HomeMy WebLinkAboutCORRESPONDENCE - RFP - 9005 HAIL ROOF REPLACEMENTS AND REPAIR PROJECTFACILITIES REQUISITION FORM
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Front Range Roofing Systems, LLC 4-17-2020
Matthew Schaefer PR-600334 N
10051022.533110 $187,955.00 Jake Rector, Senior Buyer
1 212 West Mountain Avenue Roof Replacement: Base Price $164,095.00
1 22 West Mountain Avenue Roof Replacement: Alternate #1A $23,860.00
222 13th
Avenue ∙ Greeley, Colorado 80631 ∙ 970-353-2322 ∙ FAX 970-352-5757
www.frontrangeroofing.com
February 24, 2020
Attention: Matt Schaefer, City of Fort Collins
Reference: 212 Mountain Ave. Fort Collins CO
I would like to thank you for contacting Front Range Roofing for an estimate on the referenced project.
PRICING PER site visit:
• Tear off existing roof and flashings to wood decking by others due to asbestos.
o Surface to be completely clean of debris for roofing operation.
o Weather protection of interior handled by others until asbestos protection is removed and available for dry-in the
same day.
o Damaged wall repair due to existing construction not included.
▪ Assumed it’s a suitable substrate to adhere to.
• Temporary Roofing
o Apply Carlisle CavGrip primer over wood decking and interior wall surface with residual asphalt.
o Fully adhere Carlisle VapAir Seal 725TR over wood decking for temporary roofing.
o Work to be done in ¼ of roof areas.
• Mechanical Work – After temporary roof and asbestos abatement.
o Disconnect power, gas, and electrical connections to existing units.
o Remove units from roof. Units will be phased from south to north for service to be restored to the building.
o Multiple crane setups required.
o After final roofing completion, units to be placed on new curbs raised to accommodate for roof height.
o Extend ductwork where required.
o Old Lennox unit on Northwest corner to be removed and curb to be capped.
o Connect power, gas, control wiring to existing roof top units and verify operation.
o Gas lines raised and supports included. Painting gas pipes included.
o Temporary tie-in of temp roof material to new curb until new roof can be installed.
• Final Roofing
o Mechanically attach 2 layers of 2.6” Carlisle HPH polyiso over decking.
o Fully adhere 5/8” Densdeck Prime over insulation Carlisle Flexible Fast foam adhesive.
o Tapered insulation at edge to eliminate ponding water due to deck deflection.
o Fully adhere Carlisle 60mil TAN TPO membrane.
o 20yr / 110mph Carlisle warranty included.
o 2yr Front Range Roofing Systems Contractor Warranty.
o Prefinished shop fabricated ES1 24 gauge parapet cap with hook strip.
o Prefinished shop fabricated 24 gauge edge metal with hook strip at lower bump outs.
o Prefinished shop fabricated 24 gauge gutter & downspouts.
o Galvanized 24 gauge shop fabricated slip flashing.
• Tear off existing roof and flashings to wood decking by others due to asbestos.
o Surface to be completely clean of debris for roofing operation.
o Weather protection of interior handled by others until asbestos protection is removed and available for dry-in the
same day.
o Damaged wall repair due to existing construction not included.
▪ Assumed it’s a suitable substrate to adhere to.
• Temporary Roofing
o Apply Carlisle CavGrip primer over wood decking and interior wall surface with residual asphalt.
o Fully adhere Carlisle VapAir Seal 725TR over wood decking for temporary roofing.
o Work to be done in ¼ of roof areas.
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• Mechanical Work – After temporary roof and asbestos abatement.
o Disconnect power, gas, and electrical connections to existing units.
o Remove units from roof. Units will be phased from south to north for service to be restored to the building.
o Multiple crane setups required.
o After final roofing completion, units to be placed on new curbs raised to accommodate for roof height.
o Extend ductwork where required.,
o Old Lennox unit on Northwest corner to be removed and curb to be capped.
o Connect power, gas, control wiring to existing roof top units and verify operation.
o Gas lines raised and supports included. Painting gas pipes included.
o Temporary tie-in of temp roof material to new curb until new roof can be installed.
Base bid: $164,095.00
• Alternate #1A:
o Asbestos contractor to remove asbestos layers of roofing & obtain clearance.
o Temporary water proofing to remain in place while FRRS removes remaining roof material for acceptable
substrate for roofing install.
o FRRS to install temporary roof system.
o Crew to demobalize & remobilize between asbestos removal set up.
o Work progression moving from the top of the roof to the gutter edge in ¼ sections of roof.
