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Home My WebLink AboutCORRESPONDENCE - RFP - 8633 DESIGN PROFESSIONAL FOR CITY PARK REFRESH (2)VENDOR: Architecture West, LLC DATE ENTERED: REQ #: VENDOR #: FOR: ADDRESS: 160 Palmer Drive BID #: Fort Collins, CO 80525 INSTRUCTIONS: PHONE #: 970-207-0424 FAX #: VENDOR CONTACT: Steve Steinbicker QUANTITY DESCRIPTION TOTAL PRICE W.O. #2 $90,474.25 AUTHORIZED SIGNATURE Project Manager Phase 1 CDs and CA 400702703.521120.2 CHARGE NUMBER CITY OF FORT COLLINS REQUISITION City Park Refresh W.O.#2 8633 DocuSign Envelope ID: 9EF686E6-10E6-4537-B5C0-6B0430168958 Kurt Friesen Park Planning & Development Director April 8, 2020 Work Order Form Official Purchasing Form Last updated 10/2017 WORK ORDER FORM PURSUANT TO A MASTER AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND ARCHITECTURE WEST, LLC WORK ORDER NUMBER: 2 PROJECT TITLE: City Park Phase I Project: new restroom ORIGINAL BID/RFP NUMBER & NAME: 8633 MASTER AGREEMENT EFFECTIVE DATE: Original Contract Date WORK ORDER COMMENCEMENT DATE: Jan. 1, 2020 WORK ORDER COMPLETION DATE: Dec. 31, 2020 MAXIMUM FEE: (time and reimbursable direct costs): $90,474.25 PROJECT DESCRIPTION/SCOPE OF SERVICES: see attached Service Provider agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Master Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement and this Work Order (including the attached forms) the Master Agreement shall control. The attached forms consisting of six ( 6) page(s) are hereby accepted and incorporated herein, by this reference, and Notice to Proceed is hereby given after all parties have signed this document. SERVICE PROVIDER: Date: Name, Title ACCEPTANCE: Date: Name, Project Manager REVIEWED: Date: Name, Buyer or Senior Buyer ACCEPTANCE: Date: Gerry Paul, Purchasing Director (if greater than $60,000) DocuSign Envelope ID: 9EF686E6-10E6-4537-B5C0-6B0430168958 Principal/Architect Stephen J. Steinbicker April 12, 2020 Jennifer Torrey April 14, 2020 Elliot Dale April 14, 2020 Gerry Paul April 21, 2020 1 CITY PARK TOMORROW - NEW MAIN RESTROOM & SIDEWALK IMPROVEMENTS SCOPE OF WORK Work Order #2: Prepare 100% construction documents and provide construction administration services for the first phase construction of City Park Tomorrow – new main restroom and sidewalk improvements. Task Three - Final Design and Construction Documents Construction documents will be prepared for the phase 1 construction project as depicted on the attached exhibit. The construction budget for the phase 1 project is approximately $900,000. Phase 1 construction project includes: demolition of the existing main restroom, demolition of all or a portion of 1 picnic shelter, construction of a new main restroom (shifting west approximately 50’ from the existing restroom location), a new 4.5’ wide attached sidewalk on the east side of South Bryan Avenue south of West Oak Street, new sidewalk segments connecting to future restroom. Site work related to this project includes civil engineering (utilities, grading and storm drainage) and irrigation design / input on modifications to the existing system. 1. Attendance at and participation in the following task #3 meetings:  Project Kick-Off Meeting (1) – Review scope and project schedule  Progress Meetings (6) - Review meetings held every 2 weeks with the Park Planning and Development staff and the CM/GC.  Plan Set Review Meetings (2) – Review and discuss comments and redlines on 50% and 90% plan sets.  City Inter-Departmental Meetings (2) – For review and direction from various City departments and staff as necessary.  Utility Coordination Meetings – For coordination with affected utility companies.  Bid Documents Review Meeting (1) – Review meeting with CM/GC. 2. Preparation of 50% construction documents:  Format to be 24” x 36” and shall include: date of preparation, scale, north arrow, legend, project title, title sheet with index. Plan set formatting, including sheet numbering, to be coordinated with all design disciplines.  