HomeMy WebLinkAboutCORRESPONDENCE - RFP - 8827 CONSULTING ENGINEERING SERVICES WATER TREATMENT FACILITY DESIGN AND CONSTRUCTION FOR CAPITAL IMPROVEMENTS (4)Utilities Work Order Form Official Purchasing Form
Last updated 10/2017
WORK ORDER
PURSUANT TO A MASTER AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
AND
HDR ENGINEERING, INC.
WORK ORDER NUMBER: HDR AWIA WO 2
PROJECT TITLE: AWIA Risk and Resiliency Assessment
ORIGINAL BID/RFP NUMBER & NAME: 8827, Consulting Engineering Services
for Water Treatment Facility Design & Construction Services
MASTER AGREEMENT EFFECTIVE DATE: February 20, 2019
ARCHITECT/ENGINEER: HDR Engineering, Inc
OWNER’S REPRESENTATIVE: Mark Kempton, Director of Plant Operations
WORK ORDER COMMENCEMENT DATE: March 2, 2020
WORK ORDER COMPLETION DATE: June 1, 2020
MAXIMUM FEE: (time and reimbursable direct costs): $32,900
PROJECT DESCRIPTION/SCOPE OF SERVICES: Engineering consultant work to ensure the
City’s compliance with the America’s Water Infrastructure Act (AWIA) Risk and Resiliency
Assessment. Work includes project management, the development of an addendum to the
Water Treatment Facility’s existing Vulnerability Assessment (VA) and an AWWA Cybersecurity
Assessment.
Service Provider agrees to perform the services identified above and on the attached forms in
accordance with the terms and conditions contained herein and in the Master Agreement between
the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement
and this Work Order (including the attached forms) the Master Agreement shall control.
The attached forms consisting of (4) pages are hereby accepted and incorporated herein, by this
reference, and Notice to Proceed is hereby given after all parties have signed this document.
SERVICE PROVIDER: HDR Engineering, Inc.
By: Date:
Name: Title:
DocuSign Envelope ID: F1239FE1-FBCF-4B1B-A791-13633015E0D2
R. Bradley Martin
3/24/2020
Senior Vice President
Utilities Work Order Form Official Purchasing Form
Last updated 10/2017
OWNER’S ACCEPTANCE & EXECUTION:
This Work Order and the attached Contract Documents are hereby accepted and incorporated
herein by this reference.
ACCEPTANCE: Date:
Mark Kempton, Project Manager
REVIEWED: Date:
Marisa Donegon, Buyer II
APPROVED AS TO FORM: Date:
Name,City Attorney's Title
(if greater than $1,000,000)
ACCEPTANCE: Date:
Carol Webb, Deputy Director Water Resources & Treatment
ACCEPTANCE: Date:
Kevin Gertig, Utilities Executive Director
(if greater than $1,000,000)
ACCEPTANCE: Date:
Gerry Paul, Purchasing Director
(if greater than $60,000)
ACCEPTANCE: Date:
Darin Atteberry, City Manager
(if greater than $1,000,000)
ATTEST: Date:
City Clerk
(if greater than $1,000,000)
DocuSign Envelope ID: F1239FE1-FBCF-4B1B-A791-13633015E0D2
3/23/2020
3/23/2020
3/25/2020
Utilities Work Order Form Official Purchasing Form
Last updated 10/2017
ATTACHMENT A
WORK ORDER SCOPE OF SERVICES
DocuSign Envelope ID: F1239FE1-FBCF-4B1B-A791-13633015E0D2
Scope of Work
Date: Wednesday, February 26, 2020
Project: America’s Water Infrastructure Act (AWIA) Risk and Resiliency Assessment
To: Mark Kempton, PE
From: Jamie Eichenberger, PE
Project Background
America’s Water Infrastructure Act of 2018 requires that all community water systems serving
populations greater than 3,300 persons shall assess the risks to, and resilience of, its system
(referred to hereinafter as the Risk and Resilience Assessment or “RRA”). The RRA includes
the following elements:
Risk to the system from malevolent acts and natural hazards,
Resilience of the infrastructure, including SCADA/cyber resilience
The monitoring practices of the system
The financial infrastructure of the system
The use, storage, or handling of various chemicals by the system
The operation and maintenance of the system
The detailed RRA culminates with an implementation plan for capital and operational needs for
risk and resilience management of the system. The assessment is to be finalized and then
certified to the Administrator of the Environmental Protection Agency (EPA) by March 31, 2020,
in the case of systems serving a population of more than 100,000.
The RRA must be reviewed at least every five years to determine if the assessment shall be
revised. Upon review, the water system shall recertify the original assessment or certify a
revision to the assessment.
