HomeMy WebLinkAboutCORRESPONDENCE - PURCHASE ORDER - 9200783FACILITIES REQUISITION FORM
VENDOR DATE
REQ BY: Work Order #
CHARGE# TOTAL COST: - BUYER:
OTY DESCRIPTION COST
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VENDOR# REQUISITION # DATE ENTERED:
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LT Environmental, Inc. 04-24-2020
Matthew Schaefer, PM PR-600254 N
510102.521140 $7,747.00 Pat Johnson, Senior Buyer
1 City of Fort Collins - Roof Repair and Replacement: 212 West Mountain Avenue -
Visual Clearance, Air Clearance, Reporting
$7,747.00
Work Order Form Official Purchasing Form
Last updated 10/2017
WORK ORDER FORM
PURSUANT TO A MASTER AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
AND
LT ENVIIRONMENTAL, INC.
WORK ORDER NUMBER: PR-600254
PROJECT TITLE: City of Fort Collins – Roof Repair and
Replacement: 212 West Mountain Avenue
Environmental Reporting
ORIGINAL BID/RFP NUMBER & NAME: 8631
MASTER AGREEMENT EFFECTIVE DATE: 02-28-2018
WORK ORDER COMMENCEMENT DATE: 04-27-2020
WORK ORDER COMPLETION DATE: 07-31-2020
MAXIMUM FEE: (time and reimbursable direct costs): $7,747.00
PROJECT DESCRIPTION/SCOPE OF SERVICES: 212 West Mountain Avenue: Visual
Clearance, Air Clearance, Reporting
Service Provider agrees to perform the services identified above and on the attached forms in
accordance with the terms and conditions contained herein and in the Master Agreement between
the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement
and this Work Order (including the attached forms) the Master Agreement shall control.
The attached forms consisting of five (5) pages are hereby accepted and incorporated herein, by
this reference, and Notice to Proceed is hereby given after all parties have signed this document.
SERVICE PROVIDER: Date:
John Peterson, LT Environmental
ACCEPTANCE: Date:
Matthew Schaefer, Project Manager
REVIEWED: Date:
Pat Johnson, Senior Buyer
ACCEPTANCE: Date:
Gerry Paul, Purchasing Director
(if greater than $60,000)
4/20/2020
4/24/2020
Pat Johnson 4/24/2020
LT Environmental, Inc.
4600 West 60th Avenue
Arvada, Colorado 80003
303.433.9788
April 14, 2020
Mr. Matthew Schaefer, RA, LEED AP
Senior Facilities Project Manager
Operations Services
City of Fort Collins
300 Laporte Avenue, Building B
Fort Collins, Colorado 80521
RE: Proposal for Asbestos Abatement Final Visual and Air Clearance
Roof Abatement, Removal, and Replacement Project
The City of Fort Collins
212 Mountain Avenue
Fort Collins, Colorado
Dear Mr. Schaefer:
LT Environmental, Inc. (LTE) (a proud member of WSP USA Inc. [WSP]) is pleased to submit this
proposal to the City of Fort Collins (the City) to complete final visual and air clearances of the roof
of the building located at 212 Mountain Avenue, Fort Collins, Colorado (Site). LTE understands
the City intends to renovate and replace the roof of the building. The City has indicated the roof
with an asbestos-containing layer will be removed in four sections by a general abatement
contractor (GAC) and will require four separate clearance events. Final visual and air clearances
will be completed once all ACM within each containment area has been removed.
SCOPE OF WORK
LTE proposes to conduct the following Scope of Services.