General Conditions; Construction Notes; Existing Conditions Plan; Demolition Plan; Tree Preservation Plan; Architectural Plans (including mechanical, structural, electrical); Site Plan; Civil Engineering Plans (hardscape layout plan, utility plan, erosion control plan, grading plan); Irrigation DocuSign Envelope ID: 9EF686E6-10E6-4537-B5C0-6B0430168958 2 Plans; Photometric Plans (if needed); other design plans as needed; Tree Preservation plan and landscape plans to be provided by City of Fort Collins Park Planning and Development staff.  Work must be in accordance with current criteria, guides and specifications shall be in accordance with best engineering and/or design practices.  The Professional shall be responsible for the professionalism and technical accuracy and coordination of services such as designs, drawings, specifications, cost estimates, and other work or materials furnished to the City.  Drawings and documents shall be checked by the Professional and such check shall be made by persons other than those preparing the material and by professional personnel trained in that specific discipline. Error and deficiencies shall be corrected by the Professional at no additional charge to the City.  Collaboration with the CM/GC on development of a 50% cost estimate, for use in refining the components to be included in first phase of construction. 3. Preparation of 90% construction documents and specifications:  Format to be 24” x 36” and shall include: date of preparation, scale, north arrow, legend, project title, title sheet with index. Plan set formatting, including sheet numbering, to be coordinated with all design disciplines.  Final design documents to incorporate input obtained from 50% drawing set. Any options or questions explored during the design development phase will be resolved between the City and the Consultant before proceeding to final design.  General Conditions; Construction Notes; Existing Conditions Plan; Demolition Plan; Tree Preservation Plan; Architectural Plans (including mechanical, structural, electrical); Site Plan; Civil Engineering Plans (hardscape layout plan, utility plan, erosion control plan, grading plan); Irrigation Plans; Photometric Plans (if needed); other design plans as needed; Tree Preservation plan and landscape plans to be provided by City of Fort Collins Park Planning and Development staff.  Work must be in accordance with current criteria, guides and specifications shall be in accordance with best engineering and/or design practices.  The Professional shall be responsible for the professionalism and technical accuracy and coordination of services such as designs, drawings, specifications, cost estimates, and other work or materials furnished to the City.  Drawings and documents shall be checked by the Professional and such check shall be made by persons other than those preparing the material and by professional personnel trained in that specific discipline. Error and deficiencies shall be corrected by the Professional at no additional charge to the City.  Collaboration with the CM/GC on development of a 90% cost estimate, for use in refining the components to be included in first phase of construction. 4. Consultant shall meet or be in contact with the project manager and CM/GC on a regular basis throughout final design. 5. Preparation of “For Construction” set of construction documents and specifications. Construction drawings to be signed and sealed by a professional engineer licensed in the State of Colorado and shall be generated using AutoCAD and provided electronically to the City. At a minimum, the Construction Drawings shall contain:  Standardized formatting: o Date of preparation, scale, north arrow, and legend; o Project title; o Coordinated sheet numbering.  