Add to base bid: $23,860.00
Total Base Bid & Add Alt 1: $187,955.00
• Excludes: Custom Colors, Venting, Equipment Curbs, Equipment Supports, Door and Window flashings, Through wall and other integrated Masonry flashings, Masonry Saw
Cutting, Cutting of metal panels system for flashing heights, louvers, Steel Grates, Splash Blocks, EFIS Flashings, Gas Line Stands or Slip-sheets, Soffit Panels and related
flashings, Any Sheet Metal not specifically related to Roofing warranty.
Your review and consideration of the above contract proposal is appreciated. If you have further questions or we can provide additional service
or information, please do not hesitate to call. This offer will remain open for your acceptance for 30 days from the date of this letter and is subject
to all exclusions and attached Terms and Conditions.
Sincerely,
Greg Farris - FRONT RANGE ROOFING SYSTEMS, LLC
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TERMS AND CONDITIONS
1. Nature of Work. Front Range Roofing Systems, Inc. (“FRR”) shall furnish
the labor and material to perform the work described herein or in the referenced
contract documents. FRR does not provide design, engineering, consulting or
architectural services. It is the Owner’s responsibility to retain a licensed architect
or engineer to determine proper design and code compliance, including a
determination as to whether and what type of a vapor or air retarder is needed. If
plans, specifications or other design documents have been furnished to FRR,
Customer warrants that they are sufficient and conform to all applicable laws and
building codes. FRR is not responsible for any loss, damage or expense due to
defects in plans or specifications or building code violations unless such damage
results from a deviation by FRR from what is specified. FRR is not responsible
for condensation, moisture migration from the building interior or other building
components, location or size of roof drains, adequacy of drainage, ponding on the
roof, structural conditions or the properties of the roof deck or substrate on which
FRR’s roofing work is installed.
2. Deck. Customer warrants that structures on which FRR is to work are in sound
condition and capable of withstanding roofing construction, equipment and
operations. FRR’s commencement of roof installation indicates only that FRR has
visually inspected the surface of the roof deck for visible defects. FRR is not
responsible for the structural sufficiency, quality of construction (including
compliance with FMG criteria), undulations, fastening or moisture content of the
roof deck or other trades’ work or design. FRR is not responsible to test or assess
moisture content of the deck or substrate.
3. Asbestos and Toxic Materials. This proposal is based on FRR’s not coming
into contact with asbestos-containing or toxic materials (“ACM”). FRR is not
responsible for expenses, claims or damages arising out of the presence,
disturbance or removal of ACM. FRR shall be compensated for additional
expenses resulting from the presence of ACM. Customer agrees to indemnify
FRR from and against any liability, damages, losses, claims, demands or citations
arising out of the presence of ACM.
4. Payment. Unless stated otherwise on the face of this proposal, Customer shall
pay the contract price plus any additional charges for changed or extra work
within ten (10) days of substantial completion of the Work. If completion of the
Work extends beyond one month, Customer shall make monthly progress
payments to FRR by or before the fifth (5th) day of each month for the value of
Work completed during the preceding month, plus the value of materials suitably
stored for the project. All sums not paid when due shall earn interest at the rate
of 1-1/2% per month. FRR shall be entitled to recover from Customer all costs of
collection incurred by FRR, including attorney's fees, resulting from Customer's
failure to make proper payment when due. FRR’s entitlement to payment is not
dependent upon criteria promulgated by Factory Mutual Global, including wind
uplift testing.
5. Right to Stop Work. The failure of Customer to make proper payment to FRR
when due shall, in addition to all other rights, constitute a material breach of
contract and shall entitle FRR, at its discretion, to suspend all work and shipments,
including furnishing warranty, until full payment is made. The time period in
which FRR shall perform the work shall be extended for a period equal to the
period during which the Work was suspended, and the contract sum to be paid
FRR shall be increased by the amount of FRR’s reasonable costs of shut-down,
delay and start-up.
6. Insurance. FRR shall carry worker's compensation, automobile and
commercial general liability insurance. FRR will furnish a Certificate of
Insurance upon request. Customer shall purchase and maintain builder's risk and
property insurance, including labor and materials furnished by FRR, covering fire,
extended coverage, malicious mischief, vandalism and theft on the premises to
protect against loss or damage to material and partially completed work until the
job is completed and accepted. Moneys owed to FRR shall not be withheld by
reason of any damage or claim against FRR covered by liability, property or
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contract may be increased to reflect the additional cost to the roofing FRR, upon
submittal of written documentation and advance notice.
16. Backcharges. No backcharges or claims for payment of services rendered
or materials and equipment furnished by Customer to FRR shall be valid unless
previously authorized in writing by FRR and unless written notice is given to FRR
within five (5) days of the event, act or omission which is the basis of the
backcharge.