Air Monitoring and Clearance
Upon completion of abatement activities by the GAC, LTE will provide a Colorado Certified Air
Monitoring Specialist (AMS) to conduct a final visual and air clearance monitoring via
transmission electron microscopy (TEM) of the containment areas. Final air clearance samples
collected will be submitted to Reservoirs Environmental, Inc., in Denver, Colorado (Reservoirs),
for laboratory analysis. The results of the sampling will be compared to the maximum allowable
asbestos level (MAAL). If all samples collected are found to be below the MAAL or 70 structures
per square millimeter (s/mm2
) per sample, the work areas will be deemed ready for re-occupancy
by the public and/or other contractors. If the MAAL is exceeded in any of the five air samples
within the abatement work area, the contractor will be required to re-clean the work area and
an additional final visual inspection and air clearance will need to be completed. The final visual
and air clearance monitoring will be conducted in accordance with CDPHE-AQCC Regulation 8,
Schaefer, M.
Page 2
The Control of Hazardous Air Pollutants, Part B, The Control of Asbestos, 5 CCR 1001-10, Section
III.P. and can be reviewed at the following web link.
https://www.colorado.gov/pacific/sites/default/files/AP_ASB_Regulation-No-8-Part-B-
Asbestos-amended-December-21-2007-effective-January-30-2008.pdf
Reporting
LTE will provide the City with a summary letter upon completing all final clearance activities. The
report will provide a summary of our field inspections, final visual clearances, and analytical
results of the air clearances.
COST ESTIMATE
The cost estimate for the final visual and air clearances is estimated on a time-and-materials basis
and is approximately $7,747. The work will be completed per RFP 8631 Environmental Services
Contract. LTE can initiate work with the issuance of a work order issued by the City of Fort Collins.
ASSUMPTIONS
Based on the Scope of Work, LTE has developed the following assumptions:
• Scheduling can be arranged with the GAC and the City as to determine when the final
visual and air clearances will be done, and that LTE will be provided 24-hour notice prior
to needing to be on-site;
• Each clearance event will require approximately 8 hours, which includes travel to and
from the site and sample drop off;
• Electricity will be supplied by the City or GAC to LTE to complete the air sampling;
• Four roofing sections will require final visual and air clearances;
• Final air clearance monitoring will be conducted with TEM samples and submitted on rush
turn-around-time;
• Each containment will be cleared with 5 air samples, 1 trip blank, and 1 field blank; and
• Each containment will only require one final visual clearance and one round of final air
clearance sampling, additional clearance sampling will be billed based on time and
materials. The payment for which should be negotiated between the City and the GAC.
Schaefer, M.
Page 3
CLOSING
LTE looks forward to working with you on this project. Please contact the undersigned at
303.433.9788 if you have any additional questions.
Sincerely,
LT ENVIRONMENTAL, INC.
Ryan Zernis, PG Nick Talocco, PE
Project Geologist Senior Engineer
Attachments:
Table 1 – Estimated Cost Table
TABLE 1 – ESTIMATED COSTS
ESTIMATED COST TABLE
FINAL VISUAL AND FINAL AIR CLEARANCE
LABOR SR. PROJECT STAFF AMS STAFF CLERICAL
SCI/ENG. I SCI/ENG. II SCI/ENG. I SCI/ENG. III
TASK 1 - FINAL VISUAL AND AIR CLEARANCE 2 32 0.5
TASK 2 - REPORTING 1 1.5 4 0.5
TOTAL HOURS 1 3.5 0 36 0 1
RATE ($) $170.00 $105.00 $95.00 $83.00 $75.00 $55.00
LABOR COST $170.00 $367.50 $0.00 $2,988.00 $0.00 $55.00
LABOR SUBTOTAL: $3,580.50
OTHER DIRECT COSTS
TASK 1 - FINAL VISUAL AND AIR CLEARANCE QUANTITY UNITS UNIT PRICE UNIT FEE COST
Asbestos Air Samples - Analysis by TEM 28 /SAMPLE $105.00 $10.50 $3,234
Level C PPE 4 /Day $20.00 $80
AMS Kit (Air Pumps) 4 /Day $100.00 $400
Vehicle 4 /DAY $113.00 $452
TASK 1 ODC SUBTOTAL: $4,166
TOTAL ESTIMATED COST: $7,747
THE CITY OF FORT COLLINS
212 MOUNTAIN AVENUE
FORT COLLINS, COLORADO
TABLE 1