Title sheet with index; DocuSign Envelope ID: 9EF686E6-10E6-4537-B5C0-6B0430168958 3  Existing conditions: o Location of existing structures and park elements; o Location of existing trees and vegetation; o Existing 1’ contours, drainages, edges of water; o Location of existing utilities; o Parcel lines, plotted easements, public rights-of-way; o Existing roads with curb and gutter, handicap ramps, sidewalks, parking striping; o Existing sidewalks and pathway;  Demolition plan;  Tree Preservation Plan (to be provided by Park Planning and Development);  Erosion control methods and details;  Plan and profile sheet(s) including all subsurface drainage and utilities  Landscape Plan (to be provided by Park Planning and Development);  Park improvements, site plans, layout plans, grading plans, utility plans, architectural plans, photometric plans, irrigation plans and detail sheets as needed; Task Four - Construction Administration Services 1. Attend a Pre-Construction Meeting (1). 2. Attendance at and participation in bi-monthly team meetings throughout construction (6). 3. Preparation of ASIs / Responses to RFIs as necessary. 4. Construction site visits and preparation of field reports throughout construction. 5. Substantial Completion site visit and corresponding of field report. 6. Final Completion site visit and corresponding field report. 7. The Professional will provide a set of Mylars (if requested) and a digital copy of the plans to the contractor for preparation of the “as-built” record drawing set for the completed project. 8. The selected CM/GC will be responsible for providing the civil engineer with survey documentation after construction is complete. The civil engineer construction administration scope should include providing grading / drainage certification post-construction. PROJECT SCHEDULE Design Team Meetings: (Tuesdays 2:30 – 4:00) Phase 1 Project Kick-Off Meeting & Site Walk January 14 Progress Meeting (base and project scope refinement) January 28 Progress Meeting (50% plans due) February 11 50% Plan Set Review Meeting / Comments Due February 25 50% Plan Set Pricing Review March 10 Progress Meeting March 24 Progress Meeting (90% plans due) April 7 90% CD Plan Set Review Meeting / Comments Due April 21 90% CD Plan Set Pricing Review May 5 100% CDs / Bid Documents Due / Review Meeting May 19 Building Permit Submittal June 23 Final Pricing / GMP July 28 Building Permit September 1 Mobilization September 15-18 Construction (11 weeks) Sept. 21 - Dec. 04 DocuSign Envelope ID: 9EF686E6-10E6-4537-B5C0-6B0430168958 4 DESIGN FEES The Professional will enter into a Professional Services Agreement – Work Order Type agreement. The work order shall be priced on a Not-to-Exceed Time and Reimbursable Expenses cost basis. A detailed scope and fee are requested for tasks 3 and 4. This should include a breakout of fees and reimbursable expenses for the prime consultant and each sub-consultant, with a fee total provided for task 3 and 4, as well as a grand total of fees for tasks 3 and 4 combined. Please provide updated hourly rates for key personnel if they differ for 2020 from the original contract. Work Order #2 - Tasks Three and Four  50% Drawing Set February 11, 2020  90% Drawing Set April 7, 2020  100% / For Construction Set May 19, 2020  Building Permit Submittal June 23, 2020  Final Pricing / GMP July 28, 2020  Construction Sept. 21 – Dec. 04, 2020 City Park Master Plan DocuSign Envelope ID: 9EF686E6-10E6-4537-B5C0-6B0430168958 5 City Park Phase One Project DocuSign Envelope ID: 9EF686E6-10E6-4537-B5C0-6B0430168958 City Park Phase 1 Project – W.O. #2 - Task 3 & 4 Architecture West LLC - 4.7.20 SITE DEVELOPMENT  Irrigation – Aqua Engineering: Specifications, details, plans with design-build notes, CA = $6050  Civil Engineering – Northern Engineering: Full CD & CA - $26000 + $8000 for Bryan Avenue parking/walk = $34,000  Sub-Total CD & CA = $40,050 RESTROOM FACILITIES  Structural Engineering – CTL Thompson: CD & CA = $7923  M&P Engineering - Ballard Group: CD & CA, meetings estimated at 40 h = $5990  Electrical Engineering – Adonai PS: CD & CA = $3000  Architectural – Architecture West: CD $17040 + $7231.25, A&C re-design, meetings 10 h $1050, CA for 12 weeks @ 48 h, $5040 = $30,361.25  ADA Consultant – MTC: CD/CA and ADA compliance reviews = $3150  Sub-Total - Partial CD & CA = $50,424.25 TOTAL FEES CD & CA = $90,474.25 Stephen J. Steinbicker, AIA, NCARB LEED Accredited Professional BD+C 970-207-0424 DocuSign Envelope ID: 9EF686E6-10E6-4537-B5C0-6B0430168958