17. Roof Top Safety. Owner warrants there will be no live power lines on or
near the roof servicing the building where FRR will be working and that Owner
will turn off any such power supplies to avoid an electrocution risk to FRR
employees. Owner will indemnify FRR from personal injury and other claims
and expenses if Owner fails to turn-off power so as to avoid injury to FRR
personnel or resulting from the presence of concealed electrical conduit and live
electrical power. FRR is not responsible for costs of repair or damages, including
disruption of service, resulting from damage to undisclosed or concealed electrical
or other utility lines. Owner shall shut down roof located electronic equipment
that emits or receives radio frequency waves while roofing contractor is to be
working on the roof so that roofing personnel will not be subject to radio
frequency waves or electromagnetic radiation while working on the roof and shall
indemnify and hold FRR and its personnel harmless from any personal injury
claims resulting from a failure by Owner to do so. FRR is not responsible for the
safety of persons on the roof other than its own employees. Owner and general
contractor agree to indemnify and hold FRR harmless, including attorney’s fees,
from claims for personal injury by persons or entities whom owner or general
contractor have allowed or authorized to be on the roof.
18. Conduit and Materials Attached to Deck. FRR’s price is based upon there
not being electrical conduit, cables, wires or other materials embedded within the
roof assembly or attached directly to the underside or topside of the roof deck
upon which FRR will be installing the new roof. FRR is not responsible for
conduit, wires, cables, pipes, fireproofing or any objects attached to the underside
of the roof decking which could be damaged during installation of the new roof
system or repairs.
19. Availability of Site. FRR shall be provided with direct access to the work
site for the passage of trucks and materials and direct access to the roof. FRR
shall not be required to begin work until underlying areas are ready and acceptable
to receive FRR’s work and sufficient areas of roof deck are clear and available
and free from snow, water or debris to allow for continuous full operation. The
expense of any extra trips by FRR to and from the job as a result of the job not
being ready for the Work after FRR has been notified to proceed will be charged
as an extra.
20. Warranty. New roofing and re-roofing work will be warranted by FRR in
accordance with its standard warranty, which is made a part of this proposal and
contract and incorporated by reference. A facsimile of FRR’s standard warranty
is attached or, if not, will be furnished upon request. FRR SHALL NOT BE
LIABLE FOR SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES.
The acceptance of this proposal by the Customer signifies his agreement that this
warranty shall be and is the exclusive remedy against FRR. A manufacturer's
warranty shall be furnished to Customer if a manufacturer's warranty is called for
on the face of this proposal. It is expressly agreed that in the event of alleged
defects in the materials furnished pursuant to this contract, Customer shall have
recourse only against the manufacturer of such material.
21. Existing Conditions. FRR is not responsible for leakage through the existing
roof or other portions of the building that have not yet been reroofed by FRR.
22. Mold. FRR and Owner are committed to acting promptly so that roof leaks
are not a source of potential interior mold growth. Owner will make periodic
inspections for signs of water intrusion and act promptly including prompt notice
to FRR if Owner believes there are roof leaks, to correct the condition. Upon
receiving notice, FRR will make roof repairs. Owner is responsible for monitoring
any leak areas and for indoor air quality. FRR is not responsible for mold or
indoor air quality. Owner shall hold harmless and indemnify FRR from claims
due to indoor air quality and resulting from a failure by Owner to maintain the
building in a manner to avoid growth of mold. Customer agrees to indemnify and
hold harmless FRR from claims brought by tenants and third parties arising from
mold growth.
23. Material References. FRR is not responsible for the actual verification of
technical specifications of product manufacturers; i.e., R-value or ASTM or UL
compliance, but rather the materials used are represented as such by the material
manufacturer.
24. Oil-canning. Metal roofing and especially lengthy flat-span sheet-metal
panels often will exhibit waviness, commonly referred to as “oil-canning.” The
degree of oil-canning and the appearance of the panels will vary depending on
factor such as the length and color of the panels, alloy, gauge, galvanizing process,
substrate condition, and exposure to sunlight. Oil-canning pertains to aesthetics
and not the performance of the panels and is not controlled by the roofing FRR.
The type of metal roofing panels specified can affect the degree of oil-canning.
FRR is not responsible for oil-canning or aesthetics. Oil-canning shall not be
grounds to withhold payment or reject panels of the type specified.