Within six months of completion of the RRA, America’s Water Infrastructure Act of 2018 also
requires a letter of certification to EPA that the Emergency Response Plan (ERP) for a utility is
updated, and at least every 5 years thereafter. For the Water Utility, ERP certification is required
by September 30, 2020. The ERP must contain the following elements:
Strategies and resources to improve the resilience of the system, including the physical
security and cybersecurity of the system,
Plans and procedures that can be implemented, and identification of equipment that can
be utilized, in the event of a malevolent act or natural hazard that threatens the ability of
the community water system to deliver safe drinking water,
Actions, procedures, and equipment which can obviate or significantly lessen the impact
of a malevolent act or natural hazard on the public health and the safety and supply of
DocuSign Envelope ID: F1239FE1-FBCF-4B1B-A791-13633015E0D2
drinking water provided to communities and individuals, including the development of
alternative source water options, relocation of water intakes, and construction of flood
protection barriers; and
Strategies that can be used to aid in the detection of malevolent acts or natural hazards
that threaten the security or resilience of the system.
This scope of services includes the following tasks identified during the first phase of this
project:
Develop an addendum document to provide missing sections identified in the Gap Memo
to update the existing (2017 CH2M-Jacobs) Vulnerability Assessment (VA) to comply
with AWIA requirements.
Conduct cybersecurity assessment using the AWWA Cybersecurity Tool.
Task 100 – Project Management and Meetings
Task 100.1 Project Management, Accounting and Quality Control
Initiate project accounting, budget, and resource management tools.
Prepare monthly invoices and progress reports.
Perform QA/QC reviews of reports and supporting documents.
Perform project closeout.
Task 100.2 Project Coordination
Prepare and maintain Decision/Action Item Log.
KEY ASSUMPTIONS:
2-month project schedule
DELIVERABLES:
Monthly invoices and progress reports
Task 200 – Develop Addendum to Existing Vulnerability
Assessment (VA)
Interviews will be conducted with City staff to fill in missing information needed to complete the
Risk and Resiliency Assessment (RRA) update.
An addendum to the existing VA will be prepared that adds missing sections and speaks to
AWIA compliance. The addendum memo will rename the document and provide compliance
background. The memo will include information on automated systems, source water protection,
financial data backup/infrastructure for continuity, and operation and maintenance. The memo
will also summarize the AWWA Cyber Security Tool results from Task 300.
KEY ASSUMPTIONS:
All existing documents will be provided by the City in editable electronic files which can
be utilized for the analysis.
All deliverables are electronic.
DocuSign Envelope ID: F1239FE1-FBCF-4B1B-A791-13633015E0D2
DELIVERABLES:
Addendum to VA
Task 300 – AWWA Cybersecurity Assessment
The City will be provided with 22 cybersecurity questions to be answered and provided back to
HDR and Launch! Consulting, who will enter these results into the AWWA Cybersecurity
Assessment Tool. A meeting over the phone with the City’s IT lead and SCADA lead will be
completed to discuss further questions for cyber security improvements. The results of the tool
will be provided to the City electronically and will be summarized in a section of the addendum
to the VA.
KEY ASSUMPTIONS:
City will answer questions and be available for phone meetings as required
DELIVERABLES:
Results of AWWA Cybersecurity Assessment Tool
DocuSign Envelope ID: F1239FE1-FBCF-4B1B-A791-13633015E0D2
Utilities Work Order Form Official Purchasing Form
Last updated 10/2017
ATTACHMENT B
WORK ORDER COST DETAIL
DocuSign Envelope ID: F1239FE1-FBCF-4B1B-A791-13633015E0D2
WORK BREAKDOWN STRUCTURE
Subconsultants
Launch!
Consulting
TOTAL FEE
Fee Estimate for: AWIA Phase I - Data Collection
Date: 2/26/2020
Firm Name: HDR Engineering, Inc.
Mark Beebe
QA/QC
Jamie
Eichenberger
Project Manager
Tiffany Schick
Senior
Accountant
Total Labor
(Hours)
Total Labor
($)
Total Expenses
($)
HDR Total Fee
(Labor &
Expenses)
Hourly Rate $240.00 $230.00 $105.00
Task 100 - Project Management 4 8 2 14 $3,010.00 $250.00 $3,260.00 $0.00 $3,260.00
100.1 Project Management, Accounting and Quality Control
Project Initiation and Closeout 2 2 $460.00 $460.00 $460.00
Project Invoicing 2 2 4 $670.00 $670.00 $670.00
QA/QC 4 4 $960.00 $960.00 $960.00
100.2 Project Coordination 4 4 $920.00 $250.00 $1,170.00 $1,170.00
Task 200 - Develop Addendum to VA 0 4 0 4 $920.00 $250.00 $1,170.00 $16,000.00 $17,170.00
200.1 - Develop Addendum to VA 4 4 $920.00 $250.00 $1,170.00 $16,000.00 $17,170.00
Task 300 - AWWA Cybersecurity Assessment 0 4 0 4 $920.00 $250.00 $1,170.00 $10,000.00 $11,170.00
300.1 - AWWA Cybersecurity Assessment 4 4 $920.00 $250.00 $1,170.00 $10,000.00 $11,170.00
TOTAL HOURS 4 16 2 22
TOTAL LABOR $960.00 $3,680.00 $210.00 $4,850.00 $750.00 $5,600.00 $26,000.00 $31,600.00
MARK-UP ON SUB-CONSULTANTS $1,300.00 $1,300.00
TOTAL FEE (ROUNDED) $32,900.00
DocuSign Envelope ID: F1239FE1-FBCF-4B1B-A791-13633015E0D2