
Last updated 10/2017
RFP 9133 Waste Stream Management Services
Page 35 of 39
Edora Park West Parking Lot-Ballfields 3cyd 1
on call (Apr-
Oct) (est
1X/month)
Equipment (Fleet Shop) 835 Wood St 8cyd 1 1
Fleet Annex 906 W Vine
96 gal cart,
Aerosol cans
2
every other
week (EOW)
2cy 1
once a
month
Gardens on Spring Creek 2145 S Centre Ave 3cyd 1
every other
week (EOW)
Grandview Cemetary Shop 1900 W Grandview 96 gal cart 1
every other
week (EOW)
Library Tech Annex 256 Mountain 3cyd 1 1
96 gal cart 2 1
Lincoln Center 417 W Magnolia St 3cyd 2 2
Martinez Farm 600 N Sherwood, N of dumpster 2cyd 1
on call (est
1X/month)
Museum of Discovery 408 Mason Ct 3cyd 1 1
Museum 200 Mathews St 3cyd 1 1
Nix Farmhouse 1745 Hoffman Mill Rd 6cyd 1
once a
month
Northside Aztlan Community Center 112 E Willow 3cyd 1 2
Office Bldg (City Bldg) 215 N Mason 3cyd 1 2
Operation Services 300 Laporte Ave (east complex) 2cyd 1 1
Park Shop (@ Fossil Creek Park) 5833 S Lemay 3cyd 2 1
Official Purchasing Document
Last updated 10/2017
RFP 9133 Waste Stream Management Services
Page 36 of 39
Spring Canyon Community Park 3156 Overland Trail 3cyd 2
every other
week (May-
Aug)
3cyd 2
1 x a month
(Sept-Apr)
PFA Administration 102 Remington 96 gal cart 1 1
PFA Station 1 505 Peterson St 2cyd 1
on call (est
1X/month)
PFA Station 2 415 S Bryan St 96 gal can 1
on call (est
1X/month)
PFA Station 3 2000 Mathews St 96 gal cart 1
on call (est
1X/month)
PFA Station 4 1945 W Drake Rd 96 gal cart 1
on call (est
1X/month)
PFA Station 5 615 Hogan Dr 96 gal cart 1
on call (est
1X/month)
PFA Station 6 2511 Donella Ct 96 gal cart 1
on call (est
1X/month)
PFA Station 7 2817 N Overland Trail 96 gal cart 1
on call (est
1X/month)
PFA Training 3400 W Vine 3cyd 1
on call (est
1X/month)
PFA Station 8 4104 Main St Timnath 96 gal cart 1
on call (est
1X/month)
PFA Station 9 Shoreline Dr Larimer County 96 gal cart 1
on call (est
1X/month)
PFA Station 10 2067 Vermont Drive 96 gal cart 1
on call (est
1X/month)
PFA Station 12 321 E Country Club Rd 96 gal cart 1
on call (est
1X/month)
PFA Station 13 3400 W Vine 96 gal cart 1
on call (est
1X/month)
PFA Station 14 2109 Westchase Rd 96 gal cart 1
on call (est
1X/month)
Official Purchasing Document
Last updated 10/2017
RFP 9133 Waste Stream Management Services
Page 37 of 39
Plans/Parks/Eng 281 N College 3cyd 1 2
Police Services 2221 S Timberline Rd 3cyd 1 3
Public Library (Main) 201 Peterson St 3cyd 1 1
Roselawn Cemetary 2718 E Mulberry 96 gal cart 1
once a
month
Senior Center-Northeast area 1200 Raintree Dr 3cyd 1 2
Senior Center-Southwest area 1200 Raintree Dr 3cyd 1 1
Southridge Golf 5750 S Lemay 3cyd 2
2 x a week
(May-Aug)
Southridge Golf 5750 S Lemay 3cyd 2
1 x a week
(Sept-Apr)
Southridge Golf Maintenance 5750 S Lemay 6cyd 1
every other
week (EOW)
Streets 625 9th Street 8cyd 1 2
Traffic Operations 626 Linden St 6cyd 1
once a
month
96 gal cart 1
every other
week (EOW)
Transfort 6570 Portner Rd
3cyd (next to
trash)
1
every other
week (EOW)
96 gal cart 1
once a
month
Transit Center
250 N Mason (uses 281 N. College
trash enclosure)
South Transit Center Fossil Blvd 2cyd 1 1
Utilities Water Crew Bld A 700 Wood St- on dock 8cyd 1 2
Utilities - Water Meter Bld D 700 Wood St -N Fence 3cyd 1
every other
week (EOW)
Official Purchasing Document
Last updated 10/2017
RFP 9133 Waste Stream Management Services
Page 38 of 39
2 cyd,
Aerosol cans
2
every other
week (EOW)
Vehicle Storage 701 Wood Street 3cyd 1
every other
week (EOW)
Warehouse 518 N Loomis Ave 3cyd 1
on call (est
1X/month)
Water Quality Lab (at WTF) 4316 W Laporte (next to Trash) 2cyd 1
every other
week (EOW)
Water Treatment Facility Plant
4316 W Laporte (NE side of bldg,
near shed by the shop)
3cyd 2 1
WWT#2 (Wastewater Plant) 3036 Environmental Dr 4cyd 1
on call (est
1X/month)
Pollution Control Lab 3036 Environmental Dr 2cyd 1
on call (est
1X/month)
Webster House Admin Center 301 E. Olive St. 3cyd 1 1
Recycling Service Annual Total, All Sites $ -
Official Purchasing Document
Last updated 10/2017
RFP 9133 Waste Stream Management Services
Page 39 of 39
Exhibit C
Bid Sheet Roll-Off Services
"On Call" Roll-Off Pricing Avg Pulls per
Year* Cost Per Pull
Estimated Annual
Cost
15 cyd rolloff
Trash or
Recycle
15 cyd 91
20 cyd rolloff
Trash or
Recycle
20 cyd 13
30 cyd rolloff
Trash or
Recycle
30 cyd 70
34 cyd compactor rolloff Compactor 34 cyd 1
40 cyd compactor rolloff Compactor 40 cyd 17
Rolloff Total 192 $ -
* This is a 3 year average
Rolland Moore Park 2201 S Shields 6cyd 1 3 28 (April - Oct)
6cyd 1
on call (est
1X/month)
24 (Nov -
March)