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HomeMy WebLinkAboutCORRESPONDENCE - RFP - 8813 CUSTODIAL SERVICESJune 16, 2020 Kleen-Tech Services Corporation Attn: Tracy White 7100 S. Broadway, Suite 6-L Denver, CO 80221 RE: Contract Renewal, 8813 - Custodial Services Dear Mr. White: The City of Fort Collins wishes to extend the agreement term for the above captioned proposal per the existing terms and conditions and the following: 1) The term will be extended for one (1) additional year, July 1, 2020 through June 30, 2021. 2) The City of Fort Collins has accepted the following 5% annual increase for services performed beginning July 1, 2020. Current +5% Monthly Cost Annual Cost Monthly Difference $ 2,673.10 Annual Difference $ 32,077.15 If the renewal is acceptable to your firm, please sign this letter in the space provided and include a current copy of insurance certificate naming the City as an additional insured for General and Automotive Liability within the next fifteen (15) days. If this extension is not agreeable with your firm, we ask that you send us a written notice stating that you do not wish to renew the contract and state the reason for non-renewal. Please contact Jake Rector, Senior Buyer at (970) 221-6776 if you have any questions regarding this matter. Sincerely, Gerry S. Paul Director of Purchasing __________________________________________ ________________ Signature Date (Please indicate your desire to renew 8813 by signing this letter and returning it to Purchasing Division within the next fifteen days.) GSP:kr $ 53,462 $ 56,135 $ 641,542.92 $ 673,620.07 Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707- fax fcgov.com/purchasing DocuSign Envelope ID: 2D07BCEB-D5C7-4667-85B6-9996A0D5C8ED 6/22/2020 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME: CONTACT (A/C, No): FAX E-MAIL ADDRESS: PRODUCER (A/C, No, Ext): PHONE COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ PROPERTY DAMAGE $ BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOS ONLY AUTOS NON-OWNED OWNED SCHEDULED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) ACORD 101 (2008/01) The ACORD name and logo are registered marks of ACORD © 2008 ACORD CORPORATION. All rights reserved. THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: FORM TITLE: ADDITIONAL REMARKS ADDITIONAL REMARKS SCHEDULE Page of AGENCY CUSTOMER ID: LOC #: AGENCY CARRIER NAIC CODE POLICY NUMBER EFFECTIVE DATE: KLEEACQ 1 1 IMA, Inc. - Colorado Division Kleen-Tech Services, LLC 7100 Broadway, Suite 6L Denver CO 80221 25 CERTIFICATE OF LIABILITY INSURANCE City of Fort Collins is included as Additional Insured on the General and Automobile Liability Policies if required by written contract or agreement subject to the policy terms and conditions. NAMED INSURED DocuSign Envelope ID: 2D07BCEB-D5C7-4667-85B6-9996A0D5C8ED DocuSign Envelope ID: 2D07BCEB-D5C7-4667-85B6-9996A0D5C8ED DocuSign Envelope ID: 2D07BCEB-D5C7-4667-85B6-9996A0D5C8ED DocuSign Envelope ID: 2D07BCEB-D5C7-4667-85B6-9996A0D5C8ED DocuSign Envelope ID: 2D07BCEB-D5C7-4667-85B6-9996A0D5C8ED DocuSign Envelope ID: 2D07BCEB-D5C7-4667-85B6-9996A0D5C8ED DocuSign Envelope ID: 2D07BCEB-D5C7-4667-85B6-9996A0D5C8ED DocuSign Envelope ID: 2D07BCEB-D5C7-4667-85B6-9996A0D5C8ED DocuSign Envelope ID: 2D07BCEB-D5C7-4667-85B6-9996A0D5C8ED 7501 E. Lowry Blvd Denver, CO 80230-7006 Page 6 of 6 P HUNOLDL - Underwriter 12/19/2019 18:20:23 4220890 55225013 P400 Phil Kalin, President and CEO PART SIX - CONDITIONS A. The Policy We have the right, but are not obligated to inspect your workplaces at any time. Our inspections are not safety inspections. They relate only to the insurability of the workplaces and the premiums to be charged. We may give you reports on the conditions we find. We may also recommend changes. While they may help reduce losses, we do not undertake to perform the duty of any person to provide for the health or safety of your employees or the public. We do not warrant that your workplaces are safe or healthful or that they comply with laws, regulations, codes or standards. Insurance rate service organizations have the same rights we have under this provision. B. Long Term Policy If the policy period stated on the original or renewal Information Page is longer than one year and sixteen days, all provisions of this policy will apply as though a new policy were issued on each annual anniversary that this policy is in force. C. Transfer Of Your Rights and Duties Your rights or duties under this policy may not be transferred without our written consent. If you die and we receive notice within thirty days after your death, we will cover your legal representative as insured. D. Cancellation 1. You may cancel this policy. You must mail or deliver in writing THIRTY DAYS advance notice to us stating when the cancellation is to take effect. 2. We may cancel this policy. We must mail or deliver to you not less than ten days advance written notice stating when the cancellation is to take effect. Mailing that notice to you at your mailing address shown in item 1 of the Information Page will be sufficient to prove notice. 3. The policy period will end on the day and hour stated in the cancellation notice. 4. Any of these provisions that conflicts with a law that controls the cancellation of the insurance in this policy is changed by this statement to comply with that law. Colorado Revised Statute 8-44-110 requires all insurance carriers to give a 30-day notice of cancellation, except in the case of: Fraud; Material Misrepresentation; Nonpayment of Premium; Other reasons approved by the Commissioner of Insurance. 