25. Dispute Resolution. If a dispute shall arise between FRR and Customer with
respect to any matters or questions arising out of or relating to this Agreement or
the breach thereof, FRR and Customer will seek to mediate the dispute. If
mediation is not successful, arbitration shall be administered by and conducted in
accordance with the Construction Industry Arbitration Rules of the American
Arbitration Association unless the parties mutually agree otherwise. This
Agreement to arbitrate shall be specifically enforceable under the prevailing
arbitration law. The award rendered by the arbitrators shall be final, and judgment
may be entered upon it in any Court having jurisdiction thereof. Any legal claim
against FRR alleging any breach of this contract or negligence by FRR must be
initiated no later than two (2) years after FRR performed the roofing installation
covered by this contract. Collection matters may be processed through litigation
or arbitration at the discretion of FRR.
ACCEPTANCE OF PROPOSAL
The prices, scope of work on page 1 and terms and conditions on page 2 are satisfactory and are hereby agreed to and
accepted by the undersigned Customer.
Name of Customer:
By: Date:
Authorized Signature
builder’s risk insurance.
7. Additional Insured. If Customer requires and FRR agrees to make Customer
or others additional insureds on FRR’s liability insurance policy, Customer and
FRR agree that the naming of Customer or others as additional insureds is
intended to apply to claims made against the additional insured to the extent the
claim is due to the negligence of FRR and is not intended to make FRR’s insurer
liable for claims that are due to the fault of the additional insured.
8. Interior Protection. Customer acknowledges that re-roofing of an existing
building may cause disturbance, dust or debris to fall into the interior. Customer
agrees to remove or protect property directly below the roof in order to minimize
potential interior damage. FRR shall not be responsible for disturbance, damage,
clean up or loss to interior property that Customer did not remove or protect prior
to commencement of roofing operations. Customer shall notify tenants of re-
roofing and the need to provide protection underneath areas being re-roofed.
Customer agrees to hold FRR harmless from claims of tenants who were not so
notified and did not provide protection.
9. Deck Repairs and Unforeseen Conditions. Any work required to replace
rotten or missing wood or deteriorated decking shall be done on a labor and
material or unit price basis as an extra unless specifically included in the scope of
work. Unforeseen conditions that may affect the work will be reported to Owner
and authorization requested prior to permanent repairs being performed.
10. Damages and Delays. FRR will not be responsible for damage done to FRR’s
work by others, including damage to temporary tie-ins. Any repairing of the same
by FRR will be charged as an extra. FRR shall not be liable for liquidated or delay
damages due to a delay in completion of the Project unless the delay was caused
by FRR. FRR shall not be responsible for loss, damage or delay caused by
circumstances beyond its reasonable control, including but not limited to acts of
God, accidents, snow, fire, weather, vandalism, regulation, strikes, jurisdictional
disputes, failure or delay of transportation, shortage of or inability to obtain
materials, equipment or labor. In the event of these occurrences, FRR’s time for
performance under this proposal shall be extended for a time sufficient to permit
completion of the Work.
11. Roof Projections. FRR will flash roof projections that are in place prior to
installation of roofing or shown on the architectural plans provided to FRR.
Penetrations not shown on the plans provided to FRR prior to submittal of this
proposal or required after installation of roofing shall be considered an order for
extra work, and FRR shall be compensated at its customary time and material
rates for additional expense resulting from additional penetrations.
12. Tolerances. All labor and materials shall be furnished in accordance with
normal industry standards and industry tolerances for uniformity, color, variation,
thickness, size, weight, finish and texture. Specified quantities are intended to
represent an average over the entire roof area.
13. Wind Loads or Uplift Pressures. Design Professional is responsible to
design the work to be in compliance with applicable codes and regulations and to
specify or show the work that is to be performed. FRR is not responsible for
design, including calculation or verification of wind-load design. To the extent
minimum wind loads or uplift pressures are required, FRR’s bid is based solely
on manufacturer’s printed test results. FRR itself makes no representation
regarding wind uplift capacity and assumes no liability for wind uplift.
14. Fumes and Emissions. Customer acknowledges that odors and emissions
from roofing products will be released as part of the roofing operations to be
performed by FRR. Customer shall be responsible for interior air quality,
including controlling mechanical equipment, HVAC units, intake vents, wall
vents, windows, doors and other openings to prevent fumes and odors from
entering the building. Customer is aware that roofing products emit fumes, vapors
and odors during the application process. Some people are more sensitive to these
emissions than others. Customer shall hold FRR harmless from claims from third
parties relating to fumes and odors that are emitted during the normal roofing
process.
15. Material Cost Escalation. Steel products, asphalt, polyisocyanurate and
other roofing products are sometimes subject to unusual price volatility due to
conditions that are beyond the control or anticipation of FRR. If there is a
substantial increase in these or other roofing products between the date of this
proposal and the time when the work is to be performed, the amount of the