5. Upon cancellation of the policy, any amounts retained by Pinnacol Assurance, including but not limited to: deposits, credits, interest, etc. shall first be applied towards any indebtedness of the policyholder and the remainder shall be returned to the policyholder. The retention of any such amounts by Pinnacol Assurance after cancellation of the policy shall not affect the cancellation of the policy. E. Sole Representative The insured first named in item 1 of the Information Page will act on behalf of all insureds to change this policy, receive return premium, and give or receive notice of cancellation. F. This policy shall automatically renew for succeeding periods of one year each after the expiration of the policy period stated on the Information Page. Each renewal premium shall be paid to us within 20 days of the billing date on the renewal statement. G. This contract shall be considered made and entered into at and within the City and County of Denver, State of Colorado and all premiums due or to become due shall be payable at our office 7501 E Lowry Blvd Denver, CO 80230-7006. Policy #: 4220890 Effective Date: 01/01/2020 DocuSign Envelope ID: 2D07BCEB-D5C7-4667-85B6-9996A0D5C8ED 7501 E. Lowry Blvd. Denver, CO 80230-7006 303.361.4000 / 800.873.7242 Pinnacol.com Kleen-Tech Acquisition LLC 7100 Broadway Suite 6L Denver, CO 80221 IMA, Inc 1705 17th Street Suite 100 Denver, CO 80202 (303) 534-4567 7501 E. Lowry Blvd Denver, CO 80230-7006 Page 1 of 1 P HUNOLDL - Underwriter 12/19/2019 11:59:27 4220890 55225257 359-B NCCI #: WC000313B Policy #: 4220890 ENDORSEMENT: Blanket Waiver of Subrogation Effective Date:December 19, 2019 Expires on: January 1, 2021 Pinnacol Assurance has issued this endorsement December 19, 2019 We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us. This agreement shall not operate directly or indirectly to benefit anyone not named in the Schedule. SCHEDULE To any person or organization when agreed to under a written contract or agreement, as defined above and with the insured, which is in effect and executed prior to any loss. DocuSign Envelope ID: 2D07BCEB-D5C7-4667-85B6-9996A0D5C8ED WC 42 03 04 B (Ed. 6-14) © Copyright 2014 National Council on Compensation Insurance, Inc. All Rights Reserved. WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY WC 42 03 04 B (Ed. 6-14) TEXAS WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT This endorsement applies only to the insurance provided by the policy because Texas is shown in Item 3.A. of the Information Page We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule, but this waiver applies only with respect to bodily injury arising out of the operations described in the Schedule where you are required by a written contract to obtain this waiver from us. This endorsement shall not operate directly or indirectly to benefit anyone not named in the Schedule. The premium for this endorsement is shown in the Schedule. Schedule 1. (☐) Specific Waiver Name of person or organization (☒) Blanket Waiver Any person or organization for whom the Named Insured has agreed by written contract to furnish this waiver. 2. Operations: ANY PERSON OR ORGANIZATION FOR WHOM YOU ARE REQUIRED BY WRITTEN CONTRACT OR AGREEMENT TO OBTAIN THIS WAIVER OF RIGHTS FROM US. 3. Premium: The premium charge for this endorsement shall be .02 percent of the premium developed on payroll in connection with work performed for the above person(s) or organization(s) arising out of the operations described. 4. Advance Premium: $2,285 DocuSign Envelope ID: 2D07BCEB-D5C7-4667-85B6-9996A0D5C8ED DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT ER OTH- STATUTE PER (MM/DD/YYYY) LIMITS POLICY EXP (MM/DD/YYYY) POLICY EFF LTR TYPE OF INSURANCE POLICY NUMBER INSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB EACH OCCURRENCE $ AGGREGATE $ $ OCCUR CLAIMS-MADE DED RETENTION $ PRODUCTS - COMP/OP AGG $ GENERAL AGGREGATE $ PERSONAL & ADV INJURY $ MED EXP (Any one person) $ EACH OCCURRENCE $ DAMAGE TO RENTED PREMISES (Ea occurrence) $ COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO- JECT LOC CERTIFICATE OF LIABILITY INSURANCE CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY 6/22/2020 IMA, Inc. - Colorado Division 1705 17th Street, Suite 100 Denver CO 80202 IMA Denver Team 303-534-4567 DenAccountTechs@imacorp.com Travelers Casualty and Surety Co of Ame 31194 KLEEACQ Great Northern Insurance Company 20303 Kleen-Tech Services, LLC 7100 Broadway, Suite 6L Denver CO 80221 Pinnacol Assurance 41190 Zurich American Insurance Company 16535 Federal Insurance Company 20281 621443903 B X 1,000,000 X 300,000 10,000 1,000,000 2,000,000 36062743 1/1/2020 1/1/2021 2,000,000 B 1,000,000 X 73612789 1/1/2020 1/1/2021 E X X 78191088 1/1/2020 1/1/2021 5,000,000 C D X N 4220890 WC302962200 1/1/2020 1/1/2020 1/1/2021 1/1/2021 1,000,000 1,000,000 1,000,000 A CRIME/FIDELITY 107102503 5/31/2019 1/1/2021 Employee Theft Deductible $500,000 $25,000 Blanket Property Coverage: Policy #36062743 Effective 01/01/2020 - 01/01/2021 Insurer B: See Above $250,000 Blanket Extra Expense Limit; SPC (Incl Theft) $1,803,254 Blanket Personal Property Limit; $5,000 Ded.; SPC/RC (Incl Theft) Automobile Physical Damage Coverage: Policy #73612789 Effective 01/01/2020 - 01/01/2021 Insurer B: See Above $1,000 Comprehensive Deducible; $1,000 Collision Deducible See Attached... City of Fort Collins 215 North Mason Street, 2nd Floor Fort Collins CO 80524 USA DATE (MM/DD/YYYY) INSURED DocuSign Envelope ID: 2D07BCEB-D5C7-4667-85B6-9996A0D